PROVISION OF ENGINEERING, PROCUREMENT,

Exhibit IV –
CONSTRUCTION AND COMMISSIONING (EPCC) OF
Administrative
NEW JUNKYARD FOR PETRONAS CARIGALI IRAQ
Procedures
HOLDING B.V.
Page 1 of 17
PCIHBV/2022/SCM/2884

EXHIBIT IV
ADMINISTRATIVE PROCEDURES

Open
 PROVISION OF ENGINEERING, PROCUREMENT,
Exhibit IV –
CONSTRUCTION AND COMMISSIONING (EPCC) OF
Administrative
NEW JUNKYARD FOR PETRONAS CARIGALI IRAQ
Procedures
HOLDING B.V.
Page 2 of 17
PCIHBV/2022/SCM/2884

TABLE OF CONTENTS

SECTION TITLE

1.0 SPECIAL PROVISIONS

2.0 WORK ORDER

3.0 MEETINGS

4.0 COMMUNICATION PROCEDURES

5.0 WORK PROGRESS

6.0 INVOICING AND PAYMENT

7.0 CHANGE ORDER

8.0 NOTICES

9.0 SERVICE AGREEMENT CLOSURE

10.0 REPORTING / INVENTORY CONTROL

APPENDIX IV-1 WORK ORDER FORMAT

APPENDIX IV-2 INVOICE FORMAT

APPENDIX IV-3 BILLING STATEMENT FORMAT

APPENDIX IV-4 CHANGE ORDER PROPOSAL FORMAT

APPENDIX IV-5 CHANGE ORDER FORMAT

APPENDIX IV-6 SERVICE AGREEMENT CLOSURE LETTER

APPENDIX IV-7 SERVICE AGREEMENT CLOSURE CERTIFICATE

APPENDIX IV-8 PERSONNEL SERVICE TICKET [PLEASE PROVIDE]

APPENDIX IV-9 EQUIPMENT UTILIZATION / INVENTORY REPORT FORMAT

Open
 PROVISION OF ENGINEERING, PROCUREMENT,
Exhibit IV –
CONSTRUCTION AND COMMISSIONING (EPCC) OF
Administrative
NEW JUNKYARD FOR PETRONAS CARIGALI IRAQ
Procedures
HOLDING B.V.
Page 3 of 17
PCIHBV/2022/SCM/2884

EXHIBIT IV

ADMINISTRATIVE PROCEDURES

This EXHIBIT provides PCIHBV’s administrative requirements in respect of the executed of

the WORK, which shall be fully implemented and built upon by the CONTRACTOR during
the entire term of the SERVICE AGREEMENT.

The CONTRACTOR shall adhere to all procedures stated herein throughout the SERVICE
AGREEMENT period unless prior written approval for alternative procedures has been given
by PCIHBV.

The CONTRACTOR shall ensure that where instructions are not comprehensively set out in
this EXHIBIT IV or elsewhere in the SERVICE AGREEMENT, such instructions or procedures
shall be developed and agreed by PCIHBV in time to carry out WORK in accordance with
the SERVICE AGREEMENT.

1.0 SPECIAL PROVISIONS

1.1 PCIHBV SERVICE AGREEMENT ADMINISTRATOR

PCIHBV hereby appoints, ______________________ as PCIHBV SERVICE
AGREEMENT ADMINISTRATOR, or his/her appointee designated by him/her
in writing.

1.2 PCIHBV REPRESENTATIVE

PCIHBV hereby appoints ______________________ as PCIHBV
REPRESENTATIVE.

1.3 PCIHBV Operations Office

____________________

1.4 PCIHBV Base of Operations

__________________________

1.5 Commencement Date of Operations

__________________________

1.6 CONTRACTOR SERVICE AGREEMENT ADMINISTRATOR

The CONTRACTOR hereby appoints,
________________________________ as CONTRACTOR SERVICE
AGREEMENT ADMINISTRATOR, or his/her appointee designated by him/her
in writing.

Open
 PROVISION OF ENGINEERING, PROCUREMENT,
Exhibit IV –
CONSTRUCTION AND COMMISSIONING (EPCC) OF
Administrative
NEW JUNKYARD FOR PETRONAS CARIGALI IRAQ
Procedures
HOLDING B.V.
Page 4 of 17
PCIHBV/2022/SCM/2884

1.7 CONTRACTOR REPRESENTATIVE

The CONTRACTOR hereby appoints _________________ as
CONTRACTOR REPRESENTATIVE.

1.8 CONTRACTOR Operations Office

___________________________ (to be approved by PCIHBV in writing). As
far as possible the office should be located in such manner that daily visits
by CONTRACTOR’s Technical Support Staff to PCIHBV Operations Office are
convenient.

1.9 CONTRACTOR BASE

In Iraq ___________________________

1.10 Mobilisation Date

_________________________________

1.11 Point of Origin

__________________________________

1.12 Purchased Equipment

Equipment ordered by PCIHBV on purchase basis and successfully delivered
to the WORKSITE to PCIHBV in satisfactory condition.

1.13 Consumable Products

Products supplied by CONTRACTOR to be consumed during the course of
the WORK i.e. lubricant, coolants, spare parts, tools, etc.

1.14 WORKSITE
Shall mean the sites, areas, places in the area of operations as designated by
PCIHBV where the WORK is to be performed

2.0 MEETINGS

2.1 SERVICE AGREEMENT Kick-Off Meeting

2.1.1 PCIHBV REPRESENTATIVE may require a WORK Kick-Off Meeting
immediately after the EFFECTIVE DATE. PCIHBV shall advise the
CONTRACTOR on the time and venue of meeting.
2.1.2 The CONTRACTOR shall confirm the date and time of meeting at
least three (3) working days before the meeting date. The venue of
the meeting will be at CONTRACTOR Operations Office, or PCIHBV
Operations Office, or any other locations as decided by PCIHBV.

Open
 PROVISION OF ENGINEERING, PROCUREMENT,
Exhibit IV –
CONSTRUCTION AND COMMISSIONING (EPCC) OF
Administrative
NEW JUNKYARD FOR PETRONAS CARIGALI IRAQ
Procedures
HOLDING B.V.
Page 5 of 17
PCIHBV/2022/SCM/2884

2.1.3 In addition to CONTRACTOR REPRESENTATIVE, the CONTRACTOR’s

relevant discipline representatives shall be required to attend the
meeting.
2.1.4 The CONTRACTOR in that meeting shall present its WORK planning,
mobilization schedule and each services proposal and respective cost
estimate to PCIHBV.
2.1.5 The CONTRACTOR shall prepare the minutes of meeting. The
minutes shall be submitted to PCIHBV REPRESENTATIVE within three
(3) working days after the meeting for information or agreement.

2.2 Other Meetings

2.2.1 Meetings shall be held as often as PCIHBV considers necessary, for

the purpose of keeping all parties fully informed of all phases of the
WORK and work to be performed, for discussing technical subjects
and for resolving such problems as may arise during the performance
of the WORK. The CONTRACTOR REPRESENTATIVE is required to
attend the meeting to be held at PCIHBV Operations Office, chaired
by PCIHBV REPRESENTATIVE.

3.0 COMMUNICATION PROCEDURES

3.1 All official correspondences between PCIHBV and the CONTRACTOR shall
be by way of email, letter or facsimile. Only properly directed emails, letters
or facsimiles will be considered to have contractual validity.
3.2 The official line of communication between PCIHBV and CONTRACTOR is
defined in ARTICLE 38 of the SERVICE AGREEMENT FORM.

4.0 INVOICING AND PAYMENT

4.1 Pursuant to ARTICLE 5, the CONTRACTOR shall invoice PCIHBV at the

beginning of each month for the WORK performed during the previous
month, including other compensation properly due to the CONTRACTOR
(i.e. expenditure which has received PCIHBV’s prior written approval) which
has not been previously invoiced. The invoice format is shown in APPENDIX
VI-2 to this EXHIBIT.

4.2 All invoices and correspondences pertaining to the payment of WORK shall
be submitted to the address stated in ARTICLE 5.11. All invoices and
correspondences pertaining to the payment of WORK performed shall be
addressed to the addressees in ARTICLE 5.11.

4.3 The CONTRACTOR shall submit one (1) invoice per month. PCIHBV shall
reject any invoice submitted for more than one (1) month, or multiple

Open
 PROVISION OF ENGINEERING, PROCUREMENT,
Exhibit IV –
CONSTRUCTION AND COMMISSIONING (EPCC) OF
Administrative
NEW JUNKYARD FOR PETRONAS CARIGALI IRAQ
Procedures
HOLDING B.V.
Page 6 of 17
PCIHBV/2022/SCM/2884

invoices for any one (1) month. All invoices must show the following
information:

a) Designated Billing office and address of the CONTRACTOR.

b) The CONTRACTOR’s Invoice number.
c) Date of Invoice.
d) CONTRACTOR’s name, as set forth in the SERVICE AGREEMENT
address.
e) Title & Telephone of responsible official to whom payment is to be
sent.
f) SERVICE AGREEMENT Number.
g) Summary of operations through the applicable month duly certified
by PCIHBV Representative (IADC report/daily drilling report which
contain detailed distribution of operation on daily rate basis for all
days of applicable month should be attached).
h) The invoice currency shall be United States Dollars (USD) unless
otherwise agreed by the Parties
i) The following documents must be attached when submitting the
invoice:

i. Original Invoice
ii. Original Service Completion Certificate, the amount of which
must be equal or more than the Invoice amount.
iii. Where applicable, WORK ORDER (Original or Photocopy) the
amount of WORK ORDER must be equal or more than the Invoice
amount.
iv. Failure to attach the abovementioned documents with the
CONTRACTOR’s Invoice will result in PCIHBV having to return the
Invoice immediately for further action or delay in payment to the
CONTRACTOR.

4.4 In addition to the invoices, the CONTRACTOR shall also submit a monthly
billing statement showing the total amount billed to the SERVICE
AGREEMENT from the start of the SERVICE AGREEMENT to the last day of
the prior month. The monthly billing statement shall be submitted by the 7th
calendar day of each month and addressed to the address provided in
ARTICLE 5.11 of the Terms and Conditions.

4.5 The monthly billing statement format is shown in APPENDIX VI-3 to this
EXHIBIT.

Open
 PROVISION OF ENGINEERING, PROCUREMENT,
Exhibit IV –
CONSTRUCTION AND COMMISSIONING (EPCC) OF
Administrative
NEW JUNKYARD FOR PETRONAS CARIGALI IRAQ
Procedures
HOLDING B.V.
Page 7 of 17
PCIHBV/2022/SCM/2884

5.0 CHANGE ORDERS

5.1 All changes to the WORK and/or CONTRACTOR EQUIPMENT require a
CHANGE ORDER approved by PCIHBV. Except as provided in ARTICLE 20.6
of the Terms and Conditions, the CONTRACTOR shall not proceed with any
change prior to receipt of a CHANGE ORDER, unless authorised in writing by
PCIHBV SERVICE AGREEMENT ADMINISTRATOR.
5.2 The CONTRACTOR is responsible to notify PCIHBV of any changes to the
WORK and/or CONTRACTOR EQUIPMENT requiring a CHANGE ORDER.
5.3 The CONTRACTOR shall submit a CHANGE ORDER Proposal (refer to
APPENDIX IV-4) to PCIHBV REPRESENTATIVE for agreement to the change.
The CONTRACTOR shall submit a revised CHANGE ORDER Proposal if there
are changes required to the original CHANGE ORDER Proposal.
5.4 Once the CHANGE ORDER Proposal has been agreed by PCIHBV
REPRESENTATIVE, PCIHBV will issue a CHANGE ORDER to the
CONTRACTOR. In the absence of an approved CHANGE ORDER, PCIHBV
may withhold payment for the portion of the WORK and/or CONTRACTOR
EQUIPMENT related to the change.
5.5 The CHANGE ORDER format is shown in APPENDIX IV-5 to this EXHIBIT.

6.0 NOTICES

6.1 Pursuant to ARTICLE 38, all notices required herein shall be in writing and
shall be deemed to have been properly given or made if sent to the
respective Party at the address indicated below:

To PCIHBV:

1. Addressed to:
PETRONAS CARIGALI IRAQ Attention : Head,
HOLDING B.V. Technical Services
GARRAF BASE CAMP (GBC) –
GARRAF OIL FIELD, QALAT SUKKAR
DISTRICT,
THI QAR PROVINCE, REPUBLIC OF
IRAQ

To CONTRACTOR:

1. Addressed to [name & position]

CONTRACTOR’s name and Attention:

Address Telephone:
Email:

Open
 PROVISION OF ENGINEERING, PROCUREMENT,
Exhibit IV –
CONSTRUCTION AND COMMISSIONING (EPCC) OF
Administrative
NEW JUNKYARD FOR PETRONAS CARIGALI IRAQ
Procedures
HOLDING B.V.
Page 8 of 17
PCIHBV/2022/SCM/2884

6.2 The date of any notice shall be the date it is first received at the office of the
addressee, or by the addressee, whichever is earlier. Notice shall be deemed
to be received:
If delivered by hand - At time of delivery to either Party
If sent by telex/fax - At time of transmission
If sent by registered mail- At time of receipt of record delivery

7.0 SERVICE AGREEMENT CLOSURE

7.1 Upon receipt of payment for the final invoice from PCIHBV, CONTRACTOR
shall submit to PCIHBV a “SERVICE AGREEMENT CLOSURE LETTER” and
“SERVICE AGREEMENT CLOSURE CERTIFICATE” as per the format in
APPENDIX IV-6 and IV-7 of this EXHIBIT.

7.2 The above mentioned documents should be submitted to the PCIHBV

SERVICE AGREEMENT ADMINISTRATOR, and copied to the Head, Supply
Chain Management, Garraf Operation.

8.0 REPORTING/ INVENTORY CONTROL

8.1 The CONTRACTOR shall complete and submit to PCIHBV together with
CONTRACTOR's invoices, the Personnel Service Ticket as per format in
APPENDIX IV-8, duly verified by PCIHBV REPRESENTATIVE, for each
CONTRACTOR PERSONNEL engaged on the WORK.

8.2 The CONTRACTOR shall complete and submit to PCIHBV on a monthly basis
and/or together with CONTRACTOR's invoices, the EQUIPMENT
UTILIZATION / INVENTORY REPORT, as per the format shown in APPENDIX
IV-9, duly verified by PCIHBV REPRESENTATIVE.

END OF EXHIBIT

Open
 EXHIBIT IV
APPENDIX IV-1

APPENDIX IV-1

WORK ORDER FORMAT

REV. NO. :
WORK ORDER R.O. NO. :
DATE :

SERVICE AGREEMENT NO :
OUTLINE AGREEMENT NO :
SERVICE AGREEMENT TITLE :
CONTRACTOR :
WORK LOCATION :

DESCRIPTION OF WORK SCOPE:

REFERENCE
DRAWINGS :
SPECIFICATIONS :
OTHERS :
WORK DURATION :
WORK ORDER VALUE :
METHOD OF PAYMENT
LUMP SUM PROGRESS PAYMENT

MILESTONE REIMBURSABLE

For and on behalf of PCIHBV For and on behalf of CONTRACTOR

Name : Name :
Designation : Designation :
Date : Date :

Open
 EXHIBIT IV
APPENDIX IV-2

APPENDIX IV-2

INVOICE FORMAT

CONTRACTOR’S LETTERHEAD

TO : PETRONAS CARIGALI IRAQ HOLDING B.IV. Invoice No. :

----- Invoice Date :
WORK ORDER Number :
ATTN. : ----- Well Name and WORKSITE:
-----
PCIHBV REPRESENTATIVE

SERVICE AGREEMENT NO. : ----

SERVICE AGREEMENT TITLE.:

Description of Charges Currency

1 xxxx
2 xxxx

Sub-Total xxxx
Less Discount (if any) (xx)
Total xxxx

(Currency: Amount in words)

CONTRACTOR’s Signature
Name

Title

Open
 EXHIBIT IV
APPENDIX IV-3
BILLING STATEMENT FORMAT

APPENDIX IV-3

BILLING STATEMENT FORMAT

CONTRACTOR’S LETTERHEAD

BILLING STATEMENT AS AT MM/YY

SERVICE AGREEMENT NO. : -----

SERVICE AGREEMENT TITLE : -----

Amount Billed
A. Cumulative billings from the start of the agreement
through
(prior month)

B. Invoice No. Date Invoice Cumulative Amount

Amount

C. Cumulative billings through (A + B)

D. Invoices disputed by PCIHBV (if any)

Invoice No. Date Invoice Amount Disputed

Amount

Signature Title

Name Date

Open
 EXHIBIT IV
APPENDIX IV-4
CHANGE ORDER PROPOSAL FORMAT

APPENDIX IV-4

CHANGE ORDER PROPOSAL FORMAT

CONTRACTOR’S LETTERHEAD

Date:
TO : PETRONAS CARIGALI IRAQ HOLDING B.IV.
{Address}

ATTN: PCIHBV REPRESENTATIVE ------

SERVICE AGREEMENT NO. ------ :

SERVICE AGREEMENT TITLE. ------ :
CHANGE PROPOSAL NO. :
WORK ORDER NO. :
WORK LOCATION :

DESCRIPTION OF WORK/CHANGE

REASONS FOR CHANGE

EFFECT ON SERVICE AGREEMENT PRICE

{Provide detailed breakdown. Attach supporting documents as required}

EFFECTVIE DATE OF CHANGE/DURATION

PAYMENT METHOD
{For example unit rates, lump sum, etc.}

Yours faithfully
for and on behalf of {CONTRACTOR}

...................................................................
NAME :
POSITION:

Open
 EXHIBIT VI
APPENDIX VI-5
CHANGE ORDER FORMAT

APPENDIX IV- 5

CHANGE ORDER FORMAT

C.O. No. :
MAINTENANCE
&RELIABILITY, GARRAF
DATE :

SERVICE AGREEMENT No. : CONTRACTOR :

DESCRIPTION OF WORK / CHANGE :

REASONS FOR CHANGE :

EFFECT ON SERVICE AGREEMENT PRICE : ADDITION EFFECTVIE DATE OF CHANGE :

/ DELETION

PAYMENT METHOD *

ITEMISE SEPARATELY ON INVOICE FOR PAYMENT WHEN COMPLETE

THE CHANGE IS PRICED LUMP SUM BASIS
ON UNIT RATE BASIS PER ____ OF ____
UNIT RATE BASIS PER SCHEDULE____ OF ____
OTHERS (TO SPECIFY) : ___________________

SUPPORTING DOCUMENTS *
COST ESTIMATE OTHERS (SPECIFIC INSTRUCTIONS SUCH AS
MILESTONE PAYMENT AND MANNING, EQUIPMENT, ETC :
WORK SCHEDULES

Issued by : For and on behalf of PCIHBV Issued by : For and on behalf of

CONTRACTOR

……………………………………………………….
PCIHBV’s SIGNATURE ** ……………………………………………………….
NAME : CONTRACTOR’s SIGNATURE ***
DATE : NAME :
DATE :

FILES : ______________________________
*TICK WHERE APPLICABLE
** PCIHBV’S DULY AUTHORISED REPRESENTATIVE
*** CONTRACTOR’S DULY AUTHORISED REPRESENTATIVE

Open
 EXHIBIT IV
APPENDIX IV-6
SERVICE AGREEMENT CLOSURE LETTER

APPENDIX IV-6

SERVICE AGREEMENT CLOSURE LETTER

CONTRACTOR : ----- ________________________________

SERVICE AGREEMENT NUMBER : ----- ________________________________

SERVICE AGREEMENT TITLE : ----- ________________________________

Dear Sir,

For administrative purposes, we wish to close and archive the account of this SERVICE
AGREEMENT and therefore request you to sign in duplicate the attached SERVICE
AGREEMENT CLOSURE CERTIFICATE. Upon signing, please return one original copy to us
for our record and retention.

The purpose of the Certificate is to confirm the total sum of money that has been paid by
PCIHBV under the SERVICE AGREEMENT and to confirm that no further sums are payable
by PCIHBV. Please enter the appropriate figure in the spaces provided in the attached
Certificate.

Yours faithfully
for and on behalf of PETRONAS CARIGALI IRAQ HOLDING B.IV.

Signature _______________________
Name _______________________
Designation _______________________
Date _______________________

Open
 EXHIBIT IV
APPENDIX IV-7
SERVICE AGREEMENT CLOSURE CERTIFICATE

APPENDIX IV-7

SERVICE AGREEMENT CLOSURE CERTIFICATE

With reference to SERVICE AGREEMENT No. _______________________ dates ____ days

of ____ 20___, between the undersigned CONTRACTOR,
__________________________________________ (Name of CONTRACTOR) and
___________________________________________________ (Name of COMPANY)
for ____________________________________________________________
(Title)

In consideration of USD ____________ as final payment under the SERVICE AGREEMENT,

the CONTRACTOR hereby unconditionally releases and forever discharges PCIHBV and
PCIHBV's premises and property from all claims, liens and obligations of every nature arising
out of or in connection with the performance of the SERVICE AGREEMENT and all
amendments thereto.

As additional consideration for the final payment the CONTRACTOR agrees to indemnify
and hold PCIHBV harmless from and against all costs, losses, damages, claims from any
cause of actions, judgments and expenses, including legal costs arising out of or in
connection with claims against PCIHBV which claims arise out of the performance of the
WORKS under the SERVICE AGREEMENT and which may be asserted by the CONTRACTOR
or any of its SUBCONTRACTORs or any of their representatives, officers, agents or
employees.

The foregoing shall not relieve the CONTRACTOR of its obligations under the provision of
the SERVICE AGREEMENT, which by their nature survive completion of the WORK or the
expiry of the SERVICE AGREEMENT, including, without limitation, warranties, guarantees
and indemnities.

Executed this ____ day of _____ 20 ___

For and on behalf of (Name of CONTRACTOR)

_______________________ _______________________________
Signature Designation

_______________________ _______________________________
Name Date

Open
 EXHIBIT IV
APPENDIX IV-8
CONTRACTOR’S PERSONNEL SERVICE TICKET

APPENDIX IV-8

CONTRACTOR’S PERSONNEL SERVICE TICKET

(SAMPLE TO BE FURNISHED BY CONTRACTOR)

Open
 EXHIBIT IV
APPENDIX IV-9
EQUIPMENT UTILIZATION/INVENTORY REPORT FORMAT

APPENDIX IV-9

EQUIPMENT UTILIZATION/ INVENTORY REPORT FORMAT

MONTH: ------ EQUIPMENT CATEGORY:

EQUIPMENT: ------ (SPECIFY DESIGNATED/CALL-OUT/SPOT RENTAL)
------
DATE
ITEM DESCRIPTION SERIAL NO. REMARKS
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
1
2
3
4
5
6
7
8
9
10

PREPARED BY: ------ VERIFIED BY: LEGEND:

(CONTRACTOR PERSONNEL) ------ (PCIHBV ONSITE SUPERVISOR)
------ I = IN USE/RUN IN HOLE
NAME: ------ NAME: S= STANDBY ON RIG
------ T= IN TRANSIT
SIGNATURE: ------ SIGNATURE:

Open