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Constructing The Craft of Public Administration Perspectives From Australia 1St Edition Christine Shearer Full Chapter
Constructing The Craft of Public Administration Perspectives From Australia 1St Edition Christine Shearer Full Chapter
“This is an important and timely assessment of how senior public servants ply their
craft, greatly enriched by the manner in which it incorporates the views of
departmental secretaries themselves and captures their innate scepticism of
managerialism. One is left agreeing that good public administration is a cornerstone
of democratic governance but that its application requires much more than
textbook knowledge.”
—Peter Shergold, Chancellor, Western Sydney University, Australia
As civil service institutions lose their identity and purpose under political and man-
agerial pressures, an original exploration of the core issues has been produced.
Tapping a unique set of interviews with Australian departmental secretaries, the
study probes the case for a renewed craft of public administration. Strongly recom-
mended for insights of international relevance.
—John Halligan, Emeritus Professor of Public Administration and Governance,
Institute for Governance and Policy Analysis, University of Canberra, Australia
Christine Shearer
© The Editor(s) (if applicable) and The Author(s), under exclusive licence to Springer
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and Marcus.
v
Foreword
Dr. Christine Shearer has served the public interest and the public service
with considerable value with this book. Based upon meticulous research of
some of the most senior cadres of the Australian federal public service, she
has clarified empirically what it is that these public servants do. They steer
the nation, using the tools of public policy development, to deliver effi-
cient and effective government within the frame that the government of
the day mandates. The great sociologist and student of many things,
including politics, Max Weber once wrote, just over a hundred years ago:
According to his proper vocation, the genuine official … will not engage
in politics. Rather, he should engage in impartial ‘administration.’ This
also holds for the so-called ‘political’ administrator, at least officially, in so
far as the raison d’etat, that is, the vital interests of the ruling order, are not
in question. Sine ira et studio, ‘without scorn and bias,’ he shall administer
his office. (Weber, 1948, p. 95)
Many things have changed since Weber wrote these words in the trau-
matic times of 1917; for one thing, it would be unconscionable in our
time to think that the most senior cadre of public servants would be, nec-
essarily, exclusively male. They may well be but there is no necessity
attached to it. That they might be is another question, for another day.
One thing that has not changed is the moral ethos of public service at its
best: that these impartial administrators must be able to deliver public
policy with an ‘ability to execute conscientiously the order of the superior
authorities, exactly as if the order agreed with his own conviction. This
holds even if the order appears wrong […] and if, despite the civil
vii
viii Foreword
Reference
Weber, M. (1948) From Max Weber: Essays in sociology, edited with an
introduction by H. H. Gerth & C. Wright Mills. Routledge &
Kegan Paul.
Acknowledgements
xi
xii Acknowledgements
Disclaimer
Part I Introduction 1
xiii
xiv Contents
8 Conclusions305
Index311
Abbreviations
xv
xvi Abbreviations
Fig. 3.1 Model Depicting Dilemma of the Urgent Over the Important 113
Fig. 4.1 Ideal types, arrayed by degree of resonance, and latitude for,
translation of “new” managerial practices. (Adapted from
Powell et al., 2005, p. 255) 166
Fig. 6.1 Execution of Departmental Secretaries’ roles and responsibilities
across a spectrum 213
Fig. 7.1 Conceptual model of the craft of public administration 282
xvii
List of Tables
xix
PART I
Introduction
CHAPTER 1
Westminster polities initiated public sector reform from the early 1980s, as
governments were embracing economic neoliberalism. Governments,
consultants, supranational organisations and some academics promoted a
new managerialism that purported to adapt modern private sector man-
agement practices to the public sector. Many believed that government
needed to be reinvented, and with the adoption of new private manage-
ment techniques, public administration would evolve into public
management.
In the intervening years, public sector reform literature has carried
many debates about what constitutes public sector management work,
what techniques could be adopted, and how they might be practised.
Much of the recent research is desk-based, rational–normative in narrative
and underpinned by assumptions based on beliefs whether new manageri-
alism has or has not been adopted. The focus of the recent research may
also be on the techniques rather than on what actually constitutes public
administration, as carried out by the most senior public officials. In this
book, therefore, I address this gap in the literature, making an original
contribution to theory and practice through a qualitative case study.
The methodological framework employed was a grounded theory
approach used to allow for the development of a broad sociological
1
The phrase ‘the craft of public administration’ denotes the unit of analysis. This phrase is
used throughout this book, but it will be referred to in a number of different ways including
‘constitution of public administration’, ‘public administration work’, ‘public sector manage-
ment work’, ‘management work’ and ‘work’. The connections between the concepts of pub-
lic administration and bureaucracy and their multiple permutations are not direct and are not
assumed in this book.
2
The book focuses on public administration as practised only by Departmental Secretaries
in the Australian Public Service (APS).
1 PUBLIC ADMINISTRATION AND THE REFORM AGENDA 5
the public sector is a substantial employer and producer in its own right and
its functions in regard to the private sector, such as taxation, regulation,
economic analysis and policy advice, have assumed critical importance in
determining the overall efficiency of our economy. (1989, p. 8)
Cost cutting, capping budgets and seeking greater transparency in resource allocation
(including activity, formula and accruals-based accounting).
Disaggregating traditional bureaucratic organisations into separate agencies (‘executive
agencies’; ‘government business enterprises’; ‘responsibility centres’; ‘state-owned’
enterprises’, etc.) often related to the parent by a contract or quasi-contract
(‘performance agreement’, framework document’, etc.).
Decentralisation of management authority, within public agencies (‘flatter’ hierarchies).
Separating the function of providing public services from that of purchasing them.
Introducing market and quasi-market type mechanisms (MTMs).
Requiring staff to work to performance targets, indicators and output objectives
(performance management).
Shifting the basis of public employment from permanency and standard national pay and
conditions towards term contracts, performance-related pay (PRP) and local
determination of pay and conditions.
Increasing emphasis on service ‘quality’, standard setting and ‘customer responsiveness’
commitment and ethical action which is separate from and privileged over
the bureaucrat’s extra-official ties to kith, kin, class and individual inner
conscience’ (Weber, 1978, II:958–9; du Gay, 1994:667–9; Hunter,
1994:156).
The procedural, technical and hierarchical organisation of the bureau
provides the ethical conditions for a person’s comportment. The ethical
attributes of the “good bureaucrat” include commitment to the purposes
of the office, strict adherence to formal process and procedure, acceptance
of sub-ordination and super ordination, abnegation of personal moral
enthusiasms and esprit de corps. Collectively, such qualities represent a high
level of competence in what is acknowledged to be a ‘difficult ethical
milieu and practice’ (du Gay, 2000, p. 44). These qualities are the result
of a specific organisational habitus, namely ‘declaring one’s personal inter-
est, subordinating one’s own deeply held convictions to the diktats of
procedural decision-making, […] through which individuals learn to com-
port themselves in a manner befitting the vocation of office holding’ (du
Gay, 2000, p. 44).
The bureaucratic qualities, including the impersonal, expert, proce-
dural and hierarchical character of bureaucratic reason and action, have
been portrayed by managerialists as deficient and instead the bureaucrat
and bureaucracy are viewed in a pejorative sense. However, Weber refuses
to view the bureaucrat as ‘morally bankrupt’ (Weber, 1978, II:978ff, cited
by du Gay, 2000, p. 74). Furthermore, the requirement for objectivity,
impartiality, and rationality within a bureaucratic ethos does not suggest a
‘universal objectivity’ as MacIntyre does, (du Gay, 2000, p. 30). Neither
does such objectivity, impartiality, and rationality suggest that bureaucrats
‘practice soulless instrumentalism’ (du Gay, 2000, p. 30); they do however
imply a ‘general antipathy towards [those practices by bureaucrats] that
open up the possibility of corruption, [via] for example, the improper
exercise of personal patronage, the indulgence of incompetence, or … the
betrayal of confidentiality’ (du Gay, 2000, p. 30). Instead Weber acknowl-
edges the unique ethos of the bureau and proposes that it is a moral insti-
tution and that the ethical attributes of the bureaucrat can be viewed as
the ‘contingent and often fragile achievements of that socially organized
sphere of moral existence’ (du Gay, 2000, p. 74). Because the cultural and
ethical dimensions and achievements of the bureaucrat ‘including the
modes of conduct … [associated] with competence in professional prac-
tices’ are derived from ‘formal bureaucratic legal-rational principles rather
than theological or philosophical principles’ (du Gay, 2000, p. 74), they
10 C. SHEARER
by du Gay, 2000, p. 10). As such, du Gay (2000, p. 10) points out that it
is not possible to have an ‘ultimate, supra-regional persona’ that can oper-
ate in a normative one-size-fits-all universal manner across the public and
private sectors. The ‘ethos of bureaucratic office’ (du Gay, 2000, p. 10) is
different fundamentally from all other value spheres and is considered of
relevance specifically to public administration. Furthermore whilst the
‘impersonal, procedural and hierarchical character of the bureau [is viewed
by reformers] as a symptom of moral deficiency’ (du Gay, 2000, p. 62), du
Gay drawing on Weber points out that such ‘bureaucratic conduct’ com-
prises a unique morality or ethics which is the bureaucratic ethos.
The preservation and safe-guarding of ‘social and political pluralism,
individual liberty and our democratic systems’ (du Gay, 2000; Rhodes,
2015) is possible, because of the bureaucratic ethos that demands ‘deper-
sonalisation and dissociation processes’, further reflecting an appropriate
way of operating, which is an appropriate fit for the public sector and its
work. Allison’s work and his assertion that ‘public and private manage-
ment administration are fundamentally alike in all unimportant respects’
(1984, p 14), encapsulates the dilemma of assuming that differing institu-
tional logics can be served in similar ways. The difference between private
and public sector values and codes of conduct means that one set of values
and codes cannot be completely transposed onto the other. The public
sector values, as enshrined in Weber’s bureaucratic ethos, are ‘procedural
and regulatory [in] nature’ (Caron & Giauque, 2006, p. 548). According
to this ethos, administrative standards defend the public interest, and so
the public servant is ‘an agent of the defence and perpetuation of democ-
racy and the public interest’ (Caron & Giauque, 2006, p. 548).
Reformers [of bureaucracy] and advocates of NPM use the term
‘bureaucracy’ in a pejorative sense by focusing on the defects of large
organisations. Bureaucracy is associated with ‘waste, inertia, excessive red-
tape and other dysfunctions’ (du Gay, 2000, p. 106). Efficiency and effec-
tiveness are understood in the narrow context of private sector
managerialism rather than in the broader context of public administration
with its ‘qualitative and quantitative dimensions’ (du Gay, 2000, p. 107).
Hence, reformers have called out and criticised the costs of bureaucracy
without considering all of its dimensions. Public administration and
bureaucracy may be more expensive than other forms of government,
although in and of itself it is not an expensive form of government.
However, given that this form of government in Westminster polities is
coupled to western democracy, it is common sense that such costs
12 C. SHEARER
and such is understandable when it is divorced from its social and histori-
cal context as well as the institutional logic to which it belongs. However,
underlying the perceived negative aspects associated with bureaucracy are
often ‘certain qualitative features of government [such as the intent] to
ensure fairness, justice and equality in the treatment of citizens’ (du Gay,
2000, p. 80). Little attention is given to the value that is provided by the
qualitative aspects of bureaucracy, and indeed such is all but ignored.
Reformers promote the ‘entrepreneurial, “businessed” organisation as all
of a piece; as an organic entity’ (du Gay, 2000, p.66) when in reality it is
as fragmented as bureaucracy.
The constraints and prescriptions on the overarching governmental,
political and bureaucratic environment do not allow for entrepreneurial-
ism. Those proposing ‘entrepreneurial government’ in all spheres/arenas
of organisational life are perhaps unaware of the inherent differences
between public administration and business management (du Gay, 2000).
There is a positive dimension to the constraints and prescriptions in that
they ‘provide for and deliver on the foundations of our constitutional and
political capacity’ (du Gay, 2000). When attention is focused on public
sector management as distinct from management in other contexts, a dis-
tinctively bureaucratic type of organisation, with accountability both hier-
archically and to elected representatives, may mean that far from being
inefficient, it is in fact the most suitable type of organisation. Consequently,
regarding bureaucracy as an inefficient type of organisation may reflect a
superficial understanding of bureaucracy and, perhaps, a blinkered appre-
ciation of public administration. Bureaucracy may be more expensive than
other types of organisation, but that is not surprising when ‘democracy is
not necessarily the cheapest form of government’ (du Gay, 2000, p. 95).
Reformers may have used an ‘irrelevant yardstick’ for the assessment
and measurement of the public sector and its management (Peters &
Pierre, 2007), as this ‘yardstick’ was based on limited knowledge of the
public sector and what constitutes public administration. Adequate assess-
ment measures for the evaluation of the public sector are rare, and, where
such measures do exist, they are largely subjective, anecdotal in nature and
inadequate (Mascarenhas, 1993). Sound measures of public sector perfor-
mance aligned specifically to the public sector, including the performance
of its managers, are required (Carter, 1989; Downs & Larkey, 1988). To
develop such measures, there is a need to determine what public adminis-
tration is and what it is not, to be able to compare and contrast it with the
private sector and hence determine what, if anything, is appropriate to
14 C. SHEARER
import from the private sector (Allison, 1984; Elmore, 1986; Mascarenhas,
1993).As the United Nations warned, however, ‘private sector practices
must be imported “judiciously” in a way that respects’ (Foley, 2008,
p. 299) ‘the unique character of the public sector, its workforce, esprit,
and values’ (Lavalle, 2006, p. 217).
Some research (e.g. see Weller, 2001; Weller & Rhodes, 2001) has
been undertaken in Australia on what constitutes public administration. It
does not, however, present a comprehensive empirical picture of the con-
stitution of public administration, especially of the work of the most senior
public sector management cadre, the Departmental Secretaries, in the
context of evolving reforms.
a doctrine that says that markets and prices are the only reliable means of
setting a value on anything, and further, that markets and money can always,
at least in principle, deliver better outcomes than states and bureaucracies.
(Italics in original)
3
Economic rationalism is defined formally as ‘a theory of economics which opposes gov-
ernment intervention and which maintains that the economy of a country works better when
it responds to marketplace forces in such matters as utilisation of resources and industrial
relations’ (Macquarie Dictionary, 2015). Economic rationalism encompasses ‘economic
policy based on the efficiency of market forces, characterised by minimal government inter-
vention, tax cuts, privatisation, and deregulation of labour markets’ (The Free Dictionary,
2015). The term is not necessarily linked to managerialism, but in practice it often is because
of the importance assigned to performance management aspects as market performance sur-
rogates. While the term managerialism, an initially critical term, has been somewhat co-opted
by neoliberalism, economic rationalism is still largely used as a term of critique. For a com-
prehensive discussion of the term and its associated meanings and uses, see Stokes (2014).
1 PUBLIC ADMINISTRATION AND THE REFORM AGENDA 15
4
Economic theories, especially those of the new institutional economics (agency, transac-
tion costs, property rights), were a significant influence on public sector reforms across the
Westminster polities. Although considered, for the purposes of this book they are not dis-
cussed in depth.
16 C. SHEARER
1988, p. 1; Wallis & Dollery, 1999; Weller, 2001). This view of generic
managerialism became a prevalent and strong influence on public sector
reform in the UK (Ackroyd et al., 2007; Bogdanor, 2001; Caiden, 1991;
Hood, 1991; Mascarenhas, 1990; Pollitt, 1990; Pollitt & Bouckaert,
2011; Public Services Trust, 2009; Wallis & Dollery, 1999).
The growing pejorative view held by many in the UK and the USA
towards the bureaucratic nature of government allowed these right-wing
leaning governments, in favour of reducing the power of their public sec-
tors and supporting greater participation of the private sector in the deliv-
ery of public services, to undertake extensive public sector reform that was
electorally popular. In particular, two popular texts Reinventing govern-
ment (Osborne & Gaebler, 1992) and Banishing bureaucracy (Osborne &
Plastrik, 1997) were promoted by consultants, giving rise to what is con-
sidered by some to be the reinvention movement of public sector reform
(Brudney et al., 1999; Brudney & Wright, 2002; Calista, 2002; Saint-
Martin, 2004), although this has been challenged on the basis that the
ideas promoted by such texts were ‘devoid of a knowledge of public
administration and its historical context’ (Williams, 2000, p. 522; Coe,
1997; Fox, 1996; Goodsell, 1992; Kobrak, 1996; Nathan, 1995; Russell
& Waste, 1998; Wolf, 1997). Other consultants and ‘management gurus’
who participated in the reinvention movement and NPM also strongly
influenced reforms and, in turn, the constitution of public administration,
especially during the 1980s, when the growth of management fads and
fashions5 was exponential (Abrahamson, 1991; Abrahamson & Fairchild,
1999; Donaldson & Hilmer, 1998; Hilmer & Donaldson, 1996; Furnham,
2004; Micklethwaite & Wooldridge, 1996; Pascale, 1991; Saint-Martin,
2004; Strang & Macy, 2001; ten Bos, 2000; Williams, 2004). The growth
was directly related to the vast amounts of monies that were to be made by
the management consultancy industry that depends on continued govern-
ment contracts for public sector reform (Micklethwaite & Wooldridge,
1996; Pollitt & Bouckaert, 2011; Saint-Martin, 2004). For example, in
the UK public sector, some £2.8 billion was paid to management consul-
tants in 2005/2006, which was a 33% increase on the previous two years
and was comparatively more per employee than that spent by the private
sector (National Audit Office, 2006; Pollitt & Bouckaert, 2011).
5
Although there is a comprehensive body of literature on management fads and fashions,
this literature is not covered in depth in this book due to space limitations.
18 C. SHEARER
many people who end up in middle managerial positions are promoted not
for their managerial skills but for their excellence in other jobs, as engineers
or lawyers or editorial writers [ … ] so they turn to people who “know” [ …
] buying a book on management, then organising a conference, with say a
consultant from McKinsey to act as a “facilitator”. (Micklethwaite &
Wooldridge, 1996, p. 65)
6
For the purposes of this book, the generic title of Departmental Secretary is used when
referring to a number of position titles such as Portfolio Secretary, Departmental Secretary,
20 C. SHEARER
Secretary, Commissioner, Agency Head, and Chief Executive Officer reflecting the nomen-
clature relevant in public sector organisations.
1 PUBLIC ADMINISTRATION AND THE REFORM AGENDA 21
1.3 Methodology
and that ultimately lead to action’ (Holstein & Gubrium, 2008, p. 430).
Furthermore, the social constructionist perspective focuses on the role of
relationships, a multiplicity of realities, consultative and collaborative
interdependencies, and dialogue and discourse, in order to know (Gergen
& Gergen, 2003, p. 158). Interviews allowed the participants in the
research, the Departmental Secretaries, together with the researcher (as
facilitator), as the “knowing subjects”, to construct the craft of public
administration.
Interviews also legitimately served to create a collaborative understand-
ing of the craft of public administration by Departmental Secretaries, via
the active production of narratives. An implication of interview narratives
is that they are a situated, constructed account rather than true or factual
representations of experience; all representations are ‘partial perceptions
of realities’ (Holstein & Gubrium, 2008, p. 433). However, although
‘knowledge is interactive, co-constructed, [ … ] negotiated, [ … ] histori-
cal, situational, changing, [ … ] difficult to duplicate, [ … ] plural and
fallible’ (Holstein & Gubrium, 2008, p. 432), it is conversations, dia-
logues, discourses, discussion, talk and social interactions which provide
the ‘contexts in which knowledge and meaning are produced and under-
stood’ (Holstein & Gubrium, 2008, p. 432). In relation to this research,
interviews served the purpose of knowledge production well.
However, interviews required several considerations to be met by the
researcher. The considerations that were met by the researcher include the
following:
1.3.2 Research Questions
The central research question was: how do current and former Departmental
Secretaries in the APS constitute public administration, in a context of evolv-
ing reforms?
The supporting research questions that were considered in this
research are:
1.3.4 Selecting Participants
The selection of participants was based on a number of factors including
the accessibility of participants, their willingness to provide information,
and the participant being ‘distinctive for their accomplishments and ordi-
nariness or who shed light on the phenomenon or issue being explored’
(Creswell, 2007, p. 119). The participants for the study were the current
and former Departmental Secretaries in the APS. The Departmental
Secretaries comprise the most senior management cadre in the APS and
hence their management practices were considered to be of consequence
for this research. By selecting both current and former Departmental
Secretaries, the researcher attempted to find inconsistencies between the
two groups of participants. The researcher envisaged that current
Departmental Secretaries might have been less candid and somewhat more
guarded in their commentary as they were currently employed in the APS,
whereas it was possible that the former Departmental Secretaries were
more outspoken and less ‘encumbered’ given they were no longer
employed in the APS. The researcher is currently employed in one such
APS organisation, and so has knowledge about, and access to, such
Departmental Secretaries (current and former) as a public servant, as well
as knowledge of reform in the APS over many years. Preliminary informal
discussions with the researcher’s own former Departmental Secretary were
positive, and the researcher was advised by the Departmental Secretary
that he was willing to participate in the research and to assist with facilitat-
ing access to his colleagues and counterparts. It was envisaged that the
other Departmental Secretaries would be as willing to provide information
and participate in the research, as they are generally responsive to such
requests. They were in a position and had the experience and capabilities
with which to contribute to the research exploring the craft of public
administration.
7
The raw data/quotes relevant to the research were coded using a system which reflects
the transcript number and page number, and where there was more than one quote per page
number per transcript, the addition of the letters a, b, or c follows the page number. Therefore
(1.1a) refers to transcript (or interview) number one (1.), page number one of the transcript
(.1), and the first of several quotes on the same page of this transcript (a). These raw data/
quotes are referred to either in full in the book or they are referred to via their codes at the
end of the relevant sentence and paragraph to which they pertain within the book. These
quotes are italicised to differentiate them from other quotes in the book. The raw data/
quotes are not all included in full in the book.
1 PUBLIC ADMINISTRATION AND THE REFORM AGENDA 27
a
Alphabetic letters were randomly assigned to provide anonymity and de-identify all participants. Quotes
from participants which are referred to throughout the book were coded for record-keeping purposes
using numerical values which cannot be cross-referenced with the alphabetic letters
member of the youngest demographic (40–49 years), and also the only
public actor within this study with a formal education encompassing any
likely knowledge of managerial techniques consistent with the NPM.
The majority of participants have formal educational qualifications
based in law (20%) and economics (48%). Both of these areas are relevant
1 PUBLIC ADMINISTRATION AND THE REFORM AGENDA 29