Document Number MP-CRP-PRO-15

Current Revision Date 16-Jan-2023

Current Revision Number A4

Next Revision Date 16-Jan-2024

OPERATIONAL PLANNING AND

CONTROL PROCEDURE

All information contained in this document is proprietary to Mansa Engineering and should not be divulged in whole
or part to any Company or person, without the prior written permission of Mansa Engineering.

It is the responsibility of the user to confirm the latest version of this document on the Mansa Engineering EDMS.

Printed documents are considered uncontrolled Page 1 of 11

 Document Number MP-CRP-PRO-15

Current Revision Date 16-Jan-2023

Current Revision Number A4

Next Revision Date 16-Jan-2024

TABLE OF CONTENTS

1.0 INTRODUCTION ...............................................................................................................................................................3

1.1 RISK-BASED THINKING ............................................................................................................................................................ 3
2.0 REQUIREMENTS ............................................................................................................................................................. 4
3.0 ACRONYMS AND DEFINITIONS .................................................................................................................................5
4.0 PROCEDURE ..................................................................................................................................................................... 6
4.1 DESCRIPTION OF ACTIVITIES AND INSTRUCTIONS (OPERATIONAL CONTROLS) ....................6
4..2 IDENTIFICATION OF NEEDS FOR OPERATIONAL CONTROL ...................................................................... 7
4.3 ESTABLISHMENT OF OPERATIONAL CONTROL .................................................................................................. 8
4.4 CURRENT OPERATIONAL CONTROL ............................................................................................................................ 9
5.0 RECORDS ......................................................................................................................................................................... 10
6.0 REFERENCES .................................................................................................................................................................. 10
7.0 REVISION LOG ............................................................................................................................................................... 10

Printed documents are considered uncontrolled Page 2 of 11

 Document Number MP-CRP-PRO-15

Current Revision Date 16-Jan-2023

Current Revision Number A4

Next Revision Date 15-Jan-2024

1.0 INTRODUCTION

This standard operating procedure describes the method for the operational planning and control of the
processes required for the integrated management system of Mansa Engineering Limited.

The following policies and procedures are relevant to this document:

a) Procedure for Hazard Identification and Risk Assessment

b) Procedure for Environmental Aspect and Impact Assessment
c) Procedure for Quality Risk and Opportunities Assessment

This procedure covers the provision of operation and maintenance engineering support services onshore and
offshore oil and gas industry, mining, and energy sector.

The procedure applies to the planning activities and resources required to meet the objectives of the IMS relative
to risks and opportunities, significant environmental aspects, compliance obligations, and environmental
objectives.

Procedures outside of this scope but may be related include:

FP-CRP-PRO-06 Permit to Work Procedure

MP-CRP-PRO-07 Control of Documented Information Procedure

MP-CRP-PRO-22 Internal and External Communication Procedure

1.1 RISK-BASED THINKING

Mansa Engineering encourages Risk-Based Thinking (RBT) throughout the planning, implementation,
performance evaluation, and improvement ‘process approach’ to ensure intended results are achieved, to
enhance desirable effects, to prevent or reduce undesired effects, and to achieve improvement in its processes.
Using RBT in conjunction with this and other company procedures, Mansa Engineering strives to continually
improve customer confidence and satisfaction, to assure consistency of quality of products and services, and to
establish an initiative-taking culture of prevention and improvement.

Mansa Engineering acknowledges the risk management process must start with its personnel who know the
business, know the hazards, and can help determine how to identify and address risk within the organization.
Personnel are encouraged to approach management for any guidance with the RBT concept.

Printed documents are considered uncontrolled Page 3 of 11

 Document Number MP-CRP-PRO-15

Current Revision Date 16-Jan-2023

Current Revision Number A4

Next Revision Date 15-Jan-2024

2.0 REQUIREMENTS

In compliance with Integrated Management System (IMS) Organizational Chart (ISO Steering Committee) as
maintained on the EDMS, and guided by:

ISO 9001:2015 Quality Management System

ISO 14001:2015 Environmental Management System
ISO 45001:2018 Occupational Health and Safety Management System

Printed documents are considered uncontrolled Page 4 of 11

 Document Number MP-CRP-PRO-15

Current Revision Date 16-Jan-2023

Current Revision Number A4

Next Revision Date 15-Jan-2024

3.0 ACRONYMS AND DEFINITIONS

IMS Integrated Management System

ISO International Organization for Standardization
RBT Risk-Based Thinking

Printed documents are considered uncontrolled Page 5 of 11

 Document Number MP-CRP-PRO-15

Current Revision Date 16-Jan-2023

Current Revision Number A4

Next Revision Date 15-Jan-2024

4.0 PROCEDURE

Responsibilities

The Senior Project Engineer has the prime responsibility and General Manager – Engineering and Projects has
the approval authority for this procedure.

The QHSE Coordinator is responsible for all aspects of the implementation and maintenance of this procedure
and to ensure that all risks involved in operational activities are identified and mitigated.

4.1 DESCRIPTION OF ACTIVITIES AND INSTRUCTIONS (OPERATIONAL CONTROLS)

In support of the integrated management system risk management planning process, this procedure
addresses operational planning and control.

The Senior Project Engineer plans, implements, and controls the processes needed to meet the integrated
management system requirements.

The workflow and process flow for each operational process is established to assist with the planning and
implementation.

The Senior Project Engineer implements both the actions needed to address risks and opportunities and the
actions to plan and achieve environmental objectives.

Operational controls are generated taking into consideration the life cycle approach to ensure that
environmental requirements and obligations are met during the planning process for the development,
delivery, and end-of-life treatment of products and services.

The operational controls are incorporated in the following services:

Mansa Engineering Limited ensures that those operations that are associated with our identified significant
occupational health and safety hazards are carried out under specified conditions, by:

a) establishing operating criteria for the processes.

b) Implementing control of processes, in accordance with the operating criteria.

Controls can include engineering controls and administrative procedures, which can be used individually or in
combination and implemented following a hierarchy of controls: elimination, substitution, and administrative.

Mansa Engineering Limited control planned changes and review the consequences of unintended changes
taking action to mitigate any adverse effects, as necessary.

Printed documents are considered uncontrolled Page 6 of 11

 Document Number MP-CRP-PRO-15

Current Revision Date 16-Jan-2023

Current Revision Number A4

Next Revision Date 15-Jan-2024

Consistent with a life-cycle perspective, Mansa Engineering Limited has:

a) Establish appropriate controls, considering each life cycle stage, to ensure that occupational health
and safety requirements are addressed in the design and development process for each product or
service.
b) Determine appropriate occupational health and safety requirement(s) for the procurement of
products and services.
c) Communicate our occupational health and safety requirement(s) to external providers, including
contractors.
d) Provide appropriate information about potential significant occupational health and safety risks
associated with the transportation, delivery, use, end-of-life treatment, and final disposal of our
products and services, etc.

Mansa Engineering Limited ensures that all outsourced services are controlled or influenced. The type and
extent of control or influence to be applied to the processes are defined within agreements. Mansa
Engineering Limited maintains records to the extent necessary to have confidence that processes have been
carried out as planned.

4..2 IDENTIFICATION OF NEEDS FOR OPERATIONAL CONTROL

Mansa Engineering Limited identifies occupational and health safety controls to:

a) Manage identified significant occupational health and safety hazards

b) Ensure that compliance obligations are met.
c) Achieve objectives and targets.
d) Ensure consistency with the integrated management policy, including the commitment to prevent
pollution and continual improvement.
e) Avoid or minimize occupational health and safety risks.

When identifying needs for occupational health and safety controls, the consideration of the full breadth of
operations including:

a) Procurement
b) Business Development
c) Human Resource
d) Design and Development
e) Engineering and maintenance activities
f) Delivery of products and services
g) Post-delivery support
h) Subcontracted / Outsourced processes ad services

Printed documents are considered uncontrolled Page 7 of 11

 Document Number MP-CRP-PRO-15

Current Revision Date 16-Jan-2023

Current Revision Number A4

Next Revision Date 15-Jan-2024

4.3 ESTABLISHMENT OF OPERATIONAL CONTROL

The established controls can be procedures, work instructions, physical controls, deployment of trained
personnel, or any combination of these.

a) Choosing a method of control

b) Selecting acceptable operating criteria
c) Establishing procedures that define how identified operations are to be planned, carried out and
controlled.
d) Documenting these procedures (if needed) in the form of instructions, signs, forms, videos, photos,
etc.
e) Measuring / evaluating whether operating criteria are being met.

As applicable to Mansa Engineering Limited, we make use of our organizational knowledge, lessons learned,
and experience with the activities associated with operations to determine the opportunities and risks that
need to be addressed and that can:

a) Give assurance that the procedure can achieve its intended result(s),
b) Enhanced desirable effects, and prevent or reduce undesired effects,
c) Achieve improvement.

Printed documents are considered uncontrolled Page 8 of 11

 Document Number MP-CRP-PRO-15

Current Revision Date 16-Jan-2023

Current Revision Number A4

Next Revision Date 15-Jan-2024

4.4 CURRENT OPERATIONAL CONTROL

Operation Significant Operational control Acceptable

occupational Operating
health and safety Criteria
aspects
Engineering Design and Major and Minor Refer to Hazard Compliance with
Assurance Injuries Identification & Risk HIRA and Work
Assessment (HIRA) Permits
Marine and Subsea Structures Major and Minor Refer to Hazard Compliance with
Installation – SURF (Subsea Injuries Identification & Risk HIRA and Work
Structures, Umbilicals, Risers, Assessment (HIRA) Permits
Flowlines)
Maintenance and Repair of Major and Minor Refer to Hazard Compliance with
Machinery (Rotating Injuries Identification & Risk HIRA and Work
Equipment including Pumps, Assessment (HIRA) Permits
Compressors, Aero derivative
turbines)
Hydraulic & Lifting Solutions Major and Minor Refer to Hazard Compliance with
Injuries Identification & Risk HIRA and Work
Assessment (HIRA) Permits
Hazardous Area Compliance Major and Minor Refer to Hazard Compliance with
Injuries Identification & Risk HIRA and Work
Assessment (HIRA) Permits
Marine & Offshore Diving Major and Minor Refer to Hazard Compliance with
Services Injuries Identification & Risk HIRA and Work
Assessment (HIRA) Permits
Asset Inventory Management Minor Injuries Refer to Hazard Compliance with
Identification & Risk HIRA and Work
Assessment (HIRA) Permits

The process of operational planning and control is fundamental to the implementation of a successful
Integrated Management System (IMS) and forms a significant part of the ISO 9001:2015, ISO 14001:2015 and ISO
45001:2015 standard.

By following this process Mansa Engineering Limited will go some way to ensuring that the operational controls
are effectively implemented.

Printed documents are considered uncontrolled Page 9 of 11

 Document Number MP-CRP-PRO-15

Current Revision Date 16-Jan-2023

Current Revision Number A4

Next Revision Date 15-Jan-2024

5.0 RECORDS

All relevant documents and records referenced in the procedure are kept according to the Records Lifecycle
requirements in the Control of Documented Information procedure MP-CRP-PRO-07.

6.0 REFERENCES

FF-HSE-FRM-09 Working at Height Permit

FF-HSE-FRM-18 Permit to Work Form

FF-HSE-FRM-19 Hot Work Permit Form

FF-HSE-FRM-20 Isolation Permit Form

FF-HSE-FRM-21 General Permit to Work Form

FF-HSE-FRM-22 Isolation Permit Form

FF-HSE-FRM-23 Cold Work Permit Form

FF-HSE-FRM-24 Gas Hazardous and Confined Space/Vessel Entry Permit Form

FF-PRJ-FRM-25 Timesheet Template

FP-CRP-PRO-06 Permit to Work Procedure

MP-CRP-PRO-07 Control of Documented Information Procedure

MP-CRP-PRO-22 Internal and External Communication Procedure

7.0 REVISION LOG

Rev Date Section Description of Changes Approved by

A4 16-Jan-2023 All Review and release. No revision required. E. Haizel

A3 15-Jan-2022 5.0 Revised to show correct referenced document E. Haizel

A2 20-Aug-2021 All Reformatted for document consistency E. Haizel

Printed documents are considered uncontrolled Page 10 of 11

 Document Number MP-CRP-PRO-15

Current Revision Date 16-Jan-2023

Current Revision Number A4

Next Revision Date 15-Jan-2024

A1 12-Mar-2020 All Original issue J. Aidoo

Printed documents are considered uncontrolled Page 11 of 11