The Space Reservations guidelines are as follows:

1) To get started every student organization must be registered for the current academic year
through the Office of Student Engagement. All student organizations not registered with the
Office of Student Engagement, will not be allowed to reserve space on campus. University
Departments will be considered for space reservation as well.

2) All student organizations, departments, faculty and staff may begin event scheduling in
PVPaw Link by visiting pvpawlink.pvamu.edu and signing in with their PV Credentials.
Once logged in you will navigate to your organization or department page, select “Event”
from the Hamburger Icon menu, then select “Create Event”.

3) All requests for space should take place by the outlined time lines below. All space
reservations requests may be made after a student organization has completed the following
requirements:

a) Registration Renewal or New Registration has been completed;

b) Representative from the organization has attended the annual Risk Management
Workshop offered in the Fall & Spring semesters;
c) Date for Reservation requests have been released from the Office of Student
Engagement;
d) Departments only: A Department page has been set up in PVPaw Link.

4) Space Reservation requests must be completed and submitted via PVPaw Link no less than
FIFTEEN (15) BUSINESS DAYS prior to the requested date in order to ensure timely
processing, confirmation of availability, and any costs associated with the production of the
event. Major Event Requests – No less than THIRTY (30) BUSINESS DAYS prior to the
requested date.

5) Advisors MUST approve all student organization space requests prior to requests being
reviewed. Any request that has NOT been approved by an Organization's Advisor by the 7th
business day, will be automatically denied and sent back to the requester for resubmission.

6) Building Managers/Coordinators will be required to review and make a decision on space

availability within 72 business hours of receiving.

7) Space requests will then be classified by the following criteria:

Space Classification based on REQUESTED SPACE & TYPE OF EVENT

Simple
Space requests that do NOT require support outside of the items/services automatically

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associated with the reserved space.

Minor
Space requests located outdoors or indoors, held in venues where 200 people or less are
expected. Events located in the Memorial Student Center, Recreation Center and/or other
Academic classrooms/auditoriums requiring but not limited to the following needs:
o Cash Handing/Sales at the Door (requires at least (2) UPD officers & advisor present at event)
o Table/chair requests in spaces outside Memorial Student Center, Recreation Center, etc
o Rentals (i.e. Staging, Tables, Chairs, Games, Inflatables, Novelties and/or tents)
o Sound & Lighting equipment
o Furniture Displacement
o Amplified Sound (i.e. DJ, PA, etc)
o Campus Security Coverage

Major
Space requests located outdoors or indoors, held in venues holding 200 people or more, and/or
requiring, but not limited to, the following logistical needs:
o Cash Handing/Sales at the Door (requires at least (2) UPD officers & advisor present at event)
o Table/chair requests in spaces outside Memorial Student Center, Recreation Center, etc
o Rentals (i.e. Staging, Tables, Chairs, Games, Inflatables, Novelties and/or tents)
o Sound & Lighting equipment
o Furniture Displacement
o Amplified Sound (i.e. DJ, PA, etc)
o Campus Security Coverage

Required Approvals:

Simple
Request Form: Building Coordinator & Student Engagement

Add’tl Documents: Depends on the scope of the event

Minor & Major

Request Form: Building Coordinator, Sodexo, SSC, Risk Management Services,
University Police Department & Student Engagement

Add’tl Documents: Liability Waiver (if applicable)

Travel Passenger List (if applicable)
Student Participation Agreement Form (if applicable)

8) Freedom of Expression is encouraged on campus. The time, place and manner of eligible
activities may be regulated to prevent unreasonable interference or conflict with the
educational, research, outreach, or other legitimate functions of the University.

9) Events that collect at-the-door sales or pre-sale ticketing must have the following on the day
of the event:
a) Two (2) or more University Police Officers present at the event
b) Advisor must be present at the event and stay for the duration of the event (if applicable)

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 Cash handling training is required for all organization advisors and/or faculty and staff
who qualify for the following:
c) Have an on - campus organization account
d) Hosting an event that requires cash to be handled

10) Compliance with all University building policies and procedures are required at all times for
all events. Inappropriate conduct or any misuse of a facility may result in the suspension
and/or termination of the right to request or reserve space.

11) Cancellation/Change of any space request must be received by the Office of Student
Engagement via PVPaw Link through written completion of the Event Cancellation/Change
no later than 72 BUSINESS HOURS prior to the event. Failure to properly cancel a space
reservation will result in the full charge of all preparation costs for such reservation.
Repeated no show or cancellation of a space reservation could result in the organization or
department’s loss of space reservation privileges for the remainder of the year/semester.

12) 12th Class Day: All student organizations space reservations are to take place after the 12th
class day of each semester. The 12th class day will be identified by the University calendar.
Classroom space within the first 10 days from the 12th class day will be limited due to the
finalization of the academic schedule. Student organizations are encouraged to utilize
alternative spaces outside of academic buildings during this time.

13) Publicity concerning on-campus & off-campus events/activities should not begin before the
organization/requester has received written confirmation of approval from the Office of
Student Engagement via PVPaw Link. THE REQUEST FORM IS NOT A
CONFIRMATION OF YOUR REQUEST. Any written/online materials to be used for the
marketing of on-campus events must first receive stamped approval from the Office of
Student Engagement. Failure to procure such approval may result in the cancellation of the
space reservation and may result in the suspension and/or termination of the right to request
or reserve space.

14) All major events, with at least 500 or more expected audience, must have at least (2) EMT’s
on site for the duration of the event. The organization, department and/or person responsible
for the event will be required to pay for these services. For events that are considered minor,
that have less than 500 but more than 200 expected audience, then EMT services must be
called on standby.

15) The Office of Student Engagement may, at any time, reassign or cancel a space
reservation/confirmation if, due to unforeseen or uncontrollable circumstances, the space
reserved must be used for other purposes in the best interest of the institution or such
reservation is deemed outside of the overall University mission and goal.

16) The Office of Student Engagement and/or University Police Department reserves the right to
assign Police coverage to any event deemed as a safety risk. The sponsoring organization
will be responsible for paying all costs associated with the event. Please note that all events
requesting door sales require University Police Department coverage. Contact the University
Police Department at (936) 261-1387 for security related price estimates.

17) All Community space reservations are subject to payment at the time of booking. Community

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 includes all personal space requests hosted by current University Employees (this does not
include students participating in on-campus internships or work-study programs). Discounts
vary based on space, and in some cases may not apply. Community also includes all students,
alumni, and off-campus organizations/customers. Full payment is required no less than 7
business days prior to the event date for all Community space requests.

18) Non – Tailgating Space Requests: Open flames are not permitted inside campus facilities. All
outdoor activities utilizing open flames, particularly “Cookouts”, require the following:
a) Fire Safety Awareness Class: Mandatory for all organizations and/or departments that
would like to host an event outdoors using a grill or mobile pit;
i) Portable Grills are allowed, but mobile grill pits must be pre-approved by the Office
of Student Engagement & RMS office.
ii) Approved Spaces for Outdoor Events using grills or mobile pits are:
(1) Alumni Field
(2) Holland & Gaines Park
(3) Student Park
(4) Recreation Center Patio Parking Lot Area
(5) North Lawn
b) Fire Extinguisher: Minimum rating 5 lb. ABC/ must be fully charged and be accessible at
all times. The Safety Office will conduct safety check prior to 5pm on the day of the
event or the Friday before a weekend event;
i) The RMS office has (10) fire extinguishers available to be loaned out for use.
Organizations and/or departments will be responsible for returning them back to the
RMS office.
c) Charcoal: Must be match light or quick light. Only approved starter fluid may be used.
No other type or means of starter fluid will be allowed. Provide a metal pan under BBQ
pit to prevent ashes from falling onto the ground; deposit used coals in the proper bins; do
not throw trash in these containers.
d) All beverages must be in a can or cup. No glass containers will be allowed.
e) Propane: Ensure connections are tight to prevent leaks; drippings from gas grills must
not fall onto the ground.
f) Trash: Keep area clear of trash; avoid allowing trash to accumulate around BBQ pits;
deposit trash into dumpster, not in ash bins.
g) Pit Safety: Keep combustible material at least three feet (3’) away from pits; placement
of pits should be such that passers-by cannot come into contact with the pit; watch for
children playing in the area; do not leave burning pits unattended; do not place hot pits or
coals in or under your vehicle; allow time for pits to cool.
h) Generators: Use of generators is allowed, however fuel must be stored in an approved
metal safety can with spring loaded lid and flashback guard.
For questions concerning Risk Management, please contact the RMS Office at 936-261-
1746/1745 or RMS@pvamu.edu

19) Rental Equipment (tables, chairs, tents, etc.) ordered and secured by the sponsoring
organization is the sole responsibility of the organization and/or department. All
organizations and/or departments setting up tents must use water barrels only, staking
will not be allowed. Organization representatives must be present to setup and breakdown
resources and must secure equipment pick-up within 12 hours of event conclusion, unless
otherwise directed by the Office of Student Engagement. The Office of Student Engagement
and/or the Building Coordinator are not responsible for rental equipment.

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20) Afterhours Climate Control & Locked doors - In the event that your reserved space is locked
or the climate is not your desired temperature, you may contact SSC, 936-261-9703 to unlock
the doors. Also you may contact the Utilities department at 936-261-3880 to assist with the
climate control. These numbers only need to be used if your space reservation occurs on the
weekends or outside of normal building hours.

21) Common Sense Rules and Reminders:

a) At no time, should food or beverage be consumed in any on campus Auditorium.

b) Do not hang on, propel, or jump from anything in the any venue. (i.e. balcony, curtains,
etc.);
c) Please refrain from congregating in the stage pit and sound booth during the program;
d) The doors will open when scheduled, and the event is expected to begin on time;
e) Space reservations that go over the scheduled end time will be billed for the additional
building support on a per hour basis;
f) Do not throw anything from the stage during the program (candy, fliers, CD’s, etc.).

22) Event Planning - In an effort to utilize University space as efficiently as possible, the
following time restrictions are in effect for all Student Organization events, rehearsals,
meetings, and major programs:

Student Organization Event Time Restrictions

Full Body/E-Board Meetings 1 hour maximum

Rehearsals 2 hour maximum

Banquets and Programs 2 ½ hour maximum

Major Events 4 hour maximum

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 Prairie View A&M University - Office of Student Engagement
Major Event Protocol
1. All events taking place outdoors, held in venues holding 200 people or more, and/or
requiring cash handling are considered MAJOR EVENTS and must be scheduled and
confirmed no less than 30 business days prior to actual date of the event. Rehearsals
should be scheduled along with the event.

2. All major events must be submitted via PVPawlink.pvamu.edu. Your advisor must
approve the request before it begins to route through the approval process.

3. Once your event has been received, it will be sent to the Logistics committee for review.
Once all questions, issues and concerns have been discussed, the event will be either
confirmed or denied via PVPaw Link confirmation from the Office of Student
Engagement.

4. Ticket sales or pre-sales for the event can NOT begin prior to event confirmation.
Number of tickets to be sold will be determined based on the capacity of the reserved
venue. Everyone in the building (i.e. participants, stagehands, special guests, and the
general public) must be accounted for. Example: In a venue with seating for 900, 50
Participants + 5 Stage Hands + 5 Hosts + 1 DJ = 839 tickets available for sale. Events
that collect atthedoor sales and/or pre-sale tickets must have at least two (2) University
Police officers working the event and an Advisor present for the duration of the event.

5. No promotion of the event is allowed prior to receiving a confirmation that the event has
been approved. Flyers, handbills and/or posters should NOT be posted or distributed prior
to event confirmation of the event sent by the Office of Student Engagement. All
flyers/handbills/posters must be approved/stamped by the Office of Student Engagement
and adhere to the current posting policy.

6. All major events, with at least 500 or more expected audience, must have at least (2) EMT’s on
site for the duration of the event. The organization, department and/or person responsible for the
event will be required to pay for these services. For events that are considered minor, that have
less than 500 but more than 200 expected audience, then EMT services must be called on
standby.

7. Art projects, set construction and clothing design are to take place prior to the day of the
event. Spray paint, glitter, and/or any other type of decorating materials are NOT
permitted for use inside University facilities.

8. All catering must be facilitated through Sodexo. Any other catering needs must be pre-
approved by the Office of Student Engagement in conjunction with Sodexo.

9. Onsite vending/sales are not permitted at any event, unless previously arranged with the

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 Office of Student Engagement and the Office of Auxiliary Services.

10. Approximately one-week prior to the event, the event coordinators and organization
advisor must schedule to meet with the assigned Building Coordinator, please be prepared
with the following:

● Program format / Timeline (the audience must be entertained during breaks in the
program) Program format changes must be submitted to the building coordinator no later than
48 hours prior to the event.
● Audio/Visual requirements
● Participant/Production list complete with names of DJ’s, hosts, and stage hands

11. The event coordinators for the organization will hold a mandatory meeting three (3) hours
prior to the event with all event participants, University Police Department, Building
Representatives and advisors. At this time participant credentials will be distributed,
these credentials must be worn in order to be admitted into the facility. If any member of
the group is unable to attend this meeting, please inform the organization’s advisor at the
beginning of the meeting. The advisor needs to make sure that the University Police
Department and all other staff are on the same page for the event.

12. A mandatory sound check and brief run through of the program should begin 2-3 hours
prior to the event. All music must be provided on one (1) CD/or flash drive unless the
event’s DJ will be responsible for music. Please be prepared with an additional back up
CD/Flash drive. All CD’s, flash drives, as well as DJ music, should be edited for content.

13. Only authorized personnel are permitted to operate the sound and lighting systems. If
sound or lighting assistance is needed during rehearsals, please submit a request to the
Office of Student Engagement.

14. All organizations must have their own staff to assist with setup. The Building
Coordinator staff will provide audio/visual support if requested and available. Lighting
assistance will be provided, although the sponsoring organization must secure any
additional lighting equipment outside of what is already provided within the reserved
venue. Lighting sequences should be tested during the sound check and run through. For
questions concerning the type of lighting equipment to order, please contact the Building
Coordinator or Campus Activities Board staff.

15. In addition to the stage hands, please provide one (1) person with knowledge of the
program, who is not a part of the production, to remain near the sound booth throughout
the entire event. This person must be present during sound check.

16. All program participants and special guests must enter through the pre-arranged
participant entrance in order to gain access to the venue. Credentials and/or other forms
of participant credentials will not be accepted at the main entrance.

17. All organizations will be given two (2) hours following the event to breakdown stage
props and restore venue to its original condition. All persons not participating in event
clean up must immediately exit the venue following the event. It is the responsibility of
the sponsoring organization to participate in event breakdown and major trash

7
 disposal/clean-up (this includes all handbills left behind by attendees). Student
organizations, which fail to comply with this policy, may be subject to disciplinary action
by Organizations Review Board and/or the Office of Student Engagement. Any items left
behind by the organization will be disposed.

18. Afterhours Climate Control & Locked doors - In the event that your event space is locked
or the climate is not your desired temperature, you may contact SSC, 936-261-9703 to
unlock the doors. Also you may contact the Utilities department at 936-261-3880 to assist
with the climate control. These numbers only need to be used if your event or meeting
occurs on the weekends or outside of normal building hours.

19. Common Sense Rules and Reminders:

● At no time, should food or beverage be consumed in any on campus Auditorium.

● Do not hang on, propel, or jump from anything in the any venue. (i.e. balcony, curtains,
etc.);
● Please refrain from congregating in the stage pit and sound booth during the program;
● The doors will open when scheduled, and the event is expected to begin on time;
● Events that go over the scheduled end time will be billed for the additional building
support on a per hour basis.
● Do not throw anything from the stage during the program (candy, fliers, CD’s, etc.).

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 GETTING THE WORD OUT
A brief guide to publicity at Prairie View A&M University

Campus Announcements
Harrington Science Building • (936) 261-2130 • Contact: Jourdan Scruggs
• Submit information via http://www.pvamu.edu/campusannouncements/submit-campus-announcements/

Student Media Publications

Memorial Student Center, 2nd Floor • (936) 261-2727 • Contact: studentengagement@pvamu.edu
•The Panther - published during the academic year, call for current rates
• KPVU Radio, 91.3, call for current rates
Submit information in the form of a news release or advertisement. There are charges for advertisements.
Contact The Panther for rates or the appropriate reporter.

Office of Marketing & Communications

Harrington Science Building • (936) 261-2130 • Contact: publicrelations@pvamu.edu
• Press Releases for news media/external audiences
• Campus News Faculty/Staff Newsletter
Contact the Office of Marketing & Communications for assistance with news events.

MSC TV Monitors
Memorial Student Center, 2nd Floor • (936) 261-1340 • Contact – Yolanda Lockhart Gross
Student organizations may submit a digital slide or video of an announcement or event for promotion on
the Memorial Student Center digital screens. Requirements for postings include but are not limited to:
- Events taking place in the MSC, University Events or Department events only
- Must be in JPEG or PNG format
- (Videos) Must be in MP4 format and no longer than one minute & thirty seconds (1:30) in length
- Must be submitted for posting, no later than two (2) weeks prior to the event
For more information, please contact Yolanda Lockhart Gross at yrgross@pvamu.edu for submissions.

Posters and Flyers

Various buildings have general information boards. All posters and flyers must be stamped & approved
by the Office of Student Engagement. Do not hang flyers up with staples, push pins only. Flyers should
not be hung on glass windows, walls, elevators, doors or bathroom stalls. All flyers needed to allow for
some open (white) space on the posters for the OSE Approval stamp to be visible. If a space is not a part
of the design, please add a white label to all of your posters so that the stamp will be placed there. All
flyers need to have the following phrase added for Special Assistance: “For Special Assistance with
Disability Services - Dial X 3585”

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Handbills can be used at the organization's discretion for promotion. Handbills that are found littering the
campus can be considered as littering campus property. Organizations that do not dispose of them
properly could be held responsible through Student Conduct and assessed a cleaning fee.

Banners
They can be placed in residence halls, outdoor spaces and certain locations in the MSC. All spaces must
be confirmed for banner placement via PVPaw Link. You must request a reservation for space and/or ask
for permission from Mr. Jay Pettus to hang banners in the MSC all other locations require approval from
SSC. Please do not hang banners over windows or block doorways. Banners should be no more than 3
feet by 4 feet.

Campus Yard Signs

Memorial Student Center • (936) 261-1340
• Reserve a space for the sign
• Buy supplies, to design the Yard Sign or order your signs
This may take some time to design and paint, but it can be placed in high traffic areas and grab people’s
attention.

Informational and Promotional Tables

• You can reserve space in the MSC lobby (1st & 2nd Floor), MSC Breezeway,
• Distribute flyers, brochures, and promotional items
This requires time and manpower to sit at the tables and produce publication materials to be distributed.
You must reserve a table space via PVPaw Link - www.pvpawlink.pvamu.edu.

Sidewalk Chalking & Paint

Prior approval from the Office of the Student Engagement needs to be obtained for locations for
chalking and painting.
• Chalking can occur on horizontal, concrete surfaces. Any chalking done outside of this guideline
(chalking on BRICKS, BUILDINGS, or BENCHES) will subject the organization to referral to the Office
of Student Conduct and/or to pay restitution for the cost of removal of the chalk from the prohibited area.
• Chalk & Paint must be water soluble base and may only be used in the following locations:
- L.W. Minor (Inside the bollards) to the Flag Poles
- University Drive

POSTING AND BULLETIN BOARD USE

Bulletin boards throughout campus are to be used for hanging notices, bulletins and promotional flyers.
An organization taping up flyers will be subject to charges for the removal of the flyer, repair of the
surface, if necessary, and may be required to forfeit their use of space on campus. Materials posted in
unapproved locations will be removed and discarded.

If you would like to post flyers around campus, please use only general posting boards or get permission
from the person responsible for posting requests in that building. All flyers, banners, posters & handbills
must be removed no later than 48 hours past the event.

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 RESIDENCE HALL POSTING & RECREATION CENTER
All items to be posted on bulletin boards in the residence halls must be stamped by the Office of Student
Engagement and approved by the appropriate staff member of that hall/area prior to posting any materials.
Failure to obtain the OSE stamped approval will result in the immediate removal of the materials. All
approved notices will be removed at approximately two-week intervals. Posting using lewd images or
hate speech could possibly be removed. Posting notices on walls, mirrors, windows, or doors often results
in damage from tape marks and is prohibited. Damage to walls or other surfaces resulting from violation
of this policy will require that the individual responsible pay the costs of repair and may be subject to
Student Conduct or criminal penalties under state law.
● Visit the building(s) in which you wish to post flyers. Meet with the staff member to obtain
approval. If they are not available, you can leave the flyers with a note and they will process your
request upon their return.
● Once approved, you can post the flyers on public area bulletin boards in the main common area(s)
of the buildings.
Do not post over the top of (or remove) other items already posted on the bulletin boards. Also, do not use
duct, packing, or double-sided tape for posting. In some cases, the staff member may take your flyers in
order to have the residence hall/recreation center staff posts them.

E-MAIL, WEBSITES, AND LISTSERVS

Student organizations may not disclose or collect information in e-mail that they are privileged to access
because of their position at the University. Those wishing to transmit broadcast e-mail containing
essential University announcements to students, faculty, and/or staff must obtain approval from the
appropriate administrative authority. Within the scope of their authority, only the offices of a Department
Chairperson, Director, Dean, Executive Director, Vice President or President may authorize the
transmission of broadcast messages to a wide audience of students, faculty, and staff. Appropriate
broadcast e-mail may include, but is not limited to, the following types of announcements:
● Emergency or unforeseen campus-wide events notification (e.g., cancellation of classes or closing
of the University due to inclement weather or emergency);
● Important campus deadline notification (e.g., last day of drop/add for students); or
● Improved services to students, faculty, or staff that directly impact all members of the affected
group.
By contrast, broadcast e-mail messages should be sent only to the affected group (students, faculty, or
staff, or a subgroup of one of those groups) and should be of critical importance to that group.

Prairie View A&M University

Office of Student Engagement

SCROLLING MARQUEE AGREEMENT

Purpose of the Scrolling Marquee

The purpose of the scrolling marquee is to share messages of interest and announce special programs and
activities to students, university personnel and visitors.

Management of the Scrolling Marquee

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The scrolling marquee is managed through the Office of Student Engagement.

Guidelines for posting Messages and Announcements (MaA):

1. MaA must be typed and clearly stated.
2. MaA must not be longer than 40 letters, to include counting spaces between the letters.
3. MaA must be consistent with the administrative operations, intellectual, cultural, social, civic and
moral responsibilities of a university of the first class. No exceptions.
4. All MaA must be of interest to students, university personnel, visitors and/or the general public.
5. Request for posting a MaA must be received at least five (5) working days in advance of the requested
posting date.
6. MaA must be approved prior to posting.
7. MaA will be removed as stated in the agreement.
8. Keep the MaA short as this makes the information easy to read.
9. Application forms are available online at www.pvamu.edu/studentactivities “forms”.

Use of the scrolling marquee:

President's Office– MaA from the President of the University will take precedence.

Athletic sporting events – This includes games played by the various university teams.

Student Government Association and Campus Activities Board – MaA that provide date and time of
Student Government meetings and approved campus activities that are targeted for participation by the
entire student population.

Vice Presidents – MaA from areas under the administration of the Vice Presidents that are of
interest to the entire university, must not be limited to a MaA or an activity that is only of interest
to a specific department, college of unit. (Example – a department’s staff meeting).

Student Organizations – Student organizations that sponsor campus wide activities may use the
scrolling marquee if it is not in use during the time of the request. The MaA will be limited to
activities such as blood drives, spirit rally, homecoming, campus kings and queens ball, Spring
fest, (organizational parties and social gatherings that are exclusive to a specific organization,
association, committee, or group will not be listed on the scrolling marquee. (Example: the Mu
pajama party, the Mu annual meeting, the Mu book club meeting).

Academic Departments – Hosting events that are relevant to the campus population. This
includes, but is not limited to career fairs, lecture series, etc.

***Outside Interest – No outside interest may use the scrolling marquee nor will any outside entity
be allowed to go through any university personnel to do the same unless there is approval from
the President or their designee.

***Personal Interest – No individual will be allowed to post messages to the scrolling marquee.

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(Example – Jane Doe – birthday wish, anniversaries, congratulations, etc.).

Emergency Use
Emergency messages will take precedence over all other messages. In case of an emergency, the designee
may direct the responsible party to erase all existing messages so that the emergency message can be
immediately noted on the marquee.
1. Emergency messages will remain on the monitors for the determined period.
2. If messages are erased because an emergency message must take precedent over an existing posted
message, the following two options may be utilized:
3. The person or organization that posted the message will be given an opportunity to post a message at a
later date.

Procedures
Ensure that the event is in compliance with the procedures needed to host an event. This secures the
location and coordinates the resources needed.

1. Consult with Mrs. Yolanda Gross at (936) 261-1340, if there are any scheduling conflicts.
2. Send your request to Mrs. Gross via email at yrgross@pvamu.edu

The MaA will be posted on the date agreed upon, unless in the case of an emergency, and automatically
deleted at the end of the scheduled time of the posting.

The contents of this agreement are subject to change without notice.

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