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EXPLORING What is MS Excel?

•MS Excel is a spreadsheet program where one
MICROSOFT can record data in the form of tables. It is easy
EXCEL to analyse data in an Excel spreadsheet. The
image given below represents how an Excel
spreadsheet looks like:

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What is a cell?
•A spreadsheet is in the form of a table
comprising rows and columns. The
rectangular box at the intersection point
between rows and columns forms a cell.
Given below is an image of a cell:

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What is Cell Address?

•The cell address is the name by
which is cell can be addressed. For
example, if row 7 is interested in
column G, then the cell address is
G7.

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LAYOUT
FEATURES OF
MS EXCEL
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Home
•Comprises options like font size,
font styles, font colour, background
colour, alignment, formatting
options and styles, insertion and
deletion of cells and editing options
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Page Layout
•Themes, orientation and page
setup options are available under
the page layout option
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Insert
•Comprises options like table format
and style, inserting images and
figures, adding graphs, charts and
sparklines, header and footer
option, equation and symbols
Formulas
•Since tables with a large amount of
data can be created in MS excel,
under this feature, you can add
formulas to your table and get
quicker solutions
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Data
•Adding external data (from the
web), filtering options and data
tools are available under this
category
Review
•Proofreading can be done for an
excel sheet (like spell check) in
the review category and a reader
can add comments in this part

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View
•Different views in which we want TOP
the spreadsheet to be displayed can
be edited here. Options to zoom in FEATURES OF
and out and pane arrangement are
available under this category MS EXCEL
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#1 – You Can Insert a New Worksheets at Will
•You can insert a new worksheet in excel
and delete the same at any time. First, press
the “+” icon key to insert any new worksheet
available at the bottom.
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#3 – Get Quick Sum of Numbers
•If we have serial numbers or any
numerical data, we can quickly
get the sum of these numbers
with simple shortcut keys.
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#2 – Time Saving Shortcut Keys
•The time on Excel can be reduced
drastically by masterful Excel shortcut
keys. Apart from universal “Ctrl + C, Ctrl +
X, and Ctrl + V,” we can use many other
abundant shortcut keys in excel
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Select the cell where we need to get the total of
these numbers and press the shortcut key “ALT
+ =” to get the AutoSum.
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We can use more advanced techniques to filter

#4 – Filtering Data the data. For example, to insert a short filter, we
can press the shortcut key “Ctrl + Shift + L” or
•Filtering the excel data is one of the “Alt + D + F + F.”

important features of Microsoft

Excel. We can filter any data
available under the “Filter” section.

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In the A5 cell, we have a formula that takes the range of

#5 – Paste Special Feature cells from A1 to 4. So, the A5 cell is dependent on the
above cells. So, if we copy and paste this cell to other cells,
•We love paste specialbecause we may get this formula only, not value.

it gives us more edge to

increase workplace
productivity.

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#6 – Insert Random Numbers
•Excel has plenty of formulas and functions
in its arsenal. For example, if we want to
insert random numbers with an Excel
worksheet, we can use a built-in function
called“RANDBETWEEN.”
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#7 – Insert Random Fraction Numbers
•We must use the RAND function
to insert random fraction
numbers greater than 0 and less
than 1.
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F OR T H E F I R S T AR GUM E N T,
SUP P LY T H E L E A S T N UM B E R
T H AT YO U WAN T T O I N S E RT.
F OR T H E LA S T AR GUM E N T, W E
MUS T E N T E R T H E H I GH E S T
S O, N O W, T H E R A N D B E T W E E N
FUNC T ION I NSE RT S NUM B E R S
N UM B E R T H AT W E WAN T T O F R O M 1 0 0 T O 1 ,0 0 0 .
I N S E RT.
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#8 – Goal Seek Analysis Tool
•The Goal Seek in excel is a “what-if-analysis” tool
that calculates the value of the input cell
(variable) with respect to the desired outcome. In
other words, the tool helps answer the question,
“what should be the value of the input in order to
attain the given output?”
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M R . A I S L E F T W I T H O N LY
ON E E XAM I NAT I O N. H E WAN T S
T O KN OW H OW MUCH H E
MUS T S C O R E I N T H E F I NAL
E XAM I NAT I O N T O GE T AN
OV E R AL L AV E R AGE O F 9 0.
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W E M US T S E L E C T “ G OA L S E E K .”
T H E N, W E M AY G E T T H E
F O L L OW I N G O P T I O N S : “ S E T
CE L L ,” “ T O VA LU E ,” A N D “ BY
CH A N G I N G CE L L .”
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S O, F I R S T, W E M U S T A P P LY T H E
AV E R A G E F U N C T I O N F O R T H E I N T H E G OA L S E E K W I N D OW, W E
FI R S T FIVE E XAM S . WE GE T T H E F OL L OWI N G CA N S E E T H R E E O P T I O N S .
R E SULT.
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Now, we must click on “OK.” As a result, the “Goal Seek” analysis
T H E AV E R A G E F U N C T I O N A P P L I E S T O tool will help Mr. A to know how much he needs to score in the
T H E C E L L F O R T H E “ S E T C E L L ,” T H E
B 8 C E L L . I N T H E “ T O VA LU E ,” T H E
final examination to get the overall average of 90.
C E L L E N T E R S T H E VA LU E A S 9 0 . T H E
“ C H A N G I N G C E L L” G I V E S T H E C E L L
RE FE RENCE T O T HE B 7 CE LL.
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#9 – Insert Serial Numbers

•If we want to insert serial numbers
incremented by 1, we can do this by
the “Fill Series” option. Then, enter
the value 1 in any of the cells.

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