Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Attendance: Please see attached. Date: October 28, 2022

Presider: Brigida E. Bacani Venue: via Zoom

Proponent Issues and Concerns Responsibility Target Date Status Remarks

1 The meeting was called to order at 1:00 PM via Zoom

with the following agenda:
1. Reading and Approval of the Minutes of Previous
Meeting
2. Business Arising from the Previous Minutes
3. Business for the Day:
Bacani, B.
3.1 KRA 10 ISP
3.2 Internal Quality Audit
3.3 NBW Celebration
3.4 Accomplishment reporting
3.5 Issues and concerns raised during CMC Meetings
4. Other Matters
Elman, G. 2 Opening prayer
3 Reading and Approval of the Previous Minutes
Bucog, F. Moved for the approval of the minutes and duly
seconded by Mr. Refugio
Business Arising from the previous minutes
Bacani, B. 4 To submit a request to the ICT office for the approval of Bacani, B. &Vidamo, September 15, Waiting for approval
the purchase of the Dspace server. M. 2022 A2 of COO Detoya & CIO
Castillo
Bacani, B. 5 To send a letter to CIO Castillo recommending Mr. Bacani, B. September 15, Waiting for approval
Palmero as the administrator and one IT personnel from 2022 A2 of COO Detoya & CIO
ICT Main. Castillo
Donayre, C. 6 Requested for orientation via zoom for the analytical Ib-ib,J., Elman, G. September 13, Done 10/05/2022
A1/C
indexing. 2022
Sanchez, L. 7 Discussion of OPM 16.05- Borrowing/Check-out and Matavia, M.J. May 31, 2022 A1/C Filed RFD 10/26/2022
Returning/Check-in of LIC Materials
I. Purpose- ok
II. Scope –ok
III. Policies /Guidelines
1. Borrowing/Check-out
1.1 In borrowing/checking out books, the
students shall present the material to the CL
with the UM validated ID and Certificate of
Matriculation Form, while the employees
shall present their UM ID for verification.
Revision: change to "UM validated ID/Certificate of
Matriculation Form/ check on List of currently
enrolled students."
1.2 – ok
1.3 – ok
1.4 The ff. stakeholders are allowed to borrow
books at a given period:
1.4.1 Suggested revision:
Students (Elem/Junior High/SHS/Tertiary)- 3
books for a period of 2 working days
Note: CL must extract check-out books daily
for monitoring purposes
1.4.2 Professional Schools and College of Law
Students - 3 books for a period of 1 week; and
1.4.3 Employees - 5 books for a period of 1 week
1.4.4 – ok
1.4.5 – ok
Additional: 1.4.6 - Counting of borrowed materials
is by working days only- to be checked by Dir.
Bacani
1.5 – ok
1.6 – ok
1.7 – ok
1.8 – ok
2. Returning/Check-in
2.1 – ok
2.2 – Revision: The stakeholder with overdue
borrowed materials shall be charged a fine/penalty of
P25.00 per day per item for circulation books and P10.00
per hour for reserve books, excluding Sundays, Holidays,
and unprecedented suspension of classes. The
stakeholder shall be notified for the overdue either
through letter of notification or E-mail.
2.3 –Revision: When a book/material is lost, the
stakeholder is given a grace period of one (1) week to
exhaust all means in locating the lost book/ material.
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

After the grace period, the stakeholder shall replace the

book with same or related title and current editionor pay
the equivalent current cost of the book and the
accumulated overdue fines. An additional fine of P200.00
shall be charged as a processing fee.
2.4 – ok
2.5 – ok
Revised associated document/records:
 Certificate of Matriculation (Form 1)
 Authority to Deduct
 Data Privacy Consent Form
Ramos,J. 8 Requested for the installation of a Workstation Branch librarians October 3, 2022 UM Tagum, UM Digos,
Monitoring System (WMS) to monitor students' use of -done
the internet section. Waiting for the
A2
Recommendation: installation of WMS
To submit request for installation address to CIO Castillo
thru AVP Petinglay.
Bucog, F. 9 Raised his concern, to wit: Bucog, F. October 28, 2022 Done.
 About his E-resources section, as per their
ICT, the E-resources section must be
managed by the Librarian.
A/C
Action/ Recommendation: To coordinate with the
Director’s Office for proper turnover and request
additional staff or STA to be assigned at the E-Resources
Section.
Bucog, F. 10  The transfer of responsibility for the IMS & E-resources
preventive maintenance of LCD projectors tasks will be included
and sound system under his care. However, in the duties &
he needs staff to take charge. responsibilities of the
Recommendations: Librarian.
1. Coordinate with the Director's Office for the proper Bucog, F. October 5, 2022 A/C
turn-over of responsibility from the previous in-charge
2. Request one (1) staff to man the preventive
maintenance of LCD projectors and sound system.
Almedora, D. 11 Inquired about the process of uploading the digitized Mr. Palmero October 24, 2022 A1 Moved to Nov. 15,
manuscripts in the DSpace. 2022.
Response:
To conduct training on uploading digitized manuscripts
For the meantime, continue the scanning of manuscripts.
Almedora, D. 12 Reported to the body about the lacking references for 3 subjects have not
Filipino subject. As advised by the QMO Main, LIC Panabo complied yet:
will conduct a benchmark at LIC Tagum or Main. FIL 311-Sanaysay at
Also, informed that they selected 8vols. of books during Talumpati
the DACUN book fair. FIL 222-Kulturang
Recommendation: Popular
1. Evaluate the references for BSED Filipino FIL 221-Introduksyon
2. Prepare summary of references to determine what Mr. Refugio October 28, 2022 A1 sa Pagsasalin
particular subject lacks reference.
3. To coordinate with book suppliers for price lists
Donayre, C. 13 Inquired also if they can acquire copies of the SCRA for Ms. Donayre Oct. 7, 2022 Already coordinated
criminology students. with the PH and filed
Response: ePRS.
AC
To ask/inquire recommendations from Program Heads of
the criminology program if there is a need to acquire
SCRA for their students.
Sevilla, E. 14 Repainting at the LIC Bolton and requisition of water - - No approved budget
dispenser. yet.
Response:
1. To wait for the approved budget Cancelled- water
2. To prepare a request letter for a water dispenser Mrs. Sevilla Oct 30, 2022 A dispenser
addressed to COO Detoya.
Bacani, B. 15 Follow-up Mr. Digal on the status of the installation of Digal, R.A. Oct. 7, 2022 Follow-up request to
EMS. Also, suggested including the Faculty data in the ICT via filing of eticket.
EMS.
Response: Installation of EMS was done; however,
A1
there's a need to update the student's database
As per Mr. Digal, the EMS cannot be updated yet due to
RFID issues with the supplier. Meantime, manual
consolidation of report is advised to Ms. Alegado.
Del Castillo, J. 16 Suggested utilizing the KOHA as a replacement for the Digal, R.A & Palmero, Oct 7, 2022 Cancelled.
C
EMS. B.
Alegado, R.C. 17 Raised her concern about her difficulty in identifying Alegado, R.C. Oct 7, 2022 Follow –up Ms. De
Faculty that handled both undergraduate and PS courses. A1 Loyola
Action/Recommendation: Remind Ms. Alegado
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

To request a copy of the official list of Faculty members

in the Prof. Schools indicating the Program they belong.
Perocho, C. 18 Raised her concern about the installed "standalone" Digal, R.A. &Perocho Oct. 7, 2022 Cancelled.
system in the Periodicals Section. This was used before C. Ms. Perocho to file a
by Ms. Petinglay, former Periodicals Librarian, for easier request via eticket for
consolidating of in–house utilization report, but next year's plans and
unfortunately, there was a problem encountered in using C programs.
the system. No request yet since this is an "unofficial"
system in the library.
Action/Recommendation:
To request for the development of a system
Quisido, A. 19 IMS Branch Libraries Oct. 28, 2022 Done
Shared the ff. updates for September 2022:
1. Suggested to request an additional personnel
to man the IMS, especially for the branches
(UM Penaplata, Bansalan). This is to monitor
the reservation booking and the proper
A/C
handling of equipment. If disapprove, to hire
at least an STA to assist the Librarian.
Response: IMS/LIC branches to coordinate with their
Director for the proper delegation of tasks and request
additional staff from them. Instructed to utilize STAs in
the meantime.
Quisido, A. 20 2. LIC Tagum and Digos were already using the Branch Libraries October 30, 2022 UM Tagum & UM
Online booking service / eSRF thru MIS. Digos – eSRF
Hence, other branch libraries (UM Penaplata, As per Mr. Quisido, for
Bansalan, Panabo) requested the same UM Panabo, Bansalan
process for their reservation booking. & Peñaplata will use
Response: To coordinate first with their respective QMO the Service
AC
for the approval of the said request. Also, to clarify the Request/Reservation
responsible person that will be assigned at the IMS. This Slip.
is to avoid confusion with their duties and LIC Main is using the
responsibilities. Reservation Slip for
the AVR (located in
the LIC)
New Business
Bacani, B. 21 KRA 10 ISP - -
Shared the corrected KRA 10 for ISP 2022-2027 that was
checked last Oct. 11, 2022.
Responsible Unit/s -LIC (Main & Branches)
KRA 10-Operational Efficiency and Effectiveness (QO6)
10.1 To ensure efficiency and effectiveness in the core
functions
10.1.1 Percentage of compliance to regulatory
requirements for library holdings. SY2022-2027-100%;
Overall target – 100%
10.1.2 Percentage of library resources utilization:
a. Online resources – SY2022-23-60%; SY2023-24-63%;
SY2024-25-66%; SY2025-26-69%;
2026-27-72%; Overall target 66%
b. Print resources – SY2022-23-35%; SY2023-24-40%;
SY2024-25-45%; SY2025-26-50%;
2026-27-55%; Overall target 45% I
10.1.3 Percentage of accounted library resources -
SY2022-2027-100%; Overall target 100%
10.1.4 Percentage of newly bound professional journals
indexed and encoded in DLM/KOHA - SY2022-2027-
100%; Overall target 100%
10.1.5 Percentage of freshmen classes that attended the
Information Literacy Program - SY2022-2027-100%;
Overall target 100%
Responsible Unit/s -IMS (Main & Branches)
10.1.6 Percentage of Preventive Maintenance conducted
as scheduled - SY2022-2027-100%; Overall target 100%
10.1.7 Percentage of multimedia service requests served
on time - SY2022-2027-100%; Overall target 100%
Responsible Unit/s -LIC (Main & Branches)
10.1.8 Number of Coordination Meeting conducted -
SY2022-2027- 12; Overall target - 60
Bacani, B. 22 Internal Quality Audit - -
Announced that the IQA 1st round audit will be scheduled I
on November 7-11, 2022.
Bacani, B. 23 National Book Week Celebration UM Tagum, UM
Asked the branch libraries if they were already submitted A Peñaplata,UM
their proposal for the NBW 2022 celebration. Bansalan & UM
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

Also, informed the body that the NBW 2022 must be Panabo – not
celebrated on November 2022 only. submitted yet
UM Digos – submitted
10/28/2022
Bacani, B. 24 Instructed to hold a meeting for the NBW activities. Asst. Chief Librarians 11/02/2022
A
(Main & Branches)
25 Accomplishment reporting/Issues and Concerns per - -
branch libraries
Sevilla, E. LIC Bolton
Shared accomplishment report for October 2022 and
reported the ff. highlights:

1. Library Attendance – 5,204 (Students -4,687

& Faculty-517)
2. In-house utilization
479 Undergraduate; 87 CLE; Filipiniana -
1,801; Gen. Ref. -823; AVR – 474; DR – 11;
Internet – 304; Periodicals – 239; Tablet-10
3. Free printing services – 3,019 pages / 128
students I
4. Checked-out transaction – 44
5. Cataloged UDT – 71Titles
6. Updated clippings per folder – 20
7. Newspaper clippings – 41 articles
8. Updated holdings for July 2022
9. Scanned newspaper -66 articles
10. Indexing – 1 Official Gazette (22articles); 2
Filipiniana Books (37articles); 1 Journal (20
articles)/ total of 187 subjs.
11. 14 missing books found
12. Information Literacy Program – 12/16 classes
done
13. Applied for library account
Sevilla, E. 26 Informed that they already gave the list of DACUN books - -
I
to CBAE.
Sevilla, E. 27 Raised her concern about the updated copy of the Official Del Castillo, J. &
Gazette for 2020 to 2022. Elman, G.
A
Action/Recommendation: To search for a book supplier
for the Official Gazette subscription.
Sevilla, E. 28 Asked the ePRS no. of eSCRA & the CD Asia subscriptions Elman, G.
as evidence to be given to the auditor.
A
Action/Recommendation: To check the list of
subscriptions with their updated certificates
Sevilla, E. 29 Raised her concern about the binding of periodicals that Villaver, W. & Dajao,
needed for indexing. R.
Action/Recommendation: To expedite the binding of the
newly acquired books and periodicals, Mr. Villaver and
A
Mr. Dajao are exempted from the shelving assignment.
From 8:00 A.M. -12:00 NN., this is the schedule to bind
the books and the periodicals in the afternoon. Mr.
Anino to supervise the shelving of books.
Villaver, W. 30 TPS Main - -
Shared accomplishment report for October 2022 and
reported the ff. highlights:
Holdings:
 Updating of List of References per program
(July 2022 Summary) – 11 programs updated
 Monitoring of References per Subject
/Program – 4 programs
Acquisition:
 Accessioning/posting of library materials –
147 vols.
 Requested DACUN books selection through I
ePRS - 393 titles
 Prepared list of new acquisitions per college
(DACUN 2022 selection) – 9 colleges
Technical Processing:
 Cataloging & editing of entries cataloged by
Mr. Gamutan /OJTs – 395vols.
 Mechanical processing (labeling, barcoding,
etc.) -445 vols.
 Prepared list of new acquisitions per program
– 42 programs
Bindery:
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

 Rebinding of newly acquired books – 349

vols.
 Books repaired – 31 vols.
 Bound Periodicals – 8 vols. (4vols.-
Periodicals Section; 4vols.- Basic Ed.)
Bacani, B. 31 Informed the body to include the Basic Ed LIC, Periodicals - -
Section LIC Matina & Bolton to determine the target I
output of indexing.
Del Castillo, J. 32 LIC Matina - -
Shared accomplishment report for October 2022 and
reported the ff. highlights:
1. Queries served – ORRA 427; ODDS 1; Tablet
Counter 5; Filipiniana 15; Circulation 5; BED
15
2. Library Instruction conducted via F2F & Zoom
– Undergraduate - 78/175 (44.57%) GE 2
classes; BED 14 classes (459 students)
3. Technical Works- Librarians assisted in the
cataloging of books
 Anino – 46vols.; Gamutan -65vols.; Alegado -
47vols.
4. Periodical indexing
 1T; 1V (17 articles; 42 subjs) – this is a work
back bound periodical title
 5T; 7V (173 articles; 446 subjs) – 5/26T for
the target in the AOP (25V/32V); 19%/100%
target in the AOP as of Oct. 2022
5. Clippings – 8 clipped newspapers
6. Analytical indexing – 10T encoded in the
OPAC
7. Library Attendance
 Undergraduate - 41, 418 Students; 76
Faculty; CHRC -76
 Basic Ed – 378 Students; 32 Faculty
8. In-house Utilization
 Circulation -7, 307; Filipiniana -1, 328; UDT –
716; Gen. ref- 2,006; UN -325; ADB-79; WB-
43; AVR-17; PR -1; Multimedia-1; Periodicals
I
(Bound-133; Loose-1,514); DR-1,057; Tablet -
5; Reserve-92
 Free Printing – Total pages-16, 057; Students
served -1,121
 Basic Ed. –Circulation-32; Filipiniana-15;
Periodicals-5; Multimedia-55
9. Check-out Utilization – Circulation- (1,337
students; 29 Faculty; 5 NTP); Reserve -73
10. Fines & Charges – Php 1, 680 Students; Php
125 Faculty (Salded)
11. Applied for library account- 251 Students; 2
Faculty
12. Checking of syllabus - ongoing
13. Librarians attended CMC meeting
 Anino – attended CEE CMC meeting last Oct.
10, 2022
 Ib-ib (PS), Calunod (BED), Mancao (CCE) – no
actionable items/concerns raised during
CMC meetings
 Perocho (CTE & CCJE) – CTE requested
additional Prof. Ed books
Action/Recommendation: BOS can be
downloaded in the MIS
 Perocho, Calunod & Del Castillo – attended
FLAC meeting last Oct. 21, 2022
 Perocho, Del Castillo, Digal & Demetrio –
Attended PLAI-DLRC Librarians’ Summit &
General Assembly last Oct. 20, 2022
 Perocho, Mancao – attended the IQA training
last Oct. 26, 202.
Del Castillo, J. 33 Raised the ff. concern, to wit: Del Castillo, J.
 To change the Librarians’ schedule for the 2nd
Semester, SY 2022-2023 A
Action/Recommendation: Prepare and submit a
schedule of duty.
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

Del Castillo, J. 34  Replacement of the defective printer (1 unit) Del Castillo, J.

in the Free Printing Section & Vidamo, M.
A
Action/Recommendation: Prepare RES to be attached in
the ePRS and request Job Order via ICT Tracker.
Del Castillo, J. 35  Replacement of the outdated tablets Ib-ib, J.
Action/Recommendation: To request a ticket via ICT A
Tracker
Bacani, B. 36 Instructed to market the use of tablets. To create Ib-ib, J.
infographics to be posted on the bulletin board and FB A
page.
Del Castillo, J. 37  Lacking bookshelves for the Theses and Alegado, R.C.
Dissertation at PS & Del Castillo, J.
Action/Recommendation: Instructed to do shelf-
A
reading. Retain 1cp. only if there are 2cps available for 1
title and relegate old collections. Additional bookshelves
are to be requested once the new library's done.
Quisido, A. 38 IMS - -
Shared accomplishment report for October 2022 and
reported the ff. highlights:
1. Live FB coverage in collaboration with ICT
and MassCom without hiring 3rd party during
Intramurals 2022;
2. Virtual graduation recording and live
coverage I
3. Recorded the Juran Awarding of President
Torres at the Board Room;
4. On-going documentation for the President’s
report to the stockholders; and
5. Served sound system service for the
Sutherland Sports Fest at UM Matina
Gymnasium
Quisido, A. 39 Follow-up the schedule of their special meeting with Dir. Bacani, B
Bacani
A
Action/Recommendation: The meeting is scheduled on
Nov. 2, 2022.
Donayre, C. 40 UM Tagum (Mabini & Visayan LIC) - -
Shared accomplishment report for October 2022 and
reported the ff. highlights:
 Check-out – 256 Faculty; 58 students
 In-house Utilization – Books 947; Periodicals
890; DR 125; E-resources 7; ORRA 50
 Queries served – 650
 Library Attendance – Faculty 100; Students 7,
399
 AVR -582; Served during intramurals dated
Oct. 13-16, 2022; Kumustahan by programs;
Junior & Senior HS parents’ orientation
 Cataloged Books – 79T; 139V
 Digitization – 307
 Indexed articles -80
 Newspaper Clippings – 82
 Periodicals for binding – 16T; 17V
 Rebinding of books – 120T; 307V
 Repaired 8units of LCD Projector & cleaned
86 units of LCD Projector located in the I
classrooms
 Conducted PM for the telephones and
intercoms per office
 Internet – conducted PM, 19functional
workstations; 17 UPS for replacement;
reformat 17CPUs
 Submitted and uploaded to the GDrive the
AOP and 8 QMS documents
 Already sent the proposal for the National
Book Week celebration on Dec. 6-9, 2022 -
10/28/2022
 2 newly hired personnel attended OSH and 2
2 newly hired personnel & 1 librarian for the
ISO 9001 orientation
 2 newly hired personnel - Mr. Estolloso
(Bindery Asst) & Mr. Villarubias (Technical
Assistant) started last Oct. 11, 2022
 1 newly hired librarian, Ms. Villanueva,
started last Oct. 27, 2022
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

Bucog, F. 41 LIC Peñaplata - -

Shared accomplishment report for October 2022 and
reported the ff. highlights:
 ProQuest Utilization – 640 users
 Cataloged and encoded in KOHA the newly
acquired books from DACUN bookfair. Also,
requested thru ePRS I
 Conducted Information Literacy Program to
freshmen students
 Library Attendance – 793 students; 3 Faculty
 Check-out books -72
 Internet users -41
 AVR – requested 15 units of equipment
Bucog, F. 42 Raised concern about the newspaper clippings that had Bucog, F.
not started yet since pandemic due to the stoppage
A
delivery of newspaper.
Action/Recommendation: To look for another supplier.
Bacani, B. 43 Asked for updates on the free online database for review Digal, R.A.
given by Ms. Fritzie. This will be shared with branch A
libraries.
Bacani, B. 44 Observed that no representative from branch libraries - -
attended the PLAI-DLRC Librarians' Summit & General
Assembly last Oct. 20, 2022. Likewise, reminded the body I
to submit a liquidation report right after the seminar to
avoid problem in the filing of ROAST.
Bucog, F. 45 LIC Bansalan - -
Shared accomplishment report for October 2022 and
reported the ff. highlights:
 Check-out books -39
 Queries served – 4
 AVR service request – 13
 Online databases utilization- 159
 Conducted Information Literacy Program to –
I
5 classes (GE2)
 Ongoing cataloging of books
 Prepared documents last RQAT CHED visit
 Attended PQA training- workshop
 Attended Faculty and CMC meetings
 Prepared activities for the NBW celebration
 Analytical indexing not yet started due to
cataloging of DACUN books (300v)
Ramos, J. 46 LIC Digos - -
Shared accomplishment report for October 2022 and
reported the ff. highlights:
 KRA 1.3.4 - 3 librarians attended the Values
Build-up Program, to wit: (Spiritual
Encounter; NTP monthly meetings wherein
4Gs are being discussed & Cluster meetings)
 KRA 5.1.1 - Conducted Information Literacy
Program to freshmen and transferees. As of
Sept. 2022, 27/37 classes were conducted.
 KRA 7.2.3 - 1 librarian attended webinar on e-
archiving: transform the way preserve data
last Oct. 20, 2022
 KRA 7.2.5 - 3/3 librarians are members in
Professional Org.
 KRA 7.2.7- 2 librarians have professional
engagement thru judging the literary events I
during intramurals
 KRA 10.1.1 – 25/26 programs (96.15%) have
complied with CMO 22 S. 2021
 KRA 10.1.2
a. Online Resources – 266 users
b. Print Resources – 150 books
 KRA 10.1.3- 16, 386/16, 439 vols. accounted
as of July 2022
 KRA 10.1.4 – 68articles indexed and encoded
 KRA 10.1.5 – 27/37 sections were conducted
Information Literacy Program (1, 084/1, 403
students)
 KRA 10.1.6 – Ongoing configuration by the IT
admin
Other accomplishments:
 IT assistant started his duty on Oct. 28, 2022
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

 Submitted proposal for Book Detection

System (update: for canvas)
 Submitted AOP - for editing
 2,550 library users
 429 vols. cataloged and encoded in Koha ILS
 Submitted proposal for the renovation of the
Circulation section (no update yet)
 Submitted NBW 2022 proposal
 Facilitated the literary event during
intramurals
 Installation of Workshop Monitoring System
(WMS) – requested thru ICT tracker
 Periodicals Utilization – 339
 DR – 105
 Newspaper clippings – 72 articles
 Books selected during DACUN book fair 2022
– ePRS done
 80 vols. for binding
Dacanay, J. 47 LIC Ilang-Tibungco - -
Shared accomplishment report for October 2022 and
reported the ff. highlights:
 Informed that she has a teaching load
(4units)
 Renovation/extension of the library was
done- From 40 seating capacity to 70; Bigger
space for the Internet section.
 ESC Recertification visit was successful, with I
a recommendation for PAASCU or PACUCOA
accreditation.
 Newspaper subscription started Oct. 2022 –
to be paid on a quarterly basis
 Acquired DACUN books – ePRS, not yet done
due to the unfinished encoding of titles c/o
Purchasing Office
 Pending utilization reports
Dacanay, J. 48 Raised her concern about the installation of EMS and Dacanay, J.
requested STAs.
A
Action/Recommendation: No update yet for the
installation of EMS. Prepare a letter requesting STAs.
Dulatre, G. 49 LIC Guianga - -
Shared accomplishment report for October 2022 and
reported the ff. highlights:
 Full implementation of the F2F class is on
Nov. 7, 2022
 On-going preparation of the LIC for the f2f
class
 NBW 2022 celebration tentative dates on
Nov. 28 or 29, 2022
 Cataloging of newly acquired DACUN books – I
done
 Attended the webinar on e-archiving:
Transform the way preserve data last Oct. 20,
2022
 Need acquisition of IT books and renovation
of IT Laboratory for the consortium of BSIT
program at Main
 Asked Mr. Digal for the access credentials of
online databases.
Refugio, S. 50 LIC Panabo - -
Shared accomplishment report for October 2022 and
reported the ff. highlights:
 KRA 1.3.1 – 75/100 (75%) digitized
manuscripts; additional 18 scanned
manuscripts
 KRA 1.3.4 – ½ (50%) personnel participated in
the initiative that promote values, to wit: (MS I
& BMC meetings)
 KRA 4.4.2 – 2/2 (100%) staff participated in
the community extension through monthly
pledge for Mariphil Children’s Village
 KRA 5.1.1 – 1/2 programs were conducted for
Sept. 2022
 KRA 5.1.4 –4.56/4.50 satisfied rating on SPS
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

 KRA 7.1.1 – 2/2 employees got outstanding in

Performance Evaluation
 KRA 7.2.3 – 1/2 personnel participated in
training and development (Analytical
Indexing Orientation; ISO Orientation for
New Employees & IQA Workshop for New
Internal Quality Auditors)
 KRA 7.2.5 – 2/2 personnel are members of a
professional organization (PLAI –DRLC)
 KRA 7.2.5 – 2/2 personnel have professional
engagement (IQA members;
 KRA 10.1.1 – 8/9 programs are compliant to
the regulatory requirements. Unavailable
titles for the Filipino program. To coordinate
with books suppliers for available titles
 KRA 10.1.2 – Percentage of library resources
utilization:
a. Online resources – ProQuest -1082; PEJ
-117)
b. Print resources – 22check outs; 396 in-
house utilization
 KRA 10.1.3 – 10, 104/ 10, 112 (99.92%) library
materials were accounted as of March 28,
2022
 KRA 10.1.4 – 27/ 45 of newly bound
professional journals were indexed as of Oct.
2022 (still ongoing); 45/45 were encoded in
Koha as Bound Journals
 KRA 10.1.7 – 2/2 PM are conducted and
submitted for Oct. 2022
 KRA 10.1.8 – Ave. no. of multimedia services
served per semester: AVR 18; LCD-4;
Microphones-8; Extension wire-2; Speaker-1;
White Screen-1
Other accomplishments:
 Conducted Information Literacy Program to
SHS Students
 On-going cataloging of received manuscripts
 On-going indexing
 Updated library holdings for new programs
subject for CHED application, to wit: (BSCrim,
BS Psychology, BS Mgt. Acctg., BS Social
Studies, BSSW)
 On-going filing of documents (waiting for the
final RRG)
 Elected FLAC Officers for SY 2022-2023
Digal, R.A. 51 Issues and concerns raised during CMC Meetings Digal, R.A., October 30, 2022 Target date moved to
CASE Perocho,C. & Nov. 4, 2022
Requested audio-visual presentation for online Mancao, K.B. To create new video
resources. A presentation.
Action/Recommendation:
To update the AVP for online resources before sending it
to the colleges.
Mancao, K.B. 52 CCJE Mancao, K.B. October 30, 2022 To email the old video
Requested to provide a list of references with APA 7th ed. presentation. No
format. changes made. And
Action/Recommendation: Can provide a list of update them on the
references but not in APA 7th ed. format. Faculty can A next CMC meeting
access the OPAC for the bibliographic information of
library materials. Suggested conducting an orientation on
using the OPAC or providing the video tutorial to all
criminology faculty.
Bacani, B. 53 To provide a copy of the Centennial Road Map to all Done 10/28/2022
Vidamo, M. October 7, 2022 AC
personnel.
Sevilla, E. 54 Suggested to inform the CCJE Faculty during their CMC Mancao, K.B. October 28 2022 Done.
meeting that their students can only use the Legal Ed LIC
from 8:00 A.M. -12:00 NN. AC
Still, they can only utilize the Official Gazettes from 12:00
NN onwards in the Undergraduate readers' area.
Del Castillo, J. 55 CCE – Attended by Ms. Mancao Perez, A. & Elman, G. October 30, 2022
1. CCE Faculty (Prof. Yara & Prof. Aborde)
wanted to ensure the accuracy of the A
delivered DACUN books, especially the
copyright date. It's because they noticed the
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

last DACUN books delivered were different

from the exact materials they selected during
the bookfair at UIC. Same title only but not
the same copyright date. Delivered books
were outdated.
Action/Recommendation Prepare a list of new
acquisitions including the requestor's name and attached
photocopied BOS for their reference.
Del Castillo, J. 56 2. CCE faculty asked if they could request a - - Present CMO c/o Ms.
blank CD as storage for the electronic Perez
resources that they will provide for the I
library. These are to be included in the library
holdings and in their syllabus - Done
Bacani, B. 57 Instructed to present the CMO No.22, S.2021 on the next Perez, A. November 30,
cluster meeting to discuss the Section 4.b Library 2022 A
Holdings.
Del Castillo, J. 58 CTE – Attended by Ms. Elman Elman, G. October 30, 2022 Sample presentation
Dean Bacasmot requested a copy of the LIC Utilization to be emailed by Ms.
report for SY 2021-2022. Christy
Response: Already informed the concerned Librarian,
AC
and the report will be sent thru the CTE group chat.
One Faculty asked for updates on FLAC Meeting for SY
2022-2023.
Response: To be scheduled on Oct. 2022.
Del Castillo, J. 59 1. Asked for their online database utilization Digal, R.A. & Anino, Oct. 30, 2022 Follow-up Mr. Anino.
report. M. Mr. Digal provided
Response: Mr. Digal to provide data for Sept. 2022 and data 10/28/2022
give it to Mr. Anino on the next CEE CMC meeting. A All requests from the
CMC meeting (All
Colleges) must be
solved ASAP
Alegado, R.C. 60 Raised her concern about the LISA that is not visible on Digal, R.A.& Perocho, Oct. 5, 2022 Done. 09/06/2022
LIC FB Page and on the Library website. C.
Action/Recommendation: Instructed to include the A
posting of LISA on the Library website and mark as pin
post on the LIC FB page for easy access.
61 No further discussion was made. Meeting adjourned at
4:30 P.M.

Legend: I – Information Only

A – Action Required
A/C – Complied/Completed
C – Cancelled

Prepared by: Reviewed and noted by:

MAE A. VIDAMO BRIGIDA E. BACANI

Administrative Assistant Head– LIC
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Attendance
Present:
LIC Branches Main:
Ramos, Jenniffer Bacani, Brigida Calunod, Leny Elman, Gina Bano, Neirese Jane
Genon, Ronilo Vidamo, Mae Gamutan, Ryan Ace Quisido, Albin Demetrio, Melvin
Refugio, Samuel Del Castillo, Josephine Villaver, Wilson Alemania, Chenee Mae Sevilla, Elsa
Donayre, Clarissa Perez, Agustina Perocho, Christy Trabasas, John Paul Dajao III, Rogelio
Dacanay, Jannet Matavia, Mary Jane Digal, Raphael Angelo Mancao, Khristine Brylle Buquia, Elmer
Bucog, Franlo Ib-ib, Joenelle Lomboy, Manelyn
Dulatre, Gelli