TECHNICAL CENTERS & PROJECTS (TC&P)

PROJECTS & CONSTRUCTION (BAB/NEB)

EPC FOR CLOSED DRAIN SYSTEM AT BCDS, REPLACEMENT OF CS LINES AND

UPGRADE OF THE EXISTING DRAIN SYSTEM

ADNOC ONSHORE CONTRACT NO. : 16599.01

ADNOC ONSHORE PROJECT NO. : P11573

CORRESPONDENCE AND COMMUNICATION PROCEDURE

A 15 Oct 2018 NV TN VD Issued For Review

REV. DATE ORIGINATOR REVIEWED APPROVED DESCRIPTION

THIS DOCUMENT IS INTENDED FOR USE BY ADNOC ONSHORE AND ITS NOMINATED
CONSULTANTS, CONTRACTORS, MANUFACTURERS AND SUPPLIERS.

ORIGINATOR:
ARABIAN INDUSTRIES LLC

SUB-CONTRACTOR/VENDOR:
MUC MIDDLE EAST ENGINEERING CONSULTANCY

ADNOC Onshore Document No. : 11-99-90-16xx

ORGINATOR No: : ME184801-11-99-90-16xx Date :15 Oct 2018
ADNOC Onshore Project No : P11573 Page : 1 of 13
Class :2
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PROJECT QUALITY PLAN
Rev.: A Date: 09 Oct 2018

Page of

TABLE OF CONTENTS
1 INTRODUCTION.................................................................................................................3
2 PURPOSE...........................................................................................................................3
3 DOCUMENT CONTROL.....................................................................................................4
4 DEFINITIONS AND ABBRIEVIATIONS.............................................................................4
4.1 Definitions............................................................................................................................4
4.2 Abbrieviations......................................................................................................................4
5 REFERENCE DOCUMENTS..............................................................................................5
5.1 UAE HSE Legislation...........................................................................................................5
5.2 ADNOC Codes of Practice (CoP) and Guidelines...............................................................5
5.3 ADNOC Onshore Procedures and Technical Guidance......................................................7
5.4 Order of Precedence...........................................................................................................7
6 PROJECT DESCRIPTION..................................................................................................8
6.1 Main Scope..........................................................................................................................8
7 PURPOSE...........................................................................................................................9
8 SCOPE................................................................................................................................9
9 RESPONSIBILITIES...........................................................................................................9
10 CORRESPONDENCES.......................................................................................................9
11 COMMUNICATION PROTOCOL......................................................................................10
12 ADDRESSES....................................................................................................................10
12.1 EPC Contractor..............................................................................................................10
12.2 Engineering Consultant..................................................................................................10
13 CORRESPONDENCE IDENTIFICATION STRING...........................................................11
14 DOCUMENT HANDLING AND LOG................................................................................12
14.1 Technical Documents.....................................................................................................12
14.2 Letters.............................................................................................................................12
14.3 Minutes of Meeting (MOM).............................................................................................12
14.4 Technical Query (TQ).....................................................................................................13
14.5 Verbal Communication...................................................................................................13
14.6 E-mail Communication...................................................................................................13
14.7 Vendor Communication..................................................................................................13
14.8 Communication Protocol................................................................................................13
15 APPENDICES...................................................................................................................14
Appendix A - Letter Format........................................................................................................14
Appendix B - Minutes of Meeting (MOM) Format.....................................................................14
Appendix C - Technical Query (TQ) Format..............................................................................14
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1 INTRODUCTION

The Bab field is located in a desert area approximately 160 km southwest of Abu Dhabi city.
The field covers an area of approximately 45 km by 25 km. The main processing facilities
are located around Habshan. The field is sour, with wells to the northeast exhibiting generally
higher H2S content than wells to the southwest. H2S content in the gas produced from the
Habshan-1 reservoir can reach 20%.

Oil production from Bab field started in the 1960s. Bab field facilities were built in two
phases. Phase-1 was commissioned in 1993 and included five processing trains, namely
Trains 1 to 5, in the Central Degassing Station (CDS). Phase-1 also included five remote
degassing stations, RDS-1, 2, 3, 4, and 5. Phase-2 which included trains 6 and 7 in the CDS
and one remote degassing station, RDS-6 was commissioned in 2004.

Das

Dayina

Ras Sadr
Bu Tini
Ghasha
Ramhan
Dalma
Abu Dhabi
Al Dabb'iya Umm Al Nar
Hail
Hail
Sir Bani Yas Bu Labyad Jarn Yaphour

Jebel Dhanna Shanayel

Junana
Mirfa Rumaitha
Shuweihat Jumaylah
Uwaisa
Bida Al Arjan
Ruwais Qemzan Bab
Salabikh Sahil

Bu Hasa
ADCO Concession area
Asab
Huwaila
Producing Fields

Undeveloped Fields
Shah
EPS Exploration Area Qusahwira
Approx 50 kms
Pipeline Mender

Figure 1 – BCDS Project Field Location

Arabian Industries LLC (‘AI LLC’) has been retained by ADNOC Onshore as EPC Contractor
for the ‘Engineering, Procurement & Installation of Closed Drain System at BCDS,
Replacement of CS Lines and Upgrade of the Existing Drain System’ (‘Project’), Contract No.
16599.01.

The Commencement Date of the contract is 02 September 2018 and this EPC project is to
be completed in twenty four (24) months.

2 PURPOSE

This procedure provides the general guideline for the “Project Coordination/Communication
protocol for” EPC Scope of Work for Closed Drain System at BCDS and Replacement of CS
Lines with High Pressure GRE Lines and upgrade the existing drain system PROJECT”.
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3 DOCUMENT CONTROL

Document Control is eatablished to control various activities such as registering, distribution,

tracking, monitoring and storage of project specific documents. All project documents are
maintained and handled by Document Controller.Record control is established to maintain all
project specific records and quality records.

Revisions to this document will be indicated with a line and revision triangle in the left hand
margin.

4 DEFINITIONS AND ABBRIEVIATIONS

For the purpose of this document, the words and expressions listed below shall have the
meanings assigned as follows:

4.1 Definitions

Abbreviation Definition
COMPANY ADNOC Onshore
EPC CONTRACTOR Arabian Industries LLC (AI LLC)
Engineering Consultant The firm, company or corporation who has been nominated by
the EPC Contractor to undertake the Detailed Engineering.
Sub-Contractor A Sub-Contractor, working for AI LLC for execution of defined
parts of the project.( Surveyor)
Shall The word “shall” indicated a mandatory requirement.
Should The word “should” indicates a preferred course of action.

4.2 Abbrieviations

Abbreviation Definition
ADNOC Abu Dhabi National Oil Company
ADNOC Onshore Abu Dhabi Company for Onshore Petroleum Operation
Ltd.
A/G Above Ground (including trench)
BCDS BAB Central Degassing Station
CAD Computer Aided Design
CDS Central Degassing Station
CS Carbon Steel
CoP Code of Practice
CV Curriculum Vitae
EDDR Engineering Deliverable Document Register
EPC Engineering Procurement & Construction
GRE Glass Reinforced Epoxy Resin
H2S Hydrogen Sulphide (Toxic gas)
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HAZOP Hazard and Operability

HSE Health, Safety and Environment
MOM Minutes of Meeting
QMS Quality Mangement System
RDS Remote Degassing Station
TQ Technical Query
UAE United Arab Emirates
U/G Underground
VDR Vendor Document Register

5 REFERENCE DOCUMENTS

5.1 UAE HSE Legislation

 As Applicable.

5.2 ADNOC Codes of Practice (CoP) and Guidelines

Document Number Title

ADNOC COPV1-01 HSE Administration Systems
ADNOC COPV1-02 HSEIA Requirements
ADNOC-COPV1-03 Determining Reportability of Occupational Injuries
and Illnesses
ADNOC-COPV1-04 Management of EPC Contractor HSE
ADNOC-COPV1-05 HSE Abbreviations& Definitions
ADNOC-COPV1-06 Self-Regulation, Governance & Assurance for
Senior Managers
ADNOC-COPV1-07 Health, Safety and Environment (HSE) Performance
Letter
ADNOC-COPV1-08 Reporting of Serious Incidents to ADNOC
ADNOC-COPV1-09 ADNOC HSE Management System
ADNOC-COPV1-10 Food & Water Safety & Welfare
ADNOC-COPV1-11 Audit of HSE Management Systems
ADNOC-COPV1-12 Reporting of Process Release Events
ADNOC COPV1-13 Preparation of Project HSE Plans
ADNOC-COPV1-14 Training & Competence
ADNOC-COPV1-15 ADNOC Annual Sustainability Reporting
ADNOC-COPV2-01 Environmental Impact Assessment
ADNOC-COPV2-02 Pollution Prevention and Control
ADNOC-COPV2-03 Energy Management Systems
ADNOC-COPV2-04 Environmental Management Systems
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ADNOC-COPV2-05 Waste Management

ADNOC-COPV2-06 Environmental Performance Monitoring
ADNOC-COPV2-07 Environmental Risk Assessment (ERA)
ADNOC-COPV3-01 Occupational Health Risk Management (OHRM)
ADNOC COPV3-02 Physical Agent
ADNOC-COPV3-03 Chemical Agents
ADNOC-COPV3-04 Personal Protective Equipment
ADNOC-COPV3-05 Ergonomics
ADNOC-COPV3-06 Working with Asbestos Containing Materials (ACM)
ADNOC-COPV3-07 Indoor Air Quality & Indoor Environment
ADNOC-COPV3-08 Occupational Exposure Monitoring & Health
Surveillance
ADNOC-COPV4-01 Framework of Occupational Safety Risk
Management
ADNOC-COPV4-02 Work Equipment Risk Assessment and Control
ADNOC-COPV4-03 Fire Risk Assessment (FRA)
ADNOC COPV4-04 Personal Protective Equipment
ADNOC-COPV4-05 Non- Routine Operations
ADNOC-COPV4-06 Essential Features of Road Transport Operations
Risk Assessment and Control
ADNOC-COPV4-07 Essential Features of Air Transport Operations Risk
Assessment and Control
ADNOC-COPV4-08 Essential Features of Marine Transport Operations
Risk Assessment and Control
ADNOC-COPV4-09 Diving Operations – Risk Assessment & Control
ADNOC-COPV4-10 Management of Hydrogen Sulphide (H2S)
ADNOC-COPV4-11 Road Safety
ADNOC-COPV4-12 Life Saving Appliances at Offshore Installations
ADNOC-COPV4-13 Personal Protective Equipment in the Middle East
Environment
ADNOC-COPV4-14 Provision of Fire Equipment & Services
ADNOC-COPV5-01 Control of Major Accident Hazards (COMAH)
ADNOC-COPV5-02 Crisis and Emergency Management
ADNOC-COPV5-03 Risk Assessment & Quantitative Risk Assessment
(QRA)
ADNOC-COPV5-04 Outline HSE Design Philosophy for Major Hazard
Plant and Equipment
ADNOC-COPV5-05 Incident Command System
ADNOC-COPV5-06 HSE Risk Management
ADNOC-COPV6-01 Identification and Integrity Assurance of HSE
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Critical Equipment and Systems

5.3 ADNOC Onshore Procedures and Technical Guidance

Document Number Title

30.99.90.0001 Engineering Procedure for Drawings Designs &
Numbering Systems
30.99.95.0004 CAD Manual for Consultants
30.99.90.0024 Preparation of Suppliers/Vendors Engineering
Drawings & Documents.
11.99.90.16xx Document Control Procedure

5.4 Order of Precedence

The order of precedence for the technical requirements applies as follows:

 UAE Laws and Regulations;

 ADNOC Code of Practice (for HSE)
 Project Datasheets;
 Project Specifications;
 ADNOC Onshore Standards / Specifications;
 Shell DEP;
 International Codes and Standards.

In case of conflict among any referenced regulations, codes and standards or between
regulations, codes and standards and technical specifications, EPC CONTRACTOR shall
notify COMPANY of any conflict and confirm resolution of the same in accordance with the
order of precedence specified above.

6 PROJECT DESCRIPTION

6.1 Main Scope

The main scope of this Project is to up-grade the existing Closed Drain Systems at BCDS, by
replacing the U/G CS headers and sub-headers installed in Phase 1 with high pressure GRE
headers and sub-headers, replacing the A/G Closed Drain CS collection lines and sub-
headers installed in Phase-1 and Phase-2 with SDSS and Inconel 825 material. The new
installation is to comply with the requirements of the new ADNOC ONSHORE Document No.
11-99-91-0611, BAB Drain Systems Philosophy.

There are two main directions for up-grading BCDS Closed Drain Systems, i.e.:

 The replacement of U/G (buried) & in trenches CS headers and sub-headers with high
pressure (300#) GRE pipes observing the rules of Bab Drain System Philosophy;
 The replacement of A/G Closed Drain sub-headers and drain lines up to individual drain
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points with properly sized SDSS / Inconel 825 lines observing the rules of Bab Drain
System Philosophy.

There is another direction for up-grading BCDS Closed Drain Systems installed in phase 2 -
with reduced yield:

 The replacement of U/G GRE portions of headers to comply with required minimum size of
connection;
 Replacement of A/G CS piping up to individual drain points with properly sized SDSS /
Inconel 825 lines observing the rules of Bab Drain System Philosophy.

The new GRE header and sub headers shall be installed in parallel to the existing ones.
EPC CONTRACTOR shall verify & confirm the routes & re-route based on the site conditions
and constructability.

The existing CS headers and sub-headers shall be totally removed from the site after the full
commissioning of the upgraded Closed Drain Systems. Wherever removal of the existing
lines is not feasible, existing lines shall be left redundant with both ends cemented. This shall
subject to COMPANY approval.

All A/G piping will be physically tagged with line numbers. The initially installed Closed Drain
Systems observed a slope of min 1:200 m. The minimum slope required by new BAB Drain
System Philosophy COMPANY Doc No. 11. 99. 91. 0611 is min 1: 100 m for new drain
headers shall be studied on case to case basis and slope of 1:200 shall be accepted for new
drain header of longer run and going very deep inside the plant. In developing its detail
design the EPC CONTRACTOR shall comply with the BAB Drain System Philosophy
requirement.

7 SCOPE

This procedure describes the handling of correspondences such as Letters (L), Facsimiles
(F), Minutes of Meeting (M), Technical Query (TQ) and Transmittals (T) between all parties
involved for the execution of this project.

8 RESPONSIBILITIES

The below project name shall be used for all project correspondences and documents along
with project number and contract number;
PROJECT NAME: EPC Scope of Work for Closed Drain System at BCDS and Replacement
of CS Lines with High Pressure GRE Lines and upgrade the existing
drain system
ADNOC ONSHORE CONTRACT No : 16599.01
ADNOC ONSHORE PROJECT No. : P11573
ENGINEERING CONSULTANT PROJECT No. : ME184801
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9 CORRESPONDENCES
Letters, Minutes of Meeting, Technical Query and Transmittal shall be considered as
correspondences for this project; however following shall base the criteria to address the
project related issues.

Letter: Submission of progress reports, CV’s, Organograms,

separate working schedules, any other document not
listed in EDDR and VDR, MOM, TQ etc.

MOM, TQ: To address all technical issues: Minutes of Meeting

(MOM), Technical Query (TQ) shall have own
identification numbers and can be submitted without any
cover letter/facsimile.

Transmittal: Submission of technical documents listed in Technical

Deliverable List (EDDR)/ Vendor Document Register
(VDR) with EPC CONTRACTOR/ENGINEERING
CONSULTANT document numbers

10 COMMUNICATION PROTOCOL
All project related technical & commercial matters through Letters, Faxes, MOM and technical
submissions through Transmittals shall be addressed as per “Communication Protocol” in
Section 10.1

11 ADDRESSES
11.1 EPC Contractor

Before start of engineering and design activities, the Project Lead Engineers shall plan his
activities and assign responsibilities to each Engineer/Designer. He should also validate his
findings and product of design development of own discipline.
Project Manager
Tom Smith
Arabian Industries
P.O.Box 39646 ,Abu Dhabi
United Arab Emirates
Telephone: +971 263 96166
Fax: +971 263 96155
Cell: + 971 56 487 8038
E-mail: Tom.Smith@aienergysolutions.com
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11.2 Engineering Consultant

Technical Correspondence
Project Manager
Vasi Dange
MUC Middle East
P.O.Box 41816, Abu Dhabi
United Arab Emirates
Telephone:+971 2 633 1882
Fax : +971 2 633 1886
Cell: +971 50 324 4598
E-mail: Vasi.Dange@mucmiddleeast.com

Commercial Correspondence
General Manager
Mohd.Sharique
MUC Middle East Engineering Consultancy
Dar-Al-Salam Building, Office # 806, Al Corniche Street,
P.O. Box: 41816, Abu Dhabi, United Arab Emirates
Telephone: (971) 2 633 1882
Fax: (971) 2 633 1886
Cell: (971) 55 622 6722
E-mail: Mohd.Sharique@mucmiddleeast.com ;front@mucmiddleeast.com

12 CORRESPONDENCE IDENTIFICATION STRING

The following identification string shall be used for each type of correspondences;
ME184801– S – R – Y – XXX
Where as;

ME184801 is the project identification number

S is the Sender code for party, who initiate this correspondence (See Table-1)
R is the Receiver code for party, who receive & act on this correspondence
(See Table-1)
Y is the correspondence type. “L” for Letters, “M” for Minute of Meeting, “TQ”
for Technical Query, “T” for Transmittal
XXX is the sequential number for each sender/receiver and type of
correspondence starting from “001”
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Example:

ME184801-MUC-AI LLC-L-001 “Letter sent to Arabian Industries by MUC ME

Engineering located both in Abu Dhabi, UAE”
ME184801-AI LLC-MUC-TQ-001 “Technical Query (TQ) sent to MUC ME Engineering
(Design ENGINEERING CONSULTANT located in Abu
Dhabi) by Arabian Industries located in Abu Dhabi”
TABLE – 1

Sender/Receiver
Party & Location
Code

AI LLC Arabian Industries located in Abu Dhabi

MUC MUC Middle East located in Abu Dhabi

Sender/Receiver codes developed by using below concept;

 Table 1 represents the party code, which is “AI LLC” for Arabian Industries, “MUC” for
MUC Middle East Engineering etc.

13 DOCUMENT HANDLING AND LOG

All documents handling between EPC CONTRACTOR and ENGINEERING CONSULTANT,
their designated subcontractors shall be as follows;

13.1 Technical Documents

All document listed in EDDR shall be handled through Transmittal as per 11.99.90.16xx
Document Control Procedure.

13.2 Letters

The letters shall be used for communication of contractual, commercial and procedural
matters and the like.
Language shell only be in ENGLISH for all parties.
Original letters shall be submitted to receiver party by keeping one copy for record purpose.
No transmittal is required for submission of letters.
The Incoming & Outgoing log shall be maintained for all such correspondences with
open/close status.
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Whenever facsimile correspondence is applied, the same rules are applicable as defined
above

13.3 Minutes of Meeting (MOM)

Whenever meeting is held between two parties, MOM shall be prepared by the
ENGINEERING CONSULTANT assigned for this purpose and confirmed, initial by the focal
personnel’s of both party representatives.
Language shell only be ENGLISH for all parties.
No transmittal, letter, facsimile is required for submission of MOMs.
Contractual, commercial and procedural matters shall be confirmed separately through
letters/facsimiles.
After both party sign, the MOM shall be released officially and distributed as follows;
 One (1) copy to opponent party;
 Original shall be kept in project folder by originator.
The MOM shall be issued within two (2) working days after each meeting date.
The log shall be maintained for all MOMs.

13.4 Technical Query (TQ)

TQ shall be issued to clarify the design/engineering matters during design phase of the
project.
Language shall only be ENGLISH for all parties.
No transmittal, letter, facsimile is required for submission of TQs.
Original TQs with originator signatures shall be submitted to other party for
reply/review/approval within a specified date.
Other party to reply/suggest/approve the TQs by the date specified in the TQ and return the
original with signature for further action.
Original shall be kept by originator party after review/approval of TQ & keep in project file
The log shall be maintained for all MOMs.

13.5 Verbal Communication

All verbal agreements or instructions between both parties shall only be considered officially,
if confirmed in writing by email or letter.

13.6 E-mail Communication

All E-mail agreements or instructions between both parties shall only be considered officially,
if confirmed in writing.
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13.7 Vendor Communication

Correspondences and documents handling with equipment/material vendors are separately

addressed in ADNOC Onshore Preparation of Suppliers/Vendors Engineering Drawings &
Documents procedure.

13.8 Communication Protocol

Office Purpose Addressed To Copy To

All project technical/commercial
AI matters: Letters, Faxes, MOM, TQ,
Transmittal
All project technical/commercial
MUC ME Abu
matters: Letters, MOM, Transmittal,
Dhabi
informal Emails

14 APPENDICES
Appendix A - Letter Format

Appendix B - Minutes of Meeting (MOM) Format

Appendix C - Technical Query (TQ) Format