GOVERNMENT OF KHYBER PAKHTUNKHWA,

KHYBER PAKHTUNKHWA
PUBLIC PROCUREMENT REGULATORY AUTHORITY
Peshawar, the May 10, 2022
NOTIFICATION
S.R.O. (14)/Vol: 1-24/2021-22: In exercise of the powers conferred under Section 35-A of
the Khyber Pakhtunkhwa Public Procurement Regulatory Authority Act, 2012 (Khyber
Pakhtunkhwa Act No. XI of 2012) the Authority has been pleased to issue the following
regulation, namely: -

1. Short title and commencement.- (i) This regulation may be called the Khyber
Pakhtunkhwa Public Procurement Regulation No. XIV 2022.
(ii) This shall come into force at once.

2. Matters pertaining to Additional Security in case of abnormally low bids.- This

regulation relates to the matters pertaining to Additional Security submitted by the bidders in
procurement of works.

i. The contractors quoting their bids up to a limit of 10% below Engineer estimate shall
submit bid security @ 2% only of Engineer Estimate.
ii. The contractors quoting their bids more than 10% below upto 20% below on
Engineers’ Estimate shall submit along with their bids 8% Additional Security of
Engineer’s Estimated cost in addition to 2% bid security. If the bid is not
accompanied with the required amount of additional security then it will be
considered as non-responsive and the 2% bid security shall be forfeited in favour of
Government and the second lowest bidder and so on will be considered accordingly.
iii. [Similarly, a contractor quoting bid more than 20% below shall submit with his
bid an additional security on Engineer’s Estimated cost equal to the
differential amount of submitted bid and Engineers’ Estimate along with
detailed rate analysis]1. In case of more than 20% below bids, if the bid is not
accompanied by the detailed rate analysis and / or required amount of additional
security, then the said bid shall be considered as non-responsive. All the securities
submitted along with such non-responsive bid shall be forfeited in favour of
Government and the 2nd lowest bidder and so on will be considered accordingly.
iv. In case detailed rate analysis submitted with the bids is, in view of the Procuring
Entity, not convincing, the Head of the Procuring Entity may declare such bid as non-
responsive without any forfeiture of bid securities and record reasons thereof.
v. The procuring entity may offer the contract to next lowest bidder after due diligence
in the context of financial difference between such two bids or may advertise
procurement opportunity afresh.

1
Differential amount; if a contractor quote, e.g. 25% below engineer estimate bid then he has to deposit along with his bid 2% bid
security and 25% additional security of engineer estimate.
 vi. After commencements of work by the successful bidder, the procuring entity may
replace the Additional Security with a bank guarantee of the same amount from the
scheduled bank; if the already deposited security is not in the form of bank
guarantee.
vii. The Additional Security shall be released to the contractor in four installments i.e. 1st
installment of 25% to be released upon completion of 25% of the project, 2nd
installment of 25% to be released upon completion of 50% of the project, 3rd
installment of 25% to be released upon completion of 75% of the project and the 4th
installment of 25% to be released after 100% completion of the project.
viii. All previous orders, instructions and regulations issued regarding additional security
shall stand superseded.

-SD-
Managing Director
KPPRA

ENDST: No. As above: Peshawar, the May 10, 2022

Copy forwarded to:-

1. The Additional Chief Secretary (P&D) Department, Govt. of Khyber Pakhtunkhwa.

2. The Administrative Secretaries (C&W, Irrigation, Public Health Engineering and Local
Government, Elections & Rural Development Department) Khyber Pakhtunkhwa with
request to circulate the same to their downstream formations for compliance.
3. The Principal Secretary to Governor, Khyber Pakhtunkhwa.
4. The Principal Secretary to Chief Minister, Khyber Pakhtunkhwa.
5. The Inspector General of Police, Khyber Pakhtunkhwa.
6. The Secretary Provincial Assembly, Khyber Pakhtunkhwa.
7. The Accountant General, Khyber Pakhtunkhwa.
8. The Registrar, Peshawar High Court, Peshawar.
9. All Commissioners and Deputy Commissioners in Khyber Pakhtunkhwa.
10. PSO to Chief Secretary, Govt. of Khyber Pakhtunkhwa.
11. All Heads of Autonomous/Semi-Autonomous Bodies in Khyber Pakhtunkhwa.
12. Director, Treasuries & Accounts with request to circulate the same to all DAOs &
Treasuries Officers in Khyber Pakhtunkhwa.
13. The Section Officer (Admn), Finance Department, Govt. of Khyber Pakhtunkhwa
with respect to his office letter No. SO(A)/FD/1-40/2022, dated 22.04.2022.
14. Manager, Stationery and Printing Press Khyber Pakhtunkhwa, for printing in the
official gazette.

SANA ULLAH
Assistant Director (M&E), KPPRA