Exercise 4

General Event Management knowledge

Match the following 7 answers to their correct questions in the table below:

1) The venue may be in use (hired) by others

2) A need to book transport and accommodation requirements and ensure that costs are
minimised.

3) Setting a deadline

4) Facility owners often have a contractual obligation to use a particular caterer.

5) Three months

6) Politicians, sponsors, respected industry leaders to act as dignatories.

7) Problems with communication, transport and customs clearance

Scenario Answer

1 Why should the event manager allow for lengthy delays if there is a
need to purchase specialised sports equipment from overseas 7
because it is not manufactured locally?

2 Why should participants in a major event be notified about the dates

and times of the tournament as soon as possible? 2
3 How does the event manager ensure that all prospective participants
return their entry forms in on time? 3
4 Why is it often impossible to set up a venue until the night before? 1
5 Who should the event manager invite to the event to participate in
ceremonial activities? 6
6 Why should the event manager discuss catering with the facility
owner? 4
7 What is an advisable period of time to book a caterer before the start
of an event? 5

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