To

The Project Director

Enhancing Digital Government & Economy Project
Bangladesh Computer Council (BCC)
Agargaon, Dhaka. Bangladesh.

Subject: Request for advance to implement training under "Digital Skills Training” Program.

Dear Sir,
We have signed a contract with EDGE project date 18 January 2024 under Agreement no. EDGE-
DSTS-C114. Based on our contract now we are ready to organize training for “Digital Skills
Training”. Initially we have planned a total number of XX batches training which will include XX
students under the training program.

We be able to complete the training for the students within XX months starting form date: XX
February 2024. In this purpose we did not receive any advance in previous. We will adjust the
advance amount and claim the training cost for reimbursement based on the actual cost within 20
working days after end of these XX batches training under this contract agreement.

Therefor based on contract agreement and as per budget provision, we are requesting you to disburse
fund as advance amounting BDT: XXXX. (In word: …………………………….). Which is (i) 40%
advance for XX batches, (ii) 80% advanced for the program personnel and (iii) 80% advanced for the
activation program (attached details Bill).
Your Cooperation in this regard will be very much appreciated.

Thanks & Best Regards,

Declaration: Strictly follows the below as per Agreement:

(i.) Will maintain books of accounts and associated costs in accordance with approved agreement and ready
for present to the authorized person(s) any time.
(ii.) All associated costs will remain within approved budget line items & amount, and IT & VAT will be
deducted at source as per NBR recent rules.

Name: ………………….
Enclosed: Designation: ……………………
Organization: Dept./Institute/Center Name,
Administrative approval which includes batch-wise
University name, Bangladesh.
training schedule with trainers’ information, course
outline, methodology, list of registered trainees and
budget for each training batch.
(i) 40% advance for XX batches
 Advance claimed template for Foundational Program for Digital Skills Training Program
Request for Advance under "Digital Skills Training”.
Batch Numbers: <80 Batches’>
SL Particulars Total Budget Advance Remaining Remarks
For 80 Batches Claimed Balance
For 80 No.
of Batches
40%
1 2 3 4
A Training conduction cost
1 Lab arrangement & other 37500*80=30,00000/= 12,00000/= 18,00000/=
facilities including lab
assistant/attendant
2 Registration, Assessment, and 6250*80=5,00000/= 2,00000/= 3,00000/=
Screening by University
3 Payment of Trainer (Local) for 1,32,000*80=1,0560000/ 42,24,000/= 6336000/=
each session (for lecture, =
weekly quiz, fortnightly
assessment by assignment)
4 Trainers and Mentor Traveling,
Accommodation &
Refreshment (with approval
from EDGE)
5 Fee for mentorship
6 Orientation (Banner, Logistics) 6250*80= 500000.00 200000/= 300000/=

7 Closing Ceremony (Banner, 6250*80= 500000.00 200000/= 300000/=

Logistics)
8 Training materials (Flip Charts 12500*80= 1000000.00 400000/= 600000/=
Board, White Board marker,
Necessary Paper, Pen for
Session)
9 Training KIT (Printed Course 109375*80= 8750000.00 3500000/= 5250000/=
Curriculum, Pen, NoteBook,
Bag, ID Card)
10 Providing Food in the 9375*80= 750000.00 300000/= 450000/=
Orientation program
11 Certificate 6025*80= 482000.00 192800/= 289200/=
12 Regular refreshment 67500*80= 5400000.00 2160000/= 3240000/=
13 Providing Food in the 31250*80= 2500000.00 1000000/= 1500000/=
Certificate ceremony program
Sub total 33942000/= 13576800/= 20365200/=

B Management Costs
1 University 3000*80=240000/= 96000/= 144000/=
2 Implementing Center/ Institute/ 3000*80=240000/= 96000/= 144000/=
Department
3 Regular operation including 5500*80=44000/= 176000/= 264000/=
snacks for the related teachers
and staffs
 Sub-total 920000/= 368000/= 552000/=

C Monitoring Costs
1 Selection of trainer 6000*80=480000 192000/= 288000/=
2 Routine visits (Once in every 2 8000*80=640000/= 256000/= 384000/=
weeks) where applicable
3 Question paper preparation for 4000*80=320000/= 128000/= 192000/=
Midterm evaluation
4 Midterm exam invigilation 3000*80=240000/= 96000/= 144000/=
5 Answer script evaluation and 8000*80=640000/= 256000/= 384000/=
Midterm Assessment report
6 Question paper preparation for 4000*80=32000/= 128000/= 192000/=
Final evaluation
7 Final exam invigilation 3000*80=240000/= 96000/= 144000/=
8 Final answer script evaluation 8000*80=640000/= 256000/= 384000/=
and Final Assessment report
9 Trainee feedback report 5000*80=400000/= 160000/= 240000/=
10 Travel for monitoring & 6000*80=480000/= 192000/= 288000/=
evaluation activities
11 Evaluation of online profile & 5000*80=400000/= 160000/= 240000/=
repositories
12 Closing Report 1000*80=80000/= 32000/= 48000/=
Total BDT (included IT & 4880000/= 1952000/= 2928000/=
VAT)
(ii) 80% advanced for the program personnel
D Cost of Program personnel Total Budget for 18 Advance Remaining Remarks
months Balance
Claimed
(80%)
Training Coordinator 55000*18=990000/= 792000/= 198000/=
Accountant 44000*18=792000/= 633600/= 158400/=
Staff 27500*18=495000/= 396000/= 99000/=
Total BDT (included IT & 2277000/= 1821600/= 455400/=
VAT)
(iii) 80% advanced for the activation program
E University Activation Total Budget Advance Remaining Remarks
program Balance

Claimed
(80%)
Food Cost 75000/= 60000/= 15000/=
All kinds of Logistics 37500/= 30000/= 7500/=
Arrangements of attendants and 16500/= 13200/= 3300/=
other Support staffs
 Promotional Materials (Banner, 37500/= 30000/= 7500/=
Books/Goods/Design Items and
items of quiz session, printing)

Moderator & Specialist 11000/= 8800/= 2200/=

Event audio visual & 11000/= 8800/= 2200/=
photography
Travelling cost (if any, for 45000/= 36000/= 9000/=
remote zone). Will be
reimbursable at actual

Total BDT (included IT & 233500/= 186800/= 46700/=

VAT)

Grand Total BDT including IT & 42252500/= 17905200/= 24347300/=

VAT (A+B+C+D+E):

Taka in word (Claimed Budget): One Crore Seventy Nine Lac Five Thousand Two Hundred Ony/=

Prepared By: Approved By:

Name……………………. Signature of the authorized person
Training Coordinator On behalf of the
EDGE- Digital Skills Training, ………………………….
Designation at University
Department Name
University Name