IMT Construction HSE

Plan
TPS Project VOC & CTFE - Sasol
SYNFUELS
Secunda - South Africa

CLIENT’s
name
JACOBS MATASIS
Document No. :

CLIENT Project No. : PPDKL080820081

PPDJDS13062008
Revision : 0B
Revision Description : Issued for Approval
Prepared by : H. Erasmus /J Hakvoort
Checked by : Eric Daamen
Discipline Approved by : B. van Panhuis
Project Approved by : M. Wolf

Issue date : 23 July 2014

Submitted by:
Jacobs Matasis (Pty) Ltd
Matasis House, 11 Eton Road, Parktown
Johannesburg, 2193 South Africa
Phone: +27 (0) 11 482 6148 or
+27 (0) 11 482 1751 or
+27 (0) 11 482 3150
Fax: +27 (0) 86 276 2120

A Subsidiary of Jacobs Engineering Group Inc.

SASOL HSE Plan Rev 0B issued 23 July 14

Project No. : PPDKL080820081 / PPDJDS13062008
CLIENT : SASOL SYNFUELS
Project Name : TPS Project

APPROVALS

Issue Date Pages Issue Description By Check Approve

P1 64 First draft H.E
2nd draft JHa
3rd JHa
4th Draft JHa
06/6/2014 5th Draft H.E
0A 26/6/2014 Issue for client approval H.E
0B 23/7/2014 140 Issue for client approval H.E E.D M.W

Entire Document DOCUMENT ISSUED FOR:

Issued this In-house Review Purchase
Revision
Revised Pages Client Approval Construction
Only
Issued this Enquiry Tender
Revision

SASOL HSE Plan Rev 0B issued 23 July 14

TABLE of CONTENTS

0 INTRODUCTION ................................................................................................. 5
DEFINITIONS ........................................................................................................................ 5
PROJECT DESCRIPTION ..................................................................................................... 6
BRIEF DESCRIPTION OF THE CONSTRUCTION / INSTALLATION ACTIVITIES ............... 8
OBJECTIVES OF THE HSE PLAN ........................................................................................ 8
HSE CORE PROGRAM ELEMENTS ................................................................................... 10
LEADERSHIP ENGAGEMENT ............................................................................................ 11
LEADERSHIP ACCOUNTABILITY ...................................................................................... 13
REGULATIONS APPLICABLE TO THE OPERATION ......................................................... 14
LIFE SAVING RULES .......................................................................................................... 15
PROJECT MANAGEMENT.................................................................................................. 16
HSE ROLES AND RESPONSIBILITIES .............................................................................. 16
HSE STAFFING................................................................................................................... 18
SELECTION OF CONTRACTORS AND SUPPLIERS ......................................................... 19
IMT PRINCIPAL CONTRACTOR/CONTRACTORMINIMUM REQUIREMENTS.................. 19
PRINCIPAL CONTRACTORS / CONTRACTORS MANAGEMENT ..................................... 20
PRINCIPAL CONTRACTOR QUALIFICATION REQUIREMENTS ...................................... 21
STOP WORK PROGRAM – IMMINENT AND GRAVE DANGER SITUATIONS .................. 22
DISCIPLINARY MEASURES ............................................................................................... 22
1 POSITIVE CULTURE & CARING ...................................................................... 24
BEYOND ZERO................................................................................................................... 25
HEALTH SAFETY AND ENVIRONMENTAL POLICY .......................................................... 26
OBJECTIVES ...................................................................................................................... 26
SAFETY CHALLENGE ........................................................................................................ 27
INCENTIVE PROGRAMS .................................................................................................... 28
LANGUAGE ......................................................................................................................... 28
MEDICAL EXAMINATIONS ................................................................................................. 28
SOCIAL RESPONSIBILITY ................................................................................................. 29
EMERGENCY RESPONSE PLAN ....................................................................................... 29
2 SAFE WORK PLANNING .................................................................................. 30
RISK ASSESSMENT ........................................................................................................... 32
HAZARD ASSESSMENT DURING DESIGN ....................................................................... 33
HAZARD REGISTER ........................................................................................................... 33

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MANAGEMENT OF DESIGN CHANGES ............................................................................ 33
HAZARD ANALYSIS............................................................................................................ 33
JOB SPECIFIC RISK ASSESSMENTS................................................................................ 34
CHEMICAL PRODUCTS ..................................................................................................... 35
HEALTH HAZARD EVALUATION (HHE) ............................................................................. 35
FACILITY SITING ANALYSIS OF THE PROPOSED OCCUPIED FACILITIES.................... 35
METHOD STATEMENT ....................................................................................................... 35
PERMIT TO WORK AND WORK AUTHORIZATIONS ........................................................ 36
WORKING IN CLOSE PROXIMITY - CONGESTED AREAS - SIMOPS.............................. 38
CONTROL OF WORK PROCESS ....................................................................................... 38
LOCK-OUT / TAG-OUT (LOTO) .......................................................................................... 39
SAFE PLAN OF ACTION (SPA) .......................................................................................... 40
SAFETY OBSERVATION REPORT (SOR) ......................................................................... 41
INSPECTION SCHEDULE................................................................................................... 41
TRAVEL AND DRIVING SAFETY ........................................................................................ 42
HOUSEKEEPING PROGRAM ............................................................................................. 42
ENVIRONMENTAL PROGRAM ........................................................................................... 42
3 DISCIPLINED USE OF TOOLS ......................................................................... 43
IMT PROJECT SITE HSE RULES ....................................................................................... 43
INCIDENT/ACCIDENT PROCEDURES ............................................................................... 43
PERFORMANCE MONITORING ......................................................................................... 45
REPORTING AND COMMUNICATION ............................................................................... 45
RECORDS 45
4 APPENDICES ................................................................................................... 46
APPENDIX 1: IMT BEYOND ZERO HEALTH AND SAFETY POLICY STATEMENT ..... 48
APPENDIX 2: ORGANIZATION CHART ........................................................................ 49
APPENDIX 3: PROJECT INFORMATION ...................................................................... 51
APPENDIX 4: CONTRACT AND REGULATORY HSE REQUIREMENTS ..................... 53
APPENDIX 5: ROLES AND RESPONSIBILITIES .......................................................... 54
APPENDIX 6: SITE HSE-RULES ................................................................................... 62
APPENDIX 7: PERSONAL PROTECTIVE EQUIPMENT (PPE) ..................................... 91
APPENDIX 8: INDIVIDUAL SAFETY COMMITMENT LETTER ...................................... 95
APPENDIX 9: INDIVIDUAL SAFETY COMMITMENT LETTER ...................................... 96
APPENDIX 10: EVALUATION OF HIRED PERSONNEL ................................................. 97
APPENDIX 11: TRAINING AND COMMUNICATION ....................................................... 99

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APPENDIX 12: AUDIT AND INSPECTIONS .................................................................. 103
APPENDIX 13: METRICS .............................................................................................. 106
APPENDIX 14: SAFETY OBSERVATION REPORT ...................................................... 108
APPENDIX 15: SAFE PLAN OF ACTION ...................................................................... 110
APPENDIX 16: NON EXHAUSTIVE LIST OF POTENTIAL HAZARDS .......................... 111
APPENDIX 17: INCIDENT MANAGEMENT TOOLKIT ................................................... 113
APPENDIX 18: METHOD STATEMENT GUIDE DOCUMENT ....................................... 114
APPENDIX 19: RISK ASSESSMENT TEMPLATE ......................................................... 117
APPENDIX 20: SITE FACILITIES .................................................................................. 118
APPENDIX 22: EMERGENCY RESPONSE REQUIREMENTS ..................................... 123
APPENDIX 23: RESERVED ........................................................................................... 130
APPENDIX 24: TRAINING AND COMPETENCE PLAN ................................................. 131
APPENDIX 25: IMT RISK MATRIX ................................................................................ 134
APPENDIX 26: SITE PLAN ............................................................................................ 135
APPENDIX 27: PROJECT CONSTRUCTION BASELINE RISK ASSESSMENT ............ 136
APPENDIX 28: REFERENCES ...................................................................................... 139
APPENDIX 29: HEALTH SPECIFICATIONS FOR CONSTRUCTION ............................ 140
APPENDIX 30: CTF EAST FILTER ASPECT REGISTER .............................................. 140
APPENDIX 31: TVC COV ASPECT REGISTER ............................................................ 140

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0 INTRODUCTION

This document is aimed to introduce the specific HSE objectives of the SASOL TPS Project to
direct and to display how to safely prepare, safely execute and safely complete the project.
The TPS project environment includes both CTFe and VOC projects within the boundary limits
of Sasol Pty and this include both secondary and primary areas as well as any area identified
and noted as project sites

This Construction HSE Plan defines all IMT standards and helps all the contractors involved in
the Project to establish their own HSE programs for their scope, in line with this HSE Plan.

Sasol expects a high degree of safety on the site. All principal contractors who are selected to
execute works on the project shall confirm compliance with the IMT HSE Plan and South
African H&S and Construction regulations and act in line with the overall objective of Zero
Incidents and is encouraged to go above and beyond to come to safe completion.

DEFINITIONS

The following definitions apply to all the terms and acronyms used in this document:

SASOL SYNFUELS: CLIENT

IMT : Integrated Management Team, consisting of Sasol

Technology and Jacobs Employees, engaged by CLIENT for
Procurement and Construction Management of the Project

Principal Contractor: an employer, as defined in regulation 7 of the Construction

Regulations who performs construction work and is appointed
by the IMT / client to be in overall control and management of
a part of or the whole of a construction site.

 Contractor(s) : Sub-Contractor(s), Supplier(s) or Contractor(s), engaged by

principal contractors for the execution of works on the Project,
and an employer in his own right who performs construction
work,

 Site : The construction Site as defined in the Site Facilities Layout

drawing (SFL), where construction work is being performed,
within the battery limits of Sasol Pty,

 HSE : Health, Safety and Environment

 HSE Plan : A site, activity or project specific documented plan in

accordance with the clients health and safety specifications,
and according to IMT ’/ SASOL requirements

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  Incident: undesired event which has/had the potential to result in
injury/property/equipment damage.

 ERP: Emergency Response Plan

 CM: Construction Manager

 PM: Project manager

 JSA: Job Safety Analyses

 TRA: Task Risk Assessment (high risk evaluation)

 MS: Method Statement

 OHS Act Occupational Health and Safety Act and Regulations

 PC Principal Contractor

 SBU Sasol Business Unit

 HSE Construction File: Means a file or other record in permanent form, containing
the information in writing required as contemplated in these
specifications and the construction regulations.

 Safe Plan of Action: An Action Plan that Principal Contractor shall prepare prior to
commence the works, listing the hazards and controls in
order to prevent incidents during the course of the works.

 HHE: Health Hazard Evaluation

 Competence: Competence is the ability to undertake responsibilities and

perform activities to a recognised standard on a regular basis.
It combines practical and thinking skills, knowledge and
experience.

 WPS: Worst Potential Severity

PROJECT DESCRIPTION

Jacobs Engineering and Sastech will establish an integrated Construction Management (CM)
team to manage the to-go construction of the Coal Tar Filtration East (CTFE) Project and the
Volatile Organic Compounds (VOC) Project. The VOC Project, Unit 213, is well underway in
construction under the oversight of Sastech’s EPCM contractor. The to-go installation of Unit
213 will not be included in the scope of integrated CM team. Specifically, Units 13, 14, 214, 86
and 96 of the VOC Project will be construction-managed by the integrated CM team.

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In addition, the integrated CM team will include selected engineering staff from the EPCM
contractors currently engaged by Sastech on the CTFE and VOC Projects, respectively. Refer
to Section 2 of this Plan for the integrated Construction Management organization chart.
The integrated CM team will be responsible for all functions necessary to effectively manage the
planning and execution of the combined scope of work for these TPS Projects. These functions
will include site supervision for all construction contractors, site-wide SHE, field engineering,
quality assurance and control, materials management, contracts formation and administration,
project controls, pre-commissioning/commissioning/start-up and industrial relations.

The project is being constructed at Sasol Plant in Secunda, South Africa. The site is located
within the operational area of the Sasol Refinery’s primary area.

Currently access to the site is via the PDP Kruger Road located approximately ten kilometres
from route N17, all personnel and equipment will require to complete necessary documentation
prior to arrival at the Sasol Secunda facility and all personnel will require to complete the Sasol
National induction.

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 BRIEF DESCRIPTION OF THE CONSTRUCTION / INSTALLATION ACTIVITIES

The facilities will be erected using a combination of stick-built construction and modularized
assemblies. All pipe spools will be fabricated at selective off site facility’s TBD. Modules will be
completely loaded with structural steel, piping, pipe supports, electrical cable tray, steam
tracing, insulation and final painting. Modules fabrication and various sub-assemblies will be
assigned to one or more fabrication yards in the surrounding area of Sasol Secunda, South
Africa industrial complex. All equipment and bulk materials will be free-issued to the module
fabricators for use in the assembly process.
Construction of the facilities will be performed by local construction contractors selected through a
competitive bidding process as prescribed by Sastech procedures. A civil contractor and a structural steel
contractor are already engaged at the site performing services in CTFE. In VOC, one civil/structural
contractor is engaged, and one mechanical contractor is engaged on unit 213.

OBJECTIVES OF THE HSE PLAN

Each principal contractor on site shall provide an HSE plan for their scope in line with this
document and shall ensure that this is supported by an auditable management system, as per
Regulation 7 (1) (a) of the Construction Regulations. The principal contractor’s HSE plan will
complement this plan and will identify specific risks associated with completing their specific
scope of work. Each HSE-plan shall include a reference table to this plan in order to enable
straight forward review of the plan.
Prior to the commencement of site works IMT will review and approve Principal Contractor’s
HSE plans against the criteria and information contained within this document, Construction
Regulations and Client’s specifications. Without approval the principal contractor is not allowed
to mobilize, including site establishment.

The HSE plan document shall, as a minimum, contain the following information:

Leadership Commitments and Engagement:

A current HSE-Policy that clearly states principal contractor’s aims, the responsibilities of
the employer, managers, supervisors and workers and awareness of these individual
responsibilities at all levels of the organization;
How is the Senior Management of the Principal contractor involved and influencing such
there is a positive contribution to the goal of zero incidents and creating and continuously
developing an Incident and Injury Free Culture.
A system for accountability of health and safety roles and responsibilities at all levels of
the company.
How are the upper Management/ Director involved in Safety performance on site, or in
case of incidents?
How is Project/Construction management up to foreman level involved positively
contributing and influencing the work force in their safe preparation, safe execution of the job
and creating workforce’s engagement in HSE tools and activities.
How does Principal Contractor’s management ensure that only “HSE-mature”
contractors are being selected and that they fully adopt and implement the Project’s HSE
program.

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 Legal appointments, all legal appointments as contemplated in the OSH Act and all its
sub regulations, indicating roles and responsibility of appointees
Letter of good standing, all principal contractors that perform work on the premises
must be registered with the Compensation Fund in terms of the Compensation for
Occupational Injuries and Diseases Act (COID Act). In order to ensure the above the
principal contractor needs to produce a letter of good standing with the Compensation
Commissioner.
Medical fitness, ensure that all employees have a valid medical certificate of fitness
specific to the construction work or any other function deemed necessary within the OHS Act
and all its sub regulations.
Scope of work, detailed summery of the scope of works to be performed on the
construction site covering all elements of the job execution.
Section 37(2) agreement, written agreement between the client and principal
contractors informing of his Health & Safety Policy, Health & Safety Specifications, Health &
Safety Requirements and that all applicable legislation that needs to be adhered to.
Positive Culture and Caring:
How is the principal contractor establishing and/or maintaining an open atmosphere,
where workers can voice improvement suggestions focussed on effectiveness in safety and
where care by and for all is the standard.
How communication is aimed at creating awareness and involvement in safety with the
workforce and the cooperation with other parties to improve safety.
Safe Work Planning:
How does the principal contractor develop effective Method Statements, who does the
Risk Assessments, how/by whom is the Safe Plan of Action developed, when/how and who is
leading the Start Work Meeting, how is the workforce involved.
How is evaluation of end of day organized and improvements for the following day
incorporated.
Clearly assign responsibility for the Safe Work Planning to all key positions in the project
team. The Safe work Planning process shall be conducted by the discipline leaders, the HSE-
department shall support.
Discipline use of HSE Tools and meaningful engagement in HSE Program
What HSE-tools are to contractor’s management and supervisor levels available, how
are they used, who is involved in the results, what is done with the results
How does principal contractor monitor effectiveness of the HSE-tools, who is involved in
the results, what is done with the results
How is the tracking list of Open issues used in order to timely close the issues
Performance Goals & Project Specific Targets: Principal Contractors ensure that the
objectives as set in this HSE-plan are delivered. Principal Contractor is free to add any
additional objectives.
Scope and Limitations: Accurately identify the contractors, describe the location, type
of work being undertaken, significant hazards and control measures and the applicable
standards/limitations, including contractor.
Subcontractor Management: Each principal contractor will identify all works to be
contracted. Principal Contractors ensure that all HSE-objectives are met by their contractors
and shall provide their contractors with all relevant documentation to do so.
Organisation: In addition to an organisation diagram, describe the HSE responsibilities
of supervisors/line management. The structure for HSE support and advice shall also be
described. Ratio in numbers of tradespersons/ employees and supervision shall be clear.

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 Competencies: All principal contractors shall submit a competences and trainings
matrix as part of the HSE-plan. If special skills or competencies are required for project
related tasks they shall also be defined.
Communication: Demonstrate a commitment to participate in key meetings and project
related hazard/risk consultation. The way principal contractor will supervise his contractors
shall be defined.
Hazards and Risk Controls: Each Principal Contractor’s HSE plan shall recognise and
expand upon the hazard/site residual risks information contained within the IMT HSE plan
and relate these to the main elements of their work/key activities. The principal contractor
shall identify the manner in which they will identify hazards and develop risk control
measures.
Fall protection plan: The HSE plan will include all falling hazards and managing
actions.
Monitoring Activities: The type, frequency, responsibility and methodology for the
completion of HSE monitoring activities shall be clearly stated. Principal contractors shall
submit an HSE-audit plan for their own scope of work as well as for their contractors. Third
Party Auditor skills are required to allow proper contractor audits. Methods of recording and
tracking corrective actions shall be described.
Health Monitoring: The principal contractor shall define their program for health
monitoring including any pre-employment medical health checks.
HIV / Aids policy: Principal Contractors shall also submit and implement their HIV / Aids
policy and procedure for the works as part of the HSE-plan.
Emergency Planning: Principal Contractors are expected to provide an emergency
response plan based on realistic scenarios following their Risk Assessment and linked to
client’s site specific hazards and ER procedures. The Emergency Response Plan should
include contractor arrangements. ER procedures shall be implemented and related to any
work shift.
Incident Notification, Investigation and Reporting: The significance of reporting all
incidents must be recognized within all principal contractors’ HSE plans. Notification flow
charts, Investigation procedures and Reporting Procedures will be defined and will include
timescales, processes and the documentation requirements.

HSE CORE PROGRAM ELEMENTS

Global HSE charter

The main objectives of the HSE program are to ensure that:

HSE roles and responsibilities are well understood and accepted by everybody,
The identified hazards and risks are reduced down to an acceptable level,
The personnel is sufficiently informed and qualified to work in complete safety,
The personnel’s commitment to safety is evident,
The achievement of the "0 incident" goal is a living value,
HSE prevention-related actions are recorded, so that they can be monitored and audited.
All personnel on Site is well-committed to safety and well trained.

In order to show their total adherence to this policy, a HSE Charter with above objectives is
signed by all the Principal Contractors’ managers, upon the signature of their Contract and

10
during the kick off meeting, on a banner provided for this purpose, which shall be prominently
displayed in the meeting room of the Site for the duration of the Project.

The following core HSE program elements are required and will be described in detail how they
will be implemented based on the scope of the Project, CLIENT/owner requirements, regulatory
requirements and the hazard analysis.

Our HSE policy is based on following corner stones:

Leadership Engagement
Safe Work Planning
Positive Culture & Caring
Disciplined Use of Tools

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LEADERSHIP ENGAGEMENT

Only through visible, passionate and engaged leadership we will achieve our HSE Project
Objectives. Leaders shape an organisation’s HSE culture and ultimately its HSE performance.
Leaders will ensure that mechanisms are in place to manage HSE in their works. Leaders will
exhibit appropriate and positive personal HSE behaviours.
Leadership accountability:
 Demonstrate continual and constant awareness of HSE performance.
 Ensure that people know they can raise HSE concerns freely and without fear of negative
consequences for themselves.
 Allocate an adequate level of resources to implement HSE programs effectively.
 Understand the differences between personal, technical and process safety. Recognise that
these need to be managed separately and have the necessary systems in place to ensure
that they are.
 Responsibility may be delegated to a nominated person, but accountability cannot; that will
always remain with the leadership.
 People emulate the behaviours of leaders. Leaders must recognise this when establishing
their project organisation and ensure that leadership behaviour is a facet of organisational
design.

Therefore we require broad commitment from every level of management and supervision. The
objective here is to encourage our people to choose the safe way of working. Easier said than
done, we will use our leadership skills and put a lot of effort in encouraging our work force to
work safe and limit the short cuts to work unsafe.

An HSE- program must demonstrate effective management leadership, a firm commitment to

the program and a willingness to improve the workplace safety culture. Companies with good
results in safety (or any other area) have leadership that will not allow a substandard result.
While cooperation and consensus are very important in getting employee buy-in to programs,
ultimately it is the leadership and commitment from management that drives the process.
Regarding HSE- Leadership and commitment within the organization following items shall be
properly implemented:
 The level of commitment from senior management (CEO or most senior management)
toward improving the workplace safety culture. This is a key performance indicator – whether
the senior people walk the talk.
 Demonstrate visible, personal commitment to all levels of the workforce ensuring that HSE is
seen as a key priority for all employees.
 Ensure that correct and appropriate safety behaviours are encouraged and displayed in
every job.
 Continuously seek ways to improve HSE performance. Identify lessons which can be
learned, from whatever source, and use or share these with others.
 Invite, facilitate, encourage and listen to feedback on leaders’ own safety performance and
behaviours.
 Don’t accept what’s assumed to be correct but isn’t supported by fact. Only base actions on
verifiable information.
 Strive to understand the impact of different cultures and environments. Seek to include those
with different perspectives and recognize how these variables can impact on HSE
performance.

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 Give the appropriate level of resource to HSE programs.
 Supervisors and managers have adequate job skills and are aware of the applicable legal,
regulatory and other requirements of their area.
 Leaders are involved in every induction.
 Leaders shall be visible in the field, daily at every shift start, regularly during the shifts and
whenever required to supervise high risk works, in case of poor safety behaviour or
whenever accidents or incidents require their presence.
 Meetings where site leadership is expected to attend shall not be scheduled in the first 1.5
hours of start to work time in order to allow them to conduct the daily start work talks and
SPA with the teams on site.
 Active involvement of Discipline Leadership in preparing Safe Work Planning, Start Work
Meeting, SPA, any safety communication, safety meetings, etc.
 Active participation in regular Site Safety Walks, job observations, etc.
 Leaders shall be able to start crucial conversations about safety.
 Leaders shall be able to influence people by active listening, informal discussions (in the
field) and personal stories.
 Assess contractor Leadership on their Safety Leadership (Assessment/Secure Fit)
 IMT and Principal Contractor leadership will treat Subcontractor employees as their own
employees.
 Project Construction Manager and the HSE Manager will be co-located as close as possible
in the Project offices.
 Availability of funding for Beyond Zero initiatives – training, meetings, recognition programs
etc.
 Adopt a risk management approach to all safety issues
 Wear the correct personal protective equipment
 Put safety first on all activity agendas
 Participate openly in safety meetings
 Follow up on safety action items in a timely manner
 Ensure that all incidents are reported and investigated
 Be part of incident investigation teams if needed
 Establish a skilled Emergency Response Team with proper resources.

The expectation of this project is that CLIENT, IMT and Principal Contractor Management and
Supervision will participate in HSE meetings, observation programs, leadership meetings and all
other aspects of the program. Principal Contractor’s Leadership will try to achieve as high as
achievable safety standards for this project.

Management and supervisors shall demonstrate an exemplary attitude towards safety at

all times.

LEADERSHIP ACCOUNTABILITY
IMT will provide leadership in achieving the highest attainable standards in safety.
The following embody IMT underlying values:
 We are all responsible for safety and take action to prevent harm
 We never accept or condone substandard work practices or plant
 Sustain a positive proactive culture where the safety will not be compromised

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 Provide a healthy and safe working environment by striving to identify and eliminate
workplace hazards
 Promote the assessment of risks and the elimination of fundamental causes that result in
losses
 Meet or exceed all applicable legislative requirements
 Engage employees in safety management through involvement and consultation
 Recognize, encourage and support Safe Work Behaviours
 Make all levels of management individually accountable for managing safety issues
 Induct and train employees and contractors so that they are aware of and work in
accordance with this Safety Plan; and
 Sustain a continuous improvement focus by regularly monitoring, auditing and reviewing
safety objectives and safety performance
 IMT will consult with successful vendors, contractors and their personnel in order to ensure
they commit to the same safety goals.

The work will be contracted to Principal Contractors with outstanding commitment to HSE.
Where such Principal Contractor does not meet the required standards, corrective measures
shall be agreed.
The safety standards required by SASOL, IMT and the applicable legislation are enforced, in
order to protect all personnel on Site. Any failure of these principals will immediately trigger a
corrective measure. IMT and SASOL is entitled to stop any hazardous activity with the potential
to cause serious injuries, damage or harm, unless appropriate and adequate mitigating
measures have been implemented.

REGULATIONS APPLICABLE TO THE OPERATION

In terms of Site HSE, all Principal Contractors (including their contractors and/or suppliers),
actively engaged in Site activities on Projects managed by IMT, shall comply with applicable
national regulations (laws, decrees…), rules and standards from SASOL and IMT. All Principal
Contractors shall comply with OSHA Construction Regulations, Act 85 of 1993 and make the
necessary appointments under the regulations.

In all cases, the most stringent measures in terms of HSE are applicable, even if this goes
beyond the local regulations. Nevertheless, in case of contradictions between the specifications,
the following order of precedence applies:

1. OSH Act and Construction Regulations / South African National Legislations

2. Regulations, decrees, issued by the governmental bodies, institutions and/or regulatory
bodies, institutions and the like
3. Principal Contractor’s Project Contract, including SASOL standards and operational
procedures.
4. IMT Project HSE-plans and HSE-Management System
5. Principal Contractor’s Project HSE-plan, HSE-Management System and safe work
procedures
6. Contractor’s Project HSE-plan, HSE-Management System and safe work procedures.

Should clashes or different interpretations exist between principal contractor’s work procedures
and any of the above mentioned regulations, the higher ranked will prevail. In any case none of

14
the higher ranked regulations are adequately specific to clarify the issue; the OSHA standards
will be followed. If this doesn’t clarify the issue either, the Project Safety Committee will define
the highest achievable grade that will be followed. Principal Contractor will not be allowed to
claim any delays due to identifying the highest ranked HSE-regulation, nor for clarifying the
issue with the Project Safety Committee.

LIFE SAVING RULES

Our “Life Saving Rules” provide basic guidance to the major construction hazards. Every
individual has to act upon these rules. The safety of everyone depends on the common
commitment to the highest standards of care at all times and in all circumstances.

Should the “Life Saving Rules” not be respected, it may result in immediate Site exclusion of not
only the offender but also his direct supervisor and any extra cost incurred by IMT and or
SASOL will be back charged to Principal Contractor.

15
Principal Contractors shall ensure that as a result of any introduced hazard incorporated in the
“Life Saving Rules”, controls are implemented and clearly communicated to all personnel prior
to commence the work.

PROJECT MANAGEMENT

For the purposes of the South African OHSA Act and Construction Regulations Sasol
Technologies have been appointed as the client’s IMT and have agreed to act for and on behalf
of Sasol Synfuels in regards to accepting HSE responsibilities for the project. Sasol Synfuels is
the Client and IMT will coordinate and supervise the works of all Principal Contractors expected
to be appointed on the project.

Each organisation engaged with the project must be competent to perform their appointed
duties. Principal Contractor will submit all CV’s for its key personnel, including contractors.
Competences of principal contractor’s key personnel shall be assessed and approved through
interviews with Client/IMT’ construction management representatives. Evidence of this
competence is to be maintained by each organisation to a level of detail that shows how each
individual employee currently meets these standards. A training matrix to show how
competencies shall be gained, maintained or improved shall be in place.

HSE ROLES AND RESPONSIBILITIES

CLIENT
As the Site's owner and responsible for all activities on it, the CLIENT:
 Bears the overall safety responsibility for all Site operations,
 Controls the access to its premises,
 Manages the Permit To Work system and authorizations for his plant,
 Performs Lock-Out / Tag-Out activities for his plant, as required for the execution of the work,
 Provides the description of the hazards related to the existing plant and processes and
measures to be taken to reduce the associated risks down to an acceptable level,
 Implements Site specific procedures for work performed in near vicinity of operated
 equipment, and controls their enforcement, if necessary
 Provides local Site standards and procedures,
 Takes part in inspections and audits,
 Timely inform IMT regarding all relevant processes, process conditions or activities that may
cause hazards for the Project crew.
 Demonstrate exemplary HSE-attitude as described in chapter 1.0 and 1.1.
 In the instance where a site is legally transferred by the client to another entity, such entity will
resume full responsibility and accountability of such a site.

IMT
The CLIENT contracted IMT to manage the construction works. IMT’s responsibilities concern:
The implementation and monitoring compliance of HSE legislation, regulations, standards and
requirements
The verification of the conformity of work permit requests

16
 The evaluation of HSE policy, procedures and competency of all Principal Contractors (and
their
contractors) and resulting notification to CLIENT.
Ensuring the presence of trained and qualified operatives during the construction phases
(dedicated HSE personnel, when necessary),
Ensuring that safety procedures are effectively developed and implemented by all people
working on Site,
The organization of "kick off" meetings and regular meetings with Principal Contractors,
The review of Principal Contractor's work programs for HSE prevention aspects,
Ensuring the appropriate safety records are maintained,
The organization of Regular HSE inspections, and HSE system audits,
Ensuring that IMT’s managers on Site are properly trained to HSE and that the training records
are maintained.
 Demonstrate exemplary HSE-attitude as described in chapter 1.0 and 1.1.

Principal Contractors
The responsibilities of every Principal Contractor include:
Cooperating with IMT ’s Site management and with other Principal Contractors in order to
achieve the HSE-goals as set in this HSE-plan,
Ensuring the execution of work according legal requirements, CLIENT’s Construction
Regulations and IMT ’ HSE-plan,
Complying with HSE operation requirements on Site (CLIENT and IMT )
Exercise sufficient control and HSE supervision on its contractor(s), if any, to ensure their
complying with HSE operation requirements on Site (CLIENT and IMT )
Providing a Contract specific HSE Plan (with a specific risk assessment for the scope of work)
Making competent resources available in order to conduct work safely. Checking the proper
personnel training for the work execution and providing training records,
Providing all documents describing the safe work methods and procedures,
Delivering all the HSE documents to Site personnel (including temporary staff) and
contractors.
Ensuring the workers are physically fit for the work they are performing
Demonstrate exemplary HSE-attitude as described in chapter 1.0 and 1.1.

Project-specific roles and responsibilities must be defined for the following:

 Project Manager
 Construction Manager
 Site Supervisors and Foremen
 Site employees
 Site HSE Manager/Supervisor/Coordinator
 Corporate HSE Management
 CLIENT personnel, as appropriate
 Contractors, subcontractors, vendors, etc.
 Refer to Appendix for more information.

Please refer to Appendix 5 for Roles and Responsibilities of key project team members.

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 HSE STAFFING
SASOL and IMT require that every Principal Contractor appoints a Site HSE supervisor. This
Site HSE supervisor shall participate in all Site HSE communication (meetings, inspections,
training, audits, etc.) and ensures that Clients Project HSE-policy is fully implemented within his
project team. The HSE Supervisor will be assisted by his field HSE officers, including those of
his contractor(s), if any. The HSE staff will display adequate competency and experience for the
roles and responsibility he is hired into. (Scope and risk based) Experience in similar projects
on Oil and Gas / chemical locations is required.

Principal Contractor’s HSE supervisor and field HSE officers must be present, based on a
working week of 40 hours:
Number of craft / supervisors on site Numbers of HSE resource(s)
< 25 1 part time HSE resource as per ratio
> 25 1 full time HSE resource
> 50 2 full time HSE resources
>150 3 full time HSE resources
For each additional 100 craft/ supervisors 1 additional full time HSE resource
on site

Principal Contractor’s supervisor to craft ratio (covering all craft disciplines) shall be subject to
approval by IMT.

It is stressed that HSE field supervision requirements as well as Emergency Response

requirements are implemented throughout all shifts, including weekend and night shifts and
including all contractor and supplier activities. Field HSE-officers as well as field supervisors
shall be able to communicate in the work force language(s). Translators will suffice.
This Principal Contractor Site HSE Supervisor has as the dedicated, single function on full time
basis, to frame all the HSE activities carried out by Principal Contractor's personnel and its
Contractors.
Project HSE support will also be considered according a risk based approach. In any case High
Risk activities are carried out, or in case of inadequate safety performance of the crew in the
field, additional HSE support may be required. These are at the discretion of IMT.

A project HSE team comprising client, IMT and principal contractor HSE professionals will
ensure a consistent and interdependent approach to the management of HSE. This team will be
led by the IMT Principal HSE Manager and shall develop initiatives, which will be endorsed by
the Construction Manager, to achieve the project HSE objectives. It is mandatory that
organizations will support their HSE resources involvement in this process.

Management of workers

Every Principal Contractor shall set up a competent supervision team which ensures full time
presence on Site. In particular, in-experienced, site immature personnel can never be left alone
on Site without supervision.

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Following employees of the Principal Contractor need to be present at Site before the start of
the construction activities:
Construction or Site manager : 3 days in advance
Site HSE Officer : 3 days in advance
Supervisors : 2 days in advance
This will allow for any training of the above people: review of risk analysis, review of work
execution concepts, etc. In case of smaller contracts, the time frame of Contractor key
personnel to be present in advance of start of field activities on the Project needs to be
discussed with IMT.
In order to ensure adequate reinforced HSE training is given to inexperienced and new
personnel, the Principal Contractor / employer must run a "buddy system" for every employee:
Reinforced Principal Contractor's induction program, when the employee joins,
Assignment of a tutor for evaluation period, as per risk of work, so that the Principal Contractor
can validate his experience and skills
If his experience is not validated, or the inexperienced or new employee is not accepted after
the evaluation period the employee has to leave the Site.
Guidance and coaching by a project experienced and HSE-mature employee during the first
number of days (number of days to be determined by his supervisor based on his experience
and competences).

IMT requires one HSE experienced worker per 5 workers per crew. HSE experienced means
understanding of and being fully familiar with the rules, regulations, which results in practice in
taking responsibility, coaching and speaking up to his colleagues and setting the right example as
and when necessary. In addition HSE mature is defined as minimum having 3 years work
experience (for the type of work, to perform on this Project)and successfully passed the required
Project HSE training.

The Contractor is required to provide a list of workers HSE mature and non-HSE mature.
HSE mature will finally be approved / awarded by the IMT Construction Manager and Project
HSE Manager after the introduction, or within 2 working days after starting on site (Appendix 10)
. All workers are subject to HSE training prescribed by IMT.

SELECTION OF CONTRACTORS AND SUPPLIERS

IMT PRINCIPAL CONTRACTOR/CONTRACTORMINIMUM REQUIREMENTS

Sasol Technology approved vendors list

 All Contractors are to be pre-approved on the Sasol Technology vendors list. This includes
all subsequent appointed Contractors.
 In the event that a Contractor (not on the vendors list) is required to be used, (especially
high risk exposure i.e. the usage of crane services; scaffolding; asbestos removal;
demolition work), the Contractor must first notify the IMT’s Project Contracts and
Procurement Manager Manager and Construction Manager in order to initiate the official
temporary vendor approval process.
 During the temporary vendor approval process, the Sasol Supplier Management Group
(SMG) accreditation team shall conduct an assessment on the Contractor. Pending

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 outcome of the assessment, the Contractor will be ranked according to the Contractor risk
and exposure level.

Accreditation requirements
 Principal Contractors and/or its appointed Contractors under its control will be required to
comply with the requirements of a certified SH&E system (minimum 3 star or equivalent) by
an accredited third party.
 Contractors that do not have a certified SH&E system may be required to provide a legal
compliance assessment, unless otherwise agreed by the IMT’s Project Construction
Manager and supported by the Construction Safety Department IMT HSE Manager.
 Valid copies of the supplier accreditation assessment and SH&E system certification shall
form part of the tender documentation and all copies shall be included in the SH&E plan.

SH&E bidding and contract award

 All Contractors invited to participate in the bidding process must review the SH&E
information contained in the Request for Quotation (RFQ) documentation and complete the
return schedule document, referred to as the “SH&E Tender Phase Document” (Appendix
1). Copies of relevant documents are indicated and should be included in the submission of
the quotation.
 The SH&E Tender Phase Document serves as a guideline to assist Principal Contractors to
make adequate financial provision for SH&E related items in their quotations. The
document is furthermore used by Sasol Technology to rate and compare Contractors
according to the information provided.

All Contractors (Principal Contractors and subsequent appointed Contractors etc.) must
ensure that all the IMT’s requirements and construction SH&E specifications form part of
any bidding phase and SH&E plan approval processes.

PRINCIPAL CONTRACTORS / CONTRACTORS MANAGEMENT

Adherence to the HSE policy by all Principal Contractors taking part in the Project must be
unconditional and total. In this respect, the participation of all and the implementation of the
provisions of this document are mandatory. In particular, the conformity to the HSE
specifications and standards is imperative.

The Principal Contractor is responsible for the whole implementation of this HSE Plan by
developing a contractor HSE Plan for his scope of activities.
The Principal Contractor is authorized only to one level (1st tier) of contracting, i.e. (1st Tier)
Contractors in turn cannot contract their own services in whole or part to the next level of
contractor (2nd tier) without approval of the IMT Construction Manager.

Pre-selection of Contractors is based on a Pass/Fail system. Selection of Contractors is based

on several elements, predominantly on the Contractors leading efforts in safety. IMT shall
ensure that before any site work activity starts, all reasonably practicable steps are taken to
ensure that contractor is competent and able to carry out work safely before start work.
Specifically, they will:

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  Carry out competency checks i.e., view safety policy, risk assessments, ascertain
experience, technical knowledge & competence, incident records, etc
 Provide the contractor with information on foreseeable hazards and the controls required
by IMT and Sasol
 Communicate all HSE expectations as set in this document in our contract and at start-
up
 Discuss job/safety requirements and co-ordinate work activities
 Demand and review the contractor’s task/location specific method statements and risk
assessments
 Ensure that the contractor’s personnel are briefed on their own risk assessments and
method statements
 Coordinate work activities which may require an emergency response with the Client
Representative
 Determine level of supervision to be provided by contractor and IMT
 Provide a Project induction
 Ensure a Client induction is given where required

When the principal contractor employs a contractor, the IMT site management team shall obtain
& review the contractor’s prequalification record and confirm the contractor’s responsibility for
additional scrutiny over and above normal levels. This shall involve the following measures:
Surveillance of contractor field operatives working practices, over and above, normal
supervision of contractors.
More stringent auditing of the implementation of their HSE-tools
Full involvement in team briefings.

Recognition of existing contractor arrangements and shared learning

Where contractors have preferred arrangements, which are at least similar to those required by
IMT and they would like to adopt them, contractor should first discuss them with the IMT
Construction Manager and HSE Manager. Similarly, where a contractor identifies an area of
possible improvement, idea, or initiative that would add value, these should be considered by
IMT / Sasol for possible adoption on the Project. The particular forum for discussion of shared
learning is the Safety Leadership Team Meetings.

PRINCIPAL CONTRACTOR QUALIFICATION REQUIREMENTS

All applicant Principal Contractors shall:
 Execute an HSE program and policy, as well as the results in the HSE field are part of
evaluation criteria for applicant Principal Contractors,
 Complete the HSE evaluation questionnaire and provide the historical statistical data of their
performance, HSE annual Improvement Plan (and progress), HSE Training schedule (and
progress), Learning of incidents and effectiveness of their HSE Management System.
 Provide a preliminary version of their Contract specific HSE Plan with a contract specific risk
assessment for their scope of work
 Explain in their HSE Plan, how they are ensuring that the HSE requirements of the Project
are passed on both before coming on Site and on Site to their employees (elements of HSE
Plan, reporting, active involvement , toolboxes etc.) and to their contractors.
 Demonstrate that specifically required trainings (chemicals, breathing apparatus etc) were
given to their personnel.

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 Be able to produce the qualifications as required for their activities
 Ensure that, likewise, their Contractors are aligned with the Project’s HSE requirements.

Principal Contractor’s Representative

All Principal Contractors shall be represented on Site by a qualified senior representative having
the authority and competency required to manage the work and to take the best decisions.
The Principal Contractor must specify to IMT, prior to mobilization to the Site, the name,
address and qualifications of his representative, and of his substitute. He will be representing
permanently and as long as it is necessary in order to accomplish the contractual obligations.
The representative is responsible for the enforcement of this document and its appendices. The
delegation of powers of the Principal Contractor, granted to its representative, must allow the
latter to implement all the necessary measures with regard to HSE hazard prevention.

STOP WORK PROGRAM – IMMINENT AND GRAVE DANGER SITUATIONS

Upon discovery of any situation or activity that may, in the opinion of anyone, reasonably be
expected to cause serious harm to people, or cause damage to equipment or the environment,
Principal Contractor’s Construction/Project Management or HSE representative must suspend
the related work immediately. The work stoppage shall be reported immediately to the
supervisor of the works and to IMT HSE or construction Supervisor. It is Principal Contractor’s
supervisory staff’s responsibility to inform Principal Contractor’s project management regarding
the issues.

In case of violations of the « Life Saving Rules » the PTW shall be withdrawn and a Work
Stoppage Order shall be sent to the applicable Principal Contractor. In those cases work may
resume only after the Principal Contractor has his Safety Action Plan approved by IMT
Construction Manager and HSEManager. HSE concern(s) have to be corrected, to the
satisfaction of IMT.
Any delays due to these interruptions cannot be claimed.

In addition to the immediate suspension of work, the procedure for correction of imminent
danger situations follows the “Stop Work Program Policy”.

DISCIPLINARY MEASURES

Should any person or Principal Contractor fail to enforce HSE provisions, IMT, will implement
the required corrective measures. This applies to individuals in his interest and the interest of
the other people/Contractors present on Site.

Where a breach of a Site Health and Safety rule or a Principal Contractor’s safety procedure is
identified, the Principal Contractor shall ensure that any disciplinary action taken is in
accordance with the Accountability Framework process. This Accountability Framework is
intended to learn from the incident as a project organization and to apply fair and disciplinary
measures.

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Principal Contractors will display appropriate measures to deal with SHE poor performances
and non-compliance.
SHE poor performance by principal contractor will be dealt with in accordance with the Sasol /
IMT non-conformance procedures.

Any Leader failing to report incidents or accidents according to Clients’ / IMT Incident
reporting Procedure shall be dismissed from site immediately!

Any delay or cost, as a consequence of removing workers from Site, is for the account of the
Principal Contractor or Contractor representing the involved worker.

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1 POSITIVE CULTURE & CARING

IMT’ belief is that the safety and wellness of employees are moral obligations of the company
and integrally linked to sound business performance and efficiency in project execution.

Company culture is summarized in the word integrity, and you can’t run an unsafe company and
claim you have integrity. The bottom line benefits of safety should be obvious to everyone. Keep
it in mind all the time, because it represents a cornerstone of your business. It’s also a perfect
example of where virtue is its own reward – safety pays off!

Worker consultation and involvement

At its most effective, full involvement of your workforce creates a culture where relationships
between employers and employees are based on collaboration, trust and joint problem solving.
Employees are involved in assessing workplace risks and the development and review of
workplace health and safety policies in partnership with the employer.

Caring
A culture of caring will be made effective by the following elements:
Take employees competences into account before putting them at work
 Make resources available to support all employees in doing their tasks well
 Provide all relevant HSE communication in an to all workers understandable language
before commencing any job
 Implement all safety controls in order to protect employees getting involved in accidents
 Have management, supervisors and workforce attend appropriate HSE-training as well
as professional job specific training
 Ensure that they feel backed up in case they stop work due to safety issues
 Provide them with safe and well maintained tools and equipment and ensure that all
safety devices come with it
 Provide them with proper and comfortable work clothing and PPE, where applicable
 Never allow any worker to continue unsafe behaviour or in unsafe conditions
 Supervise the works, focus on the reasons behind unsafe behaviour, instead of the
unsafe behaviour itself, identify a lack of knowledge with workers
 Should any worker get involved in an accident, carry out an independent accident
investigation in order to determine the root causes, instead of punishing the worker
alone
 Care about employee’s wellbeing and family in any case employee was involved in
accidents
 Set reasonable achievable objectives and require their meaningful involvement
 Take employees’ personal needs into account; satisfied employees shall be much more
committed and efficient and shall be focused on the job instead of being occupied with
their worries
 When conducting site safety walks employees really feel better to hear what they are
doing well. In any case they act wrong, a positive chat focusing on the back grounds that
made them choose to do it this way and what they would need to be able to do the job in
a safer way may change workers attitude.
 Care about each other; if any worker in the team demonstrates unsafe behaviour we
should not look the other way. Speak up and tell him your concerns may contribute to an
improvement in safety attitude and may prevent this employee in being caught in an
accident.

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  Do not put any employee in danger, not even for just a small job. It will influence workers
safety attitude in a negative way and it may limit the impact of future efforts to improve
safety.
 Reward the teams that really demonstrate a positive attitude toward safety.
 Care about workers physical condition: should workers work with full PPE in confined
spaces, take into account that the works will take more time than usual and that more
breaks may be required.
 Protect workers against other workers or supervisors who demonstrate regular disdain to
safety. We can’t afford it. This is why we sometimes have to dismiss people from site,
not as a punishment, but to protect others. Responsible leadership will try to change
people’s mind-set here.
 Wellbeing, by providing well suited accommodations, showers, cleaning rooms, locker
rooms, restrooms, canteen and food.

Finally it would help us to consider that we are all human beings, with different characters,
different levels of intelligence and our particularities and tempers. This means that we should
care each other and supervisors should have some understanding for employee’s personal
problems. A worker whose child is in hospital will bear this in mind all day, instead of being alert
to unsafe conditions. A supervisor should notice this and preferably set this worker in a low risk
job.

BEYOND ZERO

IMT has an outstanding track record of continuously improving safety performance, resulting in
metrics that are among the very best in our industry. The problem is that people are still getting
hurt. Even though the trend represents “best in class” for major engineering, construction and
O&M contractors, simply maintaining the current,
improvement trend means it will be years before
we reach the point where all employees go home
every day without injury. In fact, we look forward
to the day when the long-term wellness of our
employees is actually enhanced by what happens
at work.

BeyondZero® (BZ) was born from our belief that

a step change was needed to dramatically
accelerate our progress towards zero safety
incidents and enhanced wellness throughout our
workforce. BeyondZero is about creating a
culture of caring by actively engaging and
involving employees and influencing their beliefs
and behaviors. At the heart of BeyondZero is a
culture of caring where the focus is on both
individual employees and their collective (group)
culture. Metrics have their place, yet in a culture
of caring, good and improving metrics relative to
industry standards cannot be a rationalization for
tolerating injuries. BeyondZero is a holistic
initiative which has demonstrated significantly better safety performance than can be achieved

25
by traditional systems-based approaches and observable behaviours (e.g. plans, policies,
procedures, organizational structures, etc.).
BeyondZero maintains this traditional focus but supplements it with balanced attention to the
ingrained safety culture and intentions of individual employees (see figure). These four
elements – the integral approach – comprise the tenets of BeyondZero as described in this
Health and Safety Plan.

It is this belief that we would like to share with all parties on the project. IMT will organize
Beyond Zero training sessions with all managers and supervisors on site, contractors included,
aiming to increase awareness about the possible consequences of unsafe behaviour of
themselves and the crew they are supervising. A BeyondZero training for the workers shall be
set up as well. Please integrate these trainings in your Project Training schedule. Details are
available from the IMT HSE-department.

HEALTH SAFETY AND ENVIRONMENTAL POLICY

The policy of IMT and SASOL is to proceed in such a way as to protect all the employees,
including those of other parties, from any hazard, injury or illness.
Please refer to IMT HSE-policy in the Appendix.

The HSE- policy applied to this Project is based on the following principals:
 All accidents are caused and therefore can be avoided. If we eliminate the causes, we
eliminate the accident;
 No activity will be carried out unless it can be carried out with acceptable risks;
 Each person who takes part in the Project must commit to safety, and each supervisor shall be
held accountable for the actions and the performance of his team.
 Each person has to take the requirements from SASOL, IMT and local regulations into account.
 Specific mention on occupational health with regards to project health risk assessment.

OBJECTIVES

The Sasol HSE statement within the IMT Contract is:

Safety, Health and Environment focus is paramount in all we do, the Alliance will manage all our
interactions in accordance with IMT ‘Beyond Zero’ safety culture.

The project overall objectives are to achieve the agreed HSE targets for design and execution
phases, including:
- ZERO Incidents / Accidents
- ZERO Occupational illnesses
- ZERO Environmental damage

We expect all parties and all personnel to be pro-actively committed to complete this Project
safely.

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Management, Superintendents, Supervisors and foremen in particular are expected to be
frontrunners, set the example and pro-actively and positively coach their crew on safety
with the use of the IMT HSE Program.

All companies shall work together as an integrated safety organisation and shall actively
support the HSE objectives and assist in continuous improvement. Engagement at all levels is
expected and behaviours of on-site and off-site teams shall be aligned with managing the
achievement of an incident and injury free (IIF) culture.

IMT expect that each principal contractor, their contractors and employees will strive to achieve
and maintain programs and a culture that embraces the goal of ZERO INCIDENTS and NO
HARM TO THE ENVIRONMENT.

The table below provides the objectives for the Sasol Project:

OBJECTIVE MEASURE

Development of a proactive >95% of proactive monitoring activities completed on

HSE Culture time. (1)

>95% timely completion of corrective actions from

SOR’s by IMT and contractors (2)

> 1 Safety Observation Report (SOR) per 100 hours

Construction

Principal ontractor >50% of safety documentation work-packs audited

management involvement during site walkthroughs.
and interaction with work
force Daily management presence on the Construction Site.

Engagement with HSE >90% of proactive Safety Observation Reports (IMT ’

processes proactive reporting system) are “well concluded”.

Appropriate recognition for >95% acknowledgement and feedback, wherever

contribution via SOR possible, to the originator of an SOR within 48 hours.

(1): On time means here: according the targets set in the LISS (Leading Indicator Safety
System) which involves Observations, Inspections, Toolboxes, SPA’s, Sampling, Leadership
Behaviour and due Actions..
(2): The corrective actions as well as the scheduled timeframe shall be validated by the party
responsible for the corrective action. In case parties cannot get to agreement, IMT /Client shall
decide what is reasonable achievable or finally the project Safety Leadership Committee.

SAFETY CHALLENGE
On proposal of SASOL and IMT, a safety challenge will be organized for the staff working on
Site. Its objectives are:
 to involve and commit all people to the "0 incident" objective,
 to improve surveillance and supervision,

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  to improve the overall attitude of the teams and the safety commitment of every single
person, also towards the others,
 to make available for the staff safety benefits or incentives in the event of strong safety
performance.

The details of the Safety Challenge will be communicated to the concerned parties, and are
based on the LISS, which is representing the principal contractors and contractors and the Site
HSE efforts to come to safe completion.

INCENTIVE PROGRAMS
A site wide Incentive program will be based on the efforts and results from the LISS. The LISS
is representing the HSE activity per principal contractor and for the Project. Based on
sustainable good performance incentives for the workers are expected to be delivered by the
principal contractors to their work crews. Also individuals can be incentivized upon observing
exemplary safety behaviour. The incentive scheme should be clearly outlined in the principal
contractor SHE plan and not in conflict with the Sasol IR system.

Following a period of good performance as agreed by Sasol and IMT’ Project Construction
Manager / HSE Manager, appropriate awards may be provided to the workforce in order to
engage and promote the good safety culture and team effort on site.

LANGUAGE
The Project language is English, all formal project communication and documents shall be in
English. Apart from this all HSE related communication must be available in a language
understandable for those executing the work. It is a responsibility of the Principal Contractor to
provide such communication.

As a minimum all supervisory personnel i.e. Supervisors and Foremen must be capable of
thoroughly understanding English as well as the mother tongue of his team in such manner that
this is clearly understood by them. IMT will spot check Principal Contractor’s compliance with
language and training. Principal Contractors shall notify IMT regarding language issues with any
(group of) worker(s), as a test shall be carried out at the end of induction course.

All HSE related documents shall be translated in these languages. It is the responsibility of the
Principal Contractor to implement this for their workforce.
Employees unable to understand and express themselves in English shall never work without
anyone available being able to properly communicate in English. Per team of 5, at least 1 of
them shall be able to communicate adequately in English.

MEDICAL EXAMINATIONS
Pre-medicals and exit medicals are required for all employees that work on construction sites,
the costs of which will be borne by the principal contractor. The principal contractor shall make
available an employee medical fit work profile to be used by the occupational nurse. All site
personnel shall be authorized for the job they are supposed to execute on site, e.g. Work at
Height, Operators of hazardous equipment or vehicles. No works shall be carried out before the
medical check has been done and the worker has been authorized to work. Record of such

28
attendance must be kept on site. Medical examinations expire after 1 year or 6 monthly as per
the project health specifications (appendix 29).

SOCIAL RESPONSIBILITY

Principal Contractors will endeavour to develop the skills of the local workforce through their
involvement in training opportunities and project execution will be designed to facilitate the
participation of local companies, while taking care not to unnecessarily increase the risk profile
of the project.

EMERGENCY RESPONSE PLAN

Every principal contractor will develop, based on credible scenarios and Risk Assessment a
specific Emergency Response Plan (ERP), focusing on their scope of work in the relevant
SBU’s. The principal contractor shall ensure that the ERP is approved in writing by the SBU and
Emergency Management Department, as well as IMT.
All employees and emergency coordinators must be qualified and trained in the emergency
procedure and routine trial emergencies scheduled. Emergency telephone and ambulance
numbers must be available at all telephones and displayed on site.

Site emergency arrangements shall be in place for medical, fire, explosion, any chemical
release, as well as for particular activities and security incidents, according to the Risk
Assessment (e.g. Work at Height, Confined Spaces, Chemicals). The Emergency Response
Plan shall include particular PPE, required for the Emergency Response crew, to allow them to
apply their services in unsafe and controlled conditions. Principal Contractors are required to
comply with these arrangements and co-operate in any event or exercise. IMT and Sasol will
test response through regular exercises.

Where the principal contractor is doing work outside the factory boundaries and in remote
areas, an emergency management plan including all possible scenarios will be drawn up and a
local authority, with the capability of responding, identified and incorporated into the emergency
management plan. These local authorities will be responsible for the approval of emergency
management plans in remote areas.

Emergency Notification List

All Principal Contractors shall provide an Emergency Response Flow Chart identifying
personnel to be contacted in the event of an emergency(Appendix 22) . The flow chart should
include Site and corporate personnel of contractor, Principal Contractor, IMT and CLIENT.

Evacuation

Evacuation directives will be directly provided by SASOL to IMT.

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Evacuation will occur under the control of the IMT or Principal Contractor’s Construction
Manager. All site personnel shall be regularly trained in the applicable evacuation procedures.
Training records have to be maintained.

Please refer to Appendix 22 for further information on emergency response requirements.

External Communication
CLIENT will coordinate external communication, regarding all emergencies, including accidents.

Community Relations
Sasol commits to engaging with the local community and other stakeholders throughout the
project construction and operation phases.

Some of the objectives of communication and liaison with local communities are the following:
 To provide residents in the vicinity of the Facility and other interested stakeholders with
regular information on the progress of work and its implications
 To monitor the implementation of mitigation measures and the impact of construction on
communities via direct monitoring and feedback from those affected, in order to ensure that
mitigation measures are implemented can their objectives achieved
 To provide a forum for stakeholders and local community to raise concerns or grievances
through the Ward Councillor.

2 SAFE WORK PLANNING

Achievement of our HSE-goals depends on the quality and commitment of selected contractors,
particularly their leadership engagement.
Controlling Safe Work Planning process is secured according the Demin Circle: Plan - Do –
Check – Act.

Key elements of the Safe Work Planning include:

 Work preparation and planning: preparation of a work Pack, including Job specific risk
Assessments and Method statements, including all required documents, e.g. lift plans, safe
work procedures, drawings, schedules, plans
 Preplanning meetings: coordination meetings as well as Permit to work preparation
meetings.
 Planning of required competences: principal contractor shall make personnel available that
possess the required competences and skills for the job.
 Training: Principal Contractors shall review the competences of their staff and work forces
and provide training or education wherever necessary. Project specific training shall be
provided duly in time.
 Planning of equipment: Principal Contractor shall ensure that selected equipment is available
in order to conduct the works according plan.
 Permit to Work: in order to be able to coordinate the works of all parties, a PTW for every job
on site is required. Low risk activities of similar nature and in the same area may be
accumulated in 1 Work Pack and PTW-request, but needs approval from PTW officer.

30
 Start work meeting (is where the SPA is discussed and finalized with high involvement of the
workers): Principal Contractor shall ensure that all details and HSE-controls as stated in the
approved work packs shall be discussed with the designated workers. An SPA shall include
all additional hazards, involved in execution of the job.
 Observations: Safety observation process contains the use of Safety Observation Reports by
any individual that notices any unsafe act or unsafe condition. Supervisors and HSE-staff
shall continuously supervise the works and be alert on changing conditions or deviations
from Method Statements or site safety rules.
 Inspections: shall be carried out by all parties according an approved schedule. Any non-
conformity shall be addressed to the relevant contractor immediately and intervention
measures shall be recorded and tracked.
 Accident and Incident Reporting: All accidents and Incidents shall be reported and
investigated, with the single aim to determine the root cause. Immediately after any accident
or incident occurred the site will be checked for similar conditions and lessons learned shall
be shared.
 Reporting: HSE performance of all parties on site shall be recorded in weekly and monthly
reports. Principal Contractors shall ensure that the input is made readily available in the
project formats.
 Safety Improvement plan: Every principal contractor shall maintain weekly and monthly
safety improvement plans based on LISS performance, the works, the Observations made,
Inspections done, sampling and incidents.

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 RISK ASSESSMENT
The risk management process will be applied throughout the project life cycle. This will involve:
 Assess hazards in design
 Assess hazards existing from surroundings of the job locations
 Assess hazards due to the scope of work:
o Define the job
o Identify the hazards
o Assess the risk
o Control the risk; and
o Monitor and review the process
o Review of assessment following incidents, scope changes and changes in legislation
etc.

Principal Contractor is permitted to use an internationally recognized and company authorized

risk assessment method for the Project Risk Assessment, provided a description of the risk
assessment method has been attached. In order to prevent misunderstandings all Job Safety
Analyses (JSA) coming with method statements shall be conducted according client/IMT’s Risk
Assessment procedure (ref. Appendix 18 and 19 for the format and Risk Matrix).

Expertise
Individuals with adequate understanding of the specific hazards, the phenomena associated
with accident causation, the phenomena associated with injury causation, and the particular risk
assessment process being used will be engaged in all risk management processes.

Hierarchy of Control
Hazard controls shall be selected based on their effectiveness in eliminating or reducing risk.
See table below. Administrative controls alone (e.g., procedures, work instructions, or training)
shall not be relied on to reduce risk from the High Zone to the Low Zone.

Effective
Effectiveness Type of Control Examples
Design Eliminate or minimize design
(Management of hazards; replace hazardous
Highest Most effective
Change) material for less hazardous
material
Engineered Redundant backup; safety
safety features interlocks; automatic
prevention/correction
(active devices)
devices
Safety devices Physical barriers, guards,
and shields; mechanical
(passive devices)
stops or limiting devices
Warning devices Audible and visual alarms;
signs and postings
Administrative Procedures and work
Least
Lowest controls instructions; checklists,
effective
training, and PPE

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 HAZARD ASSESSMENT DURING DESIGN
A key Project design objective is to meet the Project’s Safety design criteria. Hazard analysis
and risk assessment methods should be integrated into the design engineering stages. Actions
will be taken so that risks of injury or damage are at an acceptable level, (ALARP) to meet the
Project objective of zero harm (“Beyond Zero”).

Designing for Safety compliance will be achieved through the application of the following
sequential steps for each design package:
 Evaluate the hazards in the preliminary hazard register and develop design criteria.
 Update hazard identification and evaluation, which includes a detailed assessment of any
additional hazards that have been identified during the detailed design phase for each
design package. Any new hazards will be added to the Project Safety risk register.
 On completion of the detailed design, undertake a formal design Safety verification
process to ensure that all hazards identified during the course of the design have been
eliminated or the associated risk mitigated to as low as reasonably practicable (ALARP).
 Principal Contractors and contractors with design responsibilities shall be required to
incorporate an appropriate and agreed level of hazard and risk management during the
engineering design phase, which will incorporate the principals of the sequential steps
listed above and will be subject to IMT Gate and Constructability & Safety Review.
 In any case significant modifications in the design have been made, or significant
deviations from the design have been erected in the field, a reassessment of the hazards
shall be carried out, documented and submitted for approval to client/IMT. A
Management of Change Procedure is to be implemented. As built drawings shall be
made available before start up.

HAZARD REGISTER
An important output of the hazard identification stages will be the production of a Hazard
Register that will be continuously updated as a live document throughout the design and which
will be available for review by all project members. This document will serve as the basis for
safety risk management and will act as a ‘road map’ for all safety risk assessments carried out
in the course of the project. Any information considered to be relevant to the operational stage
of the project is to be carried forward in the Hazard Register. The Hazard Register is an integral
part of the Project Risk Management System.

MANAGEMENT OF DESIGN CHANGES

A Technical Query (TQ) and Request for Information (RFI) process will be in place for the
project which will record and track any design clarifications or queries identified throughout the
project. This will apply to any safety related design, HAZOPS/HAZIDS or other hazard studies.

The Sasol SGR-SHE-000010 Procedure for Management of Change shall also be followed to
initiate and communicate proposed changes.
Principal Contractors need to identify and disclose their MOC process in full.

HAZARD ANALYSIS

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A comprehensive hazard analysis shall be performed based on the scope of the Project and the
potential hazards in the workplace. The hazard analysis shall take into consideration routine
work activities, health hazards associated with chemical and biological exposures, and hazards
associated with working in proximity to operating facilities. Some hazards have been identified
in advance, as well as the associated prevention measures . Preventive measures and means
shall be adopted for new non anticipated risks. In addition, it's every Principal Contractor's
responsibility to evaluate hazards and specific prevention measures for his activities in order to
protect his personnel and environment.
For each hazard, assess the risk of harm to personnel and identify the controls required to
eliminate or mitigate the risk.
The IMT’ HSE Management system is based on the analysis of hazards and relevant risks before begin
any work. Prior to the commencement of any work, including vehicle loading/unloading,
mobilization and site set-up activities, the contractor must demonstrate to the satisfaction of IMT
that the principal contractor has performed hazard identification and risk assessment of the
entire scope of work, and of the associated equipment and facilities, to meet the requirements
of the contract.

JOB SPECIFIC RISK ASSESSMENTS

Principal Contractor Line Management shall approve Job specific risk assessments for all on
site work activities and workplaces. Principal Contractors shall approve Risk Assessments
submitted by their contractors prior to submitting them to IMT. The results of the risk
assessments shall be reflected in applicable location/task-specific method statements. All risk
assessments shall meet legislative requirements and reflect the principal contractor’s desire to
achieve ‘best practice’. Risk assessments will identify significant, reasonably foreseeable
hazards and quantify the risk, detail the required control measures and calculate the Residual
risk. Risk assessments will be reviewed by line management if tasks change or additional
hazards are identified.

In any case High Risks are identified, a detailed Job Safety Analyses (or Task Risk
Assessment) shall be added to the work pack, clearly identifying the tasks causing the High
Risk and including controls in order to mitigate them to acceptable levels. Should the High Risk
remain after mitigation written approval will be required from IMT Project Director.

IMT shall review all principal contractor risk assessments prior to allow the start of work and
provide a front sign off sheet ensuring the required competent persons review and sign off the
documents. Risk analysis reviews may be conducted to determine all prevention measures
associated to the specificities of the activity. The results of this analysis are recorded in the Safe
Plan of Actions (SPA). Similar actions will be expected from the principal contractors on their
contractors.

Should the IMT identify hazardous activities performed by the principal contractor on the site for
which the principal contractor has not submitted a risk assessment, the principal contractor will
be required to do so before continuing the work.

Emergency Response procedures shall be integrated in every Risk Assessment, in order to

allow identification of particular ER-needs for the specific job.

As temporary equipment or solutions tend to impose serious hazards and often are involved
in serious accidents, it is mandatory to document them. Examples may be temporary pipe
supports, temporary blinding of sewer systems, piping, temporary by-passing of safety devices,

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electrical by-passes (if approved by Client/IMT), etc. Construction manager shall at least weekly
review the list and close items ASAP.

CHEMICAL PRODUCTS

Each Principal Contractor shall inform the IMT Construction Manager, before starting, about any
intended activity involving the use or storage of hazardous chemical products. Authorisation
from Sasol Emergency Management shall also be required prior to mobilisation.

Each Principal Contractor shall maintain on Site the Material Safety Data Sheets (MSDS) for the
chemical products used for its activities. The MSDS elements shall be communicated to the
users, in particular the personal protective measures to be applied, as well as the first aid
actions in case of accidental contact.

All accidental exposure, even considered as minor, to chemical products shall be immediately
reported to the IMT Construction Manager.

HEALTH HAZARD EVALUATION (HHE)

As part of principal contractor’s Project risk assessment a summary of the project health
specifications (refer to appendix 29) shall be attached to the HSE-plan. The summary of the
HHE should identify all major health hazard issues and controls including the following:
 Monitoring requirements
 Equipment required for monitoring
 Analysis of monitoring results
 Reporting and distribution of results

Health monitoring, analysis and communication will be jointly done by the IMT group and shared
as per the project health specifications.

FACILITY SITING ANALYSIS OF THE PROPOSED OCCUPIED FACILITIES

A Facility Siting Analysis (FSA) needs to be performed to define the most appropriate location
for Site facilities in order to protect their occupants, taking into consideration the proximity of
operated CLIENT's adjacent facilities and process units or neighbour units (out of CLIENT's
control). This FSA needs to be done in accordance with IMT HSE Procedure 7.7 and needs to
be approved by an IMT FSA Expert.
Principal Contractors will not be required to submit a full FSA, but have a complete Hazard
Identification and Risk Assessment for their facilities and in compliance with Sasol MOC and
spatial committee requirements.

METHOD STATEMENT
Risk Assessment documentation forms the basis of the Method Statement which must be
submitted by the principal contractor before work can commence and a PTW can be issued. A
method statement clearly describes the way of working, including tools and equipment,
personnel and other resources, in relation to the hazards and surrounding conditions that may
influence the works. It clearly links the controls that result from the Risk Assessment to the way
of working, including special equipment, tools, safety equipment and required additional training
or instructions. The extent of detail in a Method Statement will depend upon the complexity of
the operation.

35
The Method Statement must be understood by all parties and the workforce. Together with the
Risk assessment (Job Safety Analyses) it shall be the leading document used in the field. This
documentation shall be the input for the SPA, which will be discussed between supervisor and
his work force. It also is part of the Permit to work and will be monitored during site inspections
in order to ensure compliance and to avoid deviations in any way.

A Principal Contractor’s method statement should include 1 particular job or task, e.g. erecting
steel structure, lifting 1 particular heavy equipment. In some cases and after prior approval
method statements may be prepared for repetitive jobs, like standard scaffolding, or welding
several similar piping in non-hazardous environments. Discuss with IMT HSE-manager.
Acceptance of a Specific Work Method Statement by IMT must not relieve the Principal
Contractor of responsibility for ensuring full compliance with Contract specifications and
conditions.
As a minimum the Method Statement shall contain the following information:
Details of the principal contractor executing the work
Name of the responsible Principal contractor’s supervisor
Names and cell phone numbers of supervisors from Principal- and contractor involved
A description of the work to be undertaken.
The step by step sequence of completing the work, including equipment and tools to be
used
Associated hazards and risks must be addressed in sufficient detail such that risks and
controls are readily understood and are unambiguous.
Work schedule.
A description of competences and training required for the crew
The dates and types of training scheduled in order to comply with the training
requirements
Common risk assessments/method statement may be accepted within work packs
provided that they are in sufficient detail.
Special emergency response measures, if required
Inspection schedule
Detailed risk assessments for specific activities may be required when warranted by the
level of risk, e.g. Work at Height, Critical Lifts, Confined Space entry, etc.

Risk assessment / method statements must be submitted 5 working days prior to work
start. For High Risk Activities submittal must be done minimum 10 working days prior
planned start of work.

To support the development of method statements an example template is available in the

Appendix 18.

PERMIT TO WORK AND WORK AUTHORIZATIONS

36
The IMT shall manage and ensure permit arrangements within all construction areas on the
Sasol Plant site are fully compliant. For all activities in the construction or plant area, including
contractor’s storage and warehouse area’s is a Permit to Work required.
There will be 2 classes of work permit, Level 1 and Level 2. (The Class will be indicated on the
Permit Cover Sheet)

1. Level 1 (Low Risk) permit can be issued for up to 7 days before renewal, as long as
NO Changes or Hazards occur.

2. Level 2 permits are High Risk Permits and will require attachments and will be limited
to 7 days or less before renewal if needed. Some Examples of a Level 2 Permit are:
a) Cold work in areas where operational plant or equipment can pose a threat
b) Hot works
c) Radiographic works
d) Working in confined spaces
e) Line breaking
f) Excavation work (cable clearance permit)
g) Demolition work
h) Blasting
i) Piling
j) Work being done within 50 metres of an overhead power line
k) Works involving hazardous substances, gases, vapours, dust.
l) All rigging and lifting activities
m) Working on/close to live electrical installations or grounding installations
n) Tying in
o) All pre-commissioning and commissioning works, including pressure testing, bump testing,
steam blowing, works on/close to live instrumentation, software updates in DCS, etc.
p) Works in hazardous plant areas, e.g. ATEX, High Voltage, hazardous substances
q) Work at height
r) Any works interfacing with the works of any other party in that area (3-dimensional!);
s) Road Closure
t) Any other High Risk works

A SAS 558 document will be completed and submitted with the PTW application. As a minimum
each PTW application shall be supported by a method statement, risk assessment, JSA/TRA,
DSTI (Daily Safety Task Inspection), drawings, calculations or job specific SPA (Safe Plan of
Action), submitted 5 working days or more before the planned execution of a job, and
submitted to the IMT Construction Manager for approval. After approval, the document will be
sent to the permit office 48 hours in advance of work starting for review by CLIENT/IMT ’ PTW-
officers.

Risk Assessment Teams consist of the Principal Contractors’ Construction Manager, Specific
Task Supervisor, and Specialists executing the job, Safety Officer and the IMT Superintendent
and or Project Construction Manager.

Sasol PTW (Permit to Work) procedure will be employed throughout the project. All participants
in the Sasol PTW procedures shall be trained and authorized and declared competent by the
duly authorized SBU. Principal Contractors shall ensure that their records are up to date.

37
No work shall be started without a valid Permit to Work in place. A PTW is only valid with a
reviewed SPA attached. A copy of the Permits to Work, together with all supporting
documentation shall be present and readily available at the work location at all times. The
assigned supervisor and holder of the PTW shall be available at the job site at all times. In any
case the supervisor and PTW-holder needs to leave the site a representative shall be assigned
and shall re-sign the PTW with the PTW-officer. Any change in work activity, environment or
raise of emergency alarm renders the PTW void and shall be re-assessed and revalidated
before work resume.
Supervisors will not allow their workers to commence any works on site, before a valid PTW has
been obtained, or after a PTW has been returned to the IMT PTW-officer.

Work WILL BE STOPPED, and the IMT sanction policy will be put into effect in any case a
principal contractor or contractor carries out works without a VALID PERMIT TO WORK.
Permits will be reviewed and verified by IMT Area Safety Supervisors.

IMT will have a permit coordinator and all contractors are required to have competent permit
receivers and task executors in accordance with the PTW procedure and flow process.

The PTW receiver shall sign on the PTW when commencing and sign off when the job is
completed or suspended, per shift or daily, (whichever is shorter).

The PTW shall only be valid for the job and conditions specified.

Greenfields work will be subject to internal IMT permit system and requirements as set by OHS
Act and regulations.

WORKING IN CLOSE PROXIMITY - CONGESTED AREAS - SIMOPS

When the Principal Contractor is working in close proximity to operating cranes, roads, access
ways or other equipment and a safety hazard has been identified, there must be a due
consideration for all parties concerned. In general the principal contractor executing the majority
of the works in a particular area is considered to be the temporary “owner” of that area. He is
responsible for all activities in his area, including HSE and good housekeeping. In any case
principal contractors foresee interfaces with the activities of contractors or CLIENT they should
address this in the weekly or daily coordination meetings, in order to allow coordination
agreements. Should principal contractors not be able to get to an acceptable agreement, IMT
and/or client shall set priorities. Before issuing a PTW to this contractor the Principal contractor
who “owns” the area shall co-sign the PTW in order to establish communication between the
parties. Principal Contractors must provide adequate safety measures, such as barriers, safety
watchers/flag or Banks men as necessary or as directed by IMT and must provide, erect and
subsequently dismantle all the required barriers, flags, wheel stops, buffer stops, flashing lights
or other safety equipment to enable its operations to proceed in a manner which satisfies IMT .
At all times, defined access ways and escape ways are kept clear of objects or obstructions
which could cause injury to personnel or damage to equipment or plant.

CONTROL OF WORK PROCESS

This diagram outlines the main processes and documentation requirements to effectively control
work. Each organisation shall provide appropriately competent staff to engage with the

38
processes for which they have responsibility, and shall provide documentation that adds value
to the risk management process.
Scope of Work agreed.

Appropriate Permit to Work (PTW)

Supervisor: Construction Phase
HSE Plan issued.
Contractor HSE plan supporting
construction phase HSE plan
agreed: all following work shall be
within the scope of the HSE plan.
Kick off & commitment/goal
setting sessions completed on a
contract basis.
On a Task Basis:
Risk assessment/TRA/method
statement prepared by contractor
and submitted for review 5 days
prior to work starting
Risk assessment/method
statements approved by
contractor’s construction manager
and reviewed by IMT .
or Clearance Certificate applied Work team complete task
for by contractor with supporting remaining within scope of work-
documentation. pack (SPA, risk
assessment/method statement,
work permit) and associated
documentation.
Permit package reviewed by
issuing authority.
Note: Job walk downs will be
carried out on a risk basis. Change Management:
All contractors shall have a
process to ensure all works
remain within an agreed scope of
If package fails to meet criteria the works as follows.
permit application will be rejected
and returned.
Activity or task changes –
unexpected circumstances
Permit issued by Supervisor and found requiring a change in
accepted by contractor. activity/scope etc.
Contractor shall walk the job with
Is change within Yes
those personnel executing the
SPA, RA/MS,
work & ensure a Safe Plan of
and permit?
Action (SPA) is completed.
No
Stop Work
Escalate change through Supervision/Line
Management and Manage change within
MS/RA
NOTE: The change needs to be reviewed
against the work pack, HSE plan and overall
work scope with any changes in each
communicated and authorized

LOCK-OUT / TAG-OUT (LOTO)

Before any work on active networks and/or equipment, the Principal Contractor shall ensure that
there is no power, fluids or mechanical movements and that such networks/equipment cannot
be accidentally opened or (re)started without prior consent of construction and production
manager. All networks maintained energized within the operation perimeter shall be clearly
identified and highlighted. These signs will be at the expense and responsibility of the SASOL
Production or Maintenance department that is familiar with the networks.

SASOL Operation/Maintenance department is responsible to Lock Out and Tag any plant by
means of a visible mechanical device and a Client label. Contractors maintain their safety by
putting a contractor padlock in place together with the SASOL Production or Maintenance
department and a supervisor of each Contractor working on the locked network. During the
course of the works the padlock key(s) remains with contractor’s PTW.

39
Contractors ensure that their crew will not carry out any works on or in systems prior all safety
controls are in place, as agreed in the PTW pack, the LOTO positions have been checked and
the crew has been instructed in the daily start work toolbox, including the SPA. After the works
have been finalized, contractor instructs his crew to remove all tools, equipment and debris from
the area and to refrain from conducting any works to the system. Supervisor removes his
padlocks and returns them as well as the PTW to the PTW officer.

New plant shall be kept clear of plant in operation; tie-in connections can only be established
with a valid PTW, including an approved LOTO document.
As part of the PTW/LOTO procedure all supervisors involved in LOTO shall be properly trained
and authorized after having passed an examination.

The Principal Contractor to provide the IMT with a tie -in plan for review and acceptance.
A dedicated tie-in supervisor to be appointed by the Principal Contractor with the duty and
responsibility to manage tie-ins on the project.
Where lagging is removed it must be re-instated once the work is completed. This should be
done on the same day if possible, if left open, the line must be protected.

Access to the different shutdown components and emergency stop devices shall be always kept
free.

As part of the PTW pack, a LOTO request shall be submitted 5 working days in advance.
Client and IMT shall implement 1 PTW/LOTO procedure, which is applicable to all SASOL
Operations and projects construction parties. A service order or a LOTO PTW will be issued by
the SASOL Production or Maintenance department.

Electrical
In general no works on active systems shall be allowed. In case switching-off the power source
is not possible, a high risk PTW is required. All works on electrical and data systems (dead and
live) shall be carried out by qualified, skilled and authorized employees, to be proven with their
certificates added to the PTW request. Principal Contractors, including the electrical contractor
shall arrange adequate supervision for all electrical and data works at all levels, according
national legislation, SASOL/IMT requirements.

IMT considers that the High Voltage threshold is 220 volts.

SAFE PLAN OF ACTION (SPA)

Appendix 15 SPA form).
This document is prepared by the discipline leaders in the field and details:
o The work to be performed,
o Every single activity required for the execution of the works,
o The trades involved in the activity,
o The necessary tools and equipment,
o The required Personnel Protective Equipment (PPE),
o Any consumables, expendables and products used, as well as their potential
hazardous effects,
o The supervisor of the work,
o The foreman,
o A detailed description of the planned execution of the work, as well as the control
means adopted to check whether all these activities are carried on in compliance with
all safety rules and regulations,

40
 o The works that require specific Permit to Work.

SPA Approval Process

1. The day prior to start of work, the IMT supervisor, the Principal Contractor’s supervisor
and the CLIENT (if necessary) meet on the workplace to discuss work to be done and
review the method statement and risk assessments developed.
2. Contractor’s Supervisor prepares the SPA, using the input from Risk Assessment and
method statement, taking into account the local situation.
3. The team completes the SPA in the field, prior to the start of the activity. Every single
worker mentions his/her name and signs this document. The SPA is posted up on Site,
near the location where the work is carried out. For repetitive tasks, the SPA is reviewed
daily to ensure adequacy (in particular, the working environment has not changed), with
possible new non identified hazards.

SAFETY OBSERVATION REPORT (SOR)

The Safety Observation Report is a simple and easy-to-use template to record observations on
safe/unsafe behaviours, conditions and to offer suggestions and improvements. The SOR is
also aimed to highlight exemplary HSE behaviours or initiatives of all personnel in terms of risk
prevention. SOR’s shall be input for the Projects HSE metrics and therefore need to be of
adequate quality. If appropriate, the corrective measures shall be recorded in IMT’s LISS tool.
All Project Teams shall be trained in the use of SOR’s in the Project Induction Training.
The aim is to have everyone, especially the ones at risk, being 100% participative in this
program. A target is set to 1 SOR per 100 work-hours and is based on spontaneous SOR
reporting and not Observation or Inspection tours.
In addition or as per agreement with IMT Management, the principal contractor and its appointed
contractors shall ensure that a behavior based safety system is implemented as per Sastech
specifications

 Behaviour Transformation
The Principal Contractor’s Management to conduct coaching with Supervisors and safety officers based
on the guidelines provided by the IMT. Proof of these coaching sessions is to be available on request.
The IMT’s Behaviour transformation specialist will conduct ad-hoc site visits and interviews with
Contractor employees.
The IMT may request the Principal Contractor to implement behaviour transformation interventions as the
need arise. Implementation of such intervention will be managed on a merit basis.
The Principal Contractor shall cooperate with the IMT’s Behaviour transformation specialist in the interest
of SH&E during the execution of the project.

INSPECTION SCHEDULE
A schedule will be developed requiring participation of Off-site, On-site Principal Contractor
Management and Project team (including Client and contractors). The objective is to see in
practice how effective implementation of HSE program is executed, to make contact with the
workers to recognize what is done well and to identify improvements.

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 TRAVEL AND DRIVING SAFETY
All Principal Contractors are expected to specifically address Road Safety in their HSE plans.
Principal Contractors approach should explain how Road Safety is managed and will be
improved.

HOUSEKEEPING PROGRAM
All Principal Contractors are expected to execute the works such that the workplace is kept
clean, instead of cleaning end of day/week. Keeping the workplace clean is built into the works
and in the SPA. No PTW will be released or work to be commenced in work areas which are not
kept clean.

ENVIRONMENTAL PROGRAM
Each contractor is responsible for maintaining and monitoring of the prescribed conditions and
regulations as per environmental aspect registers and authorization (appendix 30 & 31).
Monthly compliance reports must be submitted to Sasol Technical environmental department.
All aspects of monitoring, waste management, water management, air quality and training
programs relating to environmental aspects should be clearly identified in the principal
contractor’s environmental management plan.

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3 DISCIPLINED USE OF TOOLS

In order to enable achievement of the project’s HSE-objectives, a wide range of HSE tools is to
contractor’s availability, enabling the project’s Leadership to promote, monitor and control safe
working on site. Principal Contractors are required to provide the required resources, skills and
know how in order to implement the tools in their daily project safety management.
Typical HSE-tools include, but are not limited to:
 Identification and selection of competencies
 Training and education
 Safe Work Planning Procedures
 Permit to Work
 Equipment identification and inspections
 Site Observations
 Internal and external HSE-audits
 Reporting formats and tools
 HSE-meetings
 HSE-communication
 HSE-promotion campaigns, incentive programs
 Incident Investigation procedures
 Emergency Response Procedures
 Sampling tools in order to identify deficiencies in proper implementation of HSE-tools.

In order to ensure that HSE-tools benefit the project, all participants shall be trained in the
proper use of them and scheduled samplings shall be done according planning: sampling of
SOR’s, SPA’s, Work packs, PTW, etc. is to be scheduled.

IMT PROJECT SITE HSE RULES

IMT has established the minimum level of HSE standards required for the Project. These
specifications are mostly a list of outstanding items resulting from legislations and good
practices. (Appendix 6)

INCIDENT/ACCIDENT PROCEDURES

Incidents are defined as any event or circumstance that has or could have the potential to
result in injury, damage or other loss including harm to the environment. This includes a break
down in any control or work process, near misses, unsafe acts or unsafe conditions. Security
incidents should also be reported via the same process.
Reporting of all incidents is mandatory to determine trends and identification of root causes. The
principal contractor will be required to have in place a system for identifying these trends and
implementing preventative actions.

 All reportable incidents as well as recordable cases, serious environmental incidents, first
aid injuries or near miss with the potential to cause injury or property damage, shall be
investigated by the Principal Contractor. The IMT shall be invited to all investigations.

43
 The Princippal Contractor shall retain responsibility to arrange and schedule the
incident/injury investigations. Incident Management Toolkit (Appendix 17) needs to be
followed for all investigations.
 Although a guideline is provided in terms of (potential) severity as well as associated
management levels required for attendance during incident/injury investigations, the IMT
may request additional attendees to be invited to investigations.
 Personnel appointed to do investigations shall be trained in incident investigation techniques
with a recognised institution.
 All reportable incidents as well as recordable cases, serious environmental incidents, shall
be recorded by the Principal Contractor as required by legislation. This includes provision
made by the Act for all Section 24 injuries (for which an Appendix 1 document, as referred in
the OHS Act is required).
 The final investigation to be completed and submitted as per the Incident Management
Toolkit or as per agreed with the IMT’s Project Manager.
 The format of the investigation report shall be based on the Principal Contractors’ company
standard, however, an alignment session will be held following the kick off meeting to
discuss the company standard and to ensure it is sufficient. The IMT may request the
Princippal Contractor to update certain information as part of continual improvement and
sustainability.
 The Principal Contractor to populate the “one pager” injury learning’s and insights template
following the investigation outcome.
 The completed one pager to be submitted to the IMT Safety Supervisor within 1 day
following the final investigation.
 The Contractor needs to ensure that the corrective and preventative actions recommended
in the report are implemented on the site.
 The Director of the Principal Contractor Company to provide formal feedback (in writing) to
the Project Director, IMT. The formal feedback (director’s letter) to be submitted within 48
hours following the incident/injury. All corrective / preventive actions to be included the
director’s letter. This will be applicable to the following type of incidents/injuries:
a Fatality
b Injuries with a potential severity impact of fatality or serious injury.
c Lost Work Day Case, or injury with a potential severity impact of a LWDC
d Injury that resulted in loss of limb or potential amputation or degree of loss of/or
use of a limb.
e All Medical Treatment Cases
f Incidents that could have resulted in a fatality
g Incidents that result in significant plant/equipment damage.
h Any incidents where live lines/incorrect/wrong lines are cut.
i Work done on live equipment or in the vicinity of live plant without a valid permit to
work.
 All medical treatment cases and more serious incidents will be formally presented (Sasol
Technology presentation format) to IMT and Sasol Technology Senior Management. Time
frames will be communicated via the IMT. Short notice can be expected, depending on the
seriousness of injury.

All (potential) incidents are on the agenda of safety meetings so that everybody can learn from
them and is encouraged to take adequate precautions in order to prevent them from re-
occurring.

Principal Contractors and other parties involved are not allowed to remove any tools, materials

44
that were involved in the incident. When required, the area is to be fenced off.

PERFORMANCE MONITORING
A series of monitoring activities will be conducted throughout the project life, these include
weekly Leading Indicator Safety System (LISS) review with the principal contractors, the
Inspections and Sampling programs and the Safety Evaluation Reporting (SER). The SER is
being executed by IMT for the whole project and carried out by an independent team. Principal
Contractors are expected to fully cooperate with these audits and assist in the implementation
of improvement opportunities. Where principal contractors have been audited improvements
may be required.

Any items arising from the HSE monitoring activities will be logged. Corrective actions shall be
identified and implemented and shared to ensure maximum learning. Safety Observation
Reports (SORs) performance will be measured on a ratio basis (as well as man-hour basis) and
a recognition program in place to encourage those actively involved in the program.

REPORTING AND COMMUNICATION

Detailed description on communication is laid out in Appendix 11. Weekly Progress &
Coordination Meetings; Daily Construction Coordination Meeting; Weekly “Toolbox” talks; Daily
Safe Task Instruction for instance are detailed.

In order to monitor trends in the HSE performance of the operation, based on pro-active and
reactive criteria, principal contractor’s Site HSE Manager or Construction Manager shall submit
a weekly HSE-report, including HSE performance, incidents/accidents and worked hours as per
contractor.

Principal Contractors should each prepare their own weekly and monthly HSE report analysing
their own Project performance and identifying action to be taken to ensure continual
improvement is achieved. Principal Contractors include the safety performance per contractor.
A copy of these reports shall be issued to the IMT HSE Area Supervisor by close of business
on the following Monday for the weekly reports and the 26th work day of every month for the
monthly report. (Appendix 13)

All communication shall be submitted through the official project document transmittal system.

RECORDS
IMT and ALL Principal Contractors shall maintain on Site all their records, regarding HSE-
awareness and incident prevention efforts, and in particular:

SH&E Construction SH&E Specification

SH&E plan
Notification of work to authorities
Appointments
Competency records of appointments
Inspection records and equipment registers
Non-conformances records
Audits
Risk assessments
Incident reports

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 Incidents investigations
Records of notification to authorities of incidents
Induction training
Load tests results
SH&E meeting minutes
Electrical connection certificates
Maintenance schedules and results
Fall protection plans
PPE registers
Medical records
Crane lifts riggers studies
Method statements
Emergency evacuation plans
Traffic demarcation plans
Authorisation information
Waste minimisation and management plans

These records shall include hired and temporary employees working under the responsibility of
Principal Contractor and Contractors. Some of the above mentioned records may be required to
authorize site access.

These records may be checked at any time by IMT’ Site staff and by the competent authorities.

The Principal Contractor is required to submit end of job documentation on completion of the
construction work according to a prescribed checklist (

These documents shall be endorsed by the Principal Contractor’s Manager before handover.

The Principal Contractor is required to start compiling the end of job documentation with the
emphasis on the comprehensive SH&E report before any key role players are disbanded from
the project.

4 APPENDICES

1. IMT’ HSE-Policy Statement

2. Organization Chart
3. Project Information
4. Contract and Regulatory HSE Requirements
5. Roles and Responsibilities
6. IMT Site HSE rules
7. Personal Protective Equipment
8. Template of “Individual's Commitment Letter” for workers
9. Template of “Individual's Commitment Letter” for supervisors
10. Temporary worker validation sheet
11. Training and communication
12. Audits & Inspections
13. Metrics
14. Safety Observation Report (SOR)
15. SPA form
16. Non exhaustive list of potential hazards
17. Preplanning Worksheet

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18. Method Statement Template
19. Risk Assessment Template
20. Site Facilities
21. Site Security
22. Emergency Response Requirements
23. IMT’ HSE-procedures
24. Training and Competence Plan
25. Risk Matrix
26. Project Risk Assessment
27. Site Plan
28. References
29. Health Specifications for Construction
30. CTF Filter Environmental Aspect Register
31. TVC COV Environmental Aspect Register

47
APPENDIX 1: IMT BEYOND ZERO HEALTH AND SAFETY POLICY STATEMENT

48
APPENDIX 2: ORGANIZATION CHART

49
50
APPENDIX 3: PROJECT INFORMATION

Project schedule

Project Start date: March 2014

Mobilisation :
Construction Start date:
Mechanical Complete :
Ready for Commissioning :
Planned project completion date (Mech
Completion):

Details of the Project teams

The construction manager shall draft a resource utilisation matrix (e.g., one supervisor for every
ten workers) that indicates the amount of supervision at all times taking into consideration the
risks involved for the project, to maintain safe work practices and standards, particularly where
un-skilled and semi-skilled personnel are involved. This shall be reflected in the HSE plan for
implementation.

SASOL IMT

Engineering, Procurement,
POSITION CLIENT Construction Management

Physical Address:
1 Sturdee Avenue
Rosebank
Johannesburg
South Africa
2196 IMT (Pty) Ltd
House, 11 Eton Road, Parktown
Johannesburg, 2193 South Africa
ADDRESS Postal Address: Phone: +27 (0) 11 482 6148 or
PO Box 5486 +27 (0) 11 482 1751 or
Johannesburg
+27 (0) 11 482 3150
South Africa
Fax: +27 (0) 86 276 2120
2000

Tel: +27 11 441 3111

Fax: +27 11 788 5092

R Mr, Flip Ferreira TBA

E Project Director ProjectProject Director
P Tel:+27 17 619 2449 Office Tel No. 021 552 9993
R Fax:+27 11 522 7031 Mobile Tel No. 0833975488
E Mr Johan de Jager Mr. Filipe Monteiro
S Project Manager CTFE Tel : xx.xx.xx.xx.xx
Construction Manager
E Tel:+27 619 2535 Fax : xx.xx.xx.xx.xx
Cell:+27 60 430 9575
N +27 519 6353

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T Mr Thomas Sherr Mr Frans von Mollendorff
A Project Manager VOC Construction Manager VOC
T Tel:+27 17 619 3698 Tel:+27 60 446 6078
I Cell:+27 82 800 9152 Cell:+27 71 456 0701
V Mr Reb Meyers
E Construction Manager CTFE
S Cell:+27 738 2112

Mr Charlie Rountree
Mr Ernst Pretorius
IMT HSE Manager
IMT HSE Lead
Tel:+27 17 6192638
Cell: +27 (0)83 691 0572

Mr Anton Havenga Mr George Frattolin

Contracts Manager VOC Commercial Manager
Tel:+27 619 2708 Tel:+27 17 610 9670
Cell:+27 84 520 1082 Cell:+27 78 004 7655

Mr Dirk van Zyl

Mr Carlos Barberena
Engineering Manager CTFE
Contracts Manager CTFE
Tel:+27 619 2184 Cell:+27 71 712 1560
Cell:+27 79 871 6095

TBA Mr Diego Henriquez

Financial / Cost Controler Project Controls Manager
Tel : xx.xx.xx.xx.xx Tel:+27 17 619 2335
Fax : xx.xx.xx.xx.xx Cell:+27 73 744 6698

Mr Lentsiea Lentsa
Mr Eugene Colangeli
Engineering Manager VOC
Field Engineering Manager
Tel:+27 619 3502
Cell:+27 73 407 2381
Cell:+27 79 503 8367

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 APPENDIX 4: CONTRACT AND REGULATORY HSE REQUIREMENTS
The OSH Act and Construction Regulations, Act 85 of 1993 provides a framework for this
project. In addition to the OSH Act Regulations, all parties are expected to have detailed
knowledge of all their legal responsibilities and how to discharge them on this project. All
parties are expected to exceed mere compliance with their statutory obligations and further
deliver standards of technical, procedural and behavioural excellence.

The diagram and table following provides an indication of such appointments which the
Contractors shall implement.

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 APPENDIX 5: ROLES AND RESPONSIBILITIES

Each person in the IMT Project Management Team has responsibilities for the management of
safety. The Project Health and Safety Program Manager and Site Safety Officers have
supporting roles to assist managers and supervisors fulfil their responsibilities and
accountabilities. All Project Management Team members will acknowledge their safety
responsibilities in writing.

Project and Site Management shall:

Understand Company HSE policies and procedures. Site management may, if the need
arises and after consultation with the project/site HSE manager, apply more stringent
HSE procedures than those found in HSE Manual;
Effectively communicate and implement the Company’s HSE policies and procedures;
Generate the project-specific HASAP, in coordination with the responsible HSE
Manager;
Provide the resources necessary to maintain a safe and healthful work environment and
ensure implementation of Company HSE policies and procedures;
Establish program, project, and/or office goals for HSE performance and verify that they
are being met;
Assign clear responsibilities that are necessary to achieve the Company’s HSE goals
and objectives;
Verify that subordinates are executing these responsibilities properly;
Enforce HSE procedures and issue disciplinary actions, when required;
Ensure that HSE deficiencies identified in audits and inspections are promptly corrected;
and
Coordinate with the client and other third parties on HSE matters.
Corporate Health, Safety, and Environment Managers’ Responsibilities
Provide an estimate of the number of personnel.
Indicate the number of shifts to be worked and the normal work hours for each shift.

Construction Manager(s)
The Construction Managers will have particular responsibilities for the management of safety on
the project sites. The Construction Managers, have the following obligations:
Implement the safety management system
Monitor compliance to the established safety management system
Ensure risk is at an acceptable level
Ensure contractor workforce and the Contractor Construction Management Team are
competent
Provide for:
Planning, organisation, leadership and control
Particular technical competencies for critical work
Supervision and control on each shift
Regular monitoring and assessment; and
Workplace inspections.

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IMT Project HSE Manager
Safety professionals are challenged to promote a culture where Health and Safety is a
prime value that will never be compromised to achieve our goal of “No Harm”. Safety
professionals have a responsibility to provide advice, strategies and assist in problem
solving on all Health and Safety matters to IMT and Project personnel.
Provide advice, strategies and problem solving to Project personnel on all Health &
Safety issues to achieve the goal of “No Harm” during the Project.
Promote a culture in where Health and Safety is a value that will never be compromised.
Together with Project & Construction Manager, develop and implement the Project
Health & Safety Policy, Safety Management Plan and Standards. Ensure it is aligned
with the IMT Safety Management System and Delivery Approach.
Ensure inclusion of Health & Safety in preparation of Project Execution Plans, Definition
of Objectives and Project kick-off.
Ensure the delivery and rollout of IMT’s safety concept of “Beyond Zero”.
Provide assistance in all pre-contract, tender assessment and contract administration for
projects in relation to Health and Safety requirements and expectations.
Review and approve Contractor’s Safety Management Plans and Safe Operating
Procedures before work commences.
Manage and ensure the compilation of the Project Legal Register.
Define local statutory and regulatory requirements and communicate throughout the
Project.
Compile Project Specific Health and Safety set-up documentation aligned with the IMT
Corporate Health and Safety folders.
Lead and facilitate the Project Hazard Analysis and Risk Assessment process across all
Project disciplines.
Ensure the implementation and support of the IMT Safety Information Management
System on the Project.
Lead and participate in Project incident investigations and reporting.
Measure implementation of corrective actions from incident investigations.
Develop, implement and coordinate the process of Health & Safety reporting on the
Project.
Develop, implement and coordinate incident reporting, analysis and statistical returns for
the Project.
Ensure Project Health and Safety indicators and reviews are planned, implemented and
reported.
Coordinate and submit Project Weekly Health & Safety leading indicator and information
reports.
Prepare, implement and review Project Emergency Response Plans.
Implement and manage the Project Audit Program for IMT and all Contractors.
Measure compliance with Project Rules, Safety Management Plans and Health & Safety
Manuals.
Perform duties as stipulated in the Project Specific Safety Management Plan.
Ensure performance, assessment, training and development for Project Health & Safety
staff.
Manage the identification of Health & Safety training needs for personnel, including The
Project staff and contractors.
Implement a Project Health and Safety training program based on needs analysis.
Provide and assist with application of Workplace, Health and Safety systems support
and procedures for use by staff.
Ensure appointment of key Project Health & Safety staff and contractors.
Assign Health & Safety staff to work and contribute to workforce planning initiatives.

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 Manage Project Health & Safety staff to achieve Project targets.
Recruit and induct Project Health and Safety staff.
Provide Workers Compensation and Rehabilitation support, advice and manage the
process.

Site HSE Supervisors’ Responsibilities

The Site HSE Supervisor reports administratively to site management and reports
functionally to the appropriate Corporate HSE Manager.
The Site HSE Supervisor, as a member of the project’s management staff, shall:
Support and advise site management in their duty to implement Company and site-
specific HSE policies and procedures;
Assure the adequacy of site and client HSE procedures;
Assess the work to determine compliance with HSE policies and procedures, promptly
communicating concerns and recommendations to managers and/or supervisors for their
action;
Take immediate action on any imminent danger situations observed;
Review and approve personal protective equipment, safety equipment, and first aid
supplies;
Educate management and supervision in the applicable HSE policies and procedures;
Ensure HSE orientation of site employees and subcontractor personnel;
Ensure prompt and adequate treatment for injured employees and subcontractor
personnel;
Ensure adequate investigation and analysis of accidents (non-injury and injury);
Provide HSE information for the education of management, supervision, and employees
concerning:
o Accident analysis (cause, trends, results, and corrective action),

o Analysis of inspection results and needed corrective actions,

o Safe work procedures, and

o HSE training requirements;

Communicate and promote HSE excellence recognition programs;
Ensure preparation, submittal, and/or maintenance of required HSE recordkeeping
documentation, such as inspection reports, training records, SPAs, SORs, injury logs,
accident investigation reports, etc.; and
Provide HSE evaluations of employees and supervisors to management, as necessary.

Supervisor Responsibilities
Supervisors are accountable for the health and safety of those who they supervise.
Supervisors shall:
Learn Company and project-specific HSE procedures;
Implement the HSE program;
Effectively communicate the Company’s HSE goals, objectives, policies and procedures
to each member of your work group;
Establish an environment of “zero tolerance” for safety non-compliance and promote a
positive atmosphere for HSE excellence;

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 Plan each task with HSE as an integral part, and conduct pre-Job Hazard Analyses of all
work activities;
Orient the worker with respect to:
o The work group (the new worker),
o The work area and hazards that my exist,
o General and specific safety hazards,
o Accident (non-injury and injury) reporting requirements, and
o The employee’s HSE responsibilities;
Assign employees only to tasks for which they are trained and qualified;
Monitor worker and work group performance for quality and safe work practices;
Correct any deficiencies noted and educate the worker to improve work methods;
Report and investigate all non-injury and injury incidents and
o Secure incident scene,
o Actively participate in the investigation, and
o Implement corrective actions;
Train the employees and work group in safe work procedures and
o Lead daily safe work planning sessions (SPA),
o Participate in safety meetings, and
o Inform employees of potential health hazards;
Assure good housekeeping at all times;
Encourage crew members to actively participate in the HSE program; and
Enforce Company and project HSE policies and procedures at all times.

Employee Responsibilities
Employee acceptance of the Company HSE procedures is the ultimate key to the
success of the HSE program.
Employees and subcontractor employees shall:
Comply with procedures established for his/her safety and health and for preservation of
the environment;
Assist management and supervision in positive development of their co-worker’s
attitudes toward HSE and workplace morale;
Suggest improvements in methods or procedures that will prevent incidents and protect
the environment;
Stop, or bring to the attention of management, any unsafe acts or conditions and any
potentially harmful environmental practices;
Correct immediately any imminent danger situations, e.g., exposure to falls from
elevations, electrocution hazards, exposure to improperly protected excavations, etc.;
Notify their supervisor if they have an insufficient understanding
o of the task to be performed,
o Of HSE procedures, and
o Of assigned safety equipment;
Promptly report incidents or accidents involving personnel or property to your supervisor,
no matter how minor;
Learn the approved HSE safe practices that apply to your work and practice them at all
times;
Ask for assistance from a supervisor or the HSE department when you are unsure of a
work or safety practice;
Participate in and maintain an active interest in the HSE program;
Be attentive to safety discussions that your supervisor may lead and request explanation
of points that you do not understand;

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 Never bypass the function of a safety device (Promptly report safety device malfunctions
to your supervisor and flag the device immediately to warn others of the hazard.);
Promptly report to your supervisor any potential work-related injury or illness, no matter
how slight you might consider the injury to be;
Never attempt to do a job alone when good judgment tells your assistance is needed;
Inspect, use, and maintain personal protective equipment provided for you;
Do not participate in clowning, scuffling, practical joking, or horseplay of any kind
(Running on the job is prohibited.);
Be cautious in walking or moving about the work area to avoid slipping, tripping, or
falling (Be especially cautious when weather conditions create a potentially slippery
walking surface.);
Plan your work and try to anticipate any hazards you might encounter; and
Observe safe practices off the job as well as on the job.
In addition to the above general responsibilities listed above the following additional
roles and responsibilities have been listed in contract documents

Roles and responsibilities of Contractors (Principal Contractor)

Contractor appointed 16.2

The person appointed in terms of the OHS Act, section 16.2, is responsible for the overall
management of the project as per appointment requirements.

The appointed 16.2 person representing the Principal Contractor shall ensure that:

a All Contractors under his/her direct control comply fully with all relevant legislation,
SH&E requirements as stipulated in this specification, the SH&E plan, SH&E
scope, construction site layout and baseline risk assessment, fall protection plan,
emergency management plan, environmental management plan and risk
mitigation plan.

b All SH&E contractual requirements and construction SH&E specifications are

considered during tender phase and the necessary method statements are
included in the project scope and SH&E plan for implementation. This SH&E plan
shall be approved by the Principal Contractor Construction Manager before final
approval by the IMT

c Draft a resource utilisation matrix that indicates:

 the amount of supervision at all times taking into cognisance the risks
involved for the project;
 the various trades;
 job descriptions;
 number of personnel reporting to each foreman and/or supervisor;
 safe work practices and standards, particularly where un-skilled and semi-
skilled personnel are involved. The ratio shall be agreed with the IMT and
reflected in the SH&E plan for implementation.

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 d All necessary information will be recorded and kept in the project SH&E file that
shall be available and maintained during the full duration of the project and on
completion of the project the SH&E file shall be handed over to the IMT (i.e.
SH&E end of job documentation, specified under “Exit criteria”).

Construction SH&E Officers

The Principal Contractor shall appoint a full-time SH&E Officer for every 50 people (or part
thereof) on site.
The Principall Contractor will present the organisation’s SH&E personnel organogram during the
bidding phase.
The SH&E Officer to co-ordinate the organisation’s SH&E efforts on the site shall be registered
with SACPCMP.
A full-time SH&E Officer shall be appointed for night shift (s) when required.
SH&E resources will be discussed and agreed with the IMT during the bid clarification phase.
Should the need arise; the IMT may instruct a Principal Contractor at any time to appoint more
full/part time SH&E Officer.

Project SH&E Manager/Coordinator

The IMT will discuss and agree with the Project SH&E Manager of each appointed Principal
Contractor a Service Level Agreement (SLA) detailing the deliverables as relevant to the
project. The SLA will include the roles and responsibilities of the appointed SH&E Manager as
well as other levels of SH&E Officers as is relevant/appointed on the project.

The IMT will review the performance of the Project SH&E Manager during intervals as agreed
upon at contract award. The IMT may make recommendations to the Principal Contractor
where improvement is required. The IMT may request the Principal Contractor to
remove/replace personnel where improvement is not made. The removal/replacement of
personnel will be done in terms of the contractual process.

Compile a construction SH&E look-ahead plan. The SH&E look ahead plan will focus on project
specific risk management i.e. equipment, resources per discipline, training, Contractor
appointments, and trend analysis. The SH&E look-ahead plan shall focus on the current, 14
days and 30 days activities for the duration of the project.

The Project SH&E Manager to:

 Review tender phase documentation for project prior to submission;

 Include SH&E Manager roles and responsibilities in SH&E Plan;

 Compile the roles and responsibilities of all SH&E Officers reporting to him/her
specific for the project and ensure that monthly performance discussions are
conducted.

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  Compile the project specific SH&E Plan;

 Compile project specific risk assessments;

 Compiling SH&E construction execution strategy (present before execution);

 Provide a SH&E Officer appointment and competency matrix (in SH&E plan);

 Provide a project specific SH&E Officer pre-training requirements (internal and

external in SH&E Plan);

 Provide and measure SH&E Officer key performance areas (SH&E Plan);

 Conduct monthly site performance assessments (report to IMT);

 Attend injury investigations and injury presentations to IMT;

 Draft trends analysis and forecasting (report);

 Attend Sasol Technology Governance Forum;

 Investigate all non-conformances and prepare sustainable recovery plans;

 Check and verify end of job documentation;

 Arrange site walks with senior management;

 SH&E performance presentation on sustainability (Quarterly);

Principal Contractor / Contractor SH&E Officer

SH&E Practitioner roles and responsibilities:

 SH&E practitioner shall conduct inspections on site and use a format that is
acceptable to and agreed upon with the IMT;

 The Principal Contractor shall be required to continually monitor all activities

under his control and to conduct formal SH&E inspections of all such activities on
a daily basis. Following each inspection the Principal Contractor shall produce a
report detailing the findings of the inspection which shall be recorded and filed
accordingly. On the day following the inspection (before 12:00) a copy of this
report will be issued to the IMT’s Construction Safety Officer and Project Manage
by the Principal Contractor;

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 All deviations revealed during the inspections shall be noted and rectified as soon
as possible and records shall be filed in the Principal Contractor PROJECT file;

 Trends analysis shall be drafted and re-occurrences addressed by issuing a

formal non-conformance report, the IMT shall officially be informed of all non-
conformance reports issued.

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 APPENDIX 6: SITE HSE-RULES

Based on best practice and experience, IMT has defined a minimum set of control measures
(Site Rules) that are mandatory for all personnel working on the Sasol Project. These rules
specify site specific requirements over and above legislative compliance and incorporate both
Sasol and IMT requirements.

General Site Safety Rules:

1. Safe access shall be maintained at all times (Badges will be issued for site Access). It is
not allowed to access site through any other way than the official designated gate, even
though fences may be partially opened or removed in places.
2. All employees shall wear their Identification card at all times whilst on site.
3. Personnel shall only take essential items, such as toolboxes, onto the Site. All such items
may be subject to inspection by security personnel, both upon entering and leaving the
Site

4. Equipment, tools and utilities, owned by CLIENT, IMT, or another Contractor or individual,
shall not be used without the express permission of the rightful owner of the equipment,
tools or utilities.

5. Contractors are not allowed to bring hazardous substances / dangerous goods on site,
without prior approval of IMT.

6. No sources of ignition should be taken onto the site including matches and lighters.
Smoking is only permitted in designated areas at recognised break times.
i. The Principal Contractor to provide suitable facilities for their own personnel
at locations agreed with the IMT and SBU.
ii. The Principal Contractor to ensure these facilities are equipped with sufficient
waste bins (e.g. one for cigarette stubs and one for general waste),
firefighting equipment and the necessary signage as required by legislation.
iii. The Principal Contractors to ensure these facilities are kept clean and tidy on
a daily basis.

7. Eating or drinking outside the messing / welfare areas is not permitted. No food to be
consumed on site or within the construction areas

8. Obey all traffic speed limits and traffic regulations on site

9. Know the emergency response procedures.

10. Stop any work in case of hazardous situations or actions that may lead to serious harm to
people or property damage.

11. Report any incident immediately to your Supervisor or HSESupervisor.

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12. Responsible persons on Site shall ensure that personnel who are allocated tasks are
competent to perform that task.

13. Gambling, horseplay and fighting shall not be permitted on the Site

14. Firearms, pets are not permitted on Site

15. Wear appropriate personal protective equipment at all times when working and travelling
through work areas and ensure tools and materials are in a safe condition before use.

16. Attend safety meetings and positively contribute to safe working conditions at all times.

17. Wear seat belts in vehicles and on equipment where these are supplied

18. Mobile phones are not allowed on the site, neither if switched off. Use of mobile phones is
only permitted within the Contractors Compound areas of site.

19. Do not use mobile phones whilst driving or operating hazardous equipment like cranes,
tele-handlers, Mobile work platforms, etc.

20. Always guide visitors on site.

21. Employees new on site shall have a buddy to work with and who will guide him/her during
the first week on site.

22. New employees shall not commence any works on site before having attended the site
induction training and the applicable sticker has been put on the hard hat.

23. Employees shall not operate any hazardous equipment, e.g. tele-handlers, cranes, Mobile
elevated work platforms without the applicable education and skills, or without
authorisation from their employer.

24. Sleeping on site, including in cabins of mobile equipment or vehicles is not allowed.

25. Principal Contractor’s construction- and HSE-supervisors shall actively supervise the
works on the job site in any case hazardous operations take place.

26. In any case of interfaces between the works of contractors, or between different crews of
the same contractor, the involved supervisors will make adequate agreements in order to
ensure that the parties can carry out their works safely. Should the parties not be able to
get to an agreement, than IMT staff members shall decide what crew has priority. The
agreements shall be recorded in the SPA or a separate document and will bear names and
signature of both parties’ supervisors.

27. Nobody working for the project is allowed to bring others into serious danger, not even
after having notified them.

28. Any work being stopped as a result of Imminent Danger Situations or violating the Projects
HSE management system shall never be a motivation for the contractor to claim delays at
IMT.

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29. All equipment and tools brought on site shall be in good condition and will be used
according manufacturers user manual. They will all take part in a regular maintenance and
inspection system and therefore be identified.

30. Self-made (hand) tools are not allowed.

31. All facilities and equipment being used for temporary solutions in order to be able to have
other works proceed, such as supports, plates, cables, lids of sewer systems, including
bridged safety devices or systems, shall be clearly marked as such and registered. This
register shall be maintained by the construction manager.

32. First time energising or pressurising of new systems requires proper preparation and are
therefore not allowed without a particular pre-commissioning PTW.

33. All parties on site will share their information regarding incidents that took place on site, as
well as incidents that occurred on other job locations in order to allow us to take the
lessons learned.

34. No works at height will be carried out without proper fall protection measures.

35. All fall hazards at any level, e.g. in floors, excavations, ditches, etc., shall be protected by
hard barriers.

36. No excavation or trench shall be entered unless it is adequately battered, shored or

supported, barricaded and with suitable access and egress and inspected by a competent
person.

37. In some cases air/gas monitoring may be required prior to entering the trench, pit or
excavation.

38. All applicable Permit-to-Work systems shall be followed. Working without Permit to Work
shall result in severe sanctions to the crew and its supervisor.

39. No confined space shall be entered without valid Permit to Work, watch man or without
implementing all safety requirements according Risk Assessment and Permit to work.

40. Good “housekeeping” shall be maintained continually, “a clean site is a safe site”.

41. The use of open fire, or any equipment that may generate sparks is strictly prohibited,
unless a valid Permit to work has been submitted, clearly stating this equipment and the
required controls.

42. Car shares should be used wherever possible and teleconference, videoconference should
be encouraged. The IMT driving policy will apply to IMT personnel. Principal Contractor
employees are expected to follow their company driving policies.

Road safety
Vehicle and road safety rules are implemented to ensure the safe use of roads, to prevent
collisions and to ensure compliance to road safety requirements by all people accessing the

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Sasol Secunda complex. The national road traffic act (act 29 of 1989) as amended is applied
to control and regulate road traffic, signs, markings on the road systems and the traffic flow.
The following requirements must be adhered to:

a) Wear your safety belt while driving.

b) Cyclists or motorcyclists must ride in single file.

c) Cyclists and motorcyclists must wear a reflective bib and a crash helmet

d) Driving while talking or texting on a mobile phone is prohibited.

e) Pedestrians must walk along the right hand side of the road and face oncoming traffic.

f) Overtaking of vehicles is permitted if it:

a. Is done within the speed limit.

b. Is done according to both road markings and conditions and does not constitute
any danger to other road users.

g) Drivers are in possession of a valid driver’s license at all times.

h) All collision incidents must be reported to the traffic department immediately.

i) No vehicle may be parked in such a position as to obstruct fire hydrants.

j) No parking is allowed around any substation and areas indicated by road signs.

k) Traffic offences are seen in the same light as a violation of the safety rules and will lead
to disciplinary action.

l) No vehicle may pass any notice which prohibits entry except when the driver is in
possession of a valid permit that allows the vehicle to enter such an area.

m) Check that the vehicle you are using is roadworthy.

n) All motorized vehicles shall be properly insured to cover any accidents.

o) Drivers shall pay particular attention where to stop in order to allow passengers to (un)
board their vehicle. Bus drivers shall not open their doors unless they have checked that
the road is clear for passengers to cross.

p) The Contractor to ensure all company vehicles have identification markers or are
suitably branded prior to enter the site.

q) Any driver of a construction vehicle when driving in operational plants or construction

sites shall have an authorization card kept on person at all times and validity verified by
the Principal Contractor management. She/he shall produce such card on request to an
authorised officer. Principal Contractor to ensure that the drivers of such vehicles have
the required driving permit(s) for the operational areas.

r) Principal Contractors to ensure that adequate record is kept of authorised drivers

allocated to specific construction vehicles.

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s) No employees will be allowed to be transported on the back of open vehicles (“bakkies” /
Light Delivery Vehicles)

t) Seatbelts must be worn by drivers and passengers (including passengers seated in the
rear of vehicles) at all times when travelling.

u) No passengers are allowed to be transported on forklift trucks, mobi-lifts, and earth

moving machinery or any other construction vehicle.

v) Persons and material shall not be transported together. Provision shall be made to
separate people and material, equipment and tools. The separation must be of sound
construction.

w) Principal Contractors must ensure that the drivers inspect their vehicles on a daily basis.

x) Principal Contractors must ensure that all their drivers are physically fit to operate such
construction vehicles by being in possession of a medical certificate of fitness.

y) Drivers are responsible for the safe transport of loads. Loads will be properly tied down
when material is transported. Ratchet type tie downs must be used

z) Abnormal loads must be transported on a suitable vehicle with authorisation from the
Security Department. Loads protruding from vehicles shall be made visible by the use of
red flags in the day and red lights if they are transported at night.

aa) All servicing and repairs of construction vehicles must be carried out by the Principal
Contractor in a designated area. Permission for the creation of a servicing area must be
obtained from the Environmental Department after assessment of the handling of
possible waste and contamination issues. Proper fire protections that have to be
provided in these areas are assessed by the Emergency Services Department.

bb) Adequate fire prevention has to be provided on all construction vehicles.

cc) All waste from vehicle servicing areas must be disposed of in accordance with the
environmental waste management program.

dd) Construction vehicles must have a reverse alarm. This includes all vehicles coming on
to construction site/lay down sites

ee) All tractors, dumper cars and forklifts must be equipped with an approved roll over
protection system and safety belt.

ff) All civil construction vehicles shall be fitted with orange rotating lights. Moving within
Sasol primary and secondary area during peak hours is subjected to approval by the
IMT.

gg) Every Eazi / Mobi lift shall have a clearly sounded alarm, which sounds when the
machine is moving in any direction.

hh) All cranes with hydraulic outriggers shall make use of Teflon or steel load spreading
pads under the outriggers in order to distribute load over as large area as possible. The
usage of wooden (sleepers) is prohibited, unless prior arrangement with the IMT.

ii) Safe routes shall be mapped out and public crossings shall be clearly marked by placing
of warning / stop signs.

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 jj) A trained flagman shall be used at the front and back end of a crane when escorting
cranes into/out of a construction site.

kk) On all earth moving sites, construction vehicles must be visible (equipped with a 2 metre
flag poles) and not be parked near earthmoving machines. Unauthorised vehicles are
not allowed in the vicinity where earthworks are carried out or near pits and earthmoving
workshops. All speed limits must be obeyed.

ll) On sites that are located away from the existing roads or outside factory boundaries the
Principal Contractor will, after liaising with the Client’s traffic departments, be
responsible to set up the necessary road signs and speed limits.

mm) Statistics of vehicle accidents that occurred on roads within the Project
construction sites and lay down areas must be reflected on the SH&E construction site
monthly report. Traffic incidents will also be displayed on the statistics board at the
construction site entrance.

nn) Where forklifts are used that is propelled by liquid petroleum gas, thePrincipal Contractor
shall cause such vehicles to be inspected on scheduled basis as to not cause fire
hazards in areas where ignition sources exist.

oo) All Contractors providing crane services shall be on the Sasol Technology approved
vendors list. No cranes may be leased or third party leased from any other Contractor
that is not an approved Sasol Technology Contractor.

pp) Principal Contractors requiring the services of companies not on the vendors list, i.e.
Tower Crane Supplier should present a request via the Sasol Technology Project
Manager to initiate the temporary vendor approval process.

Barrier Management and Work interfaces

Wherever possible, work must be coordinated to reduce numbers of personnel working in any
hazard areas. Where good planning has not managed to reduce the risk to an acceptable level,
permit coordination and the daily coordination meeting shall ensure this.

To protect others from the hazards associated with an immediate task, good barrier
management practices must be adopted. Appropriate hard or chained barriers, must be
installed, the use of plastic barrier tape of PVC mesh will not be allowed on the construction
site.

When barriers are required, to either exclude personnel from an area, or to create a visible
demarcation, to warn others of a specific hazard, or as edge protection, signage shall be
erected.

The following information must be displayed,

details of hazard / No go area

who erected the barrier and employer
contact details and date erected.

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Tape barriers are not acceptable except for short duration work, less than two hours, unless a
‘banks-man’ is in constant attendance. For longer durations, other methods must be employed.
The type of barriers used shall be selected following risk assessment.

Barriers shall be erected by the contractor for ground works and demarcation of environmentally
no-go area. Barriers preventing falling hazards shall be erected by the scaffold contractor.
Barriers are erected for one of three reasons:
 Exclusion of others to provide a safer working area or demarcate between construction
vehicle traffic and designated pedestrian walkways, to provide safe access/egress to their
specific workface.
 Demarcation of an environmentally no-go area to ensure that construction works carried out
minimise the damage to the existing environment and maintain the current environmental
and ecological conditions.
 Preventing falling hazards

The responsible person, or his nominated deputy, who has had the barrier erected shall inspect
those barriers daily and after any modification. These inspections shall be reported on the
inspection report, attached to the barrier. As a minimum the inspection report shall clearly state
the date and time of the inspection and the name of the inspector. Barriers servicing as fall
protection shall have a valid scaffold tag, signed by the scaffold supervisor.

Where vehicle barriers are required to protect the general public, site personnel, accidental
tipping, or services, the type of barriers used shall be selected and located following a detailed
risk assessment and agreement with IMT site management.

Housekeeping

Each Principal Contractor is responsible for the removal of its debris, and shall always ensure
the good condition of the Site, through general housekeeping and a daily cleaning of all work
areas. Waste and debris shall never encumber traffic areas, emergency exits and fire-fighting
equipment.

All waste and debris removed by every Contractor will be temporarily stored in waste
containers, before being disposed when full, at least twice a week. The containers locations will
be specified in the SFL. One Contractor is assigned to remove the containers and bring them to
a landfill.

For more details, refer to Section II of the Contract, Article 5, “The Work Site, Temporary
Facilities and Utilities”, Paragraph 5.5, “Housekeeping”, Subparagraph 5.5.2, “Waste
Containers”.

Cable Management

As slip and trip hazards are potentially high risks, electrical cables and hoses shall not be
tolerated on floors in walk ways, escape ways or in front of ladders or other accesses. They will
be hung along fences, scaffolds or other safe structures, protected against damage. Should
there be no other option, then the cables and hoses shall be kept on one side of the walk way
and slip and trip hazards shall be prevented.

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 Fire and Explosion prevention

Access to any location where fire and/or explosion hazards exist is prohibited without a valid
PTW. Before entering such an area, each principal contractor has to ensure that all safety
requirements according to the Risk Assessment and PTW have been implemented and that the
work forces have been briefed. Tools and equipment shall be inspected and safe, not able to
trigger any flammable substance to ignite. Mobile phones, measuring equipment, tools, work
clothing shall all be made of materials unable to cause sparking. Ex-classifications shall be
visible on the equipment and certificates, as well as records of the last inspection and eventually
calibration shall be available on site.

Principal Contractors shall assign 1 or more Ex-specialists, competent to supervise works in Ex-
areas. Before such locations shall be released for works SASOL/IMT shall measure the
existence of flammable vapours or gas. The results will be recorded in the PTW, before issuing.
According Risk Assessment, during the works it may be required to continuously measure
air/vapour mixtures. SASOL shall have calibrated measuring equipment and personal detectors
available. Workers shall be trained in order to understand how to use and interpret the
detectors.

In case SASOL’s continuous explosive limits (EX) measuring devices wake up in alarm all
activities in that area shall be postponed. All principal contractor tools or equipment shall be
switched off immediately and the area shall be evacuated. Contractors are not allowed to
operate SASOL’s area detection equipment.

Cocooning and Spark Containment

Where tools/equipment that create sparks are used, the Principal Contractor is required to have
a spark containment procedure in place; one which allows for spark containment screening for
the protection of onlookers and passers-by. This procedure shall be in line with the SBU specific
requirements and should take the following into consideration (including, not limited to):
 Entrances to culverts to be cordoned off
 Spark containment to be done to cover culverts.
 Cocooning provided where hot work is done.
 Cocooning to be constructed from suitable material i.e. spark/flame resistant and
in good condition
 When hot work (piping, welding etc.) is done in the vicinity of grating, grating
must be covered i.e. by blankets that have been wetted.
 Drains in the vicinity of hot work must be covered.

Health measuring devices

Principal Contractors causing serious health hazards due to the materials or tools they use shall
measure to what extent employees may be hindered or harmed. These hazards shall be
included in the Risk Assessment. Examples include, but are not limited to:
 Excessive sound levels
 Volatile Organic Compound (VOC)
 Dust
 Man-made fibres

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  Oxygen levels inside confined spaces

Should mechanical ventilation have been chosen as a collective precaution, the air quality shall
be monitored continuously. The intake shall be located in a safe place, away from any source
that may release toxic, flammable vapour, gas or dust. Measured values shall be documented
and interpreted against applicable National or International standards. Additional protective
measures may be implemented if required. Principal Contractors shall arrange calibrated
measuring devices and competent operators to conduct reliable measurements. Results as well
as the directives that have been used to set the standards shall be made available to IMT and
client.

In order to protect employees from excessive sound levels, sources shall be located as far as
practical achievable away from the work area, or will be covered with noise absorptive
materials.

At all times principal contractor’s shall demonstrate their commitment by choosing the use of
PPE as the last option, and only because other options are not reasonably achievable.
Eliminate the hazard or implement collective protective measures prevail.

Other requirements
Principal Contractors shall report any deliveries to IMT CM, prior to call them in. Principal
Contractor shall provide specific guidance on how to reach the discharge location safely. Prior to
discharge their loads a SPA will be completed by driver and contractor supervisor.

Working at height will only be carried out by qualified personnel.

Full Body Safety Harnesses shall have twin lanyards and shall only be used by trained and
competent persons with fall prevention lanyards being selected over fall arrest.

Where a Full Body Safety Harnesses is required, the ALWAYS ON LINE (100% tie-off)
principal shall be adhered to at all times!

Use of fall arrest systems needs approval of IMT CM/HSEManager. This will be reflected in the
Work pack and Permit to Work.

Scaffolding shall be erected, modified or dismantled by competent scaffolders only, who are
clearly identified and authorized by IMT. Any modification by non-authorized personnel shall be
considered a serious violation against our project Site Safety Rules.

Prior to initial use, once per day and after any modification or event that could affect its
structural integrity, scaffolds shall be inspected and approved by an educated and skilled
scaffold Inspector, authorized by IMT.

Working at ladders is only allowed for jobs of short duration (<2 hrs. per day) and not when
other options are available and suitable.

No ladder shall be used unless it is securely fastened at the top and footed at the base. 3 point
of contact shall be maintained when climbing ladders, the carrying of tools and / or materials
whilst climbing ladders is strictly prohibited.

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If using a work platform is not reasonably practical and work from a stepladder is required then it
shall be of appropriate height and type for the task. The top rung of the steps must be kept at or
above waist height. Always wear a fall-arrest harness and tie off the stepladder if you can fall
more than 1.8 metres. Where work is not directly across the stepladder then the ladder must be
footed.

All ‘hot works’ will require a Hot Work Permit issued by the relevant Sasol BU. The Permit shall
clearly state the additional control measures to be undertaken by the Contractor to minimise the
likelihood of any fire starting. These additional measures may include:
 Applicable Fire Extinguishers to be present adjacent to hot work area
 Use of Fire blankets to protect adjacent work areas
 Fire Watchers / Standbys to be present at all times and remain for a minimum duration
after the completion of the hot work
 Placement of gas detectors up wind of work area (in case of hot works in hazardous
gas area)

Work on elevated positions/exposure to fall risks

Due to the high risk associated with working at heights, the Principal Contractor is requested to
use a risk based approached when determining what method will be used when working at
heights is required. Alternative (safer) methods of performing work to be considered. The IMT
may make recommendations in the interest of health and safety.
Working on elevated positions or fall risk positions shall only be carried out under the
supervision of a competent person appointed in writing by the Principal Contractor.
The Principal Contractor performing work in elevated positions shall submit a site specific fall
protection plan as stipulated in the OHS Act 85 of 93. Person appointed as the Fall Protection
Planner must be trained and assessed as competent against SAQA unit standard 229994
Fall Protection Plan must include the following as a minimum:
 Must be Site specific (It requires a physical Hazard Identification on site)
 Ensure everything is documented (Its audit evidence that you have done your job)
 Hazard Identification (must be with a site or in house team)
 Risk Assessment (analysis and evaluation with an in house team)
 Management – Manage and control
 Determination of Controls – Safe work procedures, Method statements, etc.
 Procedures (SWP), include Who, When, Why, What, Where
 Method statement – focus on How (Method Statement to eliminate risks)
 Rescue Plan (Include how to rescue a person, hanging there, after a fall from height,
and within a short time?)
 Emergency Plan (How to safely evacuate site)
 Implement, Maintain, Monitor, Review Plans

The Fall Protection Plan must also address the process for evaluating the employee’s physical
and psychological fitness.
Medical conditions that will make a person unfit for work at heights are:
 Hypertension/High Blood pressure,
 Epilepsy,
 Diabetes,
 Heart Diseases,
 Fear of Heights

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The Principal Contractor shall ensure that adequate emergency contingency measures are
implemented with all tasks related to working at heights or where there is a possibility of
persons falling (i.e. credible scenarios, rescue plan, response teams and reaction times).
Emergency exercises to be done to ensure the aforementioned plan is effective.

All personnel who may work in elevated positions, or exposed to risks as a result thereof (e.g.
People working on ground level) at any stage of the project will be provided with effective
training and application of this plan.

The Principal Contractor will ensure that every supervisor on the site is in possession of the
latest updated version of the fall protection plan. Principal Contractors will be required to
periodically review this plan as new information becomes available from changes in legislation,
incident investigations and Client requirements.

The Principal Contractor shall stop persons working on elevated positions during inclement
weather, e.g. rain, lighting, winds, etc.

All scaffolding will be re-inspected after inclement weather prior to employees working on it.

A risk based decision between the IMT and Principal Contractor to be made to determine the
practical application of the aforementioned two items. Any decision made to be implemented by
the Principal Contractor appointed 16.2.

Safety belts are not allowed on site. Only “double lanyard” safety harnesses, as fall arrest
devices, will be worn when working at an elevation of 1,5 metres or more or where personnel
are working above or over hazardous equipment.

Safety harness shall be worn on any scaffold. Green tagged scaffold does not require 100% tie-
off except in the instances where the plane of the structure is broken, over reach.

All safety harnesses shall be South African National Standards (SANS) approved.

The Principal Contractor to have a process for the recording, issuing and inspection of safety
harnesses by a competent person. The Sasol Rigging Department will assist with ad-hoc
inspection/compliance verification on safety harnesses.

Instances where openings still exists on platforms such as grating and/or where the usage of a
safety harness is required, the 100 % tie off rule will apply. This may include punching
activities, if relevant.

The usage of a chin strap (attached to a hard hat) has been identified as a best practice. The
usage of a chin strap is compulsory when working on heights.

All lifelines will be constructed as set out in the SANS 10085 and will be registered and
inspected on a daily basis by the person responsible for inspecting lifeline equipment and
installations in that area. All lifelines will be reviewed by the Sasol Rigging Department prior to
use.

In instance where lifelines are used, the 100 % tie off rule will apply.

No beam crawling will be allowed. Alternative working measures to be investigated, assessed

and discussed with the IMT.

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Where personnel will be working in elevated positions the lanyard must be anchored at a point,
that if a fall occurs the person is restricted / protected from hitting the level below.

Provision must be made to prevent objects and/or material from falling from elevated areas to
protect persons working below. Warning signs are to be erected and areas where falling
equipment may cause a hazard will be properly barricaded and access to these areas
controlled. All loose materials will be contained in canvas bags, containers or equipment/tool
belts fit for its intended purpose.

Principal Contractors are to ensure that all equipment and hand tools can be secured to either
the person or the structure with approved lanyards, “homemade” are prohibited, bearing in mind
that heavy objects should never be tied down to a person as it may cause fall incidents. Only
small hand tools are to be tied down to users. When hand tools are not being used it must be
tied down to the structure.

Where the Principal Contractor will use hammers on any elevated position it will be ensured that
the hammers’ grip is not a wooden grip but a rubber grip due to the risk of falling hammer heads
when wooden handles break at heights.

Openings shall be covered with a suitable guard which shall be highly visible, designed with
imposed loads factored and firmly affixed and not easily removable over the opening hazard.
The cover shall be identified with signage to indicate the opening hazard which the barricading
and cover is protecting. It is further recommended that this signage be A-4 sized and be in
universally recognized “Danger” symbols and colours.

Openings so contemplated shall also be guarded by a rigid, affixed barricade capable of

withstanding a lateral force as prescribed in the construction regulation.

All openings so defined shall be logged or otherwise registered to permit ongoing inspection by
an appointed person for integrity and to allow assurance of recognition by personnel affected. A
system of monitoring and regulating the temporary removal of openings shall be included in the
fall protection plan.

No opening shall ever be left opened or unguarded.

Mobile elevated work platforms / Lifting Platforms

When the use of personnel lifting platforms is required, the contractor shall meet all legal
requirements and adhere to IMT certification, maintenance and operating procedures. The
presence of at least two qualified operators appointed by the contractor is required, in a way
that one of them may at all times be able to operate the emergency controls. When the
equipment is being moved, one of the operators shall guide the driver at safe distance of the
base of the platform. The operation radius shall be clearly barricaded. Ignoring such a barricade
is considered a serious violation of site safety rules.

All drivers must be suitably trained and certificates provided to IMT prior to the use of the
equipment. Operators shall be screened for competency. Competences and the screening
process shall be available in a procedure. IMT’s management can at any time request
contractor to demonstrate an employee’s screening results.

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Operators shall daily conduct an SPA particularly for the planned works for that day, in that
particular area. Should the platform during the day be moved to a different area, or other
hazards being introduced, the SPA will be adjusted and signed by the operators and their
supervisor.

All works at height shall be guided and supervised by a qualified and competent Work at Height
supervisor. He shall guide the process to assess the risks involved with work at height
operations and identify the best practice of fall protection system. After erection the fall
protection system shall be approved. During the works at regular intervals but at least after
every break, the fall protection system shall be inspected and documented.

Sky worker Safe Practice Rules

1. Use of sky workers shall be in strict accordance with all legal and local requirements.
2. Principal Contractor shall ensure compliance is in place before using sky worker.
3. Operators of sky workers shall be trained and certified to operate sky workers.
4. Additional training shall be given on the job for their specific sky worker (usually by sky
worker supplier).
5. Check before starting the work:
Valid CE-certificate and test-certificate has to be with the sky worker.
Sky worker operator(s) must have sky worker certificate(s) on him/her.
Sky worker operator(s) must have had sky worker specific toolbox meeting on this
construction site.
Check the maximum load of the sky worker.
Sky worker operator(s) are to check the surrounding area for potential obstacles, remove
them where possible, and mark them with red/white tape where necessary.
Area to work in with sky worker must be smooth and flat.
When wind speeds are above 48 km/hr. (13 m/s) or in case of increased risk of lightning,
the use of sky workers is not permitted.
6. Using the sky worker.
 First a functional check is to be done on the correct functioning of the sky worker.
Once per week this check is to include a check on the emergency controls.
 Driving the sky worker is only allowed with boom moved fully retracted, with basket
in
 Neutral position, support legs fully retracted, and with watchman on the ground.
 It is not allowed using the sky worker as a crane
 Operator(s) shall always use a safety harness which is to be secured to the basket.
 It is not allowed to leave a sky worker in elevated position.
 Working with sky workers above 25m height is only allowed with a watchman on the
 Ground with 2-way radio communication.
 When working within a distance of 1 meter from any object, the turtle switch for slow
 Speed shall be switched on.
 When working in a live plant, there shall always be a watchman or stand-by man on
the ground, who can operate the emergency controls.
 When working in or close by a live plant, depending on the location, (pressurised)
 breathing air may be required to be available to safely evacuate the sky worker
 Operator in case of a release.
7. For each situation the risks related to using sky workers is to be evaluated against the
risks related to alternatives like scaffolding, moveable scaffolding, ladders or other
alternatives.

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 8. Sky workers should preferably not be used in restricted areas, in areas difficult to oversee
or for work at low levels (below 2.5m). A restricted area is an area with less than 0.5m
clearance from the sky worker boom and/or basket.
9. If use of sky workers in such restricted areas is unavoidable, then all movements shall be
carried out with the help of a watchman or banks man.
10. In case of increased risk, a Task Risk Analysis shall be prepared by subcontractor, which
is to be approved by the appropriate discipline construction supervisor and the safety
supervisor and, if applicable, by client's representative.

Lifting Equipment and Handling

Cranes will be either provided by the CLIENT or the Principal Contractor/Contractor (refer to
the Contract).

All Contractors providing crane services shall be on the Sasol Technology approved vendors
list. No cranes may be leased or third party leased from any other Contractor that is not an
approved Sasol Technology Contractor.

The following shall apply in the event that each Principal Contractor is responsible for providing
its own lifting and handling equipment:
 The provision of lifting equipment by a Contractor to another Contractor shall be subject to a
written agreement, specifying the operating range and the responsibility of every single
Contractor. The crane shall be operated by the crane driver of the owner Contractor.
 All crane operations will be supervised by a qualified and competent crane supervisor from
Contractor. Rigging shall be performed by qualified and competent personnel as well.
Qualifications shall be submitted in third party certificates, clearly stating the type of crane or
the type of work the operators are educated for. Should operators have to gain experience
on a new type of crane, an experienced supervisor from either contractor or crane
manufacturer shall coach the operator during the first days on site. A training plan for these
days, including required competences and a practical examination shall be submitted to
IMT.
 All maintenance and repairs shall be recorded in the crane’s logbook.
 Lifting Plans are to be completed for all lifts over 50% of the cranes capacity, as configured.
As a minimum, the Plan will contain the lift radius, the crane capacity for its configuration,
the load under the outrigger foot plates and the load weight.
 The following conditions are considered "critical lifts" and require the prior approval of the
IMT Construction Manager, as well as the preparation by the Principal Contractor of a
detailed lifting Plan:
 All lifts over 50 tons.
 When the load exceeds 85% of the cranes capacity (75% for steel erection), as shown on
applicable crane manufacturers load capacity charts for the configuration to be used. If the
load, including rigging gear exceeds 95% of the crane’s capacity, the lift requires written
approval by IMT’.
 Tandem lifts, unless the load does not exceed 50% of either crane’s capacity.

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 All multi-crane lifts (three or more cranes)
 Lifts involving non-rigid (flexible) objects such as tank shells, or with decentred centre of
gravity .
 Lifts over active work areas, office buildings, public roadways or public transportation
systems, e.g., light rail system, expressways, etc.
 Lifts made where the load or crane boom pass over or adjacent to active process facilities,
pipelines, or power lines and live plant conditions.
 Lifts within 20 feet of a power line < 350kV or within 50 feet > 350kV (Refer to HSEP 17.1
section 4.12)
 Lifts in confined or tight work areas.
 Other activities that should be considered for classification by the IMT Construction
Manager as a critical lift would include:
o Lifts over water including crane set up on barges, docks, etc.
o Lifts made on rubber.
o Lifts for highly valuable or hazardous material.
o When replacement time for damaged load exceeds two months.
o Lifts using more than 60 meter of boom.

For lifts in or over other cranes operation radius written approval from IMT Construction
manager is required.

Principal Contractors shall ensure that the rigging configuration as written in the lift plan is
available on site and is followed. Deviations from lift plans shall not be tolerated and will delay
the works.

A qualified person shall determine the load carrying capacity of the underground and compare it
with the outrigger or track pressure for adequacy. Identify recently excavated and backfilled
areas or areas with weak soils having limited bearing capacity and make appropriate
accommodations.
Examine the rigging diagram to verify that cranes, dollies, and trailers are adequately supported
and that the diagram includes location and size of cribbing or mats under the crane and
outriggers where required. Additional soil analysis and preparation may be necessary, including
soil borings, compaction, etc.
Check the entire path of movement during the lift for all holes, rocks, and soft ground.
Check all load restrictions on floors, structures, and access roads.

Always use a tag line even for small lifts. It is easier to maintain control of the lift than to
regain control when it is swinging or spinning.

When unloading materials from supplier trucks it must be considered that there may be
considerable deviations from the load as printed on the boxes or in the cargo documents.

Should tower cranes being erected, underground survey shall be conducted by a qualified third
party. Results to be submitted with the work pack. The erection of the tower crane requires a
work pack and PTW as well.

When fastening chain hoists or snatch blocks to permanent structures, verify that the structure
and anchor point are strong enough to support the load. Always refer to the manufacturer’s

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specification chart for safe working loads for all rigging equipment, such as shackles, slings, and
other below-the-hook lifting devices.
When there are operating pressure relief valves in the lift area, work with client to reduce
operating pressure to 90% of relief pressure and monitor pressure during lifts.
Lifting with equipment not meant for or not equipped for lifting is prohibited.

All mobile cranes must be subjected to a verification inspection by the Sasol Rigging Services
Department before any mobile cranes are permitted on site. After the verification inspection the
mobile crane will be issued with a sticker to indicate that such mobile crane was inspected and
declared safe for use on site. The sticker will have a date and signature of an official from Sasol
Rigging Services Department and if at any time during the use of any mobile cranes on site is
found to be without a sticker from Sasol Rigging Services Department the Principal Contractor
will be requested to remove such mobile crane from Sasol site immediately until it was inspected
and approved for use.
The Sasol Rigging Services Department may conduct ad hoc audits on lifting equipment/mobile
cranes etc.
Proof of three monthly and yearly inspections must be submitted when any mobile crane is
presented for inspection. Certificates of yearly load tests and driver competency must be
provided at the same time.
Principal Contractors to implement a lifting equipment inspection procedure. All inspections
including the crane logbook must be submitted during inspections.
Proof of competency of any mobile crane operator must be readily available.

Lifting Decision Chart

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*Load capacity for critical lifting = 50T and not 20T as per drawing.

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 Scaffolding

Scaffolding will be either provided by the IMT through a designated scaffold contractor or the
Principal Contractor (refer to Contract).

The following shall apply:

 Scaffolds are to be build and maintained following the IMT Scaffold Absolutes and the Do’s
and Don’ts of the IMT Scaffold Absolutes (see appendix).
 The appropriate type of scaffolding shall be selected for the particular job. The use of
different scaffold types for the same job shall be avoided.

 Assembly and disassembly operations will be carried out by skilled and authorized
personnel. Assembly instructions shall be adhered to, in particular these relative to wind
brace, operating range, access means and the distribution and resistance of anchors, with
or without covering. According to the overall structure of the scaffolding, a calculation note
validated by a competent control body will be requested by IMT. In any case scaffold needs
to be erected on or supported by structural steel calculations and CLIENT’s prior approval is
required.

 Before installing or re-installing the scaffolding, after storm and at least once per day, the
scaffoldings shall be checked by a designated scaffold supervisor. At each scaffold
access, on ground level as well as elevated levels, a scafftag that approves scaffold
access, shall be clearly and visibly displayed. It will clearly state the name of the scaffold
inspector, the inspection date and the checklist used for the (re-)inspection.

 Before dismantling scaffolds the area will be barricaded and the scaffold floors shall be
properly cleaned from debris and left materials.

 In the event where production activities result in the contamination of scaffold material – the
production / discipline that caused the contamination on the scaffolding must clean
scaffolds before the dismantling process shall take place.

 Lay down areas for scaffold material must be allocated by the Sasol plant personnel and/or
IMT.

 Scaffold lay down areas must comply with the following:

 Stacking and storage of scaffolding material may only be stored in allocated lay down areas.

 Scaffold material should not restrict the safe movement of personnel in the lay down area.

 Barricade the lay down area by means of positive barricading (i.e. scaffolding frame with
orange snow netting).

 Scaffold builders must be trained and declared competent, as per SANS-10085.

 It is the responsibility of a scaffold supervisor to ensure that the scaffold is safe for erection
and fit for purpose before hand over to the Scaffold user.

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 Scaffolding boards should always be properly secured in such a manner that boards cannot
be blown away or become dislodged.

 Scaffold builders must ensure safe positioning and good communication during the erecting
and dismantling phases.

 The user of the scaffold shall have training on a procedure that shall deal with any
emergency evacuation scenario. The Principal Contractor to establish an emergency
evacuation procedure to deal with these situations.

 All users of scaffolding shall attend working at heights training prior to using any scaffold.

 All users of scaffolding must ensure that the trapdoor is closed when performing work on
platforms.

 All loose objects must be removed from the scaffold before dismantling.

 Tools and equipment must not be thrown onto or from the scaffold:

 Use approved rope to lift and lower loads of less than 20 kg,

 Use approved rigging equipment for heavier loads.

 Instances where the Principal Contractor company standard with regard to fall
prevention/working at height stipulate a higher requirement than indicated in this
specification, the stricter requirement shall take precedence.

IMT Scaffold Absolutes

These fundamental Scaffolding elements must be followed on top of (inter)national and Client
standards/regulations for scaffolds:

CONTRACT AWARD:
 ENSURE these absolutes are embedded as scope items in the contract document
 ENSURE principal contractor applies materials suitable to build ergonomically sound
scaffolds

INSTALLATION / MODIFICATION / DISMANTLING:

 ALLWAYS ON LINE principal to be adhered when building/modifying scaffolds
 LADDERS to be built on inside of scaffold and maximum floor height 3 meters
 CLEAR HEIGHT between floors to be 2 meters minimum at all walking areas
 FLAT FLOORS to be provided without falling and tripping hazards.
 GAPS in the scaffold floor 8 cm width maximum and built-up towards the edges
 SCAFFOLD SURPLUS MATERIAL shall be removed from scaffold before use.
 WIND SHIELDS to be cut-off just above floors and removed when surplus.
 Lifting of scaffolds to use on a different location is not allowed, unless the manufacturer
permits lifting in writing and advises on the lifting method.
 EYE PROTECTION by use of goggles when dismantling scaffolds

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 ENGINEERED SCAFFOLDS to be reviewed already in design phase for space
management, clashes with existing volumes and ergonomics

APPROVAL:
 RED SCAFFTAGS clearly to mark scaffolds not yet released for use
 GREEN SCAFFTAGS to be signed by authorized personnel only
 LIFTING BEAMS only approved when individually provided with yellow scafftag
 ERGONOMIC REVIEW AND ACCEPTANCE before release for use
 DAILY INSPECTIONS mandatory or after poor weather conditions
 SCAFFOLDS shall be provided with scafftags on all access ways

Strict adherence to these does not guarantee success; ignoring them

almost guarantees failure.

Raising or lowering equipment using a rope

The raising or lowering of equipment by hand using a rope has a high risk and it often results in
loads being dropped and persons injured.
The safest option is therefore not to allow this activity but rather use other means to lift / lower
loads. Should it however not be practical and a load needs to be raised / lowered by hand the
following guidelines shall apply.
Raising / lower loads by hand shall conform to the following requirements:

a Load requirements
 Only loads of 20 kg mass or less may be raised or lowered by hand using a rope.
 Ensure that all equipment, tools, and fire extinguishers etc. to be lifted / lowered are
placed in a bag or container is secured to the rope in such a manner that the load
cannot become detached from the rope or fall out of the bag or container.
Precaution should also be taken as to the type of bag used.
 Material not suitable (i.e. plastic buckets, paint cans are not suitable containers)
could easily tear when the load is being raised.
 Loads may not be connected to the rope by means of a knot. A mechanical
connection (D shackle) to a thimble that is spliced into the rope (sling) is the only
acceptable means of connection.
b Rope requirements
 The rope used shall be of sufficient length, load bearing capacity and in a good
physical condition.
 Manila and polypropylene ropes are allowed.
 Before the initial use of ropes, ropes are to be inspected by the rigging department.
Thereafter it shall be inspected visually for defects and the results recorded before
and after usage.
 The Principal Contractor shall implement a system of managing the numbering,
control and inspection of all ropes.
 Ropes to be anchored while hoisting and lowering loads from and to ground level.
 Dead end (other end of the rope), where the load is not attached shall be firmly fixed
to a solid anchor point during lift/lowering operations.
c Personnel requirements
 The area beneath the lifting or lowering site shall be barricaded to ensure that no
persons enter under any suspended load.

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  A person must be present to enforce access control at barricaded area.
 At all times during lifting / lowering operations a minimum of two people must be in
control of the rope to which the load is connected.

Reference to the following key points must be made as a minimum requirement:

Load
 Estimated mass.
 Sufficient basket / holder.
 Connection.

Rope
 Length and diameter.
 Dead end attachment.
 Condition.

People
 Operator competency / training.
 Access control and barricading.
 Person who operates the rope need to beware of all hazards/risks involved in the
tasks.
 Identify potential places where the load can get stuck or hooked whilst lifting /
lowering takes place.

Drop zones
Drop zones may be erected as a last resort when all other means of protection has been
exhausted or are impractical to apply.
The following requirements will apply when creating a drop zone:
 The area must be assessed and be suitable of suitable size to sustain potential
falling tools, material or equipment. The probability that items may ricochet of
structures and equipment must also be taken into consideration.
 Entrance to designated drop zones while overhead work is being conducted will not
be allowed, unless the activity has been stopped and all potential falling items have
been secured.
 Drop zones must be erected with solid barricading, made visible with snow netting
and must have adequate warning signage (pictograms and written warnings)
displayed.
 The appointed supervisor for the area will be responsible for the erection,
maintenance, inspection and control of all drop zones.
 Hand-over of drop zones may be done from one Principal Contractor to another by
means of a formal hand over document.

Equipment Verification

All the tools used by the Principal Contractors/Contractors shall be in good condition and checked
in conformity with the applicable laws. Inspection shall be conducted on yearly basis or after
repairs, or other substandard conditions. The last date of inspection shall be visible on the tool or
equipment. “Home-made” tools are strictly forbidden. Switches, Safety devices and circuit-breaker

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shall work properly and must not be locked or bypassed. Climate vulnerable equipment shall be
stored in suitable storage areas, provided with shelves and toolboxes.

The Principal Contractor shall ensure that machinery tools and equipment are identified,
registered, inspected and declared safe. All machinery and equipment shall be used and
maintained in a good condition. The Principal Contractor will be held responsible for the testing
and inspection of such equipment by the particular SBU electrical department.

No machinery, tool or equipment will be allowed onto the site that is of a sub-standard nature or
pose a threat to the health and safety of persons and as such may be checked (cranes and
vehicles) and signed off as inspected by the SBU before being brought onto the premises. Where
applicable a disc will be issued for display on the machinery, tool or equipment as proof of
inspection conducted by the IMT’s representative.

All employees using tools and equipment shall be competent in the usage thereof. It is prohibited
to use chisels, punches, slogging spanners etc. without safety devises. Hand and finger
protectors are required on all chisels, punches etc. and slogging spanner tool holder on all
slogging spanners. Strict consequence management will be applied for non-compliances in terms
of safety devises.

All machinery, tools and equipment shall be listed on an inventory list and a copy handed to
security and a copy shall be kept at the construction site.

Portable electrical equipment shall be tested by the relevant SBU electrical department and shall
display a valid sticker or tag as proof of inspection.

All tools and equipment as well as associated items; including but not limited to nuts, bolts
grinding discs etc. shall be transported / carried to elevated working platforms in suitable and
sufficient containers. Only spliced manila/polypropylene ropes should be used to lift tools and
equipment weighing less than 20kg. Only loads of 20kg mass or less may be raised or lowered by
hand using a rope. Ensure that all equipment, tools and fire extinguishers etc. that must be
lifted/lowered are placed in a bag or container. It must be secure to the rope in such a manner that
the load cannot become detached from the rope or fall out of the bag or container. Only approved
canvas bags may be used with printed on side indication maximum load of 20kg.

Notwithstanding the aforementioned requirements, when working with grinders, the Principal
Contractor shall ensure:
 All grinders are fitted with a “dead man switch”.
 Ensure the “dead man switch” is not disabled for continuous running of the grinder.
 Grinders have no locking device fitted to the trigger.
 Supervisors to inspect grinders to ensure operators do not bypass “dead man switches” by
means of cable tie/insolation type or similar device.
 Strict consequence management will be applied for non-compliances in terms of “dead
man switches”.
 The usages of 9” (nine inch) grinders are permitted, provided that the Princippal
Contractor/Contractor ensures that all necessary inspections, risk assessments as well as
training/competency declarations are in place. Furthermore, special attention is required to
ensure that only certified grinder wheels with the correct RPM (revolutions per minute) are
used.
 Safe handling procedure for grinding/cutting wheels must be in place and followed.

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Persons operating construction vehicles on SASOL premises will carry proof of competency on
person at all times. Contractors must ensure to fully comply with Sasol minimum requirements
and any applicable South African National Standard.

All temporary pipe supports such as trestles will be approved by a certified engineer upon
submitting a design drawing and welding and testing procedure for such trestles and application
thereof. All trestles will be numbered and registered for inspection and maintenance purposes.
Records of such inspections must be kept on the construction site.

No pressure testing may be conducted on temporary pipe support trestles and the Contractor is
reminded that all pipes will be pressure tested on ground except where the pipe is in a pipe-rack
and is already tied down with bolts or supports.

Where potentially dangerous gasses (e.g. nitrogen) are used for pressure testing the Principal
Contractor will submit to Sasol an emergency plan for the effective management of the hazards
for the duration of the pressure test.

With regard to the paragraph above, the Principal Contractor will submit a plan for the safe-
making of equipment after the pressure test is completed as well as a venting plan for the gas to a
safe location.

No “home-made” tools/equipment or trunks/toolboxes will be allowed on site.

Toolboxes shall as a minimum:

 Be designed and manufactured of suitable material.
 Fitted with handles on both sides
 Have a weight restriction of 20 kg for hand carried toolboxes.
 If fitted with wheels, the wheels shall be manufactured of suitable material and size to
withstand the weight of the toolbox.
 Each toolbox shall be identified and numbered.
 Each toolbox shall be registered and inspected on a weekly basis by an appointed person,
designated with the duty of inspecting tools and equipment.

“Gang boxes” shall as a minimum:

 Be designed and manufactured of suitable material.
 Where lids are on top of the gang box, it shall be fitted with a mechanism i.e. fixed bracket
to prevent the lid from closing unexpectedly.
 Each gang box shall be identified and numbered.
 Each gang box shall be registered and inspected on a weekly basis by an appointed
designated with the duty of inspecting tools and equipment.
 Tools and equipment shall be stored neatly inside the gang box.

Excavation Work

Any excavation work will require the prior approval of the SASOL and/or the IMT Construction
Manager. The stability of trenches and excavations will be ensured by 45° slope work, if
permitted by the soil nature. If this operation is not feasible, excavation and trenches will be
shored. Ground conditions shall be reviewed in order to determine the proper control measures.
For further requirements, please refer to IMT’s excavation procedures.

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Digging or excavation operations by the Principal Contractor may not commence without an
excavations method statement and soil classification certificate (A, B, C soil classification) and a
written permit from the SBU.

All excavations to be on register and inspected daily before work commences and after
inclement weather by the Principal Contractor appointed competent person. Work may only
commence if the excavation is declared safe and his findings noted in the inspection register,
this includes any additional safety measures taken.

Shoring and bracing must be applied in all excavations deeper than 1 meter. Excavations
deeper than 1.5 metres to be sloped or battered at the minimum angle of repose

Where it is not possible to slope the sides, the RA to include methods of ensuring excavations
do not collapse. All costs in the safe making process are for the Principal Contractors account.
Safe access to be provided in case of collapse, either secure ladders or slope.

Where cables are buried in reserves at a nominal depth of 0.8m, pick axes shall only be used,
freely swung, to a maximum depth of 300mm. Below 300mm depth, round nosed shovels shall
be used only. Where not practical due to compaction of the soil, pick axes may be used (with a
scraping action only, never freely swung) together with round nosed shovels.

Where cables are exposed, they shall be covered by wooden boards or other means where
possible to prevent people from walking on them as soon as possible after exposure.

When accidental damage is done to cables however minor, or to pipes or other underground
services, the excavation shall be stopped and the damage reported to the electrical
maintenance Supervisor/Manager immediately, who will decide on what action to be taken.

Removal of excess material must be done on the same day. Instances where this is not
possible, it must be communicated to the IMT and alternative arrangements made.

Drains near excavations to be covered.

All excavations by the Principal Contractor shall be positively barricaded to prevent accidental
access and the inspection register shall be placed on all barricading on site.

Solid barricading with snow netting and danger notices shall be used at areas where there is a
fall hazard present. Danger tape and warning boards may only be used to make the solid
barricading more visible and to prevent persons from coming close to the danger area.

Electrical installations
Prior to connection to any electrical supply, the Principal Contractor shall assess the electrical
load and obtain written approval from the SBU. All electrical installations must be checked and
approved in writing by the Principal Contractor’s representative (certified with the Electrical
Contractors Board of South Africa).

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Earth leakage protection shall be provided by the Principal Contractor and shall be tested
before use and thereafter on a scheduled basis; the results of which shall be registered in a
logbook.

The Principal Contractor shall have a designated, appointed and competent person to inspect
all temporary electrical installations on the site. A certificate of compliance (COC) must be
available for each temporary building, store, office, etc. A copy of the COC must be posted at
the installation for easy reference.

Radiography, ultrasonic, NDT

The Contractor carrying our radiography, ultrasonic or other non-destructive testing (NDT) on
the site must comply with the requirements of the relevant legislation, codes of practice and any
specific IMT procedures. In particular, the Contractor shall ensure that:

 No radioactive sources may be brought onto the site without the prior written
consent of the IMT.
 All site radiography is supervised by a radiation protection supervisor.
 If radiographic work is in progress no other work may take place or permit may
be issued if it is in the same vicinity.
 Area where radiography is done to be barricaded and no unauthorized entry
allowed.

Warehouse safety

All persons are to report to the IMT warehouse supervisor before executing activities in the IMT
warehouse and/or IMT lay down areas!

General points of attention:

 Adequate lighting is to be available when executing activities in periods/ at locations with
insufficient daylight.
 Standard PPE’s (safety helmet, safety glasses, fire retardant clothing, safety gloves,
safety shoes) is applicable in the warehouse (except for office space).
 When working at height fall protection equipment is to be used.
 Loading and unloading of materials/goods is to be executed under supervision of the
warehouse supervisor or a delegate, after an SPA has been conducted.
 Ensure separate access ways for personnel and equipment between entrance and office
area.
 The area is to be maintained accessible in case of slippery conditions like ice, snow, etc.
 Sufficient drainage is to be available to avoid pools with rain water, etc.
 Ensure presence of waste containers
 Equipment is allowed to drive at walking speed only.
 Equipment is to be equipped with acoustic alarm when backing up.
 Chauffeurs are to be assisted when manoeuvring (ensure to be visible for chauffeur).

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  Ensure adequate ventilation in the warehouse when using equipment producing exhaust
fumes.
 Trailers, etc. are to be secured against moving when parked.
 Equipment for loading/unloading is to be certified
 Only riggers are to be used with the certificate for “safe rigging practices”
 Metal bands, etc. are only to be taken off when the load is hanging in/secure with slings
or is properly secured in another way.
 Damaged materials (pallets, slings, etc.) have to be immediately removed from Site.
 Only products are to be stored that are allowed by the IMT Construction management.
 Absorbent material is to be present in case of small spills/leakage.
 Arrangements are to be made upfront for storage of chemicals (amount, location,
additional measures)
 The warehouse supervisor is to check the Material Safety Data Sheets of products that
are stored and to take/ensure adequate precautions in handling and storage of products.
 Ensure proper ventilation of the warehouse
 Materials are to be properly secured (flat underground, protection against moving, etc.)
 Materials sticking out need to be properly secured with barriers, signal tape, etc.
 Activities like welding, burning, grinding are not to be executed in the warehouse and
connected lay down areas.
 The electrical installations are subject to regular inspections by qualified employees.

Protection of the Environment

To ensure the protection of the environment throughout the project, a Project Environmental
Aspect Register should be created for the construction phase of the project which will identify
‘aspects’ (i.e. hazards to the environment resulting from Project activities); assess their relative
significance; identify whether the strategy is to control or influence them; and where appropriate,
identify control measures to minimise the environmental risk. The control measures will be
added to the list of Project Specific Site Rules.
Sasol Procedure SGI-SHE-000050, Work instruction for HSE Requirements for Environmental
Monitoring shall apply at all times.

Waste is segregated at site to allow for effective disposal by a licensed waste management
company.

Waste generated by the contractor is also disposed of in line with the hierarchy of control
measures below.

 Minimise
 Reuse
 Recycle
 Recovery
 Disposal

Only a licensed contractor shall be used to facilitate this.

All Principal Contractors shall comply with Sasol Project procedures
The Principal Contractor is to:

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  Ensure implementation of all applicable Environmental Specifications, including all
additional requirements related to approved method statements, during all works on site;
 Ensure that all of its contractors’, employees, suppliers, etc. are fully aware of the
environmental requirements detailed in the Environmental Specifications;
 Liaise closely with the Engineer and the ECO (Environmental Control Officer) and
ensure that the works on site are conducted in an environmentally controlled manner;
 Inform the Engineer as well as the ECO should environmental conditions on site
deteriorate, e.g. dumping, pollution, littering and damage to vegetation; and
 Carry out instructions issued by the Engineer, on request of the ECO, required to fulfil
his/her compliance with the CEMPr.

Accordingly, the Principal Contractor is required to implement the requirements of the EMPr.

Waste Minimisation, Segregation and Disposal

A proper cleaning and housekeeping is a major factor to create a safe Site. Special care is
devoted to these issues during the Site inspections and they are taken into account in the global
evaluation by IMT of the Principal Contractors’ performance.

All hazardous waste (as defined in the OHS Act) shall be disposed of in accordance with
regulations stipulated in the relevant legislation and Environment Conservation Act and records
shall be kept. Sasol shall provide hazardous waste containers within the centralised waste
disposal area to safely receive and store such waste until ultimate removal from site.

Sasol / IMT will confirm the quantity and type of hazardous waste disposal containers following
liaison with the selected licensed waste disposal company.

Domestic waste
Domestic waste is similar to household waste and is non-toxic. Domestic waste is to be placed
in the domestic blue waste bin in the plant which is to be disposed of at the on-site domestic
(Charlie 1) waste disposal facility

Hazardous waste
Hazardous waste is potentially toxic to humans, plants and animals and must be disposed of at
a waste disposal site suitable for such waste. Examples of hazardous waste are fluorescent
light tubes, nickel-cadmium batteries and asbestos. Asbestos should be disposed of in special
yellow bags or in bags marked “A.” Sasol hazardous waste is transported and disposed of by a
Contractor to a licensed hazardous waste management facility It is very important not to put
hazardous waste in the domestic waste bins as such a bin would be considered hazardous, and
in order to avoid environmental pollutions should be managed accordingly
Refer to “references” of this document for a list of relevant procedures that provide more
information on disposal of waste material.

The waste skips within the centralised waste disposal location will be labelled and should be
used as follows;

Skip Labelled Wood / Timber – all uncontaminated wood / timber except pallets which
are collected and sent off-site for repair/reuse

Skip Labelled Metal – all uncontaminated metal including cable

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 Note: if there is likely to be a large volume of scrap cable this should be segregated from
general metal and a separate skip will be provided.

Skip Labelled General / Organic Waste – General waste excluding hazardous /

contaminated materials.

Skip Labelled Inert – If required a skip can be provided for Inert, uncontaminated
building rubble/concrete.

Skip labelled Paper / Cardboard – all waste paper and cardboard

Collection Area - All timber pallets should be placed in the appropriate collection area
for reuse.

Water
Water can be polluted by spillages or leaking tanks and pipes. Incidents of water pollution in
the complex could result in the river becoming polluted and this could have a negative impact
on the people, plants and animals that use this water.

a) Water management

The Secunda complex has a surface and ground water management program. Surface water is
the water found in streams, rivers and dams. Ground water is the water found below the
surface of the earth.

If you notice any incidence of water pollution occurring on site, please report the incident
immediately. Sasol continuously monitors the quality of the water in the rivers flowing through
the mine and factory area, as well as the water leaving the Secunda complex to minimise the
impact to downstream users.

b) Sewer systems

In the factory we have a domestic, storm and an oily water system. The domestic sewer system
contains all wastewater from kitchens, bathrooms and toilets. The storm water system consists
of rain water and the oily water system contains all contaminated water. We are required by law
to keep these types of water separate, which ensures that they are properly managed.
Therefore, we should never put any chemicals or oil down storm water sewers.

In addition, no tie-ins may be made to domestic sewer systems. The main reason for this is that
the operation of the sewage treatment plant can be severely affected, and that in turn, can
cause the sewage plant to exceed legal standards. Tie-ins are against the law and toxic water
can affect our drinking water

Air
Air pollution varies from domestic fires and motor vehicle emissions to industrial sources of air
pollution. Industrial contributions include emissions from chimneys and stacks or from vapours
that leak from seals, valves and pipe connections.

a) Air quality monitoring system

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Seven air quality monitoring stations are set up around the Secunda complex and are located
as far as Rosebank; Springs; Amersfoort and Grootvlei. Meteorological and ambient air quality
data are measured. Since we aim to meet local legal requirements, this data is used in
decision-making to enable adherence to national standards. It is also used to adhere to much
stricter internationally accepted standards. Air quality monitoring data can be viewed on the
environment EIS.

Sasol are committed to ensuring that full compliance and transparency is achieved during the
waste management and disposal of all waste arising on the project. A licensed waste
management company will be employed directly by Sasol during the construction phase for this
purpose.

Industrial project waste shall be segregated into skips provided by Sasol / IMT for use on the
project. The skips will be located within a centralised waste disposal location and all Contractors
shall be responsible for removal of waste from their workface areas and delivery into the
centralised waste disposal location. It is envisaged that multi-coloured ‘wheelie-bins’ shall be
used, and to aid clear identification of the waste types they shall have the waste type clearly
identified both in pictorial and written signage and these will be located at the various work face
areas. All waste containers shall be weather-proof and scavenger-proof.

All waste that requires removal and disposal off-site will require Sasol / the Contractor to utilise
the selected licensed waste disposal company. This company shall provide copies of all
licenses and permits of the proposed disposal site immediately prior to setting up the
centralised waste disposal area. They shall also issue copies of all waste disposal certificates
(including weigh bridge certificates) to Sasol / IMT for their records.

Contamination
Contamination of surfaces, soil, groundwater, etc. must always be prevented.
In case of contamination of surfaces, soil, groundwater, etc. due to unforeseen situations the
Principal Contractor shall report to IMT Construction Management as well as taking proper
action to mitigate and/or contain the spread of contamination and take, in prior agreement with
SASOL , appropriate actions.

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APPENDIX 7: PERSONAL PROTECTIVE EQUIPMENT (PPE)

Overalls

No person is allowed to enter the site without the SBU required PPE (SANS approved).
Only Flame Retardant & Acid Resistant overalls shall be worn in operational areas unless
otherwise specified by a specific SBU. These overalls shall comply with the SABS 1423,
EN531, 532 and 533 codes. One or two piece overalls (trouser and shirt/jacket) to protect
the torso and legs, counted upon for protecting against chemical substance attack, welding
burns, etc.
The Principal Contractor must ensure that the company logo is displayed as the following:
on the back of the jacket, front pocket on jacket and back pocket on trousers to be able to
identified company personnel easily.
All Principal Contractor/Contractor SH&E Practitioners will be required to wear orange
Flame Retardant & Acid Resistant overall jackets to increase visibility of the SH&E
Practitioners to all disciplines and ensure efficient and effective communication, and aid
assistance in case of an emergency.
Orange Flame Retardant & Acid Resistant overall jackets to conform to the following
specifications:

Sasol specification Flame Retardant & Acid Resistant jackets as per SABS 434 design and
bearing a SABS mark , Jacket with YKK SABS approved nickel zip and concealed front
closure, fabric to be orange flame retardant;
Principal Contractor/Contractor Company logo on left front pocket;
50mm Flame retardant and approved reflective tape around both arms (2 strips: one below
the elbow and the second above the elbow;
50mm Flame retardant reflective tape around the waist, over both shoulders and around the
chest under the arms, and;
Principal Contractor/Contractor Company name & Safety Officer embroidered on the back of
the jacket between the two horizontal lines of reflective tape (lettering 45mm).
Any person entering a live sub-station, but who do not get involved with artisan work shall
wear the following PPE:
Flame Retardant & Acid Resistant trousers with minimum ATPV rating of 12 cal/cm2 ; and

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Long sleeve Flame Retardant & Acid Resistant shirt with minimum ATPV rating of 8 cal/cm2
Long sleeve Flame Retardant & Acid Resistant jacket with a minimum ATPV rating of 12
cal/cm2

Hard hats (Safety helmets)

The industrial safety helmets (hard hats) to conform to the following specifications:
Hard hats to protect the head from any injury due to impact or dripping chemicals.
Industrial safety helmet (hard hat) made from plastic material;
Adjustable inner head band to be fixed at four points;
Helmets can be specified with, or without, lamp fittings;
Helmets must be SANS 1397 compliant;
Principal Contractor/Contractor company logo’s to be added as appropriate;
The wearing of “beanies” underneath hard hats may be permitted, provided that the
“beanies” are made from zero flame material and that a chin strap is also used to secure the
hard hat to the employees’ head.
The following colour coding to be applied to safety helmets (hard hats):
Principal Contractor/Contractor employees: blue
Sasol personnel: white

Hair nets
The wearing of synthetic hair extensions and /or normal long hair is not recommended due
to the potential fire risk it presents. If synthetic hair and /or normal long hair are worn, it
must be suitably covered. (Refer to Appendix 26 for the presentation done regarding
artificial hair pieces and extensions.)
Instances where hair nets are required, the hair net will be made from zero flame material.

Footwear:
Only steel toe-capped footwear that is slip resistant, oil/chemical resistant and anti-static will
be allowed.
The Principal Contractor shall ensure that only leather safety half boots with laces is worn as
foot protection. No safety shoes are allowed.
Safety boots shall be worn with socks at all times and be laced up completely.
Footwear must be SANS 20347 compliant.
Footwear in terms of Infrachem’s Shoe Policy.
In addition to the aforementioned footwear, the land lord has identified areas where injuries
occurred due to the improper shoes being worn as either the root cause or a contributing
factor. In order to mitigate the risk of tripping or falling and to reduce the severity of foot and
ankle injuries the following types of shoes have been identified:
Safety boots: As approved by the PPE Technical Forum and as stated above.

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Factory Working Shoes: Either safety boots/shoes or as per standard for office working
shoe, but fully enclosed.

Eye Protection
Wearing of impact safety spectacles with side shields is compulsory on site and in
workshops at all times.
Eye-protection in the form of spectacles, goggles or face shields which does not disturb/curb
visibility, including the hardening of lenses of prescription glasses, or use of safety
glasses/goggles with prescription lenses are acceptable.
Prescription spectacles, by default do not replace safety glasses.
Prescription glasses to be fitted with side shields or alternatively should be used with safety
spectacles over them.
Trade specific requirements relevant to eye protection (which includes the provision for
double eye protection) are included in Section 5.8.7.

Hand Protection:
The type of glove required is determined through a risk based process and is included in the
section relevant to trade related PPE.

Hearing Protection:
Ear protection shall be worn in any designated noise zone and where equipment and tools
are generating noise at levels exceeding 85 db.
The Principal Contractor shall conduct a survey on noise levels and implement protection
accordingly in all areas occupied outside plant area where any noises are generated.
Ensure that hearing protection is kept clean and undamaged.

Trade specific requirements:

Additional or specialized PPE may be required as per job/task requirement and shall be
included in the task specific risk assessment.
Gloves shall be worn for specific duties and the type shall be suitable for the risk exposure.
The following to serve as a guideline:
Working with sharp objects or using a Stanley knives where a definite risk of injury through
cutting is present – Kevlar (or similar cut resistant) gloves shall be worn.
Type specific welding gloves shall be worn for all types of welding.
Artisans and assistants shall wear gloves in accordance with the risks posed by the specific
task at hand.
Specific attention shall be given to sizing of gloves.
Welders, bracers and cutters wear suitable double eye protection (Face shield and Safety
Glasses), gloves, apron and spats. Suitable spark containment screening shall be provided
to protect onlookers and passers-by.
Typical examples of “double eye protection “situations:

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Welding – impact spectacles & welding hood
Grinding – impact spectacles & full face visor
Cutting – impact spectacles & full face visor
Reaming – impact spectacles & full face visor
Breaking with Jack hammer - impact spectacles, double eye wear, leather apron, spats, Meta
guards, shock absorbing gloves as well as hearing protection.
Employees working in the vicinity of earth moving construction vehicles shall wear reflective
colour blazers/vests for visibility.
Specialized PPE as per demand in different areas such as acid suits and respirators to be
indicated on the work permit or risk assessment. Other examples of additional PPE:
Welding: spats, apron, respirator, knee pads for welders in kneeling position

Grinding: spats, apron

Gas/flame cutting: spats, apron
Excavations in wet/contaminated soil: PVC suit, steal toe cap gumboots
Dusty conditions: Dust masks
Grit blasting: Airline hood
Spray painting: airline hood (confined spaces / canister type mask)
Working in wet weather/rainy conditions: PVC suits or rain coats/jackets
General provisions and prohibitions:
All Principal Contractors/Contractors are required to keep an updated register of all PPE issued.
Strict consequence management measures must be administered to any employees not
complying with the use of PPE.
A Principal Contractor shall ensure action is taken against an employee who continuously fails
to comply. Should a Principal Contractor fail to implement appropriate actions in order to control
his employees action shall be taken against the non-complying Principal Contractor//Contractor.
PPE minimum requirement notice boards shall be placed at all Greenfield & Principal Contractor
lay down offices entrances and construction workshops where applicable.

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 APPENDIX 8: INDIVIDUAL SAFETY COMMITMENT LETTER
for CONTRACTORS’ WORKERS

1. ADMINISTRATIVE INFORMATIONS
NAME : ………………………………………………………………………………
First Name : ………………………………………………………………………………
Birth Date : ………………………………………………………………………………
Nationality : ………………………………………………………………………………

CONTRACTOR : …………………………………………………………………….
Representative : …………………………………………………………………….
on site

Specific safety Qualifications : (other then Gate- and H2S instructions)

Certificates : …………………………………………………………………….
Dates : …………………………………………………………………….
Certificates : …………………………………………………………………….
Dates : …………………………………………………………………….
Certificates : …………………………………………………………………….
Dates : …………………………………………………………………….
Certificates : …………………………………………………………………….
Dates : …………………………………………………………………….

2. H.S.E COMMITMENT

The H.S.E induction course I attended informed me about the procedures and HSE
rules implemented and in force on the worksite as well as the expected open and
pro-active safety attitude whilst working on this project.

I fully understand the importance to take responsibility for my health and safety as
well as for others.

I will actively seek for opportunities to improve site safety and will report deficiencies,
improvements and incidents immediately to my supervisor and area (safety)
superintendent in order to solve safety issues, for learning opportunities and to
prevent accidents.

I understand the importance to speak up about safety to my colleagues and

appreciate when I will be reminded to work safer or about rules to follow.

I personally commit myself to comply with all the above, knowing going home
together healthy and without injuries is my ultimate goal.

Date : ………………. Signature : ……………….

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 APPENDIX 9: INDIVIDUAL SAFETY COMMITMENT LETTER
for CONTRACTORS’ SUPERVISOR'S
1. ADMINISTRATIVE INFORMATIONS
NAME : ………………………………………………………………………………
First Name : ………………………………………………………………………………
Birth Date : ………………………………………………………………………………
Nationality : ………………………………………………………………………………

CONTRACTOR : …………………………………………………………………….
Representative : …………………………………………………………………….
on site

Specific supervisor Qualifications :

Certificates : …………………………………………………………………….
Dates : …………………………………………………………………….
Certificates : …………………………………………………………………….
Dates : …………………………………………………………………….

2. H.S.E COMMITMENT

The H.S.E induction course I attended informed me about the procedures and HSE
rules implemented and in force on the worksite as well as the expected open, pro-
active and coaching safety lead role whilst working on this project.

I fully understand the importance to take responsibility for my health and safety as
well as for others.

I will never, for any reason, ignore the safe way (the right way) of doing something
which deviates from agreements, procedures or rules and will correct immediately
when see something done which deviates from agreements, procedures or rules.

I will involve all my crew in actively seeking for opportunities to improve site safety
and will respond promptly when deficiencies, improvements and incidents are
reported to me in order to solve safety issues, for learning opportunities and to
prevent accidents.

I understand the importance to coach my crew on safety. In doing so, I will establish
new levels of trust, co-operation, communication and teamwork to work safe and
actively participate in the site HSE program.

I personally commit myself to comply with all the above, knowing going home
together healthy and without injuries is my ultimate goal.

Date : ………………. Signature : ……………….

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 APPENDIX 10: EVALUATION OF HIRED PERSONNEL

1. CONTRACTOR
NAME :
……………………………………………………………………………
2. TEMPORARY AGENCY (if applicable)
NAME :
……………………………………………………………………………
Address :
……………………………………………………………………………

……………………………………………………………………………
3. EMPLOYEE
NAME :
…………………………………………………………………………….
(Applicable to task on project) (If applicable)
QUALIFICATION : ……………………………………………Expire date:
…………..……
QUALIFICATION : ……………………………………………Expire date:
…………..…… QUALIFICATION : ……………………………………………Expire
date: …………..……
QUALIFICATION : ……………………………………………Expire date:
…………..……
QUALIFICATION : ……………………………………………Expire date:
…………..……
Working for above mentioned Contractor: ………….…months/years
Experience in job to perform on this project: …………... months/years
Experience in Petro-Chemical industry: …………… months/years

If employee does perform a supervisory role: (Foreman and above)

QUALIFICATION : ………………………………………………………..……
QUALIFICATION : ………………………………………………………..……
QUALIFICATION : ………………………………………………………..……

Employed on the worksite to conduct the following activities :

…………………………………………………………………………………………………………...
…………………………………………………………………………………………………………...
…………………………………………………………………………………………………………...

3. EVALUATION BY IMT:
DATE : ……………………
PERIOD : from ……h …… to ……h ……

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TEST : Pass Failed Verbally passed
RESULT : MATURE NON MATURE

Reviewed by
Signature : ………………. Date : ……………….

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 APPENDIX 11: TRAINING AND COMMUNICATION

Visitors induction

It is intended to present to visitors the generic risks and prevention measures related to the Site.
This specific induction is delivered by Principal Contractor’s representative. All visitors shall
always be accompanied on Site by an experienced site supervisor and should follow his/her
guidance.

Workers induction and personal commitment statement

It is intended to present to all workers (including CLIENT and IMT personnel) the Project
specific hazards and controls. Before access to site shall be granted, the following Site
Inductions are required to be undertaken by all Principal Contractors/Contractors and their
workers:
Sasol National Petrochemical Induction – 8 hours
Emergency Management Training – 4 hours

IMT project specific induction. – 2 hours

Plant Specific Induction – 2 hours

At the end of this session:

 Each person has to pass a short test
 Each person has to sign IMT "personal commitment letter", by which he/she confirms to
comply with the Project HSE rules in force (Appendix 8 & 9)
 IMT will give to each person a hard hat sticker.

IMT’s Area Construction Manager shall be informed of the arrival of new employees not giving
less than 48 hours prior notice.

Training matrix and professional qualifications

Each Principal Contractor shall make sure that its Management and field crew have sufficient
professional and HSE competences to properly perform their tasks. Before starting any work the
required skills of the team shall be considered. In any case any crew member does not have the
appropriate competences; contractor will ensure that the relevant training and coaching shall be
arranged. Training shall be a continuous process during the Project. Please refer to IMT’
Training Matrix, which format can be used to get to a detailed training schedule. Inductions,
Emergency Training and critical task trainings are mandatory.

As a minimum the training matrix shall contain:

 Name of contractor, Name of Principal contractor, Employee names and their position
 Critical tasks that require particular training
 Date of training attended, in case employee attended a similar training before. Third Party
Certificates shall proof the attendance.
 HSE orientation training – new employee orientation training
 Site-specific orientation training – general SASOL and SBU training
 Project specific Induction Training

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  Beyond Zero workshops for Site supervisors
 Training related to critical tasks, e.g. crane operator, scaffolder, rigger, sky worker, fire
fighter, use of breathing apparatus, Work at Height, etc.
 Certifications – mobile crane operators, scaffold inspection, trench and excavation
inspections, forklift operators, confined space entrant supervisor, etc. All operatives must
be in possession of valid certificates of specifically required trainings (chemicals, breathing
apparatus…) as applicable.

All training records must be made available to IMT on Site.

Signs and Communication

In order to ensure a large and visible HSE communication on the operation, IMT implements a
posting policy based on:
 A notice board showing the HSE statistics on Site (worked hours, lost-time accidents, days
 Without accident...),
 A notice board gathering the main specific HSE information about the operation (SPA,
 Work permits ……,
 CLIENT/IMT "Safety Alerts", prevention bulletins circulated on all IMT construction Sites,
 Posting of the evolution of the total performance of the Contractors through the SOR
analysis
 Posters (from various accident-prevention organizations),
 Accident, prevention posters prepared by IMT (e.g.: about safety gloves and goggles),
 Banners set-up in several locations of the construction Site, regarding general or specific
 Accident prevention-related topics.

The Principal Contractors/Contractors shall implement their own communication system so as to

quickly provide information to their staff and to all other people on Site about specific or general
HSE issues (Safety Alert, advice cards, corporate bulletins... etc.)

HSE meetings

Kick-off meetings
The Kick off meeting will be held with each Principal Contractor before starting the work at
Site. It will be organized by IMT Construction Manager.

This meeting shall be attended by:

Project and Construction Managers from Principal Contractors and IMT and Client,
IMT ’ discipline supervisor(s),
Site HSE Manager or HSE Supervisor from Principal Contractors and IMT, if any.

The aim of this meeting is to highlight:

the objectives and goals of the Projects in terms of HSE,
the safety rules applicable to the operation (IMT / CLIENT),
the Project Construction HSE Plan, the pro-active and reactive tools and indicators
implemented by IMT ,
the risk evaluation process and the determination of the work methods,

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 the necessary adherence of all Principal Contractors to the HSE Chart (formalized by the
signature of the Contract and the placing of the signatures on the banner in the conference
room).

Weekly “Toolbox” talks

Principal Contractors must conduct weekly "toolbox" talks on HSE topics with their work force.
IMT is entitled to attend these “toolbox” talks. Tool Box talks will be given by the principal
contractors’ direct supervisors, supported by their HSE-officers. They will be supervised by the
Construction supervisor and are subject of regular audits by Operations / HSE. Toolbox talks
will cover 'hot topics' and be continually refreshed and should be specific to the work tasks.

Toolbox topics to be defined in conjunction with the IMT Site HSE supervisor, based on the
most important (actual) risks where workers will be exposed to and actual safety issues.

Any high potential near miss, incident or accident will be additionally discussed in the next
scheduled toolbox, or in an additional Toolbox talk.

Record must be kept of all "toolbox" talks, stating subject, name of Supervisor who conducted
the toolbox talk, questions, comments or recommendations, names and signatures of all
attendants. This has to be submitted to IMT HSE department.

Daily Safe Task Instruction

Every day, before start of the construction activities or when work assignments change during
the day, the Principal Contractors/Contractors’ supervisors/foremen will hold a field briefing with
their crew, at the job location. In this session supervisors/foremen shall explain the safe
methods to execute the work, potential risks, special circumstances or PPE requirements to
their crew.
In the Daily Safe Task Instruction (DSTI) the Work permit and SPA will be discussed with the
crew and additional risks (from surrounding plant or third party activities) to the SPA, after this
all workers sign. The supervisor/foreman signs and publishes the SPA near the working place.
IMT Field personnel are entitled to attend these briefings.
Supervisors/Foreman shall personally arrange presence of HSE devices and personally assure
a safe workplace is guaranteed before the work starts.

Task Risk Assessment review meetings

Task Specific Risk Assessments are anticipated for high risk tasks and will be identified in the
Job Hazard Analyses, required to obtain a Permit to Work. In any instance where a High Risks
activity is identified; a Task Risk Assessment shall be prepared. TRA review meetings shall be
conducted by contractors following any change in condition of work / risk, incidents, legislative
changes etc. and will be communicated to the IMT for approval.

“Short term contractor” meeting

In several situations Contractors will execute short-time activities at Site (<1 week). These
Contractors will not be required to issue a full-fledged Contract specific HSE Plan. In these
situations, Contractor may, at the discretion of IMT ’ Construction Management, be required to
only develop and prepare a Task Risk Analysis or, alternatively, IMT Construction Management
will organize a “pre-task” meeting with personnel assigned to execute the activities.

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During this meeting risks related to the activities will be explained together with the safety
precautions, which need to be taken to avoid these situations. Furthermore they will be informed
about names and location of contact persons for support when necessary in order to enable
personnel safe execution of their work.

IMT Safety Committee

IMT shall set up a Safety Committee with Senior Management involved in agreeing project
objectives, actions and providing all necessary support to ensure the safe delivery of the project
to the highest standards. This meeting will be scheduled at minimum on a three monthly basis,
as determined by the Project Director. Actions will be recorded in an Action plan.

Audit, Review Meetings

Every audit / review will begin with a meeting / briefing to set the expectations and schedule for
the day(s). Attendants shall be the Project Management Team. At the audit / review close out
meeting results and identification of best practices shall be presented.
Principal Contractors will, following any audit / review conducted, submit written proof of
outcome of the close-out report to the IMT HSE Manager.

Incident Completion Meetings

Each principal contractor shall have a process for investigating the root cause of incidents or
accidents that occur during the cause of the project. As soon as the final Incident report has
been submitted, within 24 hours, an Incident Clarification Meeting will be held in order to inform
IMT that the incident investigation has been closed, the results have been taken in appropriate
control measures and that all controls have been implemented.

Safety Stand Downs

ON SITE safety stand down carried out by Principal Contractor Managers to raise awareness of
particular topics or hazards being identified or introduced through the project stages. In case of
(potentially) serious incidents this may also be a way to brief the work force. Depending the
cause or severity, IMT field personnel may attend the Safety stand downs. Topic and attendants
shall be registered and submitted to IMT’ HSE-department.
Safety stand down should be utilised as a pro-active measure from leading indicator reports and
observations.

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 APPENDIX 12: AUDIT AND INSPECTIONS

As part of the principal contractor’s HSE plan, corporate, internal and external audits shall be
conducted regularly and a copy shall be forwarded to IMT. The principal contractor is to carry
out on-site establishment evaluation of their contractor’s HSE performance. This is to take the
form of a monthly HSE audit of the contractor’s HSE programmes, systems and performance on
the project (both in the principal contractor’s site establishment and on the site). The principal
contractor must submit a copy of this audit together with recommended remedial actions, time
frames, and an indication of the status of rectification of deviations identified in previous audits
to the IMT by the first week of each month for the previous month. All audits shall be conducted
by competent employees.

In order to evaluate the application of the defined HSE Plan, IMT HSE Department performs
audits of its implementation on Site.

Audit /
Frequency By
Inspecti
on 11 Days prior to
HSE File Audit /
construction start, and IMT
Approval
then every 1 months
4 weeks after construction
start, and then every 6
months depending on Corporate (HSE Department with one
SER results or according to the Operation Manager)
work progress (10%, 30%,
60% and 90%).

SOR Daily All workers

IMT (Construction Manager and/or

Supervisors)
TO BE DEFINED WITH
SIR Contractors (Site Managers,
CONTRACTORS
Construction Managers and/or
supervisors)
Contractors (Site Managers, HSE
End of day
Daily Managers)
inspection

HSE File Audit / Approval

Safety Evaluation Report (SER)

In order to bring an external view on the operation, corporate HSE Department conducts
inspections on Site. These inspections are organized according to a standard procedure and
template that leads to a score (note : the score is used just for trending purposes) This Safety
Evaluation Report (SER) reviews the following performance area’s: Leadership Engagement

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and Management Commitment, Employee Involvement, Beyond Zero/HSE program
implementation, Hazards and Controls and Systems and Processes. Participation in the SER’s
is mandatory to all Principal Contractors/Contractors.

HSE Observations (Safety Observation Report: SOR)

The achievement of our target requires the active participation of everybody on Site. Adherence
to the Global HSE Charter is shown by an active commitment in this essential process. It is
based on a simple and easy-to-use template to record observations on unsafe behaviours
and/or situations that may have an impact on personnel safety or on the environment, their
origins and the corrective measures to be implemented to prevent any new occurrence: Safety
Observations Report (SOR).

These observations are communicated to the Principal Contractors and the follow-up of the
implementation of corrective actions is managed by IMT Site HSE Supervisor.

The SOR is also aimed to highlight the good HSE behaviours or initiatives of all personnel in
terms of risk prevention.

It is critical that the SOR’s are mainly reported by the workers. The supervisor/foreman of the
Principal Contractor is promoting this within his crew, to create more discussion amongst the
workers about “Hazard Awareness”. Everyone’s involvement in the process of hazard
recognition and risk reduction is important. While the project goal is one SOR to be
completed per 100 work hours it is important that the quality of these remain good and
actions are taken to address any issues or concerns within an appropriate timescale. SORs will
be trended monthly as part of the monthly safety report, awards will be made for good
submissions and random draws will be conducted at both operator and supervisor level entries
as part of the reward and recognition programme. A project SOR card is available from IMT
HSE-department.

Site Inspection Report (SIR)

IMT shall organize regular Site inspections with Principal Contractors’ Construction
Management. The aim is to review proper implementation of the lifesaving behaviours. Non
conformities and relevant corrective actions shall be documented in Site Inspection Reports and
submitted to all parties involved. These inspections and the associated observations are
recorded in a Site Inspection Report (SIR) issued by contractors’ Site Supervisor in charge of
that particular area. These visits do not exempt the Principal Contractors from their obligation to
pro-actively conduct their own inspections and audit of their activities and equipment, as well as
for their contractors.

End of day inspection

At the end of the working day, the IMT Construction Manager and/or the IMT Site Supervisor in
cooperation with, or delegated to a Principal Contractor conduct an inspection of all the work
areas to ensure they are secure and at minimum:
All equipment are shut down and switched off,
Collective protection equipment are in place,

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 All personnel have left,
The work areas are left clean and in order.

Closeout findings need to be documented on construction managers’ daily diary / report.

Authorities inspection
The IMT team will comply with all reasonable requests for assistance or information made by
the representatives of the authority, DoL.

The IMT Construction Manager shall be informed by the CLIENT about any inspection or
request by authorities. During these inspections, the IMT delegated person will take the lead.

Inspection notified bodies

Principal Contractors/Contractors operating any certified recognized Quality or HSE-

Management System shall be audited as per authorised authority’s regulations and client’s
requirements. Principal Contractors are encouraged to promote their IMT project sites for the
audit. IMT requires a copy of the audit results as well as a copy of the correction plan.

After erection of particular crane configurations, third party inspection may be required prior to
release the crane for operation. Principal Contractor shall notify IMT regarding any of these
inspections. All original certificates needed for inspections by notified bodies for e.g. lifting
equipment & accessories, MEWP’s, fire extinguishers, temporary Site connections, etc. need to
be present at the Site at Principal Contractors’ main offices.

Please note: Third Party Inspectors shall adhere to all our site safety rules, including the use of
PPE. Should there be any reason to deviate from any site safety rule, IMT’ written approval is
required.

Corrective Actions (CA)

All visits/inspections may highlight findings with regard to any regulations, IMT standards or any
specific rules and requirements applicable to the operation. Each of these findings shall require
corrective actions so as to eliminate the encountered problem, as well as to prevent it from
occurring again. The management of these corrective actions includes their definition (action,
responsible party and deadline), implementation and follow-up (open/close). The visit/inspection
reports are officially and formally closed when all decided corrective actions are implemented
and validated by IMT. Long-term corrective actions are included in the Action Plan and analysed
during the weekly progress meeting.

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 APPENDIX 13: METRICS

IMT’ Leading Indicator Safety Score Card (LISS)

IMT will use IMT’ Leading Indicator Safety Score card tool in which to collate and analyse safety
information.

Weekly reports
In order to monitor trends in the HSE performance of the operation, based on pro-active and
reactive criteria, principal contractor’s Site HSE Manager or Construction Manager shall submit
a weekly HSE-report, including HSE performance, incidents/accidents and worked hours as per
contractor.
The weekly HSE report contains as a minimum:
Worked hours
Recordable Incidents/accidents
Number of First Aid Cases – FAC
Number of Near Misses – NM
Number and results of HSE inspections, audits
Number and results of SORs and sampling results
Number of HSE inductions performed
Number of Tool Box Meetings
Number of SPA’s and sampling results
All information about significant events which occurred during the week.
Critical forecast for the next weeks

In order to align reporting a format shall be submitted by IMT. All statistical data continuously
captured along the Project are monitored and analysed by Principal contractors as well as IMT
Construction Managers. These reviews may have to lead to preventive or corrective actions in
order to improve adequacy or efficiency of the HSE organization, system and effective
prevention.

Monthly HSE Report

A monthly HSE report shall be submitted by principal contractor to the IMT of which the basis
covers the following items:

 Key HSE items and activities occurring and undertaken during the period
 A series of proactive and reactive performance measures detailing key findings and actions
taken to address any deficiencies or promulgate learning opportunities
 Suitable analysis and trending results for the Safety Observation Reporting system
 For record keeping purposes suitable proactive and reactive statistics
 Engagement status of each contractor e.g. work hours per SOR raised, inspections and
meetings attended
 Upcoming HSE challenges
 Hours worked in the field by each contractor
 Any other reasonable HSE performance request from the Project Team
 Incident matrix.

Principal Contractors shall each prepare their own monthly HSE report analysing their own
Project performance and identifying action to be taken to ensure continual improvement is
achieved. Principal Contractors include the safety performance per contractor.

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 Final HSE report

At the end of the Project, a Final HSE report is prepared by the IMT Construction Manager. This
report shall be submitted to client in order to be involved in future biddings. Also, each Principal
Contractor shall prepare his own final report which is provided to the IMT Construction
Manager.

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APPENDIX 14: SAFETY OBSERVATION REPORT

108
109
APPENDIX 15: SAFE PLAN OF ACTION

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 APPENDIX 16: NON EXHAUSTIVE LIST OF POTENTIAL HAZARDS

Some of the potential hazards on a typical project are:

Hazardous Environments:
Water
Dust
Fumes
Noise (in excess of 85 dB in certain areas)
Insufficient lighting
Confined spaces
Working at heights and on elevated structures above other persons (fall protection plans
required)
Working in and around excavations or floor openings
Working next to revolving equipment
Working next to moving plant
Working with chemical products
Working next to or in existing plants or mining operations
Working next to public roads / railway lines / bodies of water
Work that may have an impact on the public
Working within the vicinity of or in electrical installations or in the proximity of power lines

Hazardous Equipment:
Conveyor belts
Cranes
Earth moving equipment
Excavators
Trucks
Batch plants
Ladders
Lifting equipment
Pressure vessels
Scaffolding
Air compressors
Chains and slings
gas cylinder

Hazardous Operations:
Crane lifts
DB Installations
Excavations
Concrete pouring
Piling
Welding / grinding / cutting
Concreting
Erecting and dismantling scaffolding
Erecting and demolishing structures
Erecting and dismantling support-work and formwork
Hazardous Tools:
Angle grinders

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 Explosive power tools
Electrical works
Electric hand tools
Circular saws
Welding units – arc and gas
Pressure equipment
Working alone,
Work at elevations,
Work in hot/cold work environments.

Hazardous Substances:
Hazardous material handling and storage
Biological hazards
Chemicals
Liquid petroleum
Diesel
Solvents

Health:
flora and fauna,
terrain,
endemic diseases
terrorist activities

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 APPENDIX 17: INCIDENT MANAGEMENT TOOLKIT

Incident
Management Toolkit-Rev 1.pdf

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 APPENDIX 18: METHOD STATEMENT GUIDE DOCUMENT

Job Title:

The works involve following High Risk Tasks (please check):

Confined Space Entry
Scaffolding
Shoring
Work at Height
Critical lifting
Lock Out / Tag Out
Excavations
Live equipment
Live electrical systems
Exposure to hazardous chemicals
Hot works
Works in ATEX environments
Pressure testing
NDE
Other:

Site Details:
Principal Contractor Name:
Principal Contractor Supervisor Name: Cell phone:

Sub-contractor Name:
Subcontractor Supervisor Name: Cell phone:

Area “owner”:

The Work Pack was prepared by: Date:

Name: Position: Cell phone:

Work Activity:
Schedule:
Equipment and Tools:

Pre-start activities:

Sequence of works:
Step 1:
Step 2:
Step 3:
Step …
Cleaning and turn over PTW

Plant details (including surrounding plant):

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Site access:

Interactions with third party works:

Power sources:

Personnel:

Day shift: Work hours from: to

Foreman name:
Number of workers:
Names:

Late shift: Work hours from: to

Foreman name:
Names of workers:
Names:

Night shift: Work hours from: to

Foreman name:
Names of workers:
Names:

Operatives:

Required competences, skills:

Training accomplished: yes / no

If no, training scheduled:

Appointed persons (Banks men, Flagmen, riggers, lifting supervisor, etc):

Risk control Process:

Attach Risk Assessment:

High Risks: yes / no

If yes, attach JSA/TRA

Required PPE:
Specify

Restricted area: yes / no

If yes, Attach site map

Specific hazards from surrounding plant:

Specify

Additional onsite welfare, warehouse and storage facilities:

Specify

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Particular restrictive site rules:

Additional Emergency Response procedures/equipment/skills required:

Specify

Communication:
Other parties to be informed:

Attachments (please check):

PTW request
LOTO request
Site map
P&ID:
ISO’s:
Equipment certificates
Operatives’ certificates
MSDS
Other:

Scheduled Inspections:

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APPENDIX 19: RISK ASSESSMENT TEMPLATE

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 APPENDIX 20: SITE FACILITIES

Site Facilities

The various Site areas are indicated in the Site Facilities Layout (SFL) drawing and must be
respected. It includes in particular areas dedicated to pedestrians, vehicles, bicycles and other
traffic, storage, manufacture, supplies, networks, crane localization and sheds, sanitary
facilities.

The site plan also provides an indication of the layout of the site establishment area, the
locations of the central waste management area and fuel storage / re-filling area, The storage
areas for hazardous products are specifically identified on the SFL, according to the quantities
indicated by the Principal Contractors and any possible incompatibilities, along with an
indication of their nature, and of the required personal protective equipment and fire-fighting
systems.

The principal contractor shall develop a pedestrian and traffic control plan for the site to ensure
the safe movement of all construction related mobile plant, equipment and employees. This plan
will have to be submitted to the security / traffic control department of SASOL. SASOL Security /
Traffic Department to be involved in the construction risk assessment.
The areas reserved for pedestrian are separated from the roads dedicated to vehicles.
Pedestrian walk-ways are provided to allow access to the constructions and working areas from
the sanitary/office installations. The walk-ways are prepared (in terms of drainage, lighting…)
and protected against any falling of objects/materials. All work above, under or near these ways
will be carried out only with formal IMT Construction Manager’s approval.

Each Principal Contractor shall install, maintain and remove its own facilities such as stores,
workshops, etc. Establishing storage, workshops or other facilities on site is permitted after
Client’s / IMT’ written approval. Their requirements in terms of surface shall be submitted to IMT
before start of work in order to update the SFL, for IMT prior approval. The Site installations
available to all workers, i.e. toilets, cloak rooms and the lunchroom shall comply with the
applicable standards and shall be of sufficient dimensions, according to number of employees;
by the Principal Contractor themselves (refer to the Contract).

The site establishment offices area will be demarcated with a temporary fence with access
gates / points for emergency vehicles (if required). There will be an on-site car parking area
immediately to the west of the site offices which is restricted to Client and IMT site management
staff. A further car parking area will be available external to the site fence at the south west
entrance to the site which is available for Principal Contractors to utilise. The parking and traffic
of private, commercial or delivery vehicles on Site is subject to the SFL directives in force.

Principal Contractor will provide change rooms for site workers and a suitable shaded eating
area.
Ablution facilities will be provided by Sasol for the use of the IMT / Sasol site management
team.

Ablution facilities will be provided by the employer.. These facilities will be maintained and be
lockable and shall be regularly emptied. The Principal Contractor shall keep the toilets in a
clean, neat and hygienic condition.

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Principal Contractors are to ensure they have an emergency evacuation procedure developed
for their facilities.

Construction services

Construction power (including Site lighting for general orientation), compressed air and process
water will be either provided by the CLIENT or the Principal Contractor (refer to the Contract).
The Principal Contractor shall ensure the proper condition of his system, as well as its
maintenance, and the initial and periodical verifications by a qualified body. Principal Contractor
shall have an adequate number of construction power boxes available and shall weekly check
the Ground Fault Circuit Interrupter (GFCI) of construction power installations. Main power
cables shall be buried and marked or hung in safe positions in order to prevent damage.

Generators shall be located in safe locations so as to avoid that noise and exhaust fumes do
not hinder workers. Fire extinguisher shall be readily available.

Area lighting shall be made available as per contract, by CLIENT, or by Principal Contractor.
For all works in the dark hours it is mandatory to verify illumination levels and eventually provide
additional lighting. Lifting loads to, in or from dark areas is prohibited. Lighting of job sites shall
always be the responsibility of the principal contractor, including the walk ways and escape
ways to and from the job site.

Any inspections and repairs shall be conducted by qualified employees. Any works on life power
installations is prohibited.

Health Requirements

The principal contractor shall identify and budget according to his project scope the welfare
facilities. A plot plan indicating site facilities shall be reflected in the HSE Plan.
Water for drinking shall be drawn only from taps in messing areas and ablution blocks and at
points on site marked “drinking water”.

No equipment or system shall be connected to the drinking water system without prior approval
of the IMT’s representative. Should any contamination of the drinking water occur the principal
contractor must report it immediately to the IMT’s representative. The principal contractor must
ensure before installation of any utilities such as electricity, water and sewerage that the SBU
must approve the installation or provision thereof with clear indications and collar codes on.

Each Principal Contractor involved in activities which may expose the personnel to special
waste, asbestos, lead, mercury, biological products and the like shall describe the medical
procedures and the controls adopted in its specific HSE Plan.

All personnel involved in such activities shall meet the Legal requirements relative to medical
check-ups before starting the work. In particular, a preliminary medical visit is required, as well
as a periodical check-up program, if applicable.

The use of some specific PPE’s (e.g. breathing apparatus) requires a specific training, as well
as medical authorization.

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Some medicines can have a negative influence on the response time/reaction accuracy.
All parties are to ensure that individuals notify their superior on the Project about the use of
medicines that have a negative influence on the response time/reaction accuracy.

All parties are to ensure that individuals notify their superior on the Project about physical or
psychological restrictions that might influence accurate response when needed (for example;
diabetes or epilepsy). This is to allow supervisor to assign appropriate tasks in line with the use
of the medicines or restrictions. In these cases execution of any critical task (Work at Height,
operating heavy equipment, etc.) is to be avoided.

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APPENDIX 21: SITE SECURITY

Security arrangements

Access to the Site for personnel and delivery is allowed only at the official SASOL Primary Site
entrances.

Only the people working for SASOL, IMT and Project Contractors, including their
Subcontractors, are authorized to enter the Site. Children, young people (under 16 years) and
animals shall not access Site (including during deliveries).

IMT and SASOL reserves the right, in respect of the law and SASOL Site rules, to require an
inspection, by the security team or any other authorized person, of all bags, tool boxes or car
trucks of all Contractor's personnel or its Subcontractors, as well as of any vehicle entering or
leaving the Site (including delivery vehicles).

The principal contractor will ensure that proper access control is in place and functional at all
times onto and off the construction site. All persons entering the site shall be in possession of
an identification card indicating his/her name, employer, name of Principal contractor and date
of construction site safety induction attendance.
All security requirements shall be highlighted at the induction given by the principal contractor.
All contractors are to strictly adhere to all security requirements on the premises.
The Site area allocated to the principal contractor by the IMT shall be properly enclosed with a
suitable security fence approved by the IMT and provided with access gates which can be
securely locked. The costs of enclosing the area with suitable security fence shall be for the
account of the principal contractor. Legally required notices and signs are to be placed at all
gates to the construction site. Construction site standard identification and HSE performance
notices boards to be used.

The main project site will be within the secure fenced Sasol Plant and subject to the security
arrangements Sasol put in place. These arrangements will be further developed and detailed.

Firearms, weapons, drugs or alcohol are strictly prohibited on the site.

Any security incidents or suspicious activity should be notified immediately to SASOL site
security and subsequently to IMT HSE Manager.

All project site employees can be subjected to random inspection of vehicles and personal
belongings by the security guards. Project employees shall remain courteous at all times and
comply with all requests from the security guards. Refusal to cooperate will result in dismissal
from site.

Vehicle Documentation
In order to allow heavy equipment or vehicles on site, a copy of all documents relative to the
conformity of the equipment shall be provided to the IMTConstruction Manager/ HSE-Manager
prior to bring it to SASOL premises. Prior to the arrival of any new vehicles to site certification
must be obtained for the vehicle and provided to Sasol Shared Services for approval. The
principal contractor hiring or owning the equipment is responsible to ensure the certification for
the vehicle remains valid.
Vehicles are subject to scrutinizing by the Sasol site appointed security firm responsible for
controlling access gates as well as any Senior Member from IMT site team. It is expected that

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the Principal Contractors responsible for the delivery carry out their own inspections of each
vehicle before it is offloaded.

A ‘mobile plant reception’ checklist is to be completed for all vehicles/ machinery

All heavy equipment shall be driven and/or operated by qualified and authorized personnel as
per the requirements by Law. All movements involving machines on site will be conducted with
qualified and competent personnel. In a situation of insufficient visibility, an operator shall help
the driver, using, if necessary, a radio link.

Drugs and alcohol

Transportation, possession, consumption and selling of drugs and alcohol are strictly prohibited.
Being under influence of alcohol and drugs is not permitted.
Any individual suspected to be under influence of drugs or alcohol will be:
Immediately removed from the works area,
Accompanied to his locker room,
Placed under the responsibility of his supervisor, who will decide the necessary measures to
be taken against this worker.

In case of reasonable suspicion IMT will, in close consultation and with cooperation of- but not
necessarily in the presence of the police, search (locked) areas on the presence of drugs and
alcohol.

In case of violation, this will lead to immediate removal from the premises. Depending on the
violation the justice department will be notified.

In case of a near miss/incident it will be reviewed whether the use of alcohol and/or drugs might
have been of influence. Drugs can be present in the blood stream for a longer time. Excessive
use of alcohol can have influence and be noted a day later.

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 APPENDIX 22: EMERGENCY RESPONSE REQUIREMENTS

Emergency and Medical services/first aid arrangements:

Heading Arrangements

Off-site The nearest hospital is: Sasol Emergency

Emergency Management
Services +27 (0)17 610 4444
Site Emergency The ambulance response time 5 minutes
Services from the hospital is:
The nearest fire station is; 017 610 4444/2444 - Sasol
EMS Fire

The fire brigade response 5 minutes

time from the local station is:
The nearest police station is: 017 610 4444/2444 – Sasol
Security Services

The police response time is: 5 Minutes

Three emergency warning systems are in operation on the Sasol Secunda site consisting of a
fire alarm (red button), gas alarm (yellow button), and site alarm that will be activated from the
central control room.

Fire alarm:
Fire alarms sound for 10 sec on and 2.5 sec off.

Gas Alarm
Certain plants are also equipped with fixed gas detectors.
Once activated, a gas siren will sound a wailing tone of 2.5 sec on and 2.5 sec off.

Building integrated Alarm System

Building alarm systems will vary from system to system and may vary from building to building.
Please ensure that you are familiar with the system in your building.
Warnings and other verbal communication will be done via the public address system to the
plant.

Site Emergency Warning System

The site wide emergency warning system for the Sasol Secunda primary area consists of
high volume loudspeakers positioned strategically throughout the plant. Its purpose is to warn
all personnel on site of an unplanned release of a large volume of gas which could adversely
affect their safety as well as for large fires or any other incident that may be life threatening.

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Once activated, the siren will sound a wailing tone which lasts for three minutes and alternates
with a high, followed by a lower frequency (pitch) every 14 seconds. An all-clear siren which is
a steady tone lasting for three minutes, will be sounded when the emergency is called off. This
emergency warning system is tested every Monday at 09:00, during which a wailing tone
without alternating frequency is sounded for one minute.

Procedure to follow when the alarm system sounds:

a) Extinguish / isolate outside ignition sources.
b) Close windows and doors.
c) Isolate ventilation systems.
d) Listen to central control room announcements.
e) Follow the area emergency plan and instructions received from the area / building
emergency controller.
f) Check the wind direction and follow the escape routes across to the nearest
emergency assembly point and stay there.
g) Foremen and supervisors shall head count their work force and report to the Muster
station supervisor
h) Muster station Supervisor shall report to the communicator (10-8010) from the
emergency assembly rooms if all people are present and no assistance is needed
from Emergency responder crews. Should you need emergency assistance of any
kind, call the emergency number for the works emergency centre.
i) Use telephones for emergency situations only. This protects the system from
overloading.
j) People in vehicles must park their vehicles on the side of the road and stop them
immediately. Close windows and openings and switch off air conditioning or
ventilation systems and car engines. If at all possible, enter the nearest building
and report to the building emergency assembly point.
k) Do not drive to the affected area.
l) Visitors, Principal Contractors and all persons working outdoors at the time of the
emergency must go into the nearest building and assemble in the emergency
assembly point.

When the all “CLEAR” message is given, open doors and windows in the affected areas in order
to ventilate the buildings.

Sasol employees receiving visitors should note that they are responsible for ensuring the safety
of the visitor.

In case of detected gas/liquid leaks: the work shall be suspended immediately. All the engines
must be immediately stopped. SASOL Operations employees or emergency department shall
be informed without delay.

In developing the Emergency Response Procedures, consideration should be given to the local
political and geographic conditions that may indicate the need for more detailed planning with
respect to personnel and equipment evacuation and abandonment of the Site.
General Emergency Response Scenarios may include, but are not limited to:
 Thunderstorms, lightning
 Credible natural events (earthquake, flood, etc.)
 Bomb threat or threat of terrorism
 Local Community-, and Social disturbances

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  General health issues, including heart attacks, insulin deficiencies, etc
 Intoxications when working with hazardous substances or in an area where hazardous
substances were released unexpectedly
 Explosions, fire
 Chemical releases
 Falls from heights, including prevention of suspension trauma
 Trapped in moving machinery
 Struck by objects
 Slips and trips
 Confined Space Incidents
 Electrical Incidents
 Vehicle Accidents
 Other hazards according Risk Assessment

In all Job Hazard Analyses, according residual Risks, general Emergency Response
Procedures shall be considered and reviewed for that particular job. Additional ER equipment,
skills or resources shall be specified and available on site during execution of the job, e.g.
suspension trauma prevention.

Emergency calls and alarm systems

In the event of an emergency, call: (017) 610-4444 from any public phone, or 10-4444 from any
internal telephone.

Have the following information at hand:

Your name and location.

The wind direction (from and to) and the appropriate access point to be used to reach
the incident.

The telephone number from where you are making the call and can be contacted again,
should more information be required.

The location of the emergency, including facility or site number address.

The type of emergency. If it is a medical emergency, you must state your ambulance
point number so that the ambulance personnel will know where the incident occurred.

The number of persons affected and if known, the apparent injuries sustained.

Allow the 10-4444 operator to end the call first, as he may want to gather more
information. After making the call, ensure someone meets the emergency response

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 team at the access / reference point you have given, so that they can be directed to the
emergency scene.

Escort of injured persons

Principal Contractors/Contractors have an obligation to accompany injured employees to
professional Medical Services as doctor, hospital, etc. This guide (supervisor level) shall
support the injured person to get the required medical assistance and to maintain contact with
his employer, regarding his wellbeing. If possible the guide shall inform Principal Contractor/
Contractor regarding the expected treatment and recovery duration, as well as any expected
temporary or permanent restrictions in person’s regular job execution. This is to allow Principal
Contractor/ Contractor to transfer the injured person to another type of job, taking his
restrictions into account.

IMT’ Site HSE supervisor and IMT Construction Manager shall be notified immediately about
this escort. Eventually a representative of the IMT construction Management may join the escort
as well.

Principal Contractors are to report immediately to which doctor, hospital, etc. injured person is
escorted.

Incident/Accident investigations and reports

Investigations will be undertaken by managers supported by HSE professionals possessing the
relevant competencies.
The analysis of Incidents and accidents which may occur (in spite of the “zero incident” goal) is
essential to implement the corrective actions that should prevent similar accidents from
occurring again. All reportable incidents as well as recordable cases, serious environmental
incidents, shall be jointly investigated by the contractor and IMT and recorded by the contractor
as required by legislation. The principal contractor shall compile a notification and investigation
report in an agreed upon format which shall be submitted first to IMT. The principal contractor
needs to ensure that the preventative actions recommended in the report are implemented on
the site.
Personnel appointed to do investigations shall been trained in incident investigation techniques
with a recognised institution.
In order to objectively establish facts, it is important to gather evidence. Principal Contractor
shall immediately after the incident identify witnesses who will be asked to prepare and sign a
written statement about their factual observations. All these statements shall be included in the
Incident Investigation file and summarized in the Incident Report.

Medical Services

Specific requirements for first-aid and medical services shall be addressed in the Emergency
Response Plans according Principal Contractor’s first aid risk assessment.
Each Principal Contractor/Contractor shall have adequate numbers of suitably qualified first
aiders relative to the numbers of employees and the nature of their tasks.

A ratio of 1 first aider per 25 operatives minimum should be maintained by all principal
contractors/contractors.

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The first aiders will service in a Project wide First Aid team providing first aid to all employees on
site regardless of employer. Competences of the First Aid Team Members shall be reviewed
and authorized by Client/IMT Emergency Response Coordinator. First aiders shall be properly
trained in the facilities and arrangements on site. Regular drills shall enhance knowledge and
skills of the First Aid Team.

Authorized First Aid Team members shall wear a sign on their hard hats, so that they can be
quickly identified as such. Each Principal Contractor shall provide adequate First Aid equipment
on site, in order to allow his First Aid crew to apply first aid services, until professional Medical
assistance have taken over. Principal Contractor’s Medical Service room, if any, shall be clearly
sign posted and operated at all times works are being carried out.

The IP (Injured Person) shall be immediately treated at the scene by the First Aiders and made
as comfortable as possible awaiting the arrival of the Emergency Services.
On arrival of the Emergency Services, the First Aiders will ‘handover’ the IP and provide as
much information as possible to the attending ES personnel to assist their on-going treatment.

Required documents
The following documents must be available on Site:
the "Emergency phone list" shall be posted up in the Site offices, near the telephones,
the updated list of first-aid kit and/or medical equipment available on Site.

Fire-Emergency response

Each principal contractor shall have a suitable number of fire wardens who can assess the
requirement for and the suitability of first aid fire fighting arrangements relative to the
contractors’ activities.

Each principal contractor shall appoint a suitable number of competent role callers to ensure
that all persons can be accounted for in the event of an emergency.

If any worker observes a fire then he shall immediately raise the fire alarm and notify his
Supervisor. The supervisor will take the required actions. All Fires must be reported immediately
to the Client’s Fire Services Department to assist in the extinguishing of any fire. Subsequently,
the Emergency Response Flow Chart shall be followed immediately.

All requirements for fire fighting shall be addressed in the Emergency Response Plans. The
principal contractor is to ensure that the required fire fighting equipment is in place in the
respective areas, as approved by the Emergency Management Department as well as required
for the particular job.

The Principal Contractor shall make his personnel familiar with the available Fire Fighting
equipment, fire alarm and evacuation procedures. Within all shifts, a sufficient staff (considering
the personnel on Site, in site offices and the configuration of the work areas) shall be trained to
the use of fire-fighting equipment.

Fire hydrants shall not to be used as a source of pressure testing water, without prior
permission from the SASOL Emergency Management Department.
Flammable products cannot be stored within the Site perimeter. Flammable liquids storing
facilities must comply with legislation and be approved by the IMT emergency officer.

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 Spill Emergency Plan
All spillages or accidental leaks of hazardous substances (including fuel and oil) must be
reported immediately to IMT Construction Manager and HSE Manager. Principal Contractor will
immediately contact the local Emergency Services, if they are required.

Principal Contractors shall have suitable spillage response kits readily available across the
project site. They also will be in close proximity within higher risk areas. They shall be clearly
and visibly identified as “Emergency Spill Kits”.

The spill shall be contained using suitable materials and compounds (which shall breakdown or
encapsulate hydrocarbons). Once the spill is contained then a clean-up crew can commence
the careful removal of the materials to a hazardous waste bin where it will be ultimately taken to
the main site hazardous waste disposal point and transferred to the hazardous waste skip. The
waste controller shall update the inventory list for the hazardous skip with details of the spillage
materials.

The hazardous waste skip shall be monitored and be regularly emptied / removed from site by a
licensed disposal contractor who shall dispose of the hazardous waste safely off site.

To report environmental incidents or register a complaint, please use the following numbers:

Sasol Environmental Dept. +27 (0)17 610 2627 (office hours)

+27 (0)82 902 1989 (all hours)
Emergency Management +27 (0)17 610 4444
Toll free care line 0800 205 090

The ISO 14001:2004 standard is the internationally recognised benchmark that defines the
requirements for establishing, implementing and operating an effective environmental
management system in a business organisation. At Sasol this standard has been fully
incorporated into the IMS and the whole of has been certified against the requirements of this
standard. This certification supports a commitment to continual improvement and the
prevention of pollution while aiming to balance environmental protection and the prevention of
pollution with socio-economic needs.

Confined Space and Working at Height Emergencies

Principal Contractors are expected to provide policies, procedures and competent persons to
deal with foreseeable emergencies that may arise from their works. These hazards will be
reflected in their applicable Risk Assessments.

Confined Space or Working at Height Rescue Plans may link to external emergency services
after approval by Client and IMT.

Where Working at height is unavoidable work must be properly planned, supervised and
executed following risk assessment by a competent Work at Height supervisor. Control
measures must be identified and applied and shall include prevention of suspension trauma’s.
Full body harness to be worn when working at height above 1.8m. Where fall arrest is used
there will be a potential for a person to be suspended in a harness and a suitable rescue

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procedure shall be identified in the job method statement and must be in place during execution
of the job. Advice on how to satisfy these requirements can be obtained from Principal
Contractor Health and Safety department.

In case Confined space entry is required, principal contractors are to ensure that they provide
all necessary suitable plant and equipment to safeguard the safety of their workers. Additional
PPE including 3 in 1 atmospheric gas monitors and particular Emergency Response
Procedures shall be in place. Workers shall be adequately trained prior to access a confined
space as will be the ‘watch man’ responsible for controlling access, egress and work inside the
confined space. When confined space working is planned contractors are to ensure detailed risk
assessments and method statements are prepared well in advance and Emergency Response
Plans detailed and submitted to IMT for review.
All stipulations as given by Sasol will be adhered to at all times, for category ‘A’ and ‘B’
Confined Spaces as per Sasol CSE procedure.

Information, training and drills

In addition to the initial training, evacuation drills are organized on Site periodically (every 2
months) during the execution of the work, at the request of SASOL or IMT .

All Emergency Response Team Members shall be adequately educated, skilled and
experienced in applying their services, as well as limiting impact of emergency events and
according their position in the ER Organization.
A training and drill schedule shall be attached to the ERP.
Records of training and drills shall be maintained on site and be submitted on request.

The site will carry out emergency alarm response drills as follows;
 In the event of an emergency alarm all principal contractors/contractors are expected to
evacuate to the nearest Assembly Point.
 It is important that every employee is capable to help limit the impact of an emergency.
Two fire stations within the Sasol Secunda Site are manned 24 hours a day to respond
to all emergencies on site.
 The SHE academy and emergency management training academy provide training for
all employees. Emergency exercises are held at regular intervals to ensure that all
personnel on site are prepared for an emergency.

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 APPENDIX 23: RESERVED

Reserved for inspection schedule.

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 APPENDIX 24: TRAINING AND COMPETENCE PLAN

Project Specific Training/Competence Requirements:

Position Role Responsibilities Competence Required Actions required to achieve

Competence Required
All Supporting 1. Use of Safety A basic understanding of project goals on Site Induction;
employees the HSE Observation Report HSE; Site familiarisation on site
program (SOR) Awareness of the site, layout, hazards and All IMT personnel and Contractor
2. Involvement in the Safe safety standards. Supervisory personnel: ‘Incident
Plan of Action (SPA) Appreciation of what an SOR is. and Injury Free’ Supervisor training;
process Appreciation of how to contribute to the HSE SOR training;
program SPA training;
Knowledge of how to complete a SPA and Site safety rules.
how to positively contribute to the SPA Training, if applicable, in:
process Work at Height
Good relationship to safety. Confined Space entry
Confined space watch man
Lifting / rigging
Hot works
Scaffolding
Manual loads
Emergency response
Recognize construction hazards
Mobile site vehicle operations

All Construction Cooperate with each other. Knowledge of their trade and how to use proper education,
employees employees. Apply and share knowledge. associated plant, equipment and substances. coaching of the inexperienced
Vehicle operations Knowledge of construction hazards and risk workers
control measures. Trade competence and hazard
Understanding Permits to work and work- appreciation proved and managed
packs. by employer;
How to manage and escalate changes in pre- Hazard awareness training for
planned activities. Construction employees.
Recognition of unsafe conditions, unsafe acts, Advanced driver training
or potential incidents, how to deal with it and
who to report it to.
1. Awareness of hazards regarding use of
motorized vehicles.
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Project Specific Training/Competence Requirements:

Position Role Responsibilities Competence Required Actions required to achieve

Competence Required

Supervisors Control of Completion of risk Knowledge of hazards and risks associated Safety awareness training for
work assessments/method with process plant construction and scope of supervisors
activities statements work Permit to Work training for PTW
Briefing work teams Comprehensive knowledge of project HSE holders
in safe systems of goals and how to deliver. Supervisor training
work Good written and verbal communication skills. Toolbox training
Motivating team to Understand the principals of Permit to works
work safely in line How to manage changes associated with pre-
with projects HSE defined activities.
goals Employee motivation skills
Dealing with Permit
to work
Project Management 1. Achieve HSE Knowledge of construction phase HSE plan Education by a recognised provider;
Managers of scope of expectations. and how to deliver expectations Training in applicable HSE-
(PM) works 2. Ensure alignment of Knowledge of HSE tools and their correct use. legislation
behaviours with project Knowledge of how to identify trends in HSE Read and understand the terms and
Construction expectations performance and implement improvements conditions of the contract and HSE-
Managers Understanding of Emergency Response plan
(CM) Procedures Proper management education and
Knowledge of Incident reporting procedures HSE-coaching
Training in Emergency Response
Procedures
Training in Incident Reporting
Procedures

HSE staff Guide and Monitor on-going NQF 3 or equivalent Recognized HSE education
support the effectiveness of HSE Good written/verbal communication and Coaching of inexperienced
achievement procedures and practices. interpersonal skills. Particular training on HSE-topics
of HSE Influence behaviours and Knowledge of how to analyse HSE (ER, work at height,
expectations encourage positive performance and recommend improvement Confined spaces, etc.)
contributions opportunities. Train the trainer
reporting Contractors HSE personnel suitably aligned
with project HSE philosophy.
Good trainer skills
Emergency Coordinator, Apply First Aid or any First Aid Education from recognized institute
132
Project Specific Training/Competence Requirements:

Position Role Responsibilities Competence Required Actions required to achieve

Competence Required
Response Team leader other Emergency Fire fighting Training in particular site hazards,
Teams First Aid Response service Chemical hazards according risk assessment
helper, Electrical hazards Training in Emergency Response
Fire fighter, General ER services Plan and procedures
etc ER coordination
ER reporting

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 APPENDIX 25: IMT RISK MATRIX

Incident Likelihood or Probability

Incident Severity
Improbable Remote Occasional Probable Frequent
Productivit
Personne Severity
y or Environment Property
l Level
A B C D E
Downtime
Permanent damage Fatality or
> 2 weeks beyond project Total facility loss total 5
boundary permanent
disability
Permanent damage Damage to an
1 week to within project entire facility or Permanent
boundary or loss of multiple partial 4
2 weeks reportable release systems in a disability
beyond boundary facility
Damage to an
> 1 day to
Reportable release
entire facility or H
within project
boundary with no
multiple systems in Days away 3
< 1 week a facility requiring
permanent damage
repair or
replacement
Release within project Damage to a
½ day to OSHA
boundary below facility element or
reporting quantity with system requiring
Recordable 2
1 day or E-1
clean-up by external repair or
source replacement
Release within project Damage to a
< ½ day
boundary below facility element or
First aid 1
M
reporting quantity with system requiring
clean-up by internal negligible or no L
source repair
Operation
Operation not permitted;
permitted with a Operation permitted
must implement controls
High Medium time limited Low with implementation
Risk Mitigation Controls to reduce risk to an
(H) (M) waiver (L) of core HSE program
acceptable or
endorsed by elements.
manageable level.
management.

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APPENDIX 26: SITE PLAN

135
APPENDIX 27: PROJECT CONSTRUCTION BASELINE RISK ASSESSMENT

Ref. Activity/ Potential Hazards Action to be Taken at Construction Stage Estimated Reference
Element residual Documents
risk (H/M/L)
1 Provide a task or This section provides an overview of An outline of actions, activities or risk control Where known
project element the hazards identified through measures that the IMT requires and are either not an estimate of
heading Design, constructability, etc. that detailed elsewhere or require reinforcing for inclusion risk will be
may not be communicated in risk assessments. recorded.
elsewhere. Anything above L in the estimated residual risk
Injury hazards as well as potential column means that the contractor must adopt
health hazards shall be included as additional control measures.
well as environmental hazards and
potential security issues.
This is a non-exhaustive listing.
2 Work within Individuals are unfamiliar with All individuals successfully complete L
plant facility site rules induction
Every new employee is placed with
experienced workers and under competent
supervision
3 Excavations Excavation collapse; PC to provide competent people and suitable M
Oxygen deficiency; equipment to plan and manage excavation
Undermining of structures; works
Pedestrians, vehicles or PC to provide risk assessments, method
statements and excavation drawings detailing
materials falling in;
how each excavation will be planned and
Issues with rescue in managed.
emergencies PC to provide barrier management - each barrier
to contain notice of why barrier is in
place contact details of barrier owner.
4 Work at Live Exposure to VOC’s; PC to go through Sasol safety induction and M
Sasol facility Live equipment; other required training as well as BU specific
Chemicals ; induction.
Noise; EPC to comply with Sasol Isolation Procedure
and PTW

136
Ref. Activity/ Potential Hazards
Element
5 Work at height Falling personnel;
Falling objects;
Loose/open gratings;
Un-protected sides of
permanent grating platforms
6 Confined Lack of Oxygen;
spaces Inadequate ventilation
Inadequate lighting;
Issues Rescue in emergency
7 Scaffolding Scaffold collapse;
Personnel falling;
Falling objects;
8 Mobile Personnel hit by reversing
construction equipment;
equipment Equipment hitting fixed
objects;
Action to be Taken at Construction Stage Estimated Reference
residual Documents
risk (H/M/L)
PC to provide competent people and suitable M
equipment to plan and manage work at height
and to manage any emergency situation.
PC to provide method statements and risk
assessments for all work at height activities
PC to establish a system for providing protection
around loose and/open gratings and holes in the
permanent grating platforms and monitor
closely.
PC to carry-out risk assessments, and appoint M
trained and authorized personnel to work inside
and manage confined spaces;
PC to ensure proper rescue procedures and
equipment in place
PC to provide and manage access scaffolding M
that is stable and fit for purpose.
PC to provide and manage competent and
certified scaffolders;
PC to establish a training program to suitably
train all personnel required to work on scaffolds
PC to provide a traffic management plan that M
provides traffic routes that protect people,
structures and works from mobile equipment.
PC to provide suitable mobile equipment that is
properly maintained and operated by competent
people.
PC to ensure banks men have been trained and
provided with all the mobile equipment
137
Ref. Activity/ Potential Hazards Action to be Taken at Construction Stage Estimated Reference
Element residual Documents
risk (H/M/L)
9 Lifting and Tipping over of lifting PC to carry out method statements, risk M
rigging equipment due to improper assessments for the use of cranes on site and
activities set-up and other factors; provide lifting plans for PMC review for critical
Walking/passing under the lifts
PC to provide competent persons to plan and
lifted load;
manage lifting and rigging activities
Lifting equipment failure; PC to provide third party inspections/
Improper rigging resulting certifications for lifting equipment/tackle and
serious accidents rigging equipment,
PC to provide third party certifications for lifting
equipment operators and riggers.
10 Traffic Plant equipment M
maneuvering, pedestrian
using side roads and non-
service roads crossing
through the construction
area.

11 Unauthorized
entries

138
APPENDIX 28: REFERENCES

 Project Productivity Improvement Program

 Constructability Planning Documents
 Communication Program Documents.
 Work Observation Report
 VOC schedule
 CTFE Schedule
 SASOL HSE Training Matrix
 Sasol Contractors Safety Management standard
 SP 90-40 Construction Safety, Health and Environmental Specifications
 OCCUPATIONAL HEALTH AND SAFETY ACT
 GENERAL ADMINISTRATION REGULATION
 GENERAL SAFETY REGULATION
 ELECTRICAL INSTALLATIONS REGULATION
 DRIVEN MACHINERY REGULATION
 GENERAL MACHINERY REGULATION
 ELECTRICAL MACHINERY REGULATION
 VESSELS UNDER PRESSURE
 HAZARDOUS CHEMICAL SUBSTANCES REGULATIONS
 FALL PROTECTION PLAN
 STRUCTURES
 FORMWORK AND SUPPORT WORK
 EXCAVATION WORK
 DEMOLITION WORK
 TUNNELLING
 SCAFFOLDING
 SUSPENDED PLATFORMS
 BOATWAINS CHAIRS
 MATERIAL HOIST
 BATCH PLANTS
 EXPLOSIVE POWERED TOOLS
 CRANES
 CONSTRUCTION VEHICLES AND MOBILE PLANT
 ELECTRICAL INSTALLATIONS AND MACHINERY ON CONSTRUCTION SITES
 USE OF TEMPORARILY STORAGE OF FLAMMABLE LIQUIDS ON CONSTRUCTION
SITES
 HOUSEKEEPING ON CONSTRUCTION SITES
 FIRE PRECAUTIONS ON CONSTRUCTION SITES
 CONSTRUCTION WELFARE FACILITIES

139
 APPENDIX 29: HEALTH SPECIFICATIONS FOR CONSTRUCTION

HEALTH PLAN.pdf

APPENDIX 30: CTF EAST FILTER ASPECT REGISTER

CTF East - Aspect

Register - 12-03-10.pdf

APPENDIX 31: TVC COV ASPECT REGISTER

TVC VOC Abatement

- Aspect Register - 15-02-08.pdf

140