Uniform Request Procedure:

Objective:
The uniform request procedure outlines the steps to be followed by employees when
requesting uniform. This procedure ensures a systematic and efficient process for managing
uniform distribution, maintaining uniform standards, and meeting the needs of employees.

Procedure:

1. Uniform Policy and Guidelines:

a. Uniform policy that clearly outlines the types of uniforms provided, eligibility criteria,
and any specific guidelines related to uniform usage and maintenance must be followed.
b. Communicate the uniform policy to all employees to ensure they are aware of the
requirements and procedures for uniform requests.

2. Uniform Request Form:

a. A uniform request form must contain essential information such as employee name, Site
name, position, required uniform items, sizes, and quantities.
b. Make the uniform request form easily accessible to employees.

3. Request Submission:
a. Employees to complete the uniform request form accurately and legibly.
b. The duty manager will receive the uniform request form from the security officers and
submit to request to the control room who will pass the uniform request to Moyo or Eric to
process the uniform requests.
c. All uniform request forms for Cape Town will be scanned in and emailed to Moyo, Eric
and Xavian.

4. Verification and Approval:

a. Uniform request will be reviewed and approved by Eric.
b. Check the requested items, sizes, and quantities for accuracy and feasibility.
c. Approval of uniform requests is required before an order will be placed.
d. All Cape Town uniform requests that are approved will be ordered from a supplier in
Cape Town.

5. Uniform Distribution:
a. Maintain a record of distributed uniforms, including the employee's name, date of
distribution, and items received.
b. Ensure employees sign an acknowledgment form upon receiving their uniforms.

6. Record-Keeping:
a. Maintain accurate and up-to-date records of uniform requests, approvals, and
distribution.
b. Retain records for 5 years in compliance with legal and organizational requirements.
c. Use the records to track uniform inventory.