Job Description
Title: Data Management Assistant
Reporting to: Executive Director of Alumni & Parent Relations
COMPETENCE
 Information technology skills.
 Database management systems experience
 Quickly learn new software systems and requirements.
 Detail oriented, strong organizational skills & ability to manage
multiple tasks & adhere to & meet deadlines.
 Time management and prioritization skills, with strong attention to
detail.
 Ability to develop solutions to data management issues.
 Assess needs, define problems, collect data, establish facts and
draw valid conclusions.
 Interpersonal/Communication skills.
 Work in close collaboration with the executive coordinator of
development and alumni services and other members of
development and alumni relations team on data issues –
generally being a team player.
 Discretion, confidentiality and security of sensitive information.
INTERFACES
 Office of Enrollment Management & Student Life
 Office of College Events
 Marketing Department
 IRM Office
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Job Description Data Management Assistant.docn
RESPONSIBILITIES
 Together with executive coordinator of development and alumni
services and IRM evaluate and develop best practice systems for
storing and retrieving development and alumni data in jenzabar to
maximize ability to track and manipulate key data points.
 Implement procedures and enter relevant data that will track and
update basic alumni information, broad based alumni
engagements, development prospect career and financial data,
prospect engagement and solicitation moves, as well as information
on targeted groups (e.g. scholarship recipients and donors, events
and activities).
 Establish and implement an ACG Alumni/Friends Affiliation &
Targeting Model.
 Assist with development and alumni relations to engage
populations by tracking and then pulling appropriate groups and
affiliation (regional, class year, industry).
 Work to streamline alumni ability to update records
 Assist with event preparation, attendance lists and occasionally
attend events and represent development office
 Assist in identifying prospects and in locating alumni and updating
information
 With guidance from executive directors, manage mass emails to
alumni groups and on line postings
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Valid as of : September 1 , 2013
 ASSESSMENT / MEASURING
1. Timeliness of completion of assigned tasks.
2. Quality of completed tasks.
3. Accuracy of database and entries.
4. Efficiency of database.

______________________ ___________________________
Signature of the (PLEASE WRITE YOUR TITLE) Signature of the Executive Director

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Job Description Data Management Assistant.docn Valid as of : September 1 , 2013