AIS REVIEWER

SELLER’S POV

JOURNAL PERIODIC PERPETUAL SOURCE JOURNAL LEDGER

ENTRIES DOCUMENT
1.CASH SALES Cash + Cost of Sale Prepare Official Cash receipt Journal GL- cash
Sales Merchandise Inv. Receipt GL- Sales
GL-COS
GL / SL- MI

2.CREDIT SALES AR + Cost of Sale Sales Invoice Sales Journal GL-sales

Sales Merchandise Inv. GL / SL-AR
GL-COS
GL / SL-MI
3.COLLECTION Prepare Official Cash receipt Journal
Receipt
Collection w/in Cash GL-Cash
discount period Sales Discount GL-SD
AR GL / SL-AR
Collection beyond Cash GL-Cash
discount period AR GL / SL-AR
4.FREIGHT OUT
Cash Freight Out Official Receipt Cash Disbursement GL-T
Cash Journal GL-Cash
On account Freight Out Bill of lading General Journal GL-T
AR GL / SL-AR

5.SALES RETURN
Cash SR&A Official Receipt Cash Disbursement GL-SR&A
Cash Journal GL-Cash
On account SR&A Bill of lading General Journal GL-SR&A
AR GL / SL-AR
BUYER’S POV

JOURNAL PERIODIC PERPETUAL SOURCE JOURNAL LEDGER

ENTRIES DOCUMENT
1.CASH Purchase Merchandise Inv. Receive Official Cash Disbursement GL- cash
PURCHASES Cash Cash Receipt Journal GL- Purchase
GL / SL- MI
2.CREDIT Purchase Merchandise Inv. Purchase Invoice Purchase Journal GL-Purchase
PURCHASES AP AP GL / SL-AP
GL / SL-MI
3.PAYMENT Receive Official Cash Disbursement
Receipt Journal
Payment w/in AP AP GL / SL-AP
discount period Cash Cash GL-Cash
Purchase discount Merchandise Inv. GL-PD
GL / SL-MI
Payment beyond AP AP GL / SL-AP
discount period Cash Cash GL-Cash
4.FREIGHT IN
Cash Freight In Merchandise Inv. Official Receipt Cash Disbursement GL-FI
Cash Cash Journal GL-Cash
GL / SL-MI
On account Freight In Merchandise Inv. Bill of Lading General Journal GL-FI
AP AP GL / SL-AP
5.PURCHASE
RETURN
Cash Cash Cash Official Receipt Cash receipt Journal GL-Cash
PR&A Merchandise Inv. GL-SR&A
GL / SL-MI
On account AP AP Bill of Lading General Journal GL-PR&A
PR&A Merchandise Inv. GL / SL-AP
GL / SL-MI
PURCHASE PROCEDURE

TASK FUNCTIONAL AREA PRODUCT SOURCE RECORD

DOCUMENT DOCUMENT
Request Production Materials requisition
Form
Check Inventory Accounting – Inventory Approved Material Approved Material
(Availability) Leger Group Requisition Form (only) Requisition Form (only)
No product document No source document
 If sufficient Storage na agad
 If insufficient Purchase requisition
form
Purchases/Buy Materials Management- Purchase Order Purchase Requisition
Purchasing Dept. Form
Receive (not enough) Materials management- Receiving Report Purchase Order
Receiving Dept.
Storage (enough) Distribution- Transaction Log Receiving Report
Warehouse Dept.
Bill (not enough) Accounting- Invoice Journal Voucher Journal
Accounts Payable
Post (ledger) Accounting-General none none
ledger

CASH DISBURSMENT PROCEDURE

TASK FUNCTIONAL AREA PRODUCT DOCUMENT/ SOURCE

DOCUMENT
DUE (determine obligation) Accounting- Accounts Payable group None
APPROVE Accounting- Approved-Head Statement of Accounts(basis)
Finance- Cash Disbursement Check Remittance Advice
RECORD Accounting- Accounts Payable group Purchase Invoice
POST Accounting- General Ledger Journal

Prepared by: erhyza ganda >.<