IT and Digital Literacy in ECE

Individual Task: Case Study

Case 1:
Due to the COVID-19, online conferencing tools are becoming popular. What
are the differences between Zoom and Google Meet? Are there any possible
risks of using online conferencing tools? How to solve the problems? U15B 12476816
Kan Wing Shan
CONTENT :
Introduction P.3 - P.4
Case study P.5
Observation P.6
Problem 1 - potential security issues of zoom P.7 - P.9
Problem 2 – function limitation of zoom P.10 – P.11
Comparing Zoom and Google Meet P.12
Additional Online Platform – Microsoft teams P.13 - P.14
Conclusion P.15 - P.17
Reference P.18
INTRODUCTION :

◼ Due to the COVID-19, lots of company

setting up some epidemic prevention
measures, many companies have to
chosen to work from home or remote
work.

◼ It is necessary to communicate with

others and hold meetings through online
platforms.
INTRODUCTION :
◼ Suspending Classes without Suspending Learning. EDB suppose all the
school should setting up e-Learning. So, schools always using zoom,
google meet and other online platforms to maintain e-Learning.

How to choose a suitable platform for teaching and holding meetings?

➢ It has become a public topic that pay attention to.

➢ What are the factors we need to consider when choosing these platforms.

◆ Is it safety? 
◆ Is it functionable? 
◆ Is it being user friendly interface? 
CASE STUDY :
News: Zoom Security Problem Bombing
CUHK Zoom exams were hacked, broadcast pornographic videos and talk foul language
https://hd.stheadline.com/news/realtime/hk (28/4/2020)

Case 1:
Alice’s use the computer at school to join the zoom lesson. She open the
online learning environment to get the full link to join the lesson. She only
close the browser after the lesson. One day, a unknow people use her name
to join the lesson and take the attendance. Her individual information is
being used by someone.
OBSERVATION :

It’s not safety at

Zoom meeting do Zoom do not need
the zoom meeting.
not need to access specific account to
The IP address is
the password if they sign in to join in the
easy to be hacked
get a full link. zoom meeting.
by guest.

➢ ZOOM has security problems!

PROBLEM 1 –
POTENTIAL SECURITY ISSUES OF ZOOM
◼ Student don’t need to enter the password to join meeting when they
get the full link.

◼ Zoom don’t need to sign in to join the meeting. When the computer
was infected. Another person using an infected computer to join the
Zoom meeting. The IP was easy to hacked by another user through
the trojan horse.

◼ Computer recorded the lesson links in the browser. Another

person using this computer next time. This person have the
opportunity to join the meeting next time.
PROBLEM 1 –
POTENTIAL SECURITY ISSUES OF ZOOM
➢ Methods to prevent and solve the problem:
◼ The administrator setting password to join the zoom meeting.

◼ Using random meeting ID. It avoid unknown user to hack the meeting.

◼ The administrator limit in same organization.

e.g. Modify setting at Zoom with a specific OU email as the login user.
PROBLEM 1 –
POTENTIAL SECURITY ISSUES OF ZOOM
➢ Methods to prevent and solve the problem:
◼ Remove all web history from computer avoid leave the history on the computer.

◼ The administrator set up the waiting room and accept the student one-by-one
to join the zoom meeting.
PROBLEM 2 –
FUNCTION LIMITATION
OF ZOOM
◼ Zoom haven’t the multiple two steps verification
options. In Google meet, all data is encrypted in
transit by default between the client and Google for
video meetings on a web browser. Meet adheres to
IETF security standards for Datagram Transport Layer
Security (DTLS) and Secure Real-time Transport
Protocol (SRTP).
◼ For every person and for every meeting, Google
Meet generates a unique encryption key, which only
lives as long as the meeting, is never stored to disk,
and is transmitted in an encrypted and secured RPC
(remote procedure call) during the meeting setup.
PROBLEM 2 –
FUNCTION LIMITATION OF ZOOM
➢ Methods to prevent and solve the problem:

◼ Avoid provide the full link to the student. Administrator only provide the
Zoom meeting ID and password to student to join the Zoom meeting.

◼ Student need to name the display name as special formats. (e.g. SID_student
name). It can show it to the administrator and let the administrator
distinguish who are you?
COMPARING ZOOM AND GOOGLE MEET
Functions
Meeting length
Meeting Participants
Number of meetings
Security
Screening sharing
Recording
Virtual background
Whiteboarding
Classroom oriented chat
Student engagement tracking
Native mobile apps
Login request
Interface
File sharing Option to send documents directly to one
40mins 60mins
(For free version) (For free version)
100 (For free version) 100 (For free version)
Maximum 300 (For business version) Maximum 250 (For business version)
 
 Multiple two steps verification
 
 
 
 
 
 
 
No need special email without limit in Require multiple two steps verification.
organization.
Display 49 participants in the meeting Display 49 participants in the meeting
screen maximum. screen maximum.
To share documents, spreadsheets with
participant, a specific group or all a link.
participants at once.
ADDITIONAL ONLINE PLATFORM – MICROSOFT TEAMS

Features & Functions :

◼ It belongs to the Microsoft 365 application series with excel, word and PowerPoint.

◼ Both the free and business versions also provide applications such as conference
calls, file sharing, and web versions of Word, Excel and PowerPoint.

◼ Video conferences can support up to 250 participants.

◼ For real-time events (live broadcast), the maximum number of participants is up to

10,000.
ADDITIONAL ONLINE PLATFORM – MICROSOFT TEAMS

Security :

◼ The security and compliance that is excellent. The data to be used and
transmitted in Teams will be encrypted with enterprise-level specifications,
which effectively reduces the risk of corporate secrets leaking, and it
enforces the use of multi-factor authentication(MFA). Equipped with
Windows Rights Management Mechanism(RMS) to check the security of your
account.
CONCLUSION :
◼ Nowadays, the above platforms are very commonly.
Most of the functions are quite similar and have stability and security.

◼ As long as we use the platform's appropriately that we can solve the

security problems and prevent be hacked by others.

➢ When we choosing platform, the business needs of the

organizations should be taken into consideration rather
than the best quality.
CONCLUSION :
◼ For large organizations, it requires advanced security measures.

Google meet is more functionable as they hold online conferences.

✓ Use for contacts in meetings
(Allow file sharing, interactive chat, plaor daily nning on the calendar.)

✓ Daily planning on the calendar.

◼ For schools, it requires a simple interface for users.

Zoom is more functionable.
✓ With a simple interface for users.
✓ Participants can use it without registering an account.
✓ It has interactive functions and simple screen sharing functions.
➢ suitable for online courses and classroom presentations.
 CONCLUSION :

◼ Microsoft teams is also a platform that schools will use frequently.

➢ Students often using with Microsoft software (excel, word, PowerPoint) to do

classwork.

➢ In order to have the compatibility for using Microsoft teams as their online

learning platform.
REFERENCE :
(N.d.). Retrieved from
https://www.kocpc.com.tw/archives/312950

(N.d.). Retrieved from

https://www.mile.cloud/zh/resources/blog/30/Google%20Meet%E3%80%81Microsoft%20Teams%20%E5%92%8C%20Z
oom%EF%BC%8C3%20%E6%AC%BE%E8%A6%96%E8%A8%8A%E8%BB%9F%E9%AB%94%E5%93%AA%E5%80%8B%E5%A5%BD%EF
%BC%9F%E9%97%9C%E9%8D%B5%E5%8A%9F%E8%83%BD%E4%B8%80%E6%AC%A1%E6%95%B4%E7%90%86

(N.d.). Retrieved from

https://www.datalinknetworks.net/blog/microsoft-teams-vs.-zoom-vs-google-meet-for-education

(N.d.). Retrieved from

https://wpjian.com/zh-tw/tips/2020110937257.html

(N.d.). Retrieved from

https://cloud.google.com/blog/products/g-suite/how-google-meet-keeps-video-conferences-secure

https://hd.stheadline.com/news/realtime/hk (28/4/2020)
- THANK YOU -