D05b.

2 Oil Record Books

* Regulation 10 of the MS (Prevention of Oil Pollution) Regulations 1996 (SI 1996/2154) provides that every UK
non-tanker of 400gt and above and every UK tanker of 150gt and above must have an Oil Record Book (Part
1) Machinery Space Operations (All Ships) (ISBN 0 11 551605 0, available from Government Bookshops).
* Every UK oil tanker of 150gt and above must also have an Oil Record Book (Part 2) Cargo/Ballast Operations (Oil
Tankers) (ISBN 0 11 551605 9, available from Government Bookshops).
* The Oil Record Book must be in the form prescribed in the MARPOL Convention.
* In the event of a discharge of oil or oily mixture as referred to in regulation 11 (General Exceptions) or in the
event of an accidental or other exceptional discharge of oil not excepted by regulation 11, a statement must be
made in the Oil Record Book of the circumstances of, and the reasons for, the discharge.
* The Oil Record Book must be completed on each occasion, on a tank-to-tank basis if appropriate, when any of the
operations listed below takes place.
* Any Oil Record Book entry required to be made must be fully recorded without delay so that all entries
appropriate to that operation are completed.
* Each completed operation must be signed by the officer(s) in charge of the operations concerned.
* Each completed page of the Oil Record Book must be signed by the master.
* The Oil Record Book must be kept in such a place as to be readily available for inspection at all reasonable times
and, except in the case of unmanned ships under tow, must be kept on board.
* The Oil Record Book must be preserved for a period of 3 years after the last entry has been made.
* The MCA or a person authorised by the Certifying Authority may inspect the Oil Record Book whilst the ship is in a
port or offshore terminal and may take a copy of any entry in the Oil Record Book and may require the ship’s
master to certify that the copy is a true copy of the entry. Any such copy will be admissible in any judicial
proceedings as evidence of the facts stated in the entry.
* The inspection of an Oil Record Book and the taking of a certified copy by the MCA or authorised person must be
performed as expeditiously as possible without causing the ship to be unduly delayed.

D05b.2a Entries in the Oil Record Book (Part I) (Machinery Space Operations)
* Entries required under regulation 10(2)(a) are as follows:
ballasting or cleaning of oil fuel tanks;
discharging ballast or cleaning water from oil fuel tanks;
disposal of oily residues (sludge);
discharging overboard bilge water which has accumulated in machinery spaces;
* A note in the Oil Record Book advises that masters should obtain from the operator of the reception facilities, which
include barges and tank trucks, a receipt or certificate detailing the quantity of tank washings, dirty ballast,
residues or oily mixtures transferred, together with the time and date of the transfer. This receipt or certificate, if
attached to the Oil Record Book, may aid the master of the ship in clarifying that his ship was not involved in an
alleged oil pollution incident. The receipt or certificate should be kept together with the Oil Record Book. See also
M.1197.
D05b.2b Entries in the Oil Record Book (Part 2) Cargo/Ballast Operations (Oil Tankers)
* Entries required under regulation 10(2)(b) are as follows:
loading oil cargo;
internal transfer of oil cargo during voyage;
unloading oil cargo;
ballasting cargo tanks and dedicated clean ballast tanks;
cleaning cargo tanks including crude oil washing;
discharging ballast except from segregated ballast tanks;
discharging water from slop tanks;
closing, after the discharge of the contents of slop tanks, all valves or similar devices opened to permit such
operations;