Quality Control Systems, Forms

& Operations

NOTE: Although created for the printing

industry, this manual can be used as a guide for
any type industry - Manufacturing or Service.

In addition, we have linked some some of the

documents listed (underlined in orange), for use
as guides.

Your Company
YC-GM-021 REV 3/16
FORMS INCLUDED
1 Estimate Checklist (CS-7102)

2 Quote/Order Form (SM-9002)

3 Stock to be Pulled Card (SR-8019)

4 Out of House Checklist (CS-7074)

5 Schedule/To-Do List (CS-7003)

6 Disk for Mail Out of House Form (CS-709)

7 Desktop Publishing Form (PP-689)

8 System Buster - CAPA (GM-1001)

9 Job Ticket Update Form (PA-3002)

10 New Die Line Procedure (PA-3037)

11 CTP Quality Control Checklist (PP-6002)

12 Files Retrieval, Exact Repeat Policy (PP-6011)

13 Proofing Online Disclaimer (PA-3030)

14 Online Proof Name Code Procedure (PP-6010)

15 Production Scheduling Policy (PA-3010)

16 Large Press Quality Control Checklist (PD-5039)

17 Print Problem Flag (PD-5050)

18 Print Problem Flag Placement Policy (PD-5045)

19 Press Process Load Tag (PO-5057)

20 Return to Inventory Tag (SR-8016)

21 Paper Cutting Quality Control Checklist (BD-4022)

22 Folding Quality Control Checklist (BD-4025)

23 Rollem Quality Control Checklist (BD 4035)

24 UPS Shipping Procedure (SR-8022)

25 Multiple Customer Freight Shipment Breakdown (SR-8020)

26 Create Invoices in Enterprise Procedure (AD-2046)

27 Transfer Finished Goods Procedure (PA-3027)

 DATA ENTRY 1 Estimate Checklist (CS-7102)
Custom Run
Deliver/Ship Date:_________,_____/_____ received:_____/_____ ______of______

Barter Policy PA-343  Convert Estimate to Order  Disk for Mail out of House form (CS-709) filled out, Disk & Sample/ Mock-up sent to Mail House

Out of House Jobs

 This is an Approved Customer New Cust Prcd AD-2031  If Disk (for Mail out of House) won’t be available for a while, I’ve contacted Mail House
 Estimates over 30 days: Recalculate to check price & notify Prod Admin of discrepancies w/ estimated delivery time of disk & printed piece so they can schedule
project

 Credit Card Authorization form filled out (or)  Customer to be billed 

2
“Out of House” written on 2nd copy of job ticket
 Correct CSR Entered
 Customer will accept
 “Cust Notes” checked for special instructions/ information
% over
 Quote/Order Form (SM-9002)
Return to Data Entry stamped on ticket for Prepress if Job prints out of house Data Entry

1
 CSR has proofread Vendor Order Form compared to Job Ticket for discrepancies Initials
 Customer notified of order receipt if applicable:  Email  Fax  Ticket given to Production Administrator to create PO in Enterprise
 Cust.specs & Estimate Checklist (CS-7102) pulled from Quotes File & placed in Job Ticket
3
 BCT: After approval received & PO created, Job Ticket taken to Prepress for art upload to BCT
 Markup Table entered  Product Description Entered 2
 Sales Rep Commission checked on Quote/ Order Form SM-9002 & updated in Enterprise (if applicable)
 Stock to be Pulled Card (SR-8019)
Order placed with Out of House Vendor (Fax PO or call if we’re delivering job)
 Manual Price entered (adjust for Sales Rep markup OR to match estimate)  Job Ticket given to Production Administrator
 Manual Price must be entered in first component if Manual Commission used instead of
DATA ENTRY CONTINUED

Commission Table in “Sold To” tab
Multi- ship to’s, 5 or more: Make copy of address list, Mark in red “FOR BINDERY” & place in  4 Out of House Checklist (CS-7074)
Customer supplied fax or sample compared to art, film or sample pulled. Job Ticket compared to
Approved Proof

Job Ticket. DONOT enter non-chargeable components last Job Ticket- differences noted (Paper stock, spot colors, size, etc...)

 Watermark placement on Stationery parent to run cuts are correct
 Paper Cut Diagram(s) printed to be stapled to orange Stock To Be Pulled card (SR-8019)
 Paper Cut Diagram(s) printed & placed in Job Ticket for Prepress (if applicable)
 PMS # (PA-322) Received:  on PO  Previous Order  Verbal
 Varnish/ Coating on Heavy coverage or quick turn  Charged  No Charge
 Varnish/ Coating is printing on bklt cover (if not included in quote notify Prod Admin immediately)
 Ink & Coating Entries have been updated to current description
 Layout Tab: Final/ Page size is correct, accomodates final fold size
 Layout Tab: Quantity out is correct, when viewing
 Business Cards printing on the Ryobi are 8 up on 8.5 x 11, any print configuration
 NCR:  Parts to print entered  Printing 2 sides- add “STRAIGHT” to Paper Description
 C1S stock prints sheetwise  Cover stock: grain runs w/ fold
 Processes Tab:
 Proof Online Process entered, if applicable  Hi Res & Low Res Proofs are entered for new orders
 Low Res Proofs are entered specifically to proof spot varnish
 Ship Proof Overnight Beyer Acct process #1965 entered, if applicable
Your Account
 Presses selected are correct, current process names (Compare to Process list)
 Perf or Score specified in Press; SORMZ; Heid- Perf/ Score; Press notes
 Spot Aqueous: Inline Ops, add Cutting New Blanket; Note to knock out glue tabs, if applicable
 Job running on 2 or more presses: Change MR Spoilage on additional presses to 0
 Change Order entered in Enterprise
3
 Finished Sample(s) of previous job stamped or labeled & placed in Job Ticket (Sample or Sample W/ Changes)
 Artwork

 5 Schedule/To-Do List (CS-7003)
Press sheet (w/ Pressroom QC form attached) pulled & placed in Job Ticket
Signed press sheet pulled & placed in Job Ticket if previous job was presschecked
 If art & samples are pulled for reprinting & if ticket needs to be refiled (i.e. multi job ticket) stamp
“purged” on that job sheet (If art has changed, purge old art )

6 Disk for Mail Out of House Form (CS-709)
All signed Proofs/ Email Approvals moved from old Job Ticket to new Job Ticket (If revised proofs
are to be output, previous proofs are purged)
 “Copydot File on Server” sticker placed on Job Ticket if old Job Ticket has this sticker or the
pink “Copy Dot Scanned sticker” on it
 Old Job Ticket(s) purged or refiled
 Job Ticket for exact reprint placed in the Imposition Box in Prepress Dept
Data Entry
 Job Ticket for new order placed in New Jobs Box in CTP Dept
Initials
Desktop Publishing Note: This checklist
 is from the Master
Department before me has completed their checklist
 I HAVE READ SPECIAL INSTRUCTIONS (If notes are no longer applicable return ticket to Data Entry to remove)
 Control Checklist. You can download here.
Logged into Production in Enterprise
 If disk or file is different from Job Ticket, return to Data Entry with correct information
 Desktop Publishing QC Form (PP-689) completed & placed in Job Ticket

 Final Trim After Folding entered (if applicable) (i.e. loose nest folders, etc...)
 Business Cards: Final Trim- Business Cards process entered
 Jogging LG Perf Sheets #5020 entered from Cutting Process for jobs perfed on large press
 Straight line Folds: Reference Override Base Run Speed chart and update accordingly
 Batch Count on Folder: Run speed changed to 90%
 Shrink Wrap updated to current process: Shrink Wrap- Retail- SCH
 Pre-boxed items (Env, label sheets, etc): Process entered “PREBOXED Items-Label & Handle”
 Boxes Updated to the current process name
 Ship Method updated to current process name and entered in last job component only
(Deliver, Will Call, Ship {select appropriate carrier type} ) (BD-8024)
 Time Sensitive entered if applicable (must be entered for jobs that require us to
collect payment for job or shipping costs before sending)
 Out Of House: Enter these processes
 Skid Wrap  Out of House Scheduled/ Delivery  Out of House Returned/ Picked Up
 Adtn’l Press Sheets- Outside Finishing (if no bindery work to be done in house)
 Out of House process: Manually enter adtn’l 10% to qty if job comes back to us for finishing
 Out of House Vendor Checklist (CS-7074) completed, if applicable
 Unnecessary Instructions removed from repeat orders 4
 Special Operations, Instructions or Detailed Job Info noted in Instructions
 If New Art is sent to print with Existing Art, write ticket# of latest version of Existing Art on file
(Ex: A new letter printed with existing LH art on file) Alert Prepress in Special Instructions
 Wax free ink to be used on foil stamp, UV coat or laminate jobs noted in Ink Instructions
 Need Mockup for Mailhouse noted in Paper/Material Instructions
 Noted in Prepress Instructions:  Exact Repeat of art - new layout
 Changes to art on file
 Changes; keep old art
Changes; keep old art
 Missing components emailed to Customer Service & Job Ticket placed in Missing Component Box
 System Buster (PA-333) entered in System100 (If applicable) Preflight/Scanner Initials
 Ticket Update Form (PA-348) entered in System100 (If applicable)
Assembly For Proof Or Printing  Department before me has completed their checklist e
 I HAVE READ SPECIAL INSTRUCTIONS  Logged into Production in Enterprise
 If disk or file is different from Job Ticket, return to Data Entry with correct information
 Imposition checked for most efficient layout (work & turn, work & tumble, sheetwise, qty up, etc...)
 Pagination provided by customer; If not customer emailed & Ticket placed in Missing Component Box
 Die line needed & not provided by customer- notify CSR by email (PA-3037)
 Shell order, pull correct labeled tube from shell proofs location
{Tube should contain the small signed proof attached to full size high res proof with orginal printed press sheet attached}
 CTP Quality Control form (PP-6032) signed and placed in ticket
 Electronic file Number changed to current Job Ticket Number (On Reorders) (Art Retrieval Pol PP-6011)
 Changes due to file problems, imposition change, or customer request, entered on Ticket Update
Form (PA-3002) in System100 (If applicable)
Digital Prepress
 Customer supplied disk returned to appropriate location (see disk label)
Initials
 System Buster (GM-1001) entered in System100 (If applicable)
Proofing from final PDF (See Proof Online Flow Chart PA-3051)  Prev checklist complete
 Logged into Production in Enterprise

change

Typeset & design instructions   Head to tail finishing orientation  B & W laser Proof output (If applicable) & returned with Job ticket to Customer Service for faxing
New Art supplied

Proof Delivery location   Multi-up/ gang job (incl BC), qty breakdown (Enlarge for small sizes, {labels, bus cards etc...})
 Exact reprint

Diecut Job: Die # entered, if existing   Uncoated Stock: Proof & plate accordingly  Low Resolution Proof output & checked, or made into mock-up
# _________  Imposition

Art location (FTP, email, disk inside ticket, etc...)   Digital Color or Low Res Proofs shipped to customer, if instructed (See Special Instructions)
Prints on 70#T: Image needs to be at gripper (Note for large press runs ONLY)  If this job uses a die, check proof against the Die Vinyl
Pre- Diecut Labels: Note to Prepress- See System100; Prepress; Template folder   Low Res mockup sent for customer approval for booklets or special fold jobs



New Die required: Note to Prepress Qty up on die; Verify customer provided dieline (PA-370)   Copy of Proof Packing Slip paperclipped to front of Job Ticket
W & Turn/ Tumble: Note to Prepress to notify Data entry of correct position if unsure   Perf/ Special Score Job: Perf Instruction sticker applied to back of proof, if location is not evident on art
Mail Out of House: Which indicia version to add (if applicable) 
BCT Print: After approval, email art to david@yourbct.com
name@vendor.com & return Ticket to CSR   PDF Proof & online Disclaimer emailed to customer (PA-3030 & PP-6010)
  Copy of Proof Email paperclipped to front of Job Ticket
TICKET NO.

Perfect Bound specifications are located in System100, Tips for Prepress/Graphics

Booklets: Ship proof(s) UPS overnight, our account to <customer ship to info>   Ticket placed in Proof Out Box
 Noted in Press Instructions: IF CORRECTIONS NEEDED
 Head to tail finishing orientation  Multi-up/ gang job (incl BC), qty breakdown  Correction Sheet for Proofing received in System100 (PA-368) (If applicable) Operator
 Update Correction Sheet for Proofing in System100 (PA-368) & submit to CSR (If applicable) Initials
 Extra waste paper use:  Shell run- use all  Presscheck- use what’s needed
 Noted in Bindery Instructions:  Multi-up/ gang job (incl BC), qty breakdown  Notification received from CSR to move forward with corrections; Corrections made (If applicable)
 % over accepted  Pull samples for sample cabinet  New Order, no sample available  New Proofs output
 Old proofs marked “OLD” and placed in Old Proofs, 30 Days drawer
_______

 Out of House: Place ticket on Prod. Admin. desk when job is ready to go to outside vendor
CTP Digital Plates
FORM #/ NAME

 Ship/ Deliver to destination unknown at Data Entry (if applicable)  Department before me has completed their checklist
 Perfect Bound specifications are located in System100, Tips for Bindery
 Multiple Ship to’s, see sheet inside for addresses to use when creating Packing Slips
 If we are shipping blind, enter Customer’s “Ship From” address


Online Disclaimer/ email approval returned by customer
6 Operator Initials

A ENTRY
Logged into Production in Enterprise
 Customer requires Individual Pack labels w/ ________information on each pack (if applicable)  I HAVE READ Disk 
for Mail out of House form (CS-709) filled out, Disk & Sample/ Mock-up sent to Mail
SPECIAL INSTRUCTIONS House
© 2001 PHILIP BEYER

Barter
 All Vital Job Info Policyentered
PA-343  Convert Estimate to Order 
Out of House Jobs

has been in computer (including rush charges) Low Resolution Proof has been output and checked before printing plate

Changes to art on file

s an ApprovedCustomer If Disk (fororMail

email out of House)
placed inwon’t be available forplate
a while, I’ve contacted Mail House
Changes; keep old art

Changes; keep old art

New Cust Prcd AD-2031

Imposition change

Price Compared to previous charge on exact repeats; notify Prod Admin of discrepancies  Proofs have been signed approval Job Ticket before printing
New Art supplied

ates over 30 
days: Recalculate
Calculate to check price & notify Prod Admin of discrepancies
window reviewed:  Digital Plates QCw/ estimated
section delivery
of CTP Quality time
Control of (PP-6032)
form disk &completed
printed piece so they can schedule
Exact reprint

 Check Price Column for missing costs  Press run sheets x qty out= correct finish quantity
t Card Authorization form against
filledCustomer
out (or)PO or Fax Customer to be billed 
 Ticket checked for discrepancies  Verbal Order
 Final
“Out of Check BeforeonMoving
House” written Job
2nd copy Ticket
of job ticket
D

ct CSR Entered
mer will accept
 PO checked for“Cust
% over
specialNotes” checked
instructions or comments
Save Button
for &special
added to instructions/
Job Ticket information Low Resolution Return
Proofs for
Final Folded orCSR
Cut Down
tochecking
Data Entry
hasSample(s)
proofread
stamped
plates have
of jobVendor
on ticket
been placed
placed in Order
in Job Ticket
Job Ticket
5
for Prepress if Job prints out of house
Form compared to Job Ticket for discrepancies


Data Entry
Initials








mer notified of (Drop

orderDead) Delivery date & time received from Customer written on Schedule / To Do List CS-7003
receipt if applicable: Email Fax Signed Proofs placed in Job Ticket  
 Job Ticket contents placed in ticket 
 Enter Order Type  PO #:  Entered  N/A All needed infoTicket given
written down for to Production
pressroom Administrator
to give clear to create
understanding of this PO in Enterprise
Job (if applicable)  
__________ # ________

specs & Estimate Checklist (CS-7102) pulled from Quotes File & placed in Job Ticket
 Enter  Proof Due date/ not required  Delivery date/ not assigned  JobTime due if applicable
Rep Commission checkedentered
 Scheduling on Quote/ Orderproofs
for typesetting, Form & proof & updated in
shipment/deliver/will
SM-9002 callEnterprise
Changes due to BCT: After approval
file problems,
(if applicable) (if applicable) Form (PA-3002) in System100 (If applicable)
received
imposition change & POrequest,
or customer created, JobonTicket
entered Ticket Update 
taken to Prepress for art upload to BCT 

TICKET NO.

 New Dieline artOrder placed with Out of Housenotified

Vendor (Fax PO or call if we’re delivering job)
REV 12/14

up Table entered Paper Requistions made if needed (don’t order house stock)
Product Description Entered 
sent to vendor & Production Administrator by email (If applicable)
 Chipboard ordered (View Other Materials) if qty needed is 100+ OR size is larger than 8.5 x 11  Dieline placedJob in JobTicket given
Ticket/ Tube to Production Administrator
(If applicable) 
al Price entered (adjust
 Out forRequistions
Of House Sales Rep markup
created OR include
if needed- to match10% estimate)
over if applicable  System Buster (GM-1001) entered in System100 (If applicable)
al Price must  beOut Of House
entered inRequistions quantitiesifverified
first component Manual Commission used instead of Operator Initials
 Ship To Destination(s):  Entered; Via  Residence Checked if applicable  Unknown at Data Entry  Correct Plate(s), Dieline Tube (If applicable) & Job Ticket taken to pressroom
Commission Table in “Sold
 Customer To” tab
Shipping Account # written on back of ticket, if applicable
 Complete this Department in Enterprise DATA ENTRY CONTINUED
S100-PA-307

ship to’s, 5 ormore:

Print 2Make copy
copies of of address
Job Ticket list,needed
(Only 1 copy Markif in
Jobred “FOR
prints BINDERY” & place in
out of house)
Calledsupplied
Customer Customer fax or Tosample
Remind about proof
compared to art, film or sample pulled. Job Ticket compared to 
 Commissioned Job: Re-open job after closing, click “Quote” button, Confirm price is correct
Job Ticket. DONOT enter non-chargeable components 1.____/____/____
last Job Ticket-2.____/____/____
differences noted (Paper 3.____/____/____
stock, spot colors, size, etc...)
mark placement on Stationery parent to runincuts pink, ifare correct
FORM #/ NAME

 “Warning Time Sensitive” highlighted applicable Data Entry

 IfFinished
no responseSample(s) of previous
is received 24 hours stamped
jobnotify
after 3rd call, or labeled
customer that job is on hold& placed in Job Ticket (Sample or Sample W/ Changes)

r Cut Diagram(s) printed to be stapled to orange Stock To Be Pulled card (SR-8019)
Account Name, Ticket # & Drop Dead Delivery Date written on left side of ticket Initials
 Multi-ticket Project box checked, if applicable
r Cut Diagram(s) printed & placed inName
Job written
Ticketonfor Prepress

Proofing Pressif sheet (w/ Pressroom
Corrections Needed QC form (See
attached)
Proof Online
pulled
Flow
& placed
Chart PA-3051)
in Job Ticket
 Last & Item ticket in lower left(ifcorner
applicable)
# (PA-322) Received:
Job Number(s)
 STICKERS  APPLIED
on POTO TICKET:  Previous
 Rush or Today Order Proof Today  Verbal
Split Shpmnt  New  Artwork
Acct
 Sheet
 Correction Signed press
for Proofing sheet
entered pulled(PA-368)
in System100 & placed in Job
,submitted, printedTicket
& placedifin previous
ticket job was presschecked
 Job TicketIfplaced Changes boxare pulled for reprinting & if ticket needs to be refiled (i.e. multi job ticket) stamp
art &in samples
sh/ Coating onHeavy coverage
Out of House or quick
 Presscheck  Numberturn Job  Charged
 Copy Job  Purge Ticket No Charge
 Rerun  No Overtime
 Parent on to Run Cut special instructions highlighted on 2nd copy of job sheet(s)  Updated Correction Sheet for Proofing
“purged” on that (PA-368) received from PrePress
job sheet (If art has changed, purge old art )
h/ Coating is printing
 2nd copy of bklt cover (if not included in quote notify Prod Admin immediately)
each job sheet stapled to separate orange Stock To Be Pulled cards (SR-8019) and placed in  Bklt changes: Charge for new Low res on ENTIRE book and High res on changed pgs only
Coating EntriesJob have
Ticket been
Copy Box.updated to identical
Job sheets with current stockdescription
can be stapled together on 1 card  Order
 Change All signed
entered inProofs/
Enterprise,Email
faxed toApprovals
customer then moved
placed infrom
Changeold JobForm
Order Ticket
Box to new Job Ticket (If revised proofs
 Mockup  Change Orderare to be under
box marked output,Account previous
Name onproofs
Job Ticket are purged)
ut Tab: Final/ Page sizeforismailhouse
correct,instructions
accomodates highlightedfinalon fold sizeof job sheet
2nd copy
Signed Change Order (Enterprise form) received from customer & placed in Job Ticket Data Entry
 Customer supplied disks, photos, etc.. labeled with customer name & Job Ticket #; place in ticket 
ut Tab: Quantity out is
 Rush correct,
Job: email sentwhen viewing
to Prepress Supervisor, Plant Admin & Production Admin
 Change
 Original “Copydot File on
Order removed from Server”
Change Ordersticker
Form placed
Box & thrownonaway
Job TicketInitials if old Job Ticket has this sticker or the
ess Cards printing on theemail
 Presscheck: Ryobi sentare 8 up onAdmin
to Production 8.5 x 11,  PO,any print configuration
samples, disk, etc... inside ticket pinkthe
 Forward to Prepress “Copy Dot Scanned
email received sticker
(w/ estimated time) ” on
to move it with corrections
forward
 Changes & Revisions added to Job & scheduled in Enterprise for the next business day
“STRAIGHT” to Paper Description  Old Job Ticket(s) purged or refiled
 Delivery/ship time entered in scheduling (12:00 entered for jobs requiring payment collection)
 Parts to print Scheduled
 Jobentered Printingif 2 sides-
repeat add
stock prints sheetwise  Cover
 Write on Schedule/
in Enterprise,
stock:
To Do
exact
grainanyruns
List (CS-7003)
(PA-302)
w/ fold
info needed to complete this job
Approval
 Job Received Ticket for exact reprint placed in the Imposition Box in Prepress Dept
Data Entry
esses Tab:
 Enter non-chargeable components for multi-finishes, multi-versions or multi- ship to’s in
bindery, including gang jobs {i.e. Business card names, Form names, etc...)
 inJob
 Placed TicketApproved
Job Ticket: for newProofs order : placed
Email/ Fax inapproval
New Jobs  HighBox
Res in  CTP
(Confirm BOTH High & Low Res returned. If not, place job on hold & contact customer immediately)
Low Res Dept
Initials
Online Processentered,
New account: if applicable  Hi Res & Low Res
Send email to philip@beyerprinting.com ProofsName,
of Company are entered for new
contact name & emailorders
 Job Scheduled in Enterprise after approval received (PA-3010) Data Entry
Res Proofs are entered specifically to proof spot varnish  Delivery/ship time entered in scheduling (12:00 entered for jobs requiring payment collection) Initials
Proof Overnight Beyer Acct process #1965 entered, if applicable Desktop Publishing Department before me has completed their checklist 
es selected are correct, current process names (Compare to Process list)  I HAVE READ SPECIAL INSTRUCTIONS (If notes are no longer applicable return ticket to Data Entry to remove)
r Score specified in Press; SORMZ; Heid- Perf/ Score; Press notes  Logged into Production in Enterprise
  Business Cards printing on the Ryobi are 8 up on 8.5 x 11, any print configuration pink “Copy Dot Scanned sticker” on it
 NCR:  Parts to print entered  Printing 2 sides- add “STRAIGHT” to Paper Description  Old Job Ticket(s) purged or refiled
 C1S stock prints sheetwise  Cover stock: grain runs w/ fold  Job Ticket for exact reprint placed in the Imposition Box in Prepress Dept
Data Entry
 Processes Tab:  Job Ticket for new order placed in New Jobs Box in CTP Dept
Initials
 Proof Online Process entered, if applicable  Hi Res & Low Res Proofs are entered for new orders
7 Proofs
 Low Res
 Ship Proof
Desktop Publishing Form (PP-689)
are entered specifically to proof spot varnish
Overnight Beyer Acct process #1965 entered, if applicable Desktop Publishing  Department before me has completed their checklist
 Presses selected are correct, current process names (Compare to Process list)  I HAVE READ SPECIAL INSTRUCTIONS (If notes are no longer applicable return ticket to Data Entry to remove)
8 System
 Perf or Score specified in Press; SORMZ; Heid- Perf/ Score; Press notes
 Spot Aqueous: Buster (GM-1001)
Inline Ops, add Cutting New Blanket; Note to knock out glue tabs, if applicable


Logged into Production in Enterprise
If disk or file is different from Job Ticket, return to Data Entry with correct information
 Job running on 2 or more presses: Change MR Spoilage on additional presses to 0  Desktop Publishing QC Form (PP-689) completed & placed in Job Ticket 7
 Change Order entered in Enterprise

 Final Trim After Folding entered (if applicable) (i.e. loose nest folders, etc...)
9 Cards:
 Business Job Ticket
Final Update
Trim- Business CardsForm (PA-3002)
process entered
 Missing components emailed to Customer Service & Job Ticket placed in Missing Component Box
 Jogging LG Perf Sheets #5020 entered from Cutting Process for jobs perfed on large press 8  System Buster (GM-1001)
(PA-333) entered in System100 (If applicable)
Preflight/Scanner Initials
 Straight line Folds: Reference Override Base Run Speed chart and update accordingly
 Batch10
 Ticket Update Form (PA-348)
(PA-3002) entered in System100 (If applicable)
9
Count onNew Die
Folder: RunLine Procedure
speed changed to 90% (PA-3037)
 Shrink Wrap updated to current process: Shrink Wrap- Retail- SCH Assembly For Proof Or Printing  Department before me has completed their checklist e
 Pre-boxed items (Env, label sheets, etc): Process entered “PREBOXED Items-Label & Handle”
 I HAVE READ SPECIAL INSTRUCTIONS  Logged into Production in Enterprise
 Ship11
 Boxes Updated to the current process name
Method CTP
updatedQuality
to current Control
process name Checklist
and entered in(PP-6032)
last job component only  If disk or file is different from Job Ticket, return to Data Entry with correct information
(Deliver, Will Call, Ship {select appropriate carrier type} ) (BD-8024)  Imposition checked for most efficient layout (work & turn, work & tumble, sheetwise, qty up, etc...)
 Time Sensitive entered if applicable (must be entered for jobs that require us to  Pagination provided by customer; If not customer emailed & Ticket placed in Missing Component Box
12 payment
collect FilesforRetrieval, Exact
job or shipping Repeat
costs before Policy (PP-6011)
sending)  Die line needed & not provided by customer- notify CSR by email (PA-3037)
10
 Out Of House: Enter these processes  Shell order, pull correct labeled tube from shell proofs location
 Skid Wrap  Out of House Scheduled/ Delivery  Out of House Returned/ Picked Up
12
{Tube should contain the small signed proof attached to full size high res proof with orginal printed press sheet attached}
13 PressProofing
 Adtn’l Online
Sheets- Outside Disclaimer
Finishing (PA-3030)
(if no bindery work to be done in house) 11 CTP Quality Control form (PP-6032) signed and placed in ticket
 Out of House process: Manually enter adtn’l 10% to qty if job comes back to us for finishing  Electronic file Number changed to current Job Ticket Number (On Reorders) (Art Retrieval Pol PP-6011)
 Out of House Vendor Checklist (CS-7074) completed, if applicable  Changes due to file problems, imposition change, or customer request, entered on Ticket Update
14Operations,
 Unnecessary
 Special
Instructions removed from repeat orders
Online ProoforName
Instructions Detailed Code Procedure
Job Info noted (PP-6010)
in Instructions
Form (PA-3002) in System100 (If applicable)
Digital Prepress
 If New Art is sent to print with Existing Art, write ticket# of latest version of Existing Art on file  Customer supplied disk returned to appropriate location (see disk label)
Initials
(Ex: A new letter printed with existing LH art on file) Alert Prepress in Special Instructions
 System Buster (GM-1001) entered in System100 (If applicable)
 15 Production Scheduling Policy (PA-3010)
Wax free ink to be used on foil stamp, UV coat or laminate jobs noted in Ink Instructions Proofing from final PDF (See Proof Online Flow Chart PA-3051)  Prev checklist complete
 Need Mockup for Mailhouse noted in Paper/Material Instructions
 Noted in Prepress Instructions:  Exact Repeat of art - new layout  Logged into Production in Enterprise
Typeset & design instructions  Head to tail finishing orientation  B & W laser Proof output (If applicable) & returned with Job ticket to Customer Service for faxing
Proof Delivery location  Multi-up/ gang job (incl BC), qty breakdown (Enlarge for small sizes, {labels, bus cards etc...})
Diecut Job: Die # entered, if existing  Uncoated Stock: Proof & plate accordingly  Low Resolution Proof output & checked, or made into mock-up
Art location (FTP, email, disk inside ticket, etc...)  Digital Color or Low Res Proofs shipped to customer, if instructed (See Special Instructions)
Prints on 70#T: Image needs to be at gripper (Note for large press runs ONLY) If this job uses a die, check proof against the Die Vinyl
Pre- Diecut Labels: Note to Prepress- See System100; Prepress; Template folder  Low Res mockup sent for customer approval for booklets or special fold jobs
New Die required: Note to Prepress Qty up on die; Verify customer provided dieline (PA-370)  Copy of Proof Packing Slip paperclipped to front of Job Ticket
W & Turn/ Tumble: Note to Prepress to notify Data entry of correct position if unsure  Perf/ Special Score Job: Perf Instruction sticker applied to back of proof, if location is not evident on art
Mail Out of House: Which indicia version to add (if applicable)
 PDF Proof & online Disclaimer emailed to customer (PA-3030 & PP-6010)


BCT Print: After approval, email art to david@yourbct.com & return Ticket to CSR
Perfect Bound specifications are located in System100, Tips for Prepress/Graphics  Copy of Proof Email paperclipped to front of Job Ticket 13 14
Booklets: Ship proof(s) UPS overnight, our account to <customer ship to info>  Ticket placed in Proof Out Box
 Noted in Press Instructions: IF CORRECTIONS NEEDED
 Head to tail finishing orientation  Multi-up/ gang job (incl BC), qty breakdown  Correction Sheet for Proofing received in System100 (PA-368) (If applicable) Operator
 Update Correction Sheet for Proofing in System100 (PA-368) & submit to CSR (If applicable) Initials
 Extra waste paper use:  Shell run- use all  Presscheck- use what’s needed
 Noted in Bindery Instructions:  Multi-up/ gang job (incl BC), qty breakdown  Notification received from CSR to move forward with corrections; Corrections made (If applicable)
 % over accepted  Pull samples for sample cabinet  New Order, no sample available  New Proofs output
 Out of House: Place ticket on Prod. Admin. desk when job is ready to go to outside vendor  Old proofs marked “OLD” and placed in Old Proofs, 30 Days drawer
 Ship/ Deliver to destination unknown at Data Entry (if applicable) CTP Digital Plates  Department before me has completed their checklist
 Perfect Bound specifications are located in System100, Tips for Bindery
 Multiple Ship to’s, see sheet inside for addresses to use when creating Packing Slips  Online Disclaimer/ email approval returned by customer Operator Initials
 If we are shipping blind, enter Customer’s “Ship From” address  Logged into Production in Enterprise
 Customer requires Individual Pack labels w/ ________information on each pack (if applicable)  I HAVE READ SPECIAL INSTRUCTIONS

© 2001 PHILIP BEYER

 All Vital Job Info has been entered in computer (including rush charges)
 Price Compared to previous charge on exact repeats; notify Prod Admin of discrepancies
 Calculate window reviewed:
 Check Price Column for missing costs  Press run sheets x qty out= correct finish quantity
 Ticket checked against Customer PO or Fax for discrepancies  Verbal Order
 PO checked for special instructions or comments & added to Job Ticket
Save Button
 (Drop Dead) Delivery date & time received from Customer written on Schedule / To Do List CS-7003
 Enter Order Type  PO #:  Entered  N/A
 Enter  Proof Due date/ not required  Delivery date/ not assigned  JobTime due if applicable
 Scheduling entered for typesetting, proofs & proof shipment/deliver/will call (if applicable)
 Low Resolution Proof has been output and checked before printing plate
 Proofs have been signed or email approval placed in Job Ticket before printing plate
 Digital Plates QC section of CTP Quality Control form (PP-6032) completed
Final Check Before Moving Job TicketD
 Low Resolution Proofs for checking plates have been placed in Job Ticket
 Final Folded or Cut Down Sample(s) of job placed in Job Ticket
 Signed Proofs placed in Job Ticket  Job Ticket contents placed in ticket
 All needed info written down for pressroom to give clear understanding of this Job (if applicable)
 Changes due to file problems, imposition change or customer request, entered on Ticket Update
Form (PA-3002) in System100 (If applicable)

 Paper Requistions made if needed (don’t order house stock)
 Chipboard ordered (View Other Materials) if qty needed is 100+ OR size is larger than 8.5 x 11
 Out Of House Requistions created if needed- include 10% over if applicable
 Out Of House Requistions quantities verified
 Ship To Destination(s):  Entered; Via  Residence Checked if applicable  Unknown at Data Entry
 Customer Shipping Account # written on back of ticket, if applicable
 Print 2 copies of Job Ticket (Only 1 copy needed if Job prints out of house)
 Commissioned Job: Re-open job after closing, click “Quote” button, Confirm price is correct
 “Warning Time Sensitive” highlighted in pink, if applicable Data Entry
 Account Name, Ticket # & Drop Dead Delivery Date written on left side of ticket Initials
 Multi-ticket Project box checked, if applicable
 Last Job Number(s) & Item Name written on ticket in lower left corner
 STICKERS APPLIED TO TICKET: Rush or Today  Proof Today  Split Shpmnt  New Acct
 Out of House  Presscheck  Number Job  Copy Job  Purge Ticket  Rerun  No Overtime
 Parent to Run Cut special instructions highlighted on 2nd copy of job sheet(s)
 2nd copy of each job sheet stapled to separate orange Stock To Be Pulled cards (SR-8019) and placed in
Job Ticket Copy Box. Job sheets with identical stock can be stapled together on 1 card
 Mockup for mailhouse instructions highlighted on 2nd copy of job sheet
 Customer supplied disks, photos, etc.. labeled with customer name & Job Ticket #; place in ticket
 Rush Job: email sent to Prepress Supervisor, Plant Admin & Production Admin
 Presscheck: email sent to Production Admin  PO, samples, disk, etc... inside ticket
 Delivery/ship time entered in scheduling (12:00 entered for jobs requiring payment collection)
 Job Scheduled in Enterprise, if exact repeat (PA-302)
 Write on Schedule/ To Do List (CS-7003) any info needed to complete this job
 Enter non-chargeable components for multi-finishes, multi-versions or multi- ship to’s in
bindery, including gang jobs {i.e. Business card names, Form names, etc...)
 New account: Send email to philip@beyerprinting.com of Company Name, contact name & email
REV 12/14
 New Dieline art sent to vendor & Production Administrator notified by email (If applicable)
 Dieline placed in Job Ticket/ Tube (If applicable)
 System Buster (GM-1001) entered in System100 (If applicable)
 Correct Plate(s), Dieline Tube (If applicable) & Job Ticket taken to pressroom
Operator Initials
 Complete this Department in Enterprise
S100-PA-307
Called Customer To Remind about proof
1.____/____/____ 2.____/____/____ 3.____/____/____
If no response is received 24 hours after 3rd call, notify customer that job is on hold
Proofing if Corrections Needed (See Proof Online Flow Chart PA-3051)
 Correction Sheet for Proofing entered in System100 (PA-368),submitted, printed & placed in ticket
 Job Ticket placed in Changes box
 Updated Correction Sheet for Proofing (PA-368) received from PrePress
 Bklt changes: Charge for new Low res on ENTIRE book and High res on changed pgs only
 Change Order entered in Enterprise, faxed to customer then placed in Change Order Form Box
 Change Order box marked under Account Name on Job Ticket
 Signed Change Order (Enterprise form) received from customer & placed in Job Ticket Data Entry
Initials
 Original Change Order removed from Change Order Form Box & thrown away
 Forward to Prepress the email received (w/ estimated time) to move forward with corrections
 Changes & Revisions added to Job & scheduled in Enterprise for the next business day
Approval Received
 Placed in Job Ticket: Approved Proofs:  Email/ Fax approval  High Res  Low Res
(Confirm BOTH High & Low Res returned. If not, place job on hold & contact customer immediately)
 Job Scheduled in Enterprise after approval received (PA-3010) 15 Data Entry
 Delivery/ship time entered in scheduling (12:00 entered for jobs requiring payment collection) Initials
  I have checked sample or layout
 Correct starting number  Correct starting number  Correct starting number  Correct starting
 Word “No.” prints  Does not print  Word “No.” prints  Does not print  Word “No.” prints  Does not print  Word “No.” print
 Correct ink color INT:___________1  Correct ink color INT:___________2  Correct ink color INT:___________3  Correct ink colo

1st 2nd
PRESSROOM 16 Large Press Quality Control ChecklistSHIPPING
BINDERY (PD-5039)
Side Side
 Department before me has comp
Quality Control Supervisor or Person Moving Job Tickets
  Department before me has completed their checklist 17 Print Problem Flag (PD-5050)  I HAVE READ SPECIAL INSTRU
  I HAVE READ SPECIAL INSTRUCTIONS 16  Department before me has completed their checklist  If “Best” is selected in Ship Via
 I HAVE 18 READ SPECIAL INSTRUCTIONS selected
  Press Proof Checklist(s) (PD-5039 or PD-5059) stapled Print Problem Flag Placement Policy  (PD-5045)
Labels (Customer name, PO#,
to a sample of each job and placed in ticket  I HAVE READ PRESS LOAD TAGS (if any)
 Job Ticket moved to next appropriate box  2 Packing list copies printed; 1
  2 high quality sample(s) in ticket 19 Press Process Load Tag (PO-5057) packing envelope & applied to
  Original shell press sheet put back in Master Proof Cutter Operator  I’ve read special instructions
Tube (Large Presses) {Follow PL-006 Proof Tube Label Instructions}  Tan Final Cutting Quality Control Form (BD-4022) signed & placed in Job UPS: ACCT#________________
  Proofs returned to: Ticket 20 Return to Inventory Tag (SR-8016)  Ship Method used matches P
 Job Ticket  Proof Bag  Proof Tube  Bindery Quality Control Checklist completed (below)  Ship To Address from drop do
 UPS Shipping Procedure (SR-
  Actual count(s) written on Job Ticket PRINTOUT(s) 17 Packaging Checklist completed (below) if you are finishing job
 Tears in Job Ticket have been taped; overflow bag used if Job Ticket full  Copy of Tracking label placed
  Problem areas noted with Print Problem Flags (PD-5050)  Job Ticket moved to next appropriate box  Shipping Charge $_________
on load (PD-5045) 18
Folder Operator  I’ve read special instructions FED EX: ACCT#___________
  Job Completed Card(s) (PD-5057) filled out & placed with job 19
  All Other Materials placed back in ticket  Blue Folding Quality Control Form (BD-4025) signed & placed inJob Ticket  Ship Method used matches P
  All excess stock (750 sheets or more)- Fill out Return To  Bindery Quality Control Checklist completed (below)  Ship To Address from drop do
Inventory Tag (SR-8016); # of sheets returned:________  Packaging Checklist completed (below) if you are finishing job
 FedEx Online shipping comple
20  Tears in Job Ticket have been taped; overflow bag used if Job Ticket full
  All excess unused shells returned to designated  Job Ticket moved to next appropriate box FREIGHTLINE:
staging area in inventory
  System Buster (GM-1001) entered in System100 (if applicable) Stitcher Operator  I’ve read special instructions  Boxes weighed (add 25 lbs to
  Complete this Department in Enterprise  Green Stitching Quality Control Form (BD-4039) signed and placed in Job  Boxes placed on skid & wrapp
Ticket  BOL created in System100, 2 c
  Die Line given to Production Administrator (if applicable)  Packaging Checklist completed (below) if you are finishing job  WMG BOL: Enter “Consignee”
  Job Ticket moved to Bindery Box  Tears in Job Ticket have been taped; overflow bag used if Job Ticket full section & check box next to C
PRESS OP. 1ST SIDE INITIALS PRESS OP. 2ND SIDE INITIALS  Job Ticket moved to next appropriate box  Freightline called -schedule pic
Rollem Operator  I’ve read special instructions  Over 7 skids or 8m lbs -Call fo
in UPS Freight Online Shippin
For Production Administration use only  Rollem Quality Control Form (BD-4035) signed and placed in Job Ticket  Shipping cost & estimate numb
 Packaging Checklist completed (below) if you are finishing job  BOL placed with shipment
OUT OF HOUSE WORK  Tears in Job Ticket have been taped; overflow bag used if Job Ticket full  See Multi-Customer Freight Shi
3rd Party Buy Out Non-Disclosure Policy (PA-3032)
 Job Ticket moved to next appropriate box
 Out of House Vendor checklist (CS-7074) completed by CSR & placed in ticket form (SR-815) in ticket #J_________
 3 copies of PO printed:1 placed in ticket, 1 in PO Bag & 1 sent to vendor
Q.C.OUT OF HOUSE WORK
 Order placed w/ Out of House Vendor (Fax PO or call if we’re delivering job)
 Job ticket stamped & filled out. “Job is out to________________”.  Check each package & pull any packing slips, invoices, etc... INVOICIN
 Upon completion send to  Compare Packing Slip to Ticket for correct quantity received  Stock returned to Inventory updated
 Complete “Out of House Scheduled” in Enterprise  All paperwork pulled is placed in Out Of House bag  Verify Quantity (From Packing L
 If reorder, previous sample sent with PO  Pull all labels from package that may indicate outside provider  Shells/ Finished Goods (PA-3027
 Booklets: Mockup created with folded press sheets & sent with PO  Compare sample to artwork in ticket, checking for discrepancies  OpenInventory & document q
 If new die, Dieline sent with PO Prod Admin  Complete “Out of House Returned” in Enterprise  Ship Shells/ Finished Goods t
 Job Ticket moved to Out of House Box Initials  Complete Packaging Checklist below BINDERY INITIALS  OpenInventory & verify quant
OUT OF HOUSE MAILING
 Verify Change Order form was si
3rd Party Buy Out Non-Disclosure Policy (PA-3032)  Shipping Added to Invoice
Out of House Mailing Procedure (CS-7076) DIELINE FILING  Job Delivery / Shipment notification
 Mail Out of House form (CS-7065)
 Dieline Filing Procedure (PA-3037) printed out, completed and notes)
filled out; original placed with job, copy placed in Job Ticket  Finished Goods deducted from
placed in Job Ticket. location from drop down menu. This a
 Job sent to (what mail house?)
BINDERY  Invoice printed for billing
1
2
3
4

 Freightline Shipment: Make cop

ITEM
ITEM
ITEM
ITEM

Quality Control give to accounting for reconcilia

 Disk or Labels sent to mail house
1
2
3
4

    All Special Instructions completed

  With job Generic Packaging & Blind
ITEM
ITEM
ITEM
ITEM

Ahead of job
See Data Entry 5th line down     No offset
    No smudges or fingerprints
 Postage estimate received from  Plain Boxes used
  
    No grease marks
mail house
    No tracking on back  Packing Slip made using packingslip_alt Report F
  
 Postage Payment Request form     No broken type / scratches  Shipping Label made using Blind Ship Report File (no
  
(CS-7079) filled out and given to CSR
    No type / image cut off or missing  Shipping by freightline: note in Description section
  
If postage estimate not received in 24     No plugging of letters, screens, or reverses
hours (Excluding RUSH)  Shipping by UPS: Enter our customer’s name & a
  
    No specs / spots / picking / hickeys “Ship From” section
I have notified mail house
    No lint
 1st notification____/____/____ Rating Rating     Each item above checked to confirm nothing will
    No scum / toning Printing as the manufacturer
 2nd notification____/____/____     Color not washed out 1 2
 Solid colors BINDERY BINDERY
Packaging
1
2
3
4

INITIALS_________   
INITIALS INITIALS
 I’ve read special in
ITEM
ITEM
ITEM
ITEM

Customer Service Rep     Even color

Item 1 Item 2
    No wrinkles
 Postage Payment Request form
 NCR in registration
   Rating Rating     Special Packaging instructions followed-Correct qty per pack &
faxed or emailed to customer
(CS-7079)
    NCR in sequence 3 4     Pack Labels created (if applicable) (BD-439)
 Customer contacted for postage
check pick up or delivery
    Straight to the eye BINDERY BINDERY     Scale Weigh count completed & quantity label applied to each pa
 Driver notified for check pickup     Good registration INITIALS INITIALS     Clean Boxes
Item 3 Item 4
or entered on Drivers Daily Routine     Not too much powder     Uniform boxing
 Copy of Postage Check placed in     Watermark in right position     Tape applied neatly
Job Ticket     Head to Head / Head to Foot correct     Ship Orders are completely surrounded in shipping peanuts (does
 Delivery of check verified     Work & Roll / Work & Turn correct     Labels ( Customer name,PO# ,etc) printed out & placed on boxe
(Place Packing slip in Job Ticket)
    1st & last number correct on numbered jobs     5 Final Samples that have been QC inspected placed in ticket
  I have checked sample orJob
 layout
Ticket 
Proof Bag Proof Tube 
Bindery Quality Control Checklist completed (below
Correct starting number  Correct starting number  Correct starting number 
Packaging Checklist completed (below) if you are fin
Word “No.” prints  Does not print   
Word “No.” prints Actual count(s)
 Does not print written on Job Ticket PRINTOUT(s)
 Word “No.” prints  Does not print 
Tears in Job Ticket have been taped; overflow bag used if
Correct ink color INT:___________2   
Correct ink color Problem areas noted withPrint
INT:___________3 Problem
Correct ink colorFlagsINT:___________4
(PD-5050)

Job Ticket moved to next appropriate box
on load (PD-5045)
Folder Operator
BINDERY   Job Completed SHIPPING 21 filled
Card(s) (PD-5057) Paper out &Cutting Quality
placed with job Control Checklist (BD-4022)
 I’ve read special in
  All Other Materials  Department before
placed me inhasticket
back completed their checklist  Blue Folding Quality Control Form (BD-4025) signed & place
Quality Control Supervisor or Person Moving Job Tickets  Bindery Quality Control Checklist completed (below

  All excess stock (750 sheets I HAVE READ 22or more)-
Folding
SPECIAL Fill outQuality
INSTRUCTIONS
Return To Control Checklist (BD-4025)
 Department before me has completed their checklist InventoryTag If “Best”
(SR-8016) is; selected
# of sheets Via window, method 
returned:________
in Ship Packaging
needed is Checklist completed (below) if you are fin

 I HAVE READ SPECIAL INSTRUCTIONS   All excess unused shells selected  Tears in Job Ticket have been taped; overflow bag used if
pled
staging  Labels 23returned
(Customer
Rollem to designated
Quality Control
name, PO#, etc) filled out & applied Checklist
JobtoTicket
(BD 4035)
boxes moved to next appropriate box
 I HAVE READ PRESS LOAD TAGS (if any) area in inventory
 Job Ticket moved to next appropriate box   System Buster  2 (GM-1001)
Packing list copies printed; 1 put in ticket, the other
entered in System100 (if applicable) Stitcher
put in Operator  I’ve read special in
packing envelope & applied to box  Green Stitching Quality Control Form (BD-4039) signed and p
Proof Cutter Operator  I’ve read specialinstructions  Complete this Department in Enterprise
 Tan Final Cutting Quality Control Form (BD-4022) signed& placed
 Die UPS: ACCT#____________________________
Line given to Production Administrator (if applicable)
Ticket
nstructions}
Ticket
in Job
21  Ship Method used matches Packing Slip (ground,  2day,
Packaging Checklist completed (below) if you are fin
etc..)
  Job Ticket moved to Bindery Box
 Ship To Address 
from drop down menu matches Packing Slip
Tears in Job Ticket have been taped; overflow bag used if
be  Bindery Quality Control Checklist completed (below) PRESS OP. 1ST SIDE INITIALS PRESS OP. 2ND SIDE INITIALS  Job Ticket moved to next appropriate box
 Packaging Checklist completed (below) if you are finishing job  UPS Shipping Procedure (SR-8005) followed
OUT(s) Rollem Operator  I’ve read special in
 Tears in Job Ticket have been taped; overflow bag used if Job Ticket full  Copy of Tracking label placed in ticket
s (PD-5050)  Job Ticket moved to next appropriate box  Shipping Charge $__________________
For Production Administration use only  Rollem Quality Control Form (BD-4035) signed and placed in
Folder Operator  I’ve read special instructions FED EX: ACCT#____________________________  Packaging Checklist completed (below) if you are fin
d with job OUT OF HOUSE WORK  Tears in Job Ticket have been taped; overflow bag used if
 Blue Folding Quality Control Form (BD-4025) signed & placed inJob Ticket3rd22 BuyShip
Party Method used
Out Non-Disclosure matches
Policy (PA-3032) Packing Slip (ground, 2day, etc..)

 Bindery Quality Control Checklist completed (below)  Ship(CS-7074) from

 Job Ticket moved to next appropriate box
 Out of House Vendor checklist To Address
completed bydrop
CSR down menu
& placed matches Packing Slip
in ticket
urn To
________  Packaging Checklist completed (below) if you are  3finishing
copies job  FedEx
of PO printed:1 in ticket,shipping
placed Online 1 in PO Bagcompleted
& 1 sent to vendor
Q.C.OUT OF HOUSE WORK
 Tears in Job Ticket have been taped; overflow bag used  Order placedfull
if Job Ticket w/ Out of House Vendor (Fax PO or call if we’re delivering job)
Check each package & pull any packing slips, inv
ated
 Job Ticket moved to next appropriate box  Job ticket stamped FREIGHTLINE:
& filled out. “Job is out to________________”. 
 Upon completion send to  Compare Packing Slip to Ticket for correct quant
Stitcher Operator  I’ve read special instructions
 Complete  Boxes weighed (add 25 lbs to weight total for each
“Out of House Scheduled” in Enterprise  skid used)
All paperwork pulled is placed in Out Of House b
applicable)
 If reorder,
 Green Stitching Quality Control Form (BD-4039) signed and placed in Job previous 
sampleBoxessent placed
with POon skid & wrapped  Pull all labels from package that may indicate out
Ticket  Booklets: Mockup created  BOL withcreated in System100,
folded press sheets & sent2 copies printed on 2
with PO Compare
part NCR sample to artwork in ticket, checking for d
cable)  finishing
 Packaging Checklist completed (below) if you are If new die,job  with
Dieline sent WMG POBOL: Enter “Consignee” in Bill Freight
Prod  Complete
Admin Charges To “Out of House Returned” in Enterprise
 Tears in Job Ticket have been taped; overflow bag used  Job if JobTicket
Ticket moved
full to Out ofsection
House & Boxcheck box next to Check InitialsBox if Collect Complete Packaging Checklist below BI

TIALS  Job Ticket moved to next appropriate box OUT OF HOUSE MAILING  Freightline called -schedule pickup & get shipping cost
Rollem Operator  I’ve read special 3rd Party Buy Out Non-Disclosure
instructions
Out
Policy
Over
of House Mailing Procedure (CS-7076)
7 skids or 8m lbs -Call for Volume quote before entering
(PA-3032)
DIELINE FILING
in UPS Freight Online Shipping
 Dieline Filing Procedure (PA-3037) printed out, comp
 Rollem Quality Control Form (BD-4035) signed and placed
 Mail Out Ticket
in Job
filledfinishing
of House
out; original
23  (CS-7065)
form Shipping cost & estimate number (if applicable) written on BOL
placed in Job Ticket
 Packaging Checklist completed (below) if you are job placed with job, copy
BOL placed with shipment
placed in Job Ticket.
 Tears in Job Ticket have been taped; overflow bag used if Job Ticket full
 Job sent to (what mail  See SHIPPING PERSON’S
Multi-Customer Freight Shipment
house?)
BINDERY
1
2
3
4
 Job Ticket moved to next appropriate box INITIALS
ITEM
ITEM
ITEM
ITEM

ed in ticket form (SR-815) in ticket #J________________

t to vendor Quality Control
Q.C.OUT OF HOUSE WORK
 Disk or Labels sent to mail house
INVOICING

1
2
3
4
elivering job)
    All Special Instructions completed
________”.  Check each package & pull any packing slips, 
(AD-2046)
invoices, etc...  With job

ITEM
ITEM
ITEM
ITEM
Ahead of job
 Compare Packing Slip to Ticket for correct quantity received
See Data Entry 5th Stock
line down returned to 
Inventory  No
updated offset
from Pressroom Ticket section
 All paperwork pulled is placed in Out Of House bag estimate received  Verifyfrom Quantity    No
 Packing
(From List)smudges
& updateorinvoice
fingerprints
 Postage  Pla
  
    No grease marks
 Pull all labels from package that may indicate outside provider
mail house 
Shells/ Finished Goods (PA-3027)
    No tracking on back  Pac
  
PO  Compare sample to artwork in ticket, checkingfor discrepancies
Postage Payment Request  OpenInventory
form & document quantity on hand
 Ship Shells/
  Goods
Finished
 No broken type / scratches
to Inventory
 Ship
  
rod Admin  Complete “Out of House Returned” in Enterprise (CS-7079) filled out and given to CSR

© 2001 PHILIP BEYER

Initials  OpenInventory  &verify  No type
 quantity / image cut off or missing
is updated  Shi
  
 Complete Packaging Checklist below If postage
BINDERYestimate
INITIALS not received in 24
    No plugging of letters, screens, or reverses
hours (Excluding RUSH)
Verify Change Order form was signed & faxed back by customer  Shi
  
    No specs / spots / picking / hickeys “S
I have notified mail house
 Shipping Added
DIELINE FILING  1st notification____/____/____ to Invoice
  No lint
 Job Delivery / Shipment notification sent to Customer (see JobRating Ticket Rating     Eac
 Dieline Filing Procedure (PA-3037) printed out, completed and     No scum / toning Pr
2nd notification____/____/____ notes)
    Color not washed out 1 2
placed in Job Ticket  Finished Goods deducted from Inventory
P
(Choose Job Ticket
Solid colors BINDERY BINDERY

1
2
3
4
INITIALS_________   
location from drop down menu. This also applies to Shipping to Inventory)
INITIALS INITIALS
ITEM
ITEM
ITEM
ITEM
Customer Service Rep printedfor    Even color
BINDERY  Invoice billing Item 1 Item 2
    No wrinkles
 Postage Payment Request  Freightline
form Shipment: Make copy of BOL (that shows cost) &
 NCR inwith registration
Quality Control  forreconciliation Rating Rating
1855 Air Lane Dr. • Nashville, TN 37210

(CS-7079) faxed or emailed to give to accounting

customer billing     Special Pa
    NCR in sequence 3 4     Pack Labe
 Customer contacted for postage
1
2
3
4

ecial Instructions completed     Straight to the eye

Generic Packaging & Blind Shipping BINDERY BINDERY
ITEM
ITEM
ITEM
ITEM

check pick up or delivery     Scale Wei

set     Good registration INITIALS INITIALS     Clean Box
 Driver notified for check pickup Item 3 Item 4
mudges or fingerprints or entered on Drivers Daily Routine     Not too much powder     Uniform bo
ease marks     Plain Boxes used
 Copy of Postage Check placed in     Watermark in right position     Tape appli
cking on back     Packing Slip made using packingslip_alt    Report
 HeadFile to (noHead
return address)
/ Head to Foot correct Ship Orde
Job Ticket    
oken type / scratches    Shipping Delivery of Label
checkmade using Blind ShipReport
verified  File  (no customer
Work & Roll name)
/ Work & Turn correct     Labels ( C
pe / image cut off or missing     Shipping (Place Packing slip in Job Ticket)
by freightline: note in Description   section “SHIP
 1st & last numberBLIND”
correct on numbered jobs     5 Final Sa
gging of letters, screens, or reverses     Shipping by UPS:
INITIALS___ Enter our customer’s name &
_____     Dried gluedinproducts
address the are not sealed shut     Quality Co
ecs / spots / picking / hickeys “Ship From” section     Job has be
1
2
3
4

Tube Packaging Tears in J

ITEM
ITEM
ITEM
ITEM

    Each item above checked to confirm nothing will identify Beyer    

um / toning Rating Rating
1 2 Printing as the manufacturer     System Bu
not washed out     Gather Mu
Beyer Printing, Inc.

    Tube cut down to match size of product

colors BINDERY BINDERY
Packaging
1
2
3
4

INITIALS INITIALS
 I’ve read special
(allowinstructions
room for peanuts & endcaps on each end)     Packing S
ITEM
ITEM
ITEM
ITEM

color     Boxes to b
Item 1 Item 2
nkles     ONLY shipping peanuts used for packing
    Boxes to b
n registration Rating Rating         ONLY Threaded Strapping Tape used to
Special Packaging instructions followed-Correct qty per pack & Correct qty of packages BINDERY     Boxes we
n sequence 3 4 seal end caps INITIALS
    Pack Labels created (if applicable) (BD-439)     Boxes pla
Item 1
ht to the eye BINDERY BINDERY         Sealed
Scale Weigh count completed & quantity label applied to each pack
Tubes placed in corrugated box     Job Ticke
registration INITIALS INITIALS     Clean Boxes     Tubes completely surrounded
BINDERY
by shipping     Orders tha
Item 3 Item 4 peanuts inside corrugated box
o much powder     Uniform boxing INITIALS     Job Ticke
mark in right position     Tape applied neatly Item 2 (DO NOT
to Head / Head to Foot correct     Ship Orders are completely surrounded in shipping peanuts (doesn’t apply to skid shipment)
BINDERY
& Roll / Work & Turn correct     Labels ( Customer name,PO# ,etc) printed out & placed on boxes (BD-4049) INITIALS
number correct on numbered jobs     5 Final Samples that have been QC inspected placed in ticket Item 3
 selected
ess PD-5059)
er Proof Checklist(s) (PD-5039 or starting number I HAVE READ SPECIAL INSTRUCTIONS
Correctstapled
oa Does
sample
notof  Word
each job and placed
print “No.” prints
in ticket  Does not READ
I HAVE print PRESS LOAD TAGS (if any)  Labels (Customer name, PO#, etc) filled out & applied to boxes
NT:___________3  Correct ink color  Job Ticket moved to next appropriate box
INT:___________4  2 Packing list copies printed; 1 put in ticket, the other put in
high quality sample(s) in ticket packing envelope & applied to box
ginal shell press sheet put back in Master Proof Cutter Operator  I’ve read special instructions
SHIPPING
ube (Large Presses) {Follow PL-006 Proof Tube Label Instructions}  Tan Final Cutting Quality Control Form (BD-4022) signed UPS Shipping
& placed in Job 24UPS: ACCT#____________________________
Procedure (SR-8022)
oofs returned
bJob
Tickets
 to: Department before me has completed their checklist Ticket
 Bindery Quality Control Checklist completed (below)
 Ship Method used matches Packing Slip (ground, 2day, etc..)
 Ship To Address from drop down menu matches Packing Slip
Ticket I HAVEProof Bag  Proof Tube
ctual count(s) written on
READ SPECIAL
Job Ticket
INSTRUCTIONS
PRINTOUT(s)
 Packaging Checklist completed (below) if you Multiple Customer
are finishing job 25 Freight Shipment
UPS Shipping Procedure Breakdown
(SR-8005) followed (SR-8020)
 If “Best” is selected in Ship Via window, method
Tears in needed
Job Ticketishave been taped; overflow bag used if Job Ticket full  Copy of Tracking label placed in ticket
oblem areas notedselected
with Print Problem Flags (PD-5050)  Job Ticket moved to next appropriate box  Shipping Charge $__________________
n load (PD-5045)
 Labels (Customer name, PO#, etc) filledFolder out & applied
Operator to boxes 26
Create Invoices in Enterprise Procedure (AD-2046)
 I’ve read special instructions FED EX: ACCT#____________________________
Completed Card(s) (PD-5057) filled out & placed with job
 2 Packing list copies printed; 1 put in ticket, the other put in
 Blue Folding Quality Control Form (BD-4025) signed & placed inJob Ticket  Ship Method used matches Packing Slip (ground, 2day, etc..)
Other Materials placed
uctions
packingback in ticket
envelope & applied to box
 Bindery Quality Control Checklist completed Transfer
(below) 27
FinishedGoods Procedure (PA-3027)
Ship To Address from drop down menu matches Packing Slip
excess stock (750 sheets or more)- Fill out Return To
nventory
UPS: ACCT#____________________________
d in Job Tag (SR-8016); # of sheets returned:________
 Packaging Checklist completed (below) if you are finishing job  FedEx Online shipping completed
 shells returnedused
Ship Method matches Packing  SlipTears in Job2day,
(ground, Ticket etc..)
have been taped; overflow bag used if Job Ticket full
excess unused to designated
 Job TicketPacking
moved toSlip
next appropriate box FREIGHTLINE:
staging area in  Ship To Address from drop down menu
inventory matches
hing
stemjob  UPS
Buster (GM-1001) Shipping
entered Procedure
in System100
(SR-8022)
(if applicable) 24
Stitcher Operator
(SR-8005) followed  I’ve read special instructions  Boxes weighed (add 25 lbs to weight total for each skid used)
b Ticket full  Copy of Tracking label placed in ticket
 Green Stitching Quality Control Form (BD-4039) signed and placed in Job
 Boxes placed on skid & wrapped
omplete this Department in Enterprise
 Shipping Charge $__________________ Ticket  BOL created in System100, 2 copies printed on 2 part NCR
e Line given to Production Administrator (if applicable)  Packaging Checklist completed (below) if you are finishing job  WMG BOL: Enter “Consignee” in Bill Freight Charges To
ructions FED
b Ticket moved EX: Box
to Bindery
FED EX:  Tears in Job Ticket have been taped; overflow bag used if Job Ticket full
ACCT#____________________________ section & check box next to Check Box if Collect
1ST SIDE INITIALS
nJob Ticket PRESS OP. 2ND SIDE INITIALS  Job Ticket moved to next
 Ship Method used matches Packing Slip (ground, 2day, etc..) appropriate box  Freightline called -schedule pickup & get shipping cost

Rollem Operator
 Ship To Address from drop down menu matches Packing Slip  I’ve read special instructions  Over 7 skids or 8m lbs -Call for Volume quote before entering
in UPS Freight Online Shipping
hing job  FedEx Online shipping completed  Rollem Quality Control Form (BD-4035) signed and placed in Job Ticket  Shipping cost & estimate number (if applicable) written on BOL
For Production Administration use only
b Ticket full  Packaging Checklist completed (below) if you are finishing job  BOL placed with shipment
OUT OF HOUSE WORK
FREIGHTLINE:  Tears in Job Ticket have been taped; overflow bag used if Job Ticket full  See Multi-Customer Freight Shipment SHIPPING PERSON’S
3rd Party Buy Out Non-Disclosure Policy (PA-3032)

 Boxes weighed (add 25 lbs to weight  Job Ticket moved to next appropriate box
total for each skid used)
INITIALS

ructions
use Vendor checklist (CS-7074) completed by CSR & placed in ticket form (SR-815) in ticket #J________________

ced in Job
 Boxes
of PO printed:1 placed in ticket, 1 in PO
placed onBag
skid & 1&sent to vendor
wrapped Q.C.OUT OF HOUSE WORK
aced w/ Out of House Vendor (Fax PO or call if we’re delivering job)
 BOL created in System100, 2 copies printed on 2 part NCR
et stamped & filled out. “Job is out to________________”.  Check each package & pull any packing slips, invoices, etc...
INVOICING (AD-2046)
hing job send to WMG BOL: Enter “Consignee” in Bill Freight
mpletion  Compare
ChargesPacking
To Slip to Ticket for correct quantity received  Stock returned to Inventory updated from Pressroom Ticket section
b“Out
Ticket full
of House section
Scheduled” & check box next to Check Box
in Enterprise  ifAllCollect
paperwork pulled is placed in Out Of House bag  Verify Quantity (From Packing List) & update invoice

, previous sample sent with PO
Freightline called -schedule pickup & get  Pull all labels
shipping cost from package that may indicate outside provider  Shells/ Finished Goods (PA-3027)
Mockup created with folded press sheets & sent with PO  Compare sample to artwork in ticket, checking for discrepancies  OpenInventory & document quantity on hand
tructions
e,
Over
Dieline sent with PO
7 skids or 8m lbs -Call for
Prod Admin
Volume quote before entering
 Complete “Out of House Returned” in Enterprise  Ship Shells/ Finished Goods to Inventory

© 2001 PHILIP BEYER

t moved to Out of HouseinBox
UPS Freight Online Shipping
Initials  OpenInventory & verify quantity is updated
 Complete Packaging Checklist below BINDERY INITIALS
ob Ticket
HOUSE MAILING
 Shipping cost & estimate number (if applicable) written on BOL  Verify Change Order form was signed & faxed back by customer
hing job (PA-3032)
Non-Disclosure Policy BOL placed with shipment  Shipping Added to Invoice
bMailing
Ticket full (CS-7076)
Procedure SHIPPING PERSON’S DIELINE FILING  Job Delivery / Shipment notification sent to Customer (see Job Ticket
 See Multi-Customer Freight Shipment  DielineINITIALS
Filing Procedure (PA-3037) printed out, completed and notes)
of House form (CS-7065)
form
inal placed with job, (SR-8020) in ticket #J________________
(SR-815)
copy 25 placed in Job Ticket  Finished Goods deducted from Inventory (Choose Job Ticket
location from drop down menu. This also applies to Shipping to Inventory)
Ticket.
to (what mail house?)
INVOICINGBINDERY
(AD-2046) 26
 Invoice printed for billing
ITEM 1
ITEM 2
ITEM 3
ITEM 4

ces, etc...  Freightline Shipment: Make copy of BOL (that shows cost) &
Quality
 Stock returned to Inventory updated Control

1855 Air Lane Dr. • Nashville, TN 37210

received from Pressroom Ticket section give to accounting for reconciliation with billing

abels sent to mail house
Verify Quantity (From Packing List) & update invoice
1
2
3
4

    All Special Instructions completed

 With job Generic Packaging & Blind Shipping
ITEM
ITEM
ITEM
ITEM

of job
de provider
a Entry 5th line down

Shells/ Finished
   Goods
 No offset
(PA-3027) 27
crepancies  OpenInventory
estimate received from
   &document
No smudges quantity on hand
or fingerprints
 Ship Shells/
   Finished
 NoGoods
greaseto Inventory
marks  Plain Boxes used
  
use
1 © 2001 PHILIP BEYER

 OpenInventory
   &verify quantityonisback
No tracking updated  Packing Slip made using packingslip_alt Report File (no return address)
  
ERY INITIALS
ayment Request form
 Verify   Order
Change No broken
  form was type /&scratches
signed faxed back by customer  Shipping Label made using Blind Ship Report File (no customer name)
  
out and given to CSR
    No type / image cut off or missing  Shipping by freightline: note in Description section “SHIP BLIND”
  
 Shipping
stimate not received in 24 Added to Invoice
    No plugging of letters, screens, or reverses
(Excluding RUSH)  Shipping by UPS: Enter our customer’s name & address in the
  
 Job Delivery /Shipment
  No notification sent to/ picking
specs / spots Customer (see Job Ticket
/ hickeys “Ship From” section
ed and mail house
notified notes)    No lint
cation____/____/____ Rating Rating     Each item above checked to confirm nothing will identify Beyer
 FinishedGoods   deducted
 No scumfrom/ toning
Inventory (Choose Job Ticket Printing as the manufacturer
location from
ication____/____/____  dropdown
 menu.
Color This also applies
not washed outto Shipping 2
1 to Inventory)

Beyer Printing, Inc.

IALS_________  Invoice printed
  forbilling
Solid colors BINDERY BINDERY
Packaging
2
3
4

INITIALS INITIALS
 I’ve read special instructions
ITEM
ITEM
ITEM
ITEM

mer Service  Rep    Even

 Shipment:
Freightline Makecolor
copy of BOL (thatItemshows cost) &2
1 Item
1855 Air Lane Dr. • Nashville, TN 37210

give to accounting
   forNoreconciliation
wrinkles with billing
Payment Request form
    NCR in registration Rating Rating     Special Packaging instructions followed-Correct qty per pack & Correct qty of packages BINDERY
d or emailed to customer
4
Generic Packaging & Blind Shipping
r contacted for postage
    NCR in sequence
    Straight to the eye
3
BINDERY BINDERY
    Pack Labels created (if applicable) (BD-439)
INITIALS
Item 1
ck up or delivery     Scale Weigh count completed & quantity label applied to each pack
tified for check pickup     Good registration INITIALS INITIALS     Clean Boxes
Boxes used
on Drivers Daily Routine     Not too much powder
Item 3 Item 4
    Uniform boxing
BINDERY
INITIALS
ng Slip made
ostage Check placed in using packingslip_alt
    Report
Watermark File
in right
(no position
return address)     Tape applied neatly Item 2

ing
t Label made using Blind  Ship  Head
 Report Fileto(no
Head / Head
customer to Foot correct
name)     Ship Orders are completely surrounded in shipping peanuts (doesn’t apply to skid shipment)
BINDERY
f check verified     Work & Roll / Work & Turn correct     Labels ( Customer name,PO# ,etc) printed out & placed on boxes (BD-4049)
ping by
ing slip freightline:
in Job Ticket) note in Description section
   1st & last number“SHIP BLIND”
correct on numbered jobs
INITIALS
    5 Final Samples that have been QC inspected placed in ticket Item 3
ping
TIALS___ by _____
UPS: Enter our customer’s name
   Dried & address
glued products in arethe
not sealed shut     Quality Control Checklist (at left) checked for each item
p From” section     Job has been rated 1-5; 3 or lower must be Reported to supervisor for possible reprint
BINDERY
ITEM 1
ITEM 2
ITEM 3
ITEM 4

INITIALS
item above checked to confirm nothing will Tube Packaging
identify Beyer     Tears in Job Ticket have been taped; BrownKraft overflow bag used if Job Ticket full Item 4

ing as the manufacturer     System Buster (GM-1001) entered in System100, (if applicable)
    Gather Multiple Ticket Orders (if applicable)
    Tube cut down to match size of product
Beyer Printing, Inc.

ackaging  I’ve read special

(allow instructions
room for peanuts & endcaps on each end) 







Packing Slip printed out (hold for entire order if multiple ticket project) (BD-4049)
Boxes to be shipped weigh 30 lbs or less
    ONLY shipping peanuts used for packing
    Boxes to be shipped have 6 pieces of tape used to seal top & bottom (3 in each direction)
    ONLY Threaded Strapping Tape used to     Boxes weight to be shipped written in the lower right corner on white copy of Pkg Slip
kaging instructions followed-Correct qty perseal end
pack caps qty of packages BINDERY
& Correct
INITIALS
    Boxes placed in WILL CALL location (if applicable)
    Sealed Tubes placed in corrugated
created (if applicable) (BD-439) box
Item 1     Job Ticket moved to Paperwork Pending Box (non-Inventory jobs only)
count completed & quantity  label  Tubes
 applied completely
to each pack surrounded by shipping     Orders that go into Beyer Inventory have been boxed or shrinkwrapped
peanuts inside corrugated box     Job Ticket placed in Billing Box after job placed in Beyer Inventory-
BINDERY
ng INITIALS (DO NOT COMPLETE Jobs in Enterprise if they deliver to Beyer Inventory)
neatly Item 2
S100-PA-307 REV 02/13
are completely surrounded in shipping peanuts (doesn’t apply to skid shipment)
BINDERY
stomer name,PO# ,etc) printed out & placed on boxes (BD-4049) INITIALS
ples that have been QC inspected placed in ticket Item 3