How To Guide – Multi-Factor Authentication (MFA)

Once Heubach enables your account for MFA you have to set up your user account to use it.
This should only take a minute or so. Setting up MFA adds an extra layer of security to your
Microsoft 365 account sign-in. You first enter your password and, when prompted, provide a
dynamic verification code provided by MS Authenticator App.

Section 1 – Setting up MFA

Section 2 – Using MFA

Section 1 - Setting up MFA

1. Try to sign in to any Microsoft Service, for example Outlook

2. Enter your password

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3. You will get the following pop up. Click “Next”

4. Click “Download now” to install MS Authenticator. Then click “Next”

5. Follow the instructions on screen

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6. Scan QR code on your mobile using the downloaded MS Authenticator App

7. Open MS Authenticator on your mobile and click “Verified IDs”

8. Click “Scan QR code”

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9. After scanning QR Code your account will be added

10. Your account will be added to MFA. Click Next. Now try it out and approve the
notification. Then click “Next”

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Section 2 – Using MFA

1. Choose your account/add new user account

2. Enter your password

3. You will be asked to provide access in application

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4. Open application and approve access

Key Reference
Microsoft instruction: Set up your Microsoft 365 Sign in for multi factor authentication
https://support.microsoft.com/en-us/office/set-up-your-microsoft-365-sign-in-for-multi-factor-
authentication-ace1d096-61e5-449b-a875-58eb3d74de14

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