<NAME OF AGENCY/ORGANIZATION>

Contingency Plan for

<HAZARD>
As of <DATE>

1
 CHAPTER I. OVERVIEW

I. Introduction

<Sample introduction>

School X is located at Barangay 1, Municipality Y with 300 students. It has a land area of 2
hectares comprising three buildings. It is approximately 12 road kilometers from the Municipal
Hall. School X can be reached via land transportation through public means via tricycle, padyak
and jeepneys.

The school was constructed and founded in 1969 and was named as School Z. In 1993, it was
renamed to Governor XYZ School due to <cite reference>.

School X produced several regional and national athletes and is a constant participant to
regional and national schools press conferences with a total of 77 winners.

<Add more>

II. Demographics

The total number of learners of the school are: 300 students broken down into 150 male and 150
female.

Additionally, there are 12 IP students and 3 PWDs as of March 17, 2024.

The total number of staff of the school is 15: Three are non-teaching while 13 are teaching
personnel.

The enrolment records of the school indicate that ….

<Add more if needed>

III. Risk Profile

The school has been considered at risk for natural hazards (due to proximity to fault A and
Volcano Z) and human-induced hazards (due to the latest local PNP report of increase in theft
incidents).

Critical facilities in the vicinity of the school include: Rural Health Clinic, Local PNP Station, and
Parada 4A Tricycle terminal. With these close critical facilities, it would be beneficial for the
school during emergencies.

<Add more if needed>

IV. Hazard and Exposure

Based on the Hazard Hunter website, the school is 1.5 km north of the Legaspi Lineament and is
prone to ground shaking. Liquefaction is generally susceptible but safe for tsunami. The school
is also approximately 13.7 km southeast of Volcano Z. However, it is considered as safe for

2
pyroclastic and lava flow and lahar but not for ashfall. The school is also outside of the 7km
permanent danger zone.

For hydro-meteorological assessment, the school has low susceptibility for flooding and may
experience typhoon level winds (20-year return period) and 220.1-270 kph (500-year return
period) strong winds.

Please refer to CP Form 1: Hazard Analysis for further information.

3
Hazard Analysis

CP Form 1: Hazard Analysis

HAZARD PROBABILITY IMPACT AVERAGE RANK

PROBABILITY + IMPACT
RATE REMARKS RATE REMARKS 2

<Describe the results of the accomplished form.>

4
Understanding the Hazard

<Insert a narrative on why the specific hazard is used in this contingency plan>

Please refer to CP Form 2: Anatomy of the Hazard for further information.

Additionally, scenarios and breakdown of population can be viewed at CP Form 3 and 4.

5
Hazard to Plan for: <Insert hazard that ranked as number one in CP Form 1>

CP Form 2: Anatomy of the Hazard

HAZARD TO PLAN FOR

EXISTING
ROOT CAUSES EARLY WARNING SIGNS TRIGGERING FACTORS
MITIGATING MEASURES

<Describe the results of the accomplished form.>

6
Scenario

CP Form 3A: Scenario Generation for Natural Hazard

PARTICULARS BAD WORSE WORST

(CAN BE CUSTOMIZED)

General Description of Event

No. of Affected Individuals

No. of Dead
No. of Injured
No. of Missing
EFFECTS
Communication
Power/ Electricity
Transportation
Environment
Response Capabilities
Government Trust
Others_________
Others_________
Others_________

<Describe the results of the accomplished form.>

7
 CP Form 3B: Scenario Generation for Human-Induced Hazard

PARTICULARS MOST LIKELY BEST WORST

(CAN BE CUSTOMIZED) (NORMAL ACTIVITIES) (WITH COUNTER-MEASURES)

General Description of Event

No. of Affected Individuals

No. of Dead
No. of Injured
No. of Missing
EFFECTS
Communication
Power/ Electricity
Transportation
Environment
Response Capabilities
Government Trust
Others_________
Others_________
Others_________

<Describe the results of the accomplished form.>

8
 CP Form 4A: Affected Population

DISPLACED POPULATION
NO. OF INDIVIDUALS (FOR LOCAL GOVERNMENT UNITS ONLY)
AREA/ LOCATION
AFFECTED NO. OF INDIVIDUALS INSIDE NO. OF INDIVIDUALS OUTSIDE REASONS FOR
EVACUATION CENTERS EVACUATION CENTERS DISPLACEMENT

TOTAL

<Describe the results of the accomplished form.>

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 CP Form 4B: Breakdown of Affected Population

BREAKDOWN
NO. OF (FILL-UP ONLY WHEN APPROPRIATE)
AREA/ INDIVIDUALS CHILDREN ELDERLY PERSONS WITH WITH PREGNANT OTHERS
INFANT ADULT
AFFECTED (17 YO & (60 YO & DISABILITY SICKNESS WOMAN
LOCATION (0-11 MONTHS)
BELOW)
(18-59 YO)
ABOVE) (PWD)
M F M F M F M F M F M F M F

TOTAL

<Describe the results of the accomplished form.>

10
 CHAPTER II. GOALS AND OBJECTIVES

Goal

<Sample goal statement>

The goal of the contingency plan is to provide effective, efficient, timely and well-coordinated
response mechanisms in the event of the occurrence of typhoon in School X. Such mechanisms
shall help to protect lives, properties and the environment, and restore the immediate needs of
the affected learners and personnel.

General Objective(s)

<Sample objectives>
The general objectives of the contingency plan are as follows:
1. To ensure the protection of lives and properties in the event of typhoon in School X;
2. To determine the immediate needs and the resources that will meet the needs in the
event of typhoon;
3. To establish coordination and linkages between and among the stakeholders of School X
in the event of the typhoon.

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 CHAPTER III. RESPONSE ARRANGEMENTS

This chapter discusses the delineated roles and functions of each response committee,
response activities, resources, and gaps. This shall also include a summary of what needs to be
done for the specific hazard.

<Expound or add more >

12
Response Committees

CP Form 5: Committee Identification

OFFICES INVOLVED
(NUMBER OF FIELDS CAN BE INCREASED OR REDUCED)

RESPONSE COMMITTEES LEAD OFFICE

13
<Summarize the results of CP Form 5 here>

RESPONSE COMMITTEE LEAD OFFICE MEMBERS

14
 RESPONSE COMMITTEE _______
IMPLEMENTATION PLAN

<One Implementation Plan per Response Committee>

Lead:

Members:

Scenario:

<Sample scenario: Building Safety and Integrity Committee >

Typhoon makes landfall in School X, Municipality Y. This leads to the occurrence of flooding,
landslides and storm surges in the municipality. The strong winds uproot trees and topple down
electric posts and telecommunications facilities. Roads and bridges are rendered impassable for
a certain period of time.

After the typhoon passes through Municipality Y and the TCWS is lifted, the committee shall
check for damages and any hazards within the school vicinity.

15
Objectives:

<Sample Objectives: Building Safety and Integrity Committee >

1. To ensure the safety and security of the response team;
2. To ensure timely, effective and efficient conduct of inspection of school safety and
integrity;
3. To facilitate and assist the responders in accessing the school.

Roles and Responsibilities:

<Sample roles and responsibilities: Building Safety and Integrity Committee >
1. Organize and deploy response teams to conduct inspection of the school;
2. Assist responders and the local government as necessary in relation to the assessment of
the damage of the school;
3. Coordinate with the other clusters for the resource needs; and
4. Consolidate all the activities made by the response team into one committee report

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Response Activities

CP Form 6: Response Activities

RESPONSE COMMITTEE

TIMEFRAME RESPONSE ACTIVITIES RESPONSIBLE OFFICES

D_____

D_____

D_____

D_____

D_____

D_____

D_____

<Describe the results of the accomplished form.>

17
Resource Inventory

CP Form 7: Resource Inventory

RESPONSE COMMITTEE
AGENCY/OFFICE RESOURCE QUANTITY REMARKS

<Describe the results of the accomplished form.>

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Resource Projection

CP Form 8: Resource Projection

RESPONSE
COMMITTEE
GAPS ACTIVITIES/ SOURCES COST ESTIMATES SOURCE OF FUNDS
RESOURCE NEED HAVE (FILL-UP ONLY WHEN (FILL-UP ONLY WHEN
(NEED – HAVE) TO FILL THE GAPS APPROPRIATE) APPROPRIATE)

TOTAL

<Describe the results of the accomplished form.>

19
Resource Gap Summary

CP Form 9: Resource Gap Summary

RESPONSE COMMITTEES TOTAL RESOURCE GAPS TOTAL COST ESTIMATES

TOTAL

<Describe the results of the accomplished form.>

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B. Emergency Operations Center

CP Form 10: Emergency Operations Center

LOCATION
CONTACT INFORMATION
Primary Alternate
Landline: Satellite Phone:

Mobile: Radio Frequency:

Email Address: Others:

Social Media:

Others:
EOC MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE)
(PRIMARY AND ALTERNATE)
EOC Manager

Operations Coordinator

Planning Coordinator

Logistics Coordinator

Finance/ Admin
Coordinator

Others___________
Others___________
Others___________

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C. Incident Command System

CP Form 11: Incident Command System

ICS FACILITIES
FACILITIES LOCATIONS
(CUSTOMIZE AS APPROPRIATE)
Incident Command Post
Staging Area
Base
Camp
Helispot
Helibase
Others___________
Others___________
Others___________
INCIDENT MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE)
(PRIMARY AND ALTERNATE)
Incident Commander

Public Information Officer

Liaison Officer

Safety Officer

Operations Section Chief

Planning Section Chief

Logistics Section Chief

Finance/Admin Section
Chief

<Describe the results of the accomplished form.>

22
D. Interoperability

<Sample flow chart for interoperability of Response Committee, EOC and ICS>

23
 CHAPTER IV. ACTIVATION

<Use flow chart to describe CP activation and deactivation>

Non-Activation

<Indicate if the CP will be maintained as a continuing plan or will be integrated in the overall plan
when not used.>

24
 Sample CP Activation Flow Chart for Typhoon

START

PAGASA
forecasts
Typhoon

DRRMC
conducts
PDRA

Typhoon makes
landfall. DRRMC
conducts RDANA
1 2

EOC on red Yes Activate No EOC on blue

alert status contingency
alert status
plan?

RO convenes Responders
the clusters at conduct normal
the EOC 3
operations using
ICS

RO mobilizes and
deploys IMT Clusters provide
continuous support
to responders
Clusters and IMT
operate based on
contingency plan
No
Situation
3
normalize
No d?
Situation
improved? 1 Yes

IC recommends
Yes demobilization

IMT recommends
deactivation of RO approves recommendation
contingency plan for demobilization

RO directs deactivation Responders and clusters demobilize.

of contingency plan Clusters for early recovery operate.

2 EOC returns to white

status

END

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Sample CP Activation Flor Chart for Planned Event

START

DRRMC activates
contingency plan

EOC on red alert

status

RO convenes the
clusters at EOC

RO mobilizes and
deploys IMT

Clusters and IMT

operate based on
contingency plan

No
Planned
event
ended?
Yes

IMT recommends
deactivation of
contingency plan

RO directs deactivation
of contingency plan

IMT, responders and

clusters demobilize

OpCen on white alert

status

END

26
 ANNEXES

Working Group

Purpose:

<Sample purpose statement>

The Working Group will be responsible for the refinement, finalization, testing, evaluation,
packaging, updating and improvement of the CP.

Duties and Responsibilities:

<Sample duties and responsibilities>

1. Facilitate the refinement and finalization of the CP to include testing, evaluation,
packaging, updating and improvement;
2. Develop work plan for the completion and updating of the CP;
3. Organize consultation meetings with the planners and relevant technical experts
regarding the development of the CP; and
4. Facilitate the presentation and endorsement of the CP to the authorities for comments
and approval.

Members:

Head :

Facilitator :

Secretariat :

Cluster Representatives :

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