KENALILY SCHOOL FOR CHILDREN

(2023-2024)
Class: X Div.: Subject: IT (402) Chapter Note:2

Name: Roll No.: Date:

Unit-2 Electronic Spreadsheet

Answer the following questions:

1.What is data consolidation?

Ans. Consolidating data means combining data from different worksheets into one place.

2. Explain the use of scenario.

Ans. The Scenarios is an important feature of Calc that you use to test the ‘what-if’
questions. It enables you to analyse the data by putting different input values.

3. What is goal seek?

Ans. Goal Seek is used to set a goal to find the optimum value for one or more target
variables, given certain conditions. It allows you to try different values in the formula to
arrive at a solution for the input value.

4.How do you name a range of cells?

Ans. To create a named range in Calc, follow these steps:
• Select the range of cells from a spreadsheet.
• Click on Data > Define Range.
• The Define Database Range dialog box opens.
• Specify a name for the range in the Name field and click on OK.

5.Why do you link the data of spreadsheet?

Ans. Linking spreadsheets enables you to keep the information up-to-date without editing
multiple locations every time the data changes. The ability to create links eliminates the
need to have identical data, entered and updated in multiple sheets. This saves time,
reduces errors, and improves data integrity.

6. How do you insert a new sheet in a workbook?

Ans. You can insert as many sheets as you want in a spreadsheet. To insert a new sheet
in a spreadsheet:
• Click on the Insert menu and select the Sheet option from the drop-down list.
• The Insert Sheet dialog box appears.
• Select the Before current sheet or After current sheet option from the Position section in
the dialog box.
• You can also select the New sheet option from the Sheet tab to insert a new sheet and
No. of sheets option to add more than one sheet.

7. Describe relative hyperlink.

Ans. A relative hyperlink contains a partial address, which is relative to the address of the
destination file. Suppose, you have saved a workbook ABC.xlsx and an image file
Capture.jpg in D: drive. To create a relative hyperlink of the image file to the workbook, the
relative path will be \Capture.jpg.Relative linking is only possible when both the source
and destination files are on the same drive or location.

Grade X/IT/Unit1-Electronic Spreadsheet/AK/2023-24 Page 1 of 2

 8.Give an example of absolute hyperlink.
Ans. An absolute hyperlink is a hyperlink that contains the full address of the destination
file or web page. The following are the examples of absolute hyperlink:
• https://kenalilyschool.com/school-timings/
• C:\Users\KSFC\Documents

9. How can a group of people work on calc spreadsheet, Simultaneously?

Ans. Calc offers a sharing feature using which you can give access to the other users to
work on the same spreadsheet at the same time. It saves the trouble of keeping track of
multiple versions of the spreadsheet.

10. Why do you use track changes?

Ans. The Changes feature of Calc enables you to keep track of the changes made by you
or the other users in a spreadsheet.

11. What are comments?

Ans. Calc automatically adds comments to the changes made in a spreadsheet. You can
view this comment by hovering your mouse pointer over the cell where the change has
been made. The authors and reviewers can also add their own comments to the changes
that they have made to the spreadsheet to explain why they have made this change.

12.why do you compare and merge spreadsheet?

Ans. Sometimes, there are multiple edited versions of a sheet that reviewers return at the
same time. In such a situation, the different versions of the file have to be reviewed one by
one, which becomes a difficult task. To overcome this problem, Calc provides the Merge
Document feature that enables you to merge the multiple files so that the user can review
all these changes at once, rather than reviewing one at a time.
On the other hand, the Compare Document feature is used to compare the worksheets.
Suppose, you have sent a spreadsheet to a reviewer and asked him/her to edit it. He/She
has made the changes in the spreadsheet without turning on the Record feature and sent
the spreadsheet back. You will not be able to identify the changes done by him/her. In such
a case, Calc provides the 'Compare Document' feature using which you can compare the
spreadsheets.

13. What is macros?

Ans. Macros are small programs that record your actions as you perform a task in Calc.

14. How do you turn on the Macro Recorder?

Ans. To turn on the macro recorder, use Tools > Macro > Record Macro option. You can
observe a small Record Macro dialog box with a Stop Recording button.

15. Write the syntax to define a macro as a function.

Ans. The following is the syntax to define a simple function without parameters:
Function Function_Name()
Body of Function
Function_Name = Result
End Function

16. Which library loads in Calc,by default?

Ans.By default, the Standard library is located in Calc.

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