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Contractor Safety Adani
Contractor Safety Adani
Page 1 of 19
ADANI GROUP
OHS PROCEDURE FOR
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Contractor Safety
OHS-08
DOCUMENT HISTORY:
Rev
Date Key Changes
No.
01/01/2016 0 Issued for implementation
Prepared by:
Approved by:
CONTENT
SR.
TOPIC PAGE NO.
NO.
1.0. PURPOSE & SCOPE 3
3.0. PROCEDURE 3
3.1 - Contract and Contractor Classification 3
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5.0. TRAINING 7
6.0. AUDITING 7
CONTRACTOR SAFETY
This procedure applies to Adani Group business locations and activities including
offices within India.
3. PROCEDURE:
f) Higher risk Work are those identified and addressed in OHS Procedure
No. 12.0 which require PTW and special permit, including but not limited
to the following:
Confined Space Entry
Work at height,
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a) Each site will follow and send Pre-Bid Contractor OHS Qualification
evaluation form – Annexure -1 to all level –I & II contractor with a request
to Quote inquiry raised by the Business or concern department
b) The received filled annexure will be reviewed and evaluated by concern
engineer in charge of the contract who wants to hire the services of that
contractor.
c) The contractor firm having OHSAS or IS-18001 certification with
established safety management setup will be given preference.
d) The contractor firm does not have OHS Management systems have to
abide and follow Adani Business / Site OHS system and training
requirement.
e) Based on the evaluation and rating the Contractor will be approved for
further bidding or submission of offer.
f) In case of dispute or site do not find suitable contractor the Site head and
Safety head can decide further course of action.
g) On rare occasions, when a site emergency exists, the site can use a
contractor who has not been pre-qualified, If it is one-time occurrence. If
this is a re-occurring event, the responsible manager shall initiate a pre-
qualification process in order to get that contractor qualified.
h) Level-I contractors with acceptable health and safety submittals will be
approved as qualified to proceed in the Bid submission process.
i) Upon award of the contract, the contractor will then submit with any
additional requested detail as indicated on Annexure-1 like MSDS,
Certificate of Insurance, etc.).
f) Based on the type, period and size of the contract At the minimum the
contractor shall attend, initiate and follow the safety target as finalized by
Engineer in charge for the followings:
4. RESPONSIBILITIES:
c) To maintain record required for all steps and document for concern
contractor.
d) To enforce penalty based on the noncompliance observation
e) To carry out pre job discussion and ensure training and qualification of
worker before assigning the job to the contractor.
f) To carry out contractor performance evaluation by carrying out on job
inspection of contractor work.
5. TRAINING:
Refer training procedure OHS -05 for training matrix for training need and available
training topics.
Contractors employee training need shall be evaluated using OHS -05 based on the
role and task assigned and ensures completion of training before start of the work
6. AUDITING:
8. CROSS REFERENCES:
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Annexure-A
Part-A
Representative:
Name of OHS Element /
4
Component Owner:
Part-B
Site Specific improvement
A record (describe)
Site Specific Changes-
B Deviation, Exclusion record
(describe)
Annexure-1
PRE BID CONTRACTOR OHS QUALIFICATION EVALUATION FORM
(Level – I & II Contractor to Complete Sections all Questions)
RFQ Title:
Contractor Name:
Firm Reg. Nos:
Office Address:
with Labour Dept.
Phone/Fax:
(BOCW) etc.
Email address:
Total Permanent Total temporary
Nos. Nos.
employee: employee:
Type Nature of
business, Services:
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3
B]. Certification
If ISO-18001 certified then would like to work as per
No of Procedure
your safe working procedure(s) Please attach your list ____Nos.
attached
of procedure(s):
If Not ISO-18001 certified then would like to work as
per our site safe working procedure(s)and Train your YES/NO
employee as required:
Attached Copy of Attach Organization Chart (with duties and
YES/NO YES/NO
Safety Policy: responsibilities-Adequately described)
C]. SAFETY PERFORMANCE : (Last three completed
previous years)
Third( last) second First (current)
Average Man-hours worked ( per year)
First aid injury (Nos.)
Reportable Injury (Nos.)
Fatal Injury (Nos.)
Notice of violation (Nos.) describe separately
Fines- Penalty: ( Rupees in Thousand)
Safety performance awards( If any) Attach
copy
Safety Training conducted (Nos.)
Employee trained by safety training (Nos.)
Able to provide
D]. Safety and other Qualification requirement for Requirement
Qualified Person(s)
(Filled by Site)
RFQ- Job (Attach training certificate if available) ( filled by firm)
(Remove lines which is not required) Number of Number
YES/NO YES/NO
person of Person
To be able to prepare Method statement for job
To be able to prepare Job safety analysis
To be able to carry out Risk- analysis
To be able to work as per- MS/JSA/RA if available
To build Scaffolding
To inspect Scaffolding
To work in Confined space
To work at height 0 to 10 mt
Nos. or/and Contract Value above Rs. 100 Lac in a Minimum One
employee
year.
Minimum One and
CLASS – B: Deployed employees more than 100 up
thereafter additional
to 200 Nos. or/and Contract Value above Rs.50 Lac Nil
One for every 100
up to Rs. 100 Lac per year.
employee.
Minimum One and
CLASS – C: Deployed employees up to 100 Nos. thereafter additional
Nil
or/and Contract Value up to Rs. 50 Lac in a year one for every 100
employee
Safety Officer: Minimum qualification B.SC. With Diploma in Industrial Safety from recognized
institute & good communication skill with an attitude to implement safety at his site. Safety Officer
shall have minimum 3 years of experience in similar jobs.
Safety supervisor: minimum qualification Intermediate with good communication skill. He shall have
experience as Safety Supervisor for a period of minimum 3 years in in similar jobs.
Safety staff Deployment requirement Agreed: YES/NO
F]. Do you carry out Medical Checkup of your employee (attach one sample report-
YES/NO
without name)
Do you take insurance of your employee YES/NO
Do your employee covered under ESIC: YES/NO PF Number:
G]. Do you issue PPE to your employee free of cost: YES/NO If “NO” attach your policy
List of PPE you plan to issue and bring and reissue at frequency based on RFQ
Attach the list
Job you are quoting: ( in following table format)
Sr. Individually PPE (Shared Replacement Make
No.
Name of PPE Price
issued (No’s) Use) (Nos.) frequency (Model)
1
2
H]. Attached Condition of Contract read and under stood YES/NO
Condition of Contract safety violation penalty clause understood and
YES/NO
agreed
Site visit and Pre bid discussion with Engineer In Charge and Safety
YES/NO
department completed:
I understand and agree by the above information supplied
Signature: _________________________
Stamp:
Date:
Annexure: 2
CONTRACTOR MOBILISATION & WORK START CLEARANCE FORM
Name of Contractor Date: ___/___/____
M/s
Site Name: Order Number:
Description of Work:
Type Of Work: Mechanical - Electrical- Civil - Others -
Name Of Engineer In Name of Contractor
Charge Safety Officer/
Supervisor:
Mobil. No.: Mobile No.:
Exception If Any:
1.
2.
3.
Signature of Head Department Name
of Department:
Designation: Date:
Annexure-3
Contractor Safety Performance Evaluation Form
Name Of Date
Contractor:
Department:
Frequency Monthly
Criteria Target Status/ Result
[+ P/- N]
1. No of PPE Noncompliance observation 0
2. No of Procedure/Rule Noncompliance 0
observation
3. No of Attendance Noncompliance 0
observation( safety staff)
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4. No of Tool-Equipment Noncompliance 0
observation
5. Number of repeat observation 0
6. Number of times penalty imposed 0
7. No of own observation (closed by 100%
contractor within 30 day)
8. No of observation submitted by contractor
employee.
9. Safety Promotional activity
10. Safety Meeting Conducted
11. Tool box talk Conducted or attended
12. Other
[Expected 80% Positive] with improvement Performance:
Engineer In Head Of
charge Department
Signature Signature
Name Name
Date Date
Monthly Performance evaluation will be used for contractor running bill release
Site can add/modify monitoring parameter based on the type and size of contract
Annexure-4
Annexure-5
Safety Penalty deduction/Payment release/Hold Advice
Please arrange deduct and recover the amount of Rs. ______________________for the
safety violation penalty and other safety deductions as under from current R.A. Bill. The
Total Rs.______________
Appendix-1
Sample Site Specific Penal Provision
and Lifting
Gears
3 Personal Not wearing / using PPE Rs.200 per single violation
Protective required for the Job.
Equipment Using damaged PPE.
Using wrong PPE.
Using PPE without
conform to BIS Std.
4 Traffic (a) Over loading of vehicles Rs.5,000 per first violation
Management (b) Unfit Drivers or Operators and Rs.10,000 for
(c) Unlicensed vehicles subsequent violations
(d) Absence of Reversing Alarm or Rs.1,000 per first violation
(e) Absence of fog light (at winter) or and Rs.2,000 for
(f) Hand brakes not in working condition. subsequent violations
(g) Mishandling/ Splashing of material on roads
(h) Non-cleaning of Vehicles and thereby creating
a traffic safety hazard to road User
5 Occupational (a) Violation of any clause as described in Rs.5,000 per single
Health / Factory Act & Rules violation Compounded to a
Others (b) Dust control measures at sites not maximum of Rs.25,000 at
practiced. any single instance
6 Injury and (a) Fatal accidents Rs.5, 00,000 or 5% of the
Incidence Contract value, whichever
Reporting is less, for first fatality,
Rs.10, 00,000 or 10% of
the Contract value,
whichever is less, for
second and their after
Owner may at its
discretion impose
appropriate penalty or may
terminate/reject the
Contract at the risk & cost
of the Contractor
(b) Grievous Injury Rs.3,00,000 or 3% of the
(Grievous Injury as defined by Workmen Contract value, whichever
Compensation Act) is less, for first injured
person and
Rs.5,00,000 or 5% of the
Contract value, whichever
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