McframeéVtraining Purchasing, Inspection, Inventory (L) 7.0.3.0 R00-En

Quick Learning Guide
Purchasing, Inspection,
and Inventory
Ver. 7.0.3.0
Only trainee is granted a non-transferable license to use this text.
Objective
This course aims to understand the following about mcframe 7 purchasing,

inspection, and inventory control functions.
1. Key concepts
2. Overview
3. Basic functions
This mark indicates that the page is important. Pages displaying this mark
・・・ include MCCP learning keywords. If you are planning to take the MCCP
exam, we recommend that you study mainly on pages with this mark.
Copyright (C) Business Engineering Corporation. Only trainee is granted a non-transferable license to use this text. 2
Contents 1/2
1. Outline …5 2.9. Simultaneous Recording Flag
1.1. Document Scope 2.10. Purchase result (Invoice)
1.2. Operation Flow Supplement. Purchase w/o Invoice
Supplement. Function for the Subcontract Act
2. Purchasing …９
2.1. Key Concepts 3. Inspection … 39
- PO, Receipt, Purchase 3.1. Inspection Function
2.2. Overview (Purchase with invoice) 3.2. Key Concepts
2.3. PO Schedule - Types of Inspection
- Supplement. Aggregation and Split of PO Schedule - Inspection Method
2.4. PO Entry - Supplement. Prior Inspection
- Calculation Method for Purchase Unit Price - Inspection Status
- Temporary Unit Price PO - Main Columns of Inspection-Related Masters
- Relationship between Expense Purchase and Cost - Expiration Management
- Direct Supply and Direct Delivery 3.3. Main Screen Guide
- Supplement. Issue of Delivery Notes or Supply Notes - Inspection Order List Entry
2.5. Purchase Forecast - Inspection Result List Entry
- Create Purchase Forecast Information - Inspection Result Entry (For Sampling Inspection)
- Purchase Forecast Remaining List - Inspection Result Entry (For 100% Inspection)
2.6. Purchase Delivery Date Adjustment - Specific Inspection Result Entry
2.7. Receipt Result (For Sampling Specific Inspection)
- Installment Delivery and Unplanned Receipt - Supplement. Pharmaceutical and Process Option Functions
2.8. Pattern of Receipt and Purchase
Contents 2/2
4. Inventory Management … 60 4.5. Inventory Transfer Function
4.1. Key Concepts - Overview of Transfer Processing
- Three Classifications to Type Inventory - Other Accounting Transfer
- Main Types of Inventory Management - Inventory transfer
- Allocation 4.6. Inventory Count Function
- GR/GI - Restriction on GR/GI during Inventory Count
- Data Update Method - Supplement. Viable Location for Inventory Count
4.2. Movement/Transport, Supply, Shipping 4.7. Fluctuation Inventory and Replenishment at
- Control of Inventory Location Change Processing the Reorder Point Functions
by Distribution Group 4.8. Replenishment for Input Item Inventory
- Movement/Transport Schedule Entry and Shipping Item Inventory
- Movement Order Entry
- Movement Result Entry 5. Closing … 98
- Shipping Schedule Change Entry 5.1. Closing
- Shipping Order Entry and Shipping Order List Entry 5.2. Key Concepts
- Shipping Result Entry and Shipping Result List Entry - Types of Closing
- Receipt List Entry - Temporary Closing, Closing at the Temporary
- Supplement. Summary of In-Transit Management Unit Price
4.3. Transport/Shipping to Overseas - Error Check and Restrictions
- Export Transaction
4.4. Inventory Inquiry Function
- Function List
Training goals
1. Outline 1. Understand each functions of
Purchasing, Inspection, and
Inventory.
1.1. Document Scope
◼ Purchasing Management
This function is used to place purchase
Legend Explanation orders and subcontract orders created
as a result of requirements calculations,
and to manage the forecast and actual
Sales planning S&OP Production Planning Common results. It also has functions for
unplanned orders and purchases, as
Sales budget Sales plan Demand entry Adjustment Monthly plan Daily plan MRP Dashboard well as for forecasting.
Load check Gantt chart Order progress Flowchart
◼ Inspection Management
Push The system sets items to be inspected
for purchased/manufactured items and
Sales order Manufacturing Inspection Purchasing Signal manages inspection orders and results.
Subcontracting Inspection Personalization It also has expiration date management
Sales project Quotation Mfg. order PO schedule Reorder point
Mfg. order Order/result and lot trace functions.
Subcontracting Purchase Approval flow
Forecast Sales order Mfg. result Mfg. result
Lot trace forecast PO entry
Input schedule Shipping Timeline
Allocation Order promising
And result list
Monthly WIP list
approval
Delivery order Order promising
◼ Inventory Management
Knowledge Manage inventory allocation and
warehouse GR (Goods Received) and GI
Shipping Inventory Receipt (Goods Issued).
Shipping schedule Shipping
Inventory list
Inventory Inventory Receipt schedule Receipt Master
Change order/result allocation transfer change schedule/result
Inventory Inventory Administer
Invoice Packing List movement GR/GI counting
Receipt invoice
Business
Sales result Cost Purchase

Purchase Purchase
Sales result Sales return Standard cost Budget cost Cost variance result return
Consignment
VMI Actual cot Preliminary cost Analysis
PLM Linkage
AR Accounting I/F AP Design change
Billing, payment AR balance Auto-journal Journal slip Payment AP balance Impact alert
1.2. Operation Flow (Production) ■ Plan～Orders～Results
① There are two major methods
Plan Sales of production planning:
Sales plan Sales Order
- Planning based on sales plans
and Sales order information
Supply/ - Planning directly production
Demand Supply/Demand Adjustment planning
② When Material Requirements

Production Plan ① Planning (MRP) is executed,
Monthly ～ MPS the schedule for
manufacturing and purchasing
is created by taking into an
② MRP account the inventory count
and inventory schedules. The
Purchasing created schedule is called an
Forecast ③ Planned Order (Purchase/Subcontract/Mfg./Transport/WG transport) order.
Order ③ There are five types of orders:

Purchasing Subcontracting Mfg. Transport (Inspection) Distribution Purchase Orders, Subcontract
Orders, Manufacturing Orders,
Shipping Inspection Shipping Transport Orders, and WG
PO PO Movement/
Mfg. Order
Order Order
Supply Order (Working Group) Transport
Subcontracting Movement Orders. Each of these orders
Mfg. order ④ are followed by the recording
of results.
Result Movement
result
Receipt Receipt Shipping Inspection Shipping ④ Product inventory can be
Result Result
Mfg. Result Result
Result Result shipped to customers by
connecting it with the sales
Purchase Purchase Receipt (Shipping order.
Result Result Result Decision)
Inventory Inventory Inventory

Balance Count Transfer
■ Basic Flow of Order to Shipment
①When shipping inventory in response to a Sales Order:
After receiving a Sales Order, an inventory allocation
1.2. Operation Flow (Sales) process is performed. Once inventory is allocated, a

Shipping Schedule is created. The order is completed
by giving a Shipping Order according to the Shipping
Schedule and entering the Shipping Results.
Order Sales Forecast Quotation ② When there is no inventory to fill an order and Sales
Order is placed:
After receiving Sales Order, a Purchasing Procurement
Supply/Demand is created, and the order is placed. Create inventory
Sales Order Adjustment by receiving the order. It is inspected, as necessary.
An Inventory Allocation process is performed to link
the Sales Order to the Inventory. Once the inventory is
allocated, a Shipment Schedule is created. Sales Order
Allocation is placed according to the Shipping Schedule, the
Shipping Order is placed, and the Shipping Results are
Allocation / Procurement entered to complete the Sales Order.
② ③ ③ When Sales Order items are sent directly from

Suppliers:
① Purchasing Mfg. ④ (Inspection) Direct Purchase After receiving the Sales Order, a Purchasing
Procurement is created, and the Sales Order is placed.
Inspection After confirming that the Sales Order has been
PO Mfg. Order PO received at the Delivery Destination, Purchase Direct
Order Delivery Sales are entered. Purchases to the company
and sales to the customer occur at the same time.
Receipt Inspection
Result Mfg. Result ④When there is no inventory to fill the Sales Order and
Result
the product is to be manufactured:
Purchase (Shipping After receiving a Sales Order, a Transport Request to
the factory is created. The factory receives the
Result Decision) Movement/Transport request and ships the product if
it is in stock or manufactures it if it is not. The
inventory is created upon Receipt of product.
Shipping Distribution Inspections are performed as needed. Inventory
Allocation is performed to link Sales Orders to
Inventory. Once inventory is allocated, a Shipment
(Shipping schedule Shipping Shipping Schedule is created. The Sales Order is placed
change) according to the Shipping Schedule, the Shipping
Order Result Order is placed, and the Shipping Results are
registered to complete the Sales Order.
⑤ Sales Entry for sales based on Inspection Acceptance:

Shipping The timing for posting Sales is selected either at the
time of Shipment Results or at the time of Inspection
Sales Sales Result Direct Delivery Acceptance. If Inspection Acceptance is used, Sales
⑤ (Sales result) Sales are recorded when the Sales Results are registered
upon receipt of the customer’s Acceptance Results.
Training goals
1. Understand the complete picture of PO process.
2. Understand the outline of the PO function.
3. Understand the expense PO function and the direct

delivery PO function.
2. Purchasing 4. Understand the order promising function and the
delivery order function, and the difference between
them.
5. Understand the receipt, direct receipt, and

installment delivery functions.
6. Understand the difference between receipt and

purchase, and the relationship between items in
transit transaction.
2.1. Key Concepts (PO, Receipt, Purchase)
What is PO?
PO is the act of placing orders for materials, goods, or work to BP based on

requests from various departments or without a plan.
The Transaction code specified upon entry of PO classifies orders into two
types as "Purchases" and "Expense purchases".
As a subsequent process of PO, “Receipt” and “Purchase” will occur.
What is Receipt? The act of recording inventory (Inventory recording)
What is Purchase? The act of recording AP (AP recording)
2.2. Overview (Purchase with invoice)
S&OP
Procurement sales
(Planning /
order
Demand and - Outline of workflow
(Sales course)
supply course) Approval [MSBEP2210] (1) Place a PO to a BP
management Purchase Invoice
Inspection
MRP Entry (2) Enter purchase invoice after
(Planning / Replenishment at
receiving a shipping advice from a
Demand and
supply course)
the reorder point
Purchase recording 4. supplier
Enter a receipt
schedule after (3) Record a receipt on the Receipt
receiving a List Entry screen.
shipping advice Conforming
1. from a supplier 2. 3. OK
inventory (4) As with domestic transactions, AP
Check PO Issue PO sheet Receipt / can be split from inventory and
PO entry Inspection
schedule / Delivery note Inspection recorded by turning on “Firm FLG” in
Purchasing dept
result
Purchase Invoice Entry screen.
NG
Receiving
shipping advice
[MSBDP0090] [MSBDP0090] [MSBDP0090] [MSBEP0020]
PO list entry PO list entry PO list entry Receipt list entry
[MSBDP0080] [MSBDP0080] [MSBDP0080]
PO entry PO entry PO entry
[MSBEP2200]
Purchase Select purchase invoice
Order [MSBEP2210] Purchase
Split PO
Purchase invoice entry return
schedule
Outputs reports [MSBEP2240]
which corresponding Select additional
to the Report Output purchase invoice details
Locale in the BP [MSBDP0160]
[MSBDP0040] master
Split PO Purchase return
schedule entry
Invoice Invoice
Shipping
Packing list
Supplier
Advice Packing list

Purchase
Order Other export
Shipping documents
advice
Receive PO sheet
/ Delivery note
Shipping
2.3. PO Schedule
PO schedule is the schedule information of PO created upon the request from
various departments. It is created from the following tasks.
Tasks in transition (PO schedule PO schedule creating source
creating source type)
1. Inventory request from other Requests for purchase/subcontracting occurred in other WGs. It’s linked when receiving a
WG response to a request.
2. Sales order PO schedule created along with a sales order of direct delivery or a pegged PO.
3. Production plan / Planned purchase/subcontracting order by MRP explosion from a production plan, and
Subcontracting order confirmed, or unplanned subcontracting order that is entered manually as subcontract on the
[PO Entry] or the [PO List Entry] screen.
4. Replenishment at reorder PO schedule for inventory replenishment at reorder point
point
5. Mfg. order Subcontracting order schedule when unplanned item subcontracting is ordered.
6. Unplanned PO schedule manually entered on the [PO Schedule List Entry] screen.
- PO schedules can be viewed and corrected on the "PO Schedule List Entry" screen.
- If data is changed in the transition source after a PO schedule is corrected, a new PO schedule will be created.
- To maintain the correction of the PO schedule, update with the "Do not allow request source update flag" ON.
- If "Do not allow request source update flag" is ON, or if the PO schedule has already been placed, the contents of the PO schedule will not be changed
even if the data is corrected at the transition source.
In the case of direct delivery, data cannot be corrected at the transition source.
- When the transition source data is corrected as "Sales order", the "Unpegged flag" of the PO schedule will be turned on.
When the "Unpegged flag" is ON, it is treated the same way as an unplanned PO schedule and the "Unpegged flag" cannot be turned OFF.
- Unless unplanned, the PO schedule cannot be canceled or discontinued on the [PO Schedule List Entry] screen. It should be done at the transition source.
Supplement. Aggregation and Split of PO Schedule
Aggregation
PO schedules can be “aggregated” to place a PO in bulk. For example, you can aggregate PO schedules
for the purpose of reducing purchasing cost. To do so, select PO schedules to be aggregated on the [PO
List Entry] screen and place a PO on the [PO Entry] screen.
Split
PO schedules can be “split”. For example, you can split a PO schedule for the purpose of
diversifying the suppliers, such as purchasing from multiple companies.
Aggregation
Example of “Aggregation”
PO PO schedule NO Item Quality Delivery date PO schedule NO PO NO Item Quality Delivery date
schedule 1 A 100 3/21 1 A 100 3/28
2 A 200 3/28 Created in PO details at once
Example of “Split”
Purchase
Split PO Schedule PO schedule NO Item Quality Delivery date PO schedule NO PO NO Item Quality Delivery date
forecast 4 A 100 3/31 4 A 100 3/31 Logically deleted
5 A 50 3/31
Payment
PO 6 A 50 3/20
PO schedule is split
PO schedule Reason why it cannot be aggregated PO schedule Reason why it cannot be split
Direct delivery Because it is a direct-delivery transaction Direct delivery Because it is a direct-delivery transaction
Item Subcontracting order entered : because it Item Subcontracting order entered : because it
subcontracting is linked with subcontracting order subcontracting is linked with subcontracting order
Request from Because the linkage between WGs relate
WG to the request source data
2.4. PO Entry (1/7)
On the PO Entry screen, you can enter a PO based on a PO schedule or an
unplanned PO.
- Supplement
For subcontracting items,
unplanned PO can be entered
on the PO Entry screen and the
PO List Entry screen. A mfg.
order pegged to the PO is
automatically created at the
time of PO entry. (If a mfg. order
was entered first, it will not be
created). When a mfg. order for
subcontracting is entered first,
the pegged PO schedule will be
created. PO entry is assumed to
be done manually.
For unplanned PO schedules for

subcontracting items, use one
of the following methods.
(1) Enter an unplanned
subcontracting mfg. order on
the Mfg. Order screen.
(2) Enter the replenishment
request for subcontracting
items on the Replenishment at
the Reorder Point screen.
2.4. PO Entry (2/7)
1) You can enter a PO based on a PO schedule and an unplanned PO that is not based on
PO schedules. POs can be entered from the screens and batches indicated below.
Screen Name PO based on Unplanned Correction Cancel When to use
schedule
PO List Entry ✓ ✓ - ✓ To enter a PO based on multiple PO

schedules
PO Entry ✓ ✓ ✓ ✓ To enter a PO per slip on single slip

format screen
PO Bulk Entry * ✓ - - - To enter a PO based on multiple PO

schedules by using a batch file
PO IF Import - ✓ - - To import PO information from an

external system
2) You can set up the PO approval flow.

- For a PO that requires approval, you cannot issue a PO sheet or enter order promosing and delivery
order until the PO is apporved.
- On an approved PO, fields that can be corrected after the PO is placed are limited.
* [PO bulk entry] batch

Places orders for PO schedules that meet the following two conditions.
- PO batch in the Item Details master = On
- Satisfies the conditions of the arguments specified at the time of batch execution.
2.4. PO Entry (3/7)
3) You can issue PO sheets and delivery notes when entering a PO.
- If you enter a PO with "PO sheet immediate issue" turned on, a PO sheet will be issued at the same
time as entry.
- If you enter a PO with "Delivery note immediate issue" turned on, a delivery note will be issued at the
same time as entry.
- Delivery note is a statement of delivery from the supplier to the own company, and to the direct
delivery subcontractor.
- PO sheets have a revision number, and it increments upon correction of the data which is subject to
print and upon cancellation.
- Delivery notes are always issued as new, and the revision number is always "1".
4) You create manufacturing order information when placing a PO to subcontractors.

- Details will be described in the section of the subcontracting function.
5) You can enter discount items in PO details.

- Enter items with the discount flag on in the item master in PO details, the amount is registered as a
negative value.
Supplement. Issue of Delivery Notes or Supply Notes
In the purchasing management function, operations that can issue delivery notes (or payment notes*1)
include ordering, delivery instructions, and receipt of delivery dates. You can set which business to issue in
BP master.
Column name Setting method
Delivery note at PO Set "1" to issue delivery notes and supply notes based on PO info.
Delivery note at delivery order Set "1" to issue delivery notes and supply notes based on delivery
order info.
Delivery note at order Set "1" to issue delivery notes and supply notes based on order
promising result receipt promising result receipt info.
example 1) Issue a delivery note only when an example 2) Issue a delivery note when a delivery instruction is given
order is placed. If delivery instructions and and when a delivery date reply is received. If you want to prevent
delivery dates are not given unnecessary delivery notes from being issued when placing an order
Column name Setting Column name Setting
Delivery note at PO 1 Delivery note at PO 0
Delivery note at delivery order 0 Delivery note at delivery order 1
Delivery note at order promising Delivery note at order promising
result receipt 0 result receipt 1
- Screen where you can issue a delivery note Function that can issue delivery notes
Screen name PO Delivery order Receive order
promising result
By operation, latest/past revision number, Latest Past Latest Past Latest Past
The screen on which you can issue a delivery PO Entry
PO List Entry
note is different. Combinations of business Delivery Order List
screens and delivery notes that can be issued. Entry *1: In the case of direct delivery,
It is listed in the table on the right. Order Promising Result the delivery destination is a
Received List Entry
Purchase Delivery Date
subcontractor, so it is output as a
Adjustment Entry payment slip.
Issue Purchase Delivery
Copyright (C) Business Engineering Corporation. Note 17
2.4. PO Entry (4/7) Calculation Method for Purchase Unit Price
Purchase unit price is determined based on the following conditions, such as
unit price acquisition base date in the purchase unit price master, and lot size.
Conditions for Examples Supplement
acquiring unit price
Required Item Red paint
Required Supplier Gifu Paper Co., Ltd.
Required Lot qty. 0kg ~ Acquire unit price of PO qty. that is greater than the lot qty. of purchase
20kg ~ unit price master. In example, different unit prices can be selected for
more than 20 kg and less than 20 kg.
Purchase unit price is calculated by the total quantity, not by individual
items, in case of there is same items with different delivery dates in the
same PO sheet. (If the system parameter "SLS_UPRI_GRP_TYP" is set to "1", the unit price is
acquired for each details, not for each slip.)
Required Unit Kg
Required Application start date ~ From 2000/1/1 Acquires the unit price with one of the following falls within the range,
Application end date To 2022/12/31 such as PO date, scheduled receipt date, or scheduled purchase date.
Determined by “Purchase unit price acquisition type” of BP master.
Optional Maker XX Mfg. Co., Ltd. Specify this column to change unit price depending on makers when the
supplier is the same.
Optional Delivery destination Nagano Printing (subcontractor) Specify this column to change unit price depending on delivery
destinations when the supplier is the same. Assuming the operation of
direct delivery from subcontractors.
Optional Delivery location Chiba Factory Material Warehouse Specify this column to change unit price depending on delivery locations
Ibaraki Factory Material Warehouse when the supplier is the same.
- Unit price can be manually entered and changed at PO by turning on the “Allow
purchasing unit price change” flag. *
* The "Allow purchase unit price change" flag is maintained in the BP master and Item master, and one of
these settings is required to allow manual entery of unit prices at the time of releasing POs.If the flag is
off and the unit price cannot be obtained from the master, the PO cannot be.
2.4. PO Entry (5/7) Temporary Unit Price PO
Temporary unit price refers to a price that is not an actual unit price but is set
to proceed with the tasks.
Temporary unit price is used when the determination of actual unit price is
delayed, or when the transaction usually continues with the temporary unit price
for several months such as for automobile components or in the pharmaceutical
industries.
- If the unit price is entered as temporary unit price in the Purchase Unit Price master, the
Temporary Unit Price checkbox is displayed as selected in the PO entry process.
- Purchase closing process will generate an error if a purchase record with a temporary unit
price exists, and a message to prompt the entry of the actual unit price will be displayed. To
proceed purchase closing with a temporary unit price, select the "Temporary Unit Price
Closing" flag in the BP master.
- Temporary unit prices of PO details are updated to the actual unit prices on the [Correction
of Purchase Details] screen.
- If a PO is placed with a temporary unit price, “Tentative" will be displayed in the unit price
field of the PO sheet.
2.4. PO Entry (6/7) Expense Purchase and Cost
You can place an expense PO by specifying “Expense Purchase” in the
“Transaction” field.
You can also add expense items to details with normal purchasing process.
To allocate expenses at purchase according to the master settings in the cost
management system and record the expenses to the cost of a specific item, use
the expense PO function.
GR/GI which occur upon receipt, purchase, and subsequent processing will be
distinguished by each transactions. * 1
The following is different from normal purchase.

- Specifying the charged counterpart: Required to enter the counterpart such as charged dept.
- Specifying the expense reason: Required to enter the reason.
- Approval flow: Different approval conditions can be set for "Purchase" and "Expense purchase".
*1 In the subsequent automatic journal processing sets the

accounts to be used for journal for each Transaction code.
Therefore, to classify accounts incur from the purchase of goods
such as "AP amount" and "Other accounts payable amount", PO
must be placed by using different transaction code.
2.4. PO Entry (7/7) Direct Supply and Direct Delivery
Items can be sent directly to subcontractors or to customers, instead of receiving
purchased items from a supplier to the own company's location first. This is called "direct
delivery", and two types of direct delivery are available as follows.
Direct supply The act of directly delivering items such as raw materials and WIPs
used in subcontracting from a supplier to a subcontractor.
Direct delivery The act of directly delivering goods specified in a sales order from
a supplier to a customer or a delivery destination.
Whether it is ordinary receipt or direct delivery is determined by the specification of the supplier and
delivery location in transaction cd “purchase”. Note that direct delivery is available only when a PO is
placed based on a PO schedule of which created from a sales order.
Case Receipt Direct delivery supply Direct delivery

PO schedule No particular No particular limitation PO schedule created by a sales order
limitation (pegged to sales order)
Delivery location Own Subcontractor Customer / Delivery destination of
to specify Company’s sales order
location
- For purchasing of direct
diagram
delivery supply, use the Receipt List
delivery
of Supplied Inventory screen.
Supplier Customer /
Supplier 納入先（外注先） Supplier
Delivery When the results are
recorded, the results of
PO Receipt PO PO purchases to the own
SO company and supply to the
Purchaser/ subcontractor are recorded at
Purchaser Purchaser
Delivery
the same time.
2.5. Overview (Purchase Forecast)
MRP
Replenishment at
■ Main purchase forecast patterns
(Planning / Demand
and supply course) the reorder point (1) By executing the batch, purchase
forecasting data is created based on the
PO schedule information from planned
If there are order management, PO schedule, and
Inventory remaining forecasts,
request from
inventory request from other WG
will the supplier functions.
other WG
take it back?
(2) Inquire the purchase forecast data on

the screen, and correct or confirm it as
① Create ② Check
③ Check
Yes
the purchase forecast information.
The finalized purchase forecast
Purchasing Dept.
Check PO purchase information can be issued as a purchase

forecast
forecast forecast PO
schedule information remaining list forecast statement.
information No
(3) After receiving forecast reply from BP
and officially enter PO, the remaining
purchase forecast which is calculated by
[MSBDB0010] [MSBDP0210] [MSBDP0020] comparing the number of purchase
[MSBDP0090]
Create purchase Purchase forecast entry Purchase forecast Carry-over / forecast and the PO placed qty. is
PO list entry
forecast remaining list Cancellation displayed on the screen.
[MSBDP0080]
information Forecast entry
PO entry
Batch list If there are remaining forecasts, enter
pickup PO or carry-over.
[MSBDP0020]
Purchase
forecast
remaining list
Forecast
Supplier
list
Check Forecast
forecast list reply
2.5. Purchase Forecast (1/2) Create Information
‒When the Creation batch for purchasing forecast info. is started, the purchase forecast data is created
from the PO schedule information, according to the Purchase forecast group Master.
‒PO schedules created by MRP do not distinguish between normal PO or purchase forecast. To enter
purchase forecasts, the batch needs to be executed each time after PO schedules are created.
‒You can issue a Purchase forecast statement by firming data on the [Purchase Forecast Entry] screen.
Forecast info will be

created after starting the
Creation batch for
purchasing forecast info.
A forecast statement
can be issued by
firming the contents of
purchase forecast.
Forecast quantity can be
entered manually, however
PO schedule will not be
created automatically.
2.5. Purchase Forecast (2/2) Purchase Forecast Remaining List
‒You can view the variance quantity (remaining forecasts) of purchase forecast
information and PO information.
‒To clear the forecast quantity, enter a PO after checking the purchase forecast
information on the Purchase Forecast List screen.
‒If there are remaining forecasts, perform pickup PO or carry-over entry.
2.6. Purchase Delivery Date Adjustment – Delivery Order
You can manage “Receive order promising result" information from the supplier to your
company and reflect it in the arrival schedule. A delivery note (or payment note) can be issued
based on the registration result of delivery date response receipt.。
Receive order promising result

‒ Use when entering the order promising result from a
supplier.
‒ When you split the order promising result, a receipt
schedule will be divided in the following case:
If the “Apply receipt schedule” is selected, a receipt
schedule will be divided.
If not selected, it will be treated as a memo.
Purchase Delivery Date Adjustment Entry screen

(Receive order promising result tab)
Delivery Order List Entry
- Register delivery date responses from suppliers in list format.
2.6. Purchase Delivery Date Adjustment – Issue Purchase
Delivery Note
You can manage "delivery instructions" information from your company to your suppliers
and reflect it in the arrival schedule. Based on the registration results of delivery
instructions, delivery instructions and delivery notes (or payment notes) can be issued.
Receive Order Promising Result

‒ Use when instructing delivery order to a
supplier.
‒ When a delivery order is divided, a receipt
schedule is always divided.
Purchase Delivery Date Adjustment Entry screen (Delivery order tab)

Issue Purchase Delivery Note
- Register delivery instructions to suppliers in list format.
2.7. Receipt Result (1/2)
When you enter a receipt result corresponding to a receipt schedule created at the time of
PO, inventory will be recorded.
- For items subject to lot control, a lot number is issued. Set whether the lot number is
issued automatically or manually in the Item Master.
- Output the identification tag by selecting details and navigate to the Issue Identification
Tag screen.
2.7. Receipt Result (2/2) Installment, Unplanned Receipt
－ You can change the result quantity by referring to the scheduled receipt quantity.
Remaining quantity will be displayed when the result quantity that is less than the
scheduled receipt quantity is entered.
You can enter the result quantity that is more than the scheduled receipt quantity.
－ Selecting the Cancel remaining checkbox cancels the remaining receipt schedules when
receipt results are entered.
－ You can also enter unplanned receipt results which is not linked to PO. Neither PO sheet nor
PO information will be created. Only the Purchase identification type of “Receiving free of
charge” and “VMI” are allowed. For purchase results such as the result of normal purchase,
use the Purchase Result Entry screen. The remaining quantity
is displayed when the
receipt quantity is less
than the PO quantity.
PO qty. 100
Receipt qty. 80
Remaining qty. 20
The remaining quantity

will be canceled. Unplanned
receipt
2.8. Pattern of Receipt and Purchase
Five Patterns of receipt and purchase
AP Inventory
5 patterns can be set up for the timing of “inventory recording by receipt” recording recording
timing timing
and “AP recording by purchase”.
1. Purchase PO Purchase Receipt Inspection
before receipt
2. Simultaneous PO Receipt / Purchase Inspection

purchase as receipt
3. Purchase after PO Receipt Inspection Purchase

receipt
4.VMI * PO Receipt Inspection

Movement/
Transport
* VMI: Vendor Managed Inventory

Items set as VMI are considered to have been received and stored in- Input
house as the other company's asset inventory, and only the amount
actually used will be considered as purchased. In general, vendors Other
manage inventory to a certain level for your company's use. accounting GI
5. Purchase at the
PO Receipt Inspection
time of receiving
inspection
2.9. Simultaneous Recording Flag
Simultaneous recording flag and purchase recording type

When the Simultaneous recording flag is turned on, a purchase is recorded at the same time
when a receipt result is entered, and a receipt is recorded at the same time when a purchase
result is entered.
The "Purchase recording type" specified at the time of PO controls whether to allow the change
of the Simultaneous recording flag on the screen such as the Receipt List Entry screen and
Purchase Result List Entry screen. The functions of the "Purchase recording type" are as follows.
Purchase Recording Simultaneous Remarks
Type Recording Flag
9: Optional On or Off - The Simultaneous recording flag will be automatically activated when the
(Modifiable) desired delivery date and the scheduled purchase date are the same date at
the time of PO entry. (Can be changed to Off)
1: Receipt base On - Use when “2. Simultaneous purchase at Receipt” is required.

(Unmodifiable) - The Scheduled purchase date field becomes invalid at the time of PO
entry, and the same date as the Desired delivery date is set automatically.
2: Acceptance base Off - Use when “5. Purchase at Receiving Inspection” is required.
(Unmodifiable) - The Simultaneous recording flag is always turned off, even the desired
delivery date and the scheduled purchase date are the same date at the
time of PO entry.
The initial value for the purchase recording type at the time of PO can be specified in the Item Details
master or the BP master. The settings in “Item Details master” take precedence over the BP master.
2.10. Purchase result (Invoice)(１/3)
I/V transaction summary
- POs that users use invoices to record purchases are defined as import transactions.
- For a PO placed to a BP with the "Supplier invoice transaction" flag ON in the BP master, an invoice must be
entered.
- In invoice transactions, receipt schedules must be aggregated for each invoice on the Purchase Invoice
Entry screen before receipt.
1. Select the invoice target on the Select Purchase Invoice screen and navigate to the Purchase Invoice
Entry screen.
2. Multiple POs can be combined into one invoice.
3. A single PO can be split into multiple invoices.
4. You can also add rows for freight, fees, and other expenses that are not included in the PO details. *
- Purchases are recorded on an invoice basis, while receipts are recorded on a receipt schedule basis.
- The language and layout used for reports are controlled by the " Report Output Locale" in the BP master.
* You can also add by using the purchase discount function.
2.10. Purchase result (Invoice)(2/3)
If “Simultaneous FLG" is turned on when registering an order, it will be AP Inventory
recording recording
treated as a confirmed purchase. timing timing
Case where goods and invoice Receipt/ Confirm

arrive at the same time PO Purchase result
Purchase
Invoice
Automatically
recorded
PO Entry Receipt Purchase

PO List Entry Result List Invoice Entry
Receipt/
PO Confirm
Purchase Invoice Automatically
recorded
PO Entry Purchase Receipt

PO List Entry Invoice Entry Result List
You can record the receipt result and purchase result at the same time on “Receipt
Invoice Enter” screen or “Receipt Result List Enter” screen.
2.10. Purchase result (Invoice)(3/3)
It is available to use the inventory that takes time to arrive at invoices.
Provisional Use case
PO Purchase
purchase This feature mainly corresponds to Chinese
Link to receipt and American requirements. It is necessary
invoice NO Invoice to temporarily recognize that the item has
been purchased between the time the item
arrives and the invoice arrives. 。
PO Entry Receipt Purchase
PO List Entry Result List Invoice Entry
◼ About provisional purchases

It is a status in which inventory is available for use even though invoices have not yet been received. If
"Temporary Accounts Payable Usage FLG" in the Company Master is on, registering "Simultaneous FLG"
on the "Receipt Result List Enter" screen with "Off" will be treated as provisional purchase.
Regarding provisional purchase data, after receiving the invoice, turn on and update "Fixed FLG" on the
"Receipt Invoice Enter" screen to change the status to confirmed purchase.
• The case of entering as temporary purchase

The inventory is recorded as a company asset, and journal entries can be created. However,
if using payables management, it cannot be used payment operations based on provisional
purchases.
• The case of entering as confirmed purchase
If using Accounts Payable, it can be used payment operations based on purchases.
Supplement. Overview (Purchase w/o invoice)
■ Main purchase management patterns
S&OP
Procurement
sales order
(Planning /
・ Use when
recording only ⑤ [MSBDP0130] (1) Planned purchase orders are
Demand and accounts payable Purchase result list created when running MRP, and after
(Sales course) Approval
supply course) entry firming the planned purchase orders, it
management Inspection
[MSBDP0140] can be searched on the PO List Entry
MRP
Replenishment Purchase result entry screen.
(Planning /
at the reorder
Demand and
supply course)
point Purchase recording ⑥ When a PO is placed, a receipt schedule
・ When multiple PO
schedules are selected and
will be created.
make a transition, the PO Inventory is recorded upon receipt
schedules are combined. Conforming result entry. If the item is subject to
① ③ OK
inventory inspection, inspection order becomes
available.
Inspection
Purchasing Dept.
Confirmation of Purchase order / Receipt / Goods

PO schedule PO entry delivery note Issue inspection
result (2) A PO schedule can be split. Multiple
NG PO schedules can be combined into a
Procurement sales
order allocation single PO.
[MSBEP0020] (Sales course)
[MSBDP0090] [MSBDP0090] [MSBDP0090] (3) A PO without PO schedule can be
Receipt list entry
PO list entry PO list entry PO list entry
・ Arrangements for placed on the PO Entry screen.
[MSBDP0080] [MSBDP0080] [MSBDP0080]
sales order pegging are
PO entry PO entry PO entry Check order
PO Delivery
promising ・ If necessary,
⑦ allocated upon receipt (4) By using the purchase delivery date
adjustment entry function, you can
divide the Purchase
Split PO sheet note
schedule [MSBEB0020]
④ receipt
schedule based
return divide a receipt schedule prior to
receipt.
PO bulk entry [MSBDP0120] on the order
② batch Purchase delivery promising from
date adjustment entry the supplier.
(5) The purchase result entry screen
[MABDP0240] [MSBDP0160] allows you to separate AP and inventory
[MSBDP0040]
Delivery order list Purchase return entry recording timing.
Split PO entry
schedule
(6) For items that have been set as
Supplier subject for inspection, enter the
Supplier
PO Delivery Delivery or Delivery

sheet note note note inspection results after their receipt.
Order
promising (7) To return items, use the Purchase
PO sheet / delivery
note Receipt Shipping Return screen.
Supplement. Purchase Result
When you enter a purchase result corresponding to a purchase schedule created at the time
of PO, an AP amount will be recorded.
－ Use when recording AP amounts at different timing from inventory recording.
－ To enter unplanned purchase without PO, use the Purchase Result Entry screen which is the single slip
format screen. When you enter an unplanned purchase, a purchase and a receipt are recorded at the
same time. You cannot record purchase only.
－ When you enter the quantity, the amount will be calculated by multiplying the unit price by the quantity.
If any fraction is generated, adjust it in the Discount amount field.
Example) "3 pieces with the unit price of 4,000 JPY" is calculated as 12,000 JPY, but you want to make
the total amount as 10,000 JPY. In this case, enter "2,000" in the Discount amount field, because a
fraction of 3,333.333 will be generated if you try to control the total amount with the unit price.
The amount is
calculated by
quantity x unit price
- When purchase result is

recorded before the receipt
result, the inventory with the
For In-transit type "2: In-transit"
adjustment will be recorded.
Supplement. Management of Items in Transit and
Relationship between Inspection and Purchasing
Items in transit management
1. Purchase before receipt PO Purchase Receipt Inspection
With the Receipt and Purchase recording pattern "1. Purchase before AP Inventory
recording recording
Receipt", the system can support transactions for items in transit. timing timing
Example) After receiving only invoices without inventory in an import transaction, a
user records only purchases and records receipts after inventory arrives.
Relationship between inspection and purchase
3. Purchase after receipt

PO Receipt Inspection Purchase
5. Purchase at the time of PO Receipt Inspection

receiving inspection
When you operate in "3. Purchase after receipt", pass/fail of inspection does not affect to AP.
The following settings are required when you operate in “5. Purchase at Receiving Inspection”.
- The system parameter “Purchase simultaneously recorded at Receiving Inspection flag: ACCPT_INSP_FLG”
must be 1.
- Not subject to purchase Invoice.
- The inspection result of items must be conforming.
Supplement. VMI Item and Purchase Recording
VMI item and purchase recording
AP Inventory
recording recording
4.VMI Movement timing timing
PO Receipt Inspection /Transport
Own assets
Other company's inventory
asset inventory
Input
Own assets
inventory
Other
accounting GI
Own assets
inventory
* In the case of input or other
accounting GI, inventory will be
disappeared immediately.
For items set as VMI, purchases corresponding to used quantity are recorded at the timing when
either movement/transfer results, input results, or other accounting GI results are recorded.
‒ To set an item as VMI, use the Purchase identification type at the time of PO. You can set the initial value
of the Purchase identification type in the Item Details master.
‒ When recording purchases at the time of movement/transport recording, set the ”VMI recording at GI flag”
to ON in the Location master.
‒ For VMI items, you cannot record purchases manually on the Purchase Result List Entry screen or the
Purchase Result Entry screen.
Supplement. Function for the Subcontract Act
The purpose of this Subcontract Act is, by preventing a delay in payment of subcontract proceeds,
to ensure that transactions between main enterprise and subcontractors are fair. mcframe has the
following functions.
<PO entry>
- Define BPs subject for the Subcontract Act by selecting the "For subcontract flag" in the BP master.
- When the "For subcontract flag" is selected, the "For subcontract" checkbox will be displayed as ON on the PO Entry screen.
- For transactions with BPs that are not subject to the Subcontract Act, you can enter in either the order of "arriving > purchase" or
"purchase > arriving". However, in the case of arrival from BPs subject to the Subcontract Act, you can only record arriving and
purchase at the same time.
- When you change a PO or canceling a PO concerning the PO unit price or the delivery date, you must enter the reason for the
change.
The reason entered to the system will be printed on the PO sheet.
Example of the reason for change: Own convenience, Your convenience, Our input error
- Set the transaction term for BPs subject to the Subcontract Act in the "Display PO sheet code" in the BP master.
The set transaction terms can be output on PO sheets for BPs subject to the Subcontract Act.
<Other functions>
- Purchase result
: Unplanned purchase is not allowed.
: The modifiability of the purchase unit price can be set in the “Permit to change purchase unit
price” in the Item master (Company) or the BP master.
The system does not control the modifiability only by whether the BP is subjet to the Subcontract Act.
- Purchase discounts, Purchase returns, Purchase details correction
: There are no restrictions. Set restrictions by user authority.
Training goals
1. Understand the overview of inspection function
3. Inspection 2. Understand the difference between inspection

types (Receiving inspection, Manufacturing
inspection, Lot inspection, and Prior inspection)
3. Understand the difference between inspection
methods (Sampling inspection, Sampling specific
inspection, 100% inspection)
4. Understand how the key masters that control
inspections work
3.1. Inspection Function (Overview of Inspection)
- Inspection schedules can be
Receipt schedule (PO /
confirmed when releasing orders.
transport instructions)
- Inspection orders can be [MSBFP0060]
Receipt result released after entering receipt or Inspection result list entry
mfg. results. [MSBFP0070]
Mfg order (Mfg / Move inventory Inspection result entry
Subcontracting course) under inspection
to the location 100% inspection
Mfg result (Mfg / result
for inspection as
Subcontracting course)
needed. Conforming
100% item
Inventory
inspection Conforming
Inspection
Inspection movement Inspection Conforming inventory
schedule to inspection
order method type
confirmation location
Inspecton
Sampling
defective / Pending)
inspection
dept.
Others (Inspection
Sampling
inspection results Factory release
approval
[MSBEP1020]
[MSBFP0030] [MSBFP0030]
Movement For items subject to
Inspection order Inspection order
list entry result entry approval, approval
list entry
[MSBFP0040] [MSBFP0060] schedule
Inspection Inspection result list information is
Inspection order order list created after the
entry entry
inspection decision.
[MSBFP0070]
Only when the Inspection result Move to defective
[MSBFP0020] Inspection method product storage,
Prior inspection Inspection entry dispose, or return.
order approval type is "Sampling
schedule entry specific inspection" Sampling specific
Receiving prior inspection Change to
inspection Passed
Pharmaceutical conforming item
request
and process Inspection
[MSBFP0030] option function report Move to defective
Inspection order product storage,
dispose, or return
list entry
[MSBFP0040] Failed
Lot info. list Specific inspection
Inspection order
result entry
entry Re-inspect
Receiving re-
inspect request Decision
Pharmaceutical and process
[MSBFP0070]
option function
Inspection result entry
3.1. Inspection Function (Shipping Approval)
Items subject to factory
Check if mfg. and
release approval can be
inspection were done with
shipped from the factory
the correct procedure
Mfg. and Inspection Factory Pass

Conforming
Inspection results confirmation release Decision
inventory
approval
Fail
[MSBFP0050] [MSBFP0120] [MSBFP0080]

Specific inspection Lot trace Factory release
Move to defective
result entry (Investigation) approval
product storage,
Factory dispose, or return.
Mfg.
Inspectio release
Inspection dept.
record
n report Approval
sheet
permit
Items subject to market

release become available
for market release, that
is, shipment to the
Pharmaceutical and process option function delivery destination.
Mfg., inspection, and Pass

Factory Market release
Decision Conforming
factory release approval decision
release inventory
results confirmation
Fail
Market release Market release
decision decision Move to defective
Factory product storage,
Inspectio Mfg. record release Market dispose, or return
n report sheet Approval release
permit
3.2. Key Concepts (Types of Inspection)
Inspection types When inspection order can be Supplements

released
Receiving inspection After entering receipt results Inspection for purchased and subcontracted goods.
Inspection request information is created when receipt schedule
is entered (such as at the time of PO and order promising).
Inspection schedules can be viewed in advance on the
Inspection List screen.
Mfg. inspection After entering output result. Inspection for manufactured goods.
Possible before entering output Inspection request information is created when mfg. order is
results depending on master entered, and inspection schedules can be viewed in advance on
settings * the Inspection List screen.
Lot inspection Anytime Inspection for any inventory.

This inspection is divided into two types, such as “Re-inspection
for inventory” for the purpose of reassessment of the quality,
and “Re-inspection for expiration” for the purpose of extending
the expiration date.
Prior inspection PO placed and before receipt Inspection of samples of purchased or subcontracted goods
(sampling specific prior to their official receipt.
Available only when the inspection method type is "Sampling
inspection only)
specific inspection”
When receiving goods that passed prior inspection, you can omit
entering the specific inspection results.
In addition, the status of goods become "Inspection ordered".
Prior inspection
Supplement. Prior Inspection
Own PO Supplier
company
Sample goods arrival
Sampling specific Vendor lot No.:
Vendor lot No.
inspection Prior A001
inspection
: A001
OK A001 is passed
Own Supplier
inspection
company
Receipt
PO
Under
inspection Receipt Is the vendor
lot No. A001?
inventory
A001
Inspection Inspection
order order
Other than A001
Specific
Specific
inspection result
inspection result
Inspection Inspection
result result
Conforming Conforming
Conforming Conforming
item inventory
item inventory
Defective
Defective
inventory
inventory
Inspection
Purchase Inspection Purchase
defective
returns defective
returns
3.2. Key Concepts (Inspection Method)
Inspection Inspection Measurement Supplements

method type target value entry
Sampling Partial Not allowed Partially inspect the order qty. and enter one decision
inspection Pass/Fail only result.
The number of goods removed as samples can be
withdraw from inventory or returned to inventory.
Sampling Partial Allowed In addition to the sampling inspection function, the

specific following values can be entered: the results of
inspection qualitative inspection such as color and shape and the
measured values of quantitative inspection such as
concentration and active ingredients.
The separate management of customer and own
company requirements is available by setting internal
specifications and external specifications.
100% 100% Not allowed Inspect all goods.
inspection Pass/Fail only You can enter both numbers of passed and failed.
3.2. Key Concepts (Inspection Status)
Status Receiving inspection Mfg. inspection Lot inspection / Prior
inspection
Inspection order cannot be Inspection order cannot be
released. released.
Inspection
The status when PO for items The status when a mfg. order This status is not created.
schedule subject to inspection is for an inspection item is
placed. *1 released or saved.
Inspection order can be

Inspection order can be Inspection order can be
released. The status when a
released. released.
Unordered The status when a receipt The status when an output
lot inspection schedule or a
prior inspection schedule is
result is entered. result is entered.*2
entered.
Ordered The status in which an inspection order is released, and results have not yet been entered.
The status when only the start date and time is entered on the Inspection Results Entry
In process
screen.
Completed The status when results are entered on the Inspection Results Entry screen.
- Supplement
*1 When you split and changed a receipt schedule on the Delivery Date Check screen, an
inspection schedule is also updated according to the receipt schedule.
*2 If the Item Inspection master > Inspection order timing type is "Allow before output
result", this status will be set when the lot is firmed.
3.2. Key Concepts (Main Columns of Masters 1/3)
Item Inspection Pattern master
Column name Description Constant
1: Sampling inspection
Inspection method 2: 100% inspection
type Specify the standard inspection method.
4: Sampling specific
inspection
Lead time required for inspection. Specify by day.
Inspection LT -
Item Inspection master
Column name Description
When the prior inspection valid flag is "1", if there is a result of a prior
Prior inspection
valid flag inspection passed at the time of receipt result entry, input of sampling
specific inspection results is omitted.
Flag that controls whether to exclude from the factory release

Not for factory approval.
release approval flag - Whether an item is subject to factory release approval is controlled
by the setting of the Item master (Factory/Distribution warehouse).
Flag that controls whether to exclude from the market release approval.
Not for market release
decision flag - Whether an item is subject to market release approval is controlled by
the setting of the Item master.
- Mfg. location code

- Supplier code Set one of those, to specify inspection conditions for the results of a
- Shipping point specific location, supplier, or factory.
factory/distribution
warehouse
Item master (Factory/Distribution warehouse)
Column name Description
Allocation, input, and shipment can be made even if inspection has not
been completed.
In general, inventory that has not yet been inspected cannot be used
in other processes, such as allocation.
Allow inspecting lot use For items with long inspection LT and stable quality even before
flag inspection, you may want to use the goods before the completion of
inspection. In that case, use this function.
* When 100% inspection is being performed, this FLG will always be

unavailable during the inspection.
Shipments can be made even if inspections have not been completed.
Allow inspecting lot (Allocation / input not allowed)
shipment flag * When 100% inspection is being performed, shipment will not be
always allowed.
- Allow inspecting lot use flag

It is related to the system parameter "IN_PRMT_INSP" (set value is '0' or '1').
If the parameter value is '0', the "Allow inspecting lot use" function cannot be used,
and the related items will not be displayed on the screen.
3.2. Key Concept (Expiration Management 1/3)
For items set for expiration date management, the expiration date and usage expiration
date are calculated from the date set in the Expiration base date type. Masters required
for expiration settings are as follows.
Item master
Which item Column Description Type
For expiration Turn it ON to manage the inventory expiration.
management
Item Inspection
1: Mfg. start date 6: Actual receipt date
From when Expiration base The method used to calculate the expiration 2: Mfg. completion date 7: Copy child item base date
date type date and max. expiration date 3: Inspection decision date 9: Manual input
4: Shipping point deadline
5: Copy child item expiration
Item Inspection master

Until when Period Whether to calculate the valid period and 1: Day 4: Month (Reckon from current
2: Month (Reckon from current day)
calculation type usage period on a daily basis, or on a monthly month end) 5: Month (Reckon from current
basis. 3: Month (Reckon from day)
previous month end)
Valid period The period during which quality can be guaranteed.

Lots that have expired at the time of releasing a manufacturing order or a transport order are
excluded from the allocation.
Even expired inventory is considered as available for allocation in an MRP.
Lot inspections can be performed to extend the valid period.
Period until Inventory that has expired cannot be allocated at the time of releasing a manufacturing order or a
expiration transport order, or in MRP.
The expiration date cannot be extended beyond the usage period.
Ｘ Parent
A Child
Expiration date / Usage expiration date calculation result example
corresponding to the master settings used for expiration management
Purchasing item Master setting Calculation date

Period Valid Period until Expiration Usage
Expiration base date type Due date
Shipping point deadline: Apr. 30 calc type period expiration date expiration date
A 1: Mfg. start date 1:day 10(day) 30(day)
Receipt date: Apr. 10
Subcontractor 2: Mfg. completion date 1:day 10(day) 30(day)
Inspection completion
date: Apr. 12 3: Inspection decision date 1:day 10(day) 30(day) Apr.12 Apr.21 May.11
4: Shipping point deadline 1:day 10(day) 30(day) - Apr.30 Apr.30
5: Copy child item expiration 1:day 10(day) 30(day) - May.10 May.31
A ＸＸ 6: Actual receipt date 1:day 10(day) 30(day) Apr.10 Apr.19 May.9
Supply Receipt Inspection 7: Copy child item base date 1:day 10(day) 30(day) Apr.1 Apr.10 Apr.30
Base date: Apr. 1
Expiration date: May 10
Usage expiration date: May 31 Expiration calculation result according to master settings
Result recording date
Mfg. item Master setting Calculation date

Inspection completion Period Valid Period until Expiration Usage
Mfg. completion Expiration base date type Due date
Mfg. start date: Apr. 6
date: Apr. 10
date: Apr. 12 calc type period expiration date expiration date
1: Mfg. start date 1:day 10(day) 30(day) Apr.6 Apr.15 May.5

2: Mfg. completion date 1:day 10(day) 30(day) Apr.10 Apr.19 May.9
Start A Input Mfg. Inspection 3: Inspection decision date 1:day 10(day) 30(day) Apr.12 Apr.21 May.11
4: Shipping point deadline 1:day 10(day) 30(day) - - -
Base date: Apr. 1 ＸＸ 5: Copy child item expiration 1:day 10(day) 30(day) - May,10 May.31
Expiration date: May 10 6: Actual receipt date 1:day 10(day) 30(day) - - -
Usage expiration date: May 31
7: Copy child item base date 1:day 10(day) 30(day) Apr.1 Apr.10 Apr.30
Result recording date Expiration calculation result according to master settings
The setting values for the Period calculation type and the examples of
expiration date and usage expiration date calculations
1: Day 2: Month (Reckon from current month end)
3: Month (Reckon from previous month end)
4: Month (Reckon from current day)
5: Month (previous day base)
4/30 5/18 5/19 5/31
5/19 5/28
Last day of the Previous Base date Last day of the
previous month day current month
Base Expiration
date date 3 months
3 5 4 2
Expiration date is 10 days after 7/31 8/18 ８/19 8/31
the base date
Expiration date
Master setting Calculation date
Expiration base Period until
Period calc type Valid period Due date Expiration date Usage expiration date
date type expiration
Anytime 1: Day 10(day) 30(day) May.19 5/28 6/18

Anytime 2: Month (Reckon from current month end) 3(month) 6(month) May.31 8/31 11/31
Anytime 3: Month (Reckon from previous month end) 3(month) 6(month) Apr.30 7/31 10/31
Anytime 4: Month (Reckon from current day) 3(month) 6(month) May.19 8/19 11/19
Anytime 5: Month (Reckon from current day) 3(month) 6(month) May.18 8/18 11/18
Expiration calculation results according

to master settings
3.3. Main Screen Guide: Inspection Order List Entry
On the Inspection Order List Entry screen, you can release inspection orders for multiple
inspection schedules.
- To release an inspection order one by one, select the detail row and click the "Inspection
order" button, and navigate to the Inspection Order Entry screen
- The Operation type "Approve" is for the Pharmaceutical and process option function.
3.3. Main Screen Guide: Inspection Result List Entry
On the Inspection Result List Entry screen, you can enter inspection results in
bulk for multiple inspection orders.
- The Operation type "Decide" is for the Pharmaceutical and process option function.
- To enter inspection results one by one, select the detail row and click the "Inspection
results" button to navigate to the Inspection Result Entry screen.
Results for sampling

inspection
3.3. Main Screen Guide: Inspection Result Entry(For Sampling
Inspection)
On the Inspection Result Entry screen, you can enter one decision after inspecting a
portion of inventory.
- Select “Conforming item”, “Inspection defective” and “Pending” for the conforming type.
- To restrict allocation of inventory after inspection, change the grading.
- The expiration date and usage expiration date are set automatically according to the value in the Item
Inspection master and the base date.
- Enter the deducted qty. and sampling qty. in the lower detail section. Amount of deducted qty. is
withdrawn from the inventory.
3.3. Main Screen Guide: Inspection Result Entry (For 100%
Inspection)
On the Inspection Result Entry screen, you can enter passed quantity and failed quantity
after conducting 100% Inspection.
- If both conforming items and defective items exists, add rows and enter the number of conforming
items and the number of defective items.
- The detail part in the bottom of the screen is not used in 100% inspection.
3.3. Main Screen Guide: Specific Inspection Result Entry
(For Sampling Specific Inspection)
On the Specific Inspection Result Entry screen, you can enter the measured values of the
inspection in addition to the pass/fail decision of normal sampling inspection.
- Enter the inspection measurement points in the Item Inspection Specific master.
- Enter the measured values, and pass/fail decisions. Issue an inspection report as needed.
Supplement. Pharmaceutical and Process Option(1/3)
The following functions can be used by registering the Pharmaceutical and
process options license.
- Version control function *Explained in the Mfg. / Subcontracting course

Manages changes in the print contents of packaging materials (such as package insert, outer
boxes, labels).
- Active ingredient management function *Explained in the Mfg. / Subcontracting course

Manages active ingredients contained in items and allocates items according to the required
amount of the active ingredients.
- GR/GI by location function

GR/GI history of item/lot can be viewed on the dedicated screen which is "GR/GI by Location
screen".
- Medical supplies approval function *Mfg. approval and factory release decision are explained in
the Mfg. / Subcontracting course
Mfg. approval, Inspection approval, Factory Release Approval, and Market release decision can be
managed on the system.
- Yield management *Explained in the Mfg. / Subcontracting course

Yield can be recorded at the time of mfg. result entry.
- Summary of GR/GI by location
Mainly in the pharmaceutical industry, ministerial ordinance on GPM* stipulates that GR/GI by
location records should be recorded. This function allows inquiry for GR/GI by location with the
following information.
- Product name, Lot, Receipt year/month/date, Receipt qty., Supplier

- Shipping year/month/date, Receiving point, Shipping qty., Inventory qty.
* GMP Ministerial Ordinance (Good

Manufacturing Practice): Ministerial
Ordinance establishing manufacturing
control and quality control standards for
pharmaceuticals and quasi-drugs
- Overview of Inspection decision / Market release approval management
When the For inspection approval flag in the Item Detail master is turned on, inspection order
approval is required after an inspection order is released, and inspection decision is required
after an inspection is completed. In the inspection decision, decision results are entered by lot.
Operation Order status type Approval status type Market release decision
Inspection order
Order unapproved
Inspection order Ordered
approval
Inspection start Order approved

In process
Whether to allow shipping is determined
based on manufacturing results,
Inspection completed inspection results, and the confirmation
Undecided results of factory shipping approval.
Inspection decision
Completed
Factory Release Undecided
Approval Decided
Market release decision Allow shipping
Training goals
1. Understand the main types and statuses that
4. Inventory 2.
manage inventory information
Understand the difference between
Management movement/transport and shipping, and how to
create data
3. Understand the outline of the inquiry functions
4. Understand the overview of the inventory allocation
processing
5. Understand the outline and notes of the inventory
management function
6. Understand the outline of the inventory
replenishment management function
4.1. Key Concepts (1/8) Four Classifications to Type Inventory
Inventory information has four main categories. Item (what), location (where), owned (by whom), and quantity
in stock (how many). Each has more detailed management items. The list is summarized in the table below.
Classification Management column Description
Item cd. This represents the Item cd. subject to the inventory management. It includes branch No. 1. to No. 3 as a breakdown of
the Item cd.
SKU cd. This represents the Unit cd. that indicates the SKU of inventory.
Lot No. This represents lot No. of inventory.
Sublot No. This represents sublot No. of inventory.
SEIBAN No. 1-4 This is used for the SEIBAN No. management and procurement pegged to sales order.
Management
Item Firm No. type This represents type of firm No.
element
Firm No. This is the identification No. of inventory that is set when the usage of subsequent processing is limited
Conforming type This identifies the quality status of inventory as "Conforming item" and "Defective item”.
Grading cd. This identifies the inventory count status by arbitrary management unit classified by master (e.g. Grade management).
Status Inventory inspection type This identifies the Inspection status of inventory as "Inspected", "Under inspection", and "Waiting for inspection".
In-transit type This identifies the in-transit status of inventory after shipment to before and after receipt, such as transport between
distribution groups, as "Normal" and "In-transit".
Location cd. This represents the inventory storage location, and the Dept. cd. in the Location master that is linked to the Location
cd. Will be the inventory asset department. Note that in the following cases, the Location cd. does not show the
location of inventory.
- For inventories after shipment to before sales, receiving point inventory, and consignment inventory, GI source
location cd. is taken over, an the location is specified at inventory arriving point.
Location - In the case of not arrived items (after purchase is recorded, before receipt), the GR scheduled location is set and the
status is changed to "In-transit".
Rack/Line cd. This represents the Rack/Line cd. within a location.
Inventory arriving point cd. This represents inventory that remains at the BP (delivery destination, receiving point, and subcontractor) after
shipping from own company.
Inventory identification type This identifies own company's assets or other company's assets. Other company's assets are classified by use.
Asset type This identifies inventory assets as "Own company (sales)", "Own company (production)", and "Other company".
Ownership Inventory BP cd. For other company's assets, the asset owner is identified as "Supplier" and "Customer".
This represents the Company cd. to be managed. As with other transactions, it is not a management column that is
Company cd. considered by users within business operations.
Number of Inventory (SKU) This represents inventory quantity per SKU.
inventory Base unit qty. This represents inventory quantity converted in base unit from SKU.
From the next page, the main columns will be explained.

4.1. Key Concepts (2/8) Main Types of Inventory Management
Conforming type
Type that indicates Conforming or Defective of inventory.
Only "Conforming item" can be selected for input and sales order.
The Conforming type is set according to the decision result at the time of inspection result
entry.
Grading code
Used for ranking the quality of inventory.
Grading allows to control allocation.
Wait for Status of inventory from inspection schedule to

Inventory inspection type inspection inspection order.
Type that indicates the inventory Inspecting Inventory for which inspection has been started.
inspection status. Under decision State with inspection finished, but total decision not
made. Status used in the pharmaceutical option.
Inspected Inventory after inspection decision.

Inventory not subject for inspection.
In-transit type
The state of inventory after shipping and before receipt is defined
as in-transit.
While inventory movement between distribution groups, the status
of “in-transit” occurs during purchase item in transit management.
Normal Not in-transit inventory

In-transit In-transit inventory
Inventory arriving point code

Code for BP that shows the location of inventory after shipping from the own company.
- Consignment shipment ... Delivery destination code
- In the waiting state for export ... Receiving point code
- For the supplied inventory ... Supplier code
- When shipped inventory for sales order on acceptance base ... Delivery destination code
Upper row: Before shipping
Lower row: Shipped and sales not recorded
Inventory Inventory Inventory Inventory arriving

Item Product name Location Location name ...
department department name arriving point point name
Chiba Finished
1A200 Scissors (for left-handed) L10310 D21300 Kanto factory
Goods Storage
Chiba Finished
1A200 Scissors (for left-handed) L10310 D21300 Kanto factory M21110 BP X, Factory 1
Goods Storage
Copyright (C) Business Engineering Corporation.

Example of inventory indication of consignment shipment 63
Firm No. Number that is assigned to the inventory created during the series of procedures.
Inventory with a firm No. is used only for subsequent procedures and will not be
used for allocation from other processes.
Upper row: Normal inventory
Example) Lower row: Purchase recorded inventory as items in
transit (no receipt result)
■ List of processing to which the Firm No. will be assigned

Firm No.
Inventory status Timing of numbering
Type Type name
1 None This indicates status that inventory is not restricted by firm No. None
2 Delivery note No. This represents inventory that is shipped by delivery note with firm no. and Numbering at shipping result entry
is located at the delivery destination.
(When it is not the case for the Invoice transaction)
3 Invoice No. This represents inventory that is shipped by invoice with firm No. and is Numbering at shipping result entry
located at the delivery destination.
(When it is the case for the Invoice transaction and not via receiving point)
This represents inventory that is located at the delivery destination after
Numbering at export result entry
shipping from the receiving point by invoice with firm No.
4 Output result No. Inventory inspection type: "Waiting for inspection" and "Under inspection" Numbering at output result entry
(indicating that it is the inventory to be inspected)
This represents one of the following inventory after receipt.

- Inventory identification type: before purchase acceptance (other
5 Receipt result No. company's assets waiting for purchase result entry) Numbering at receipt result entry
- Inventory inspection type: "Waiting for inspection" and "Under inspection"
(indicating that it is the inventory to be inspected)
6 Purchase result details No. This represents inventory for which purchase result is recorded as not Numbering at purchase result entry
arrived item.
7 Inspection schedule No. This represents inventory for lot inspection. Numbering at lot inspection schedule entry
*1 Asset type of own company's assets
Asset type and Inventory identification type
The asset type of own comapny's assets, "Own
The Asset type classifies own assets and other company's assets. *1 company (production)" and "Own company
(sales)," is basically determined by the
The Inventory identification type classifies the application of other company's assets. Controlling site type of the Location master.
Inventory identification
Asset type Inventory status
type
Own company Internal inventory For inventory in a location where the Controlling
(Production) This represents inventory of own assets. Due to the Location cd. and warehousing/returning GR/GI, site type of Location master is "Production
the controlling site of assets is divided into "Production" and "Sales". location", the Asset type is "Own company
Own company (Sales)
Before return acceptance This represents inventory that has been returned from the customer and whose sales return result (production)".
has not been recorded. For inventory in a location where the Controlling
Customer inventory This represent inventory that has not been shipped to the customer and has been already sold. site type of Location master is "Sales location",
the Asset type is "Own company (sales)".
VMI This represents inventory subject to VMI management.
Other companies Before purchase This represents inventory that has been received from the supplier and whose purchase has not
acceptance been recorded. When inventory at a location where the Controlling
Defective acceptance This represents inventory that has been received from the supplier and has been determined as site typ in the Location master is "Production
defective acceptance. Location" is shipped to direct delivery
Receiving free of charge This represents inventory that has been received free of charge from the supplier. destination or to a receiving point without going
Own company This represents the chargeable supplied inventory located at subcontractor. Depending on the through a sales location, the Asset type is
(Production) Chargeable supply setting of Repurchase obligation flg. for the subcontractor, the controlling site for the asset is changed to "Own company (Sales)" and the
determined to be "Own company (production)" or "Other company". shipping results will be entered.
Other company This is used for input of self supply item at subcontractor. Inventory does not occur in this type.
Self supply
The type “Self supply” is used to distinguish the inventory that is independently procured by the This is due to the transfer result of sales
supplier from the inventory that is supplied by the own company. The cost control system can calculate warehousing is generated internally first, and
costs by separating processing fees and material costs based on input results of self supply items. then the shipping result is entered.
Inventory BP code The Asset type of inventory that is supplied with a

fee to a subcontractor is determined by the
"Repurchase obligation flag" in the BP master.
BP who has controll over the inventory. The Asset type of the inventory to which
Repurchase obligation flag is on is "Own
This code is set for inventory whose Asset type is "Other company (production)", and when Repurchase
company". obligation flg. is off, it is "Other company".
4.1. Key Concepts (6/8) Allocation
To use inventory, the inventory needs to be allocated. To do so, you need to define various
groups in the Location master as an allocation range. Details will be explained in the Mfg.
course and Sales course.
Allocation control at the time of manufacturing
Column Setting
Item master SKU Controls whether the allocation process will only cover
allocation inventory and GI schedules that match the SKU.
Mfg. Location Group master
Column Setting
BOM master Require lot

flag
Determines whether or not the input lot allocation is
mandatory at the point of manufacturing order.
Lot mixed flag Determines whether to allow mixed input lots.
Allocation Decide whether it is subject for allocation.

control type 1. Not to allocate
2. To allocate (Unallocated order not accepted)
3. To allocate (Unallocated order accepted)
Allocation control at the time of sales
Distribution Group master Sales Order Allocation master
Region of Deliv dest.

Gross Allocation (Distribution gr in BP) Decide allocation method:
Gross allocation
Location Group master Item classification.
Allocation range
type
Allocation type
1. Immediate
location Gr.
(Item shipping G. in Item master) 1. Location allocation

Distribution Gr.
allocation 2. Post
2. Gross allocation
allocation 3. No allocation
Working Group (WG) Master WG of Sales Dept. Location
4.1. Key Concepts (7/8) GR/GI
GR/GI
Results that indicate increase or decrease in inventory or amount is called GR/GI, and GR/GI generated by the
result entry are managed in the GR/GI result information.
[MSBEP2000] [MSBCP1100] [MSBEP1020]

Receipt list entry Mfg. result entry Movement result entry
Transaction code Transaction code

Transaction code MF10 (Mfg.) Movement XF10 (Movement/Transport)
AR10 Receipt result Input result Mfg. result
(Receipt) result
GR/GI type GR/GI type GR/GI type GR/GI type

C0101 (Purchase GR) B0200 (Input) GR/GI result B0100 (Mfg.) D0300(Movement/transport GI)
D0301 (Movement/transport GR)
(Transaction recreation method)
Example of relationship between Result and GR/GI
Purposes of GR/GI result
GR/GI result has the following three purposes.
- Centralized management of the inventory and amount history from occurrence to disappearance
- Management of the current and monthly inventory update information
- Source data of accounting journal data creation (GR/GI results are used in automatic journal processing)
Relationship between GR/GI type, Transaction code, and actual results GR/GI schedule
"GR/GI type" is automatically identified from the GR/GI schedule is created at the time of MRP, request,
transaction code entered on the screen. or order. GR/GI schedule is used for inventory
forecasting and allocation quantity calculations.
4.1. Key Concepts (8/8) Data Update Method
In mcframe 7, two types of update methods are used for correction and deletion
of results and GR/GI.
Revision control / direct update method Transaction recreation method
When data is modified, the original results will be When data is modified, a result that cancel out the
updated. original result and a revised result are created, and
The original result is not retained. the original result is retained.
* When the history acquisition function is activated,
the original results are retained in the history table.
* Either of the above method will be used for the result data. For GR/GI
results, the transaction recreation method is used.
Example 1) The receipt result data and GR/GI result data when the
receipt quantity was recorded as 7 but changed to 6 afterword.
Record the receipt result with quantity 7

Receipt result GR/GI result
Transaction pattern Result No. Result revision No. Qty GR/GI type Slip No. Slip rev. number Slip sequence number Status Result No. Result rev. number Qty
Purchase AC1111 0001 7 Receipt MC1111 0001 0001 New AC1111 0001 7
Change the receipt result to quantity 6

Purchase AC1111 0002 7 Receipt MC1111 0001 0001 Invalid AC1111 0001 7
Receipt MC1111 0001 0002 Cancel AC1111 0001 -7
Receipt MC1111 0002 0003 New AC1111 0002 6
4.1. Key Concepts (8/8) Data Update Method
Example 2)
The various result data and GR/GI result data when the direct supply was recorded as
quantity of 10, and then changed to quantity of 9 on the Supply Item Arrival Entry screen.
Record the number of direct supply as 10 Create multiple results with one command
Purchase AC1111 0001 10 Receipt MC1111 0001 0001 New AC1111 0001 10
Purchase result Purchase GR MC1112 0001 0001 New PO1111 0001 10
Transaction pattern Result No. Result revision No. Qty Purchase GI MC1113 0001 0001 New PO1111 0001 10
Purchase PO1111 0001 10 GI (chargeable supply) MC1114 0001 0001 New SP1111 0001 10
Supply result Chargeable supply GR MC1115 0001 0001 New SP1111 0001 10
Transaction pattern Result No. Result revision No. Qty
Supply SP1111 0001 10
GR/GI results are handled in the

Change the number of direct supply to 9 transaction recreation method
Purchase AC1111 0002 10 Receipt MC1111 0001 0001 Invalid AC1111 0001 10
Purchase result Purchase GR MC1112 0001 0001 Invalid PO1111 0001 10
Transaction pattern Result No. Result revision No. Qty Purchase GI MC1113 0001 0001 Invalid PO1111 0001 10
Purchase PO1111 0001 10 GI (chargeable supply) MC1114 0001 0001 Invalid SP1111 0001 10
Purchase PO1111 0001 -10 Chargeable supply GR MC1115 0001 0001 Invalid SP1111 0001 10
Purchase PO1111 0002 9 Receipt MC1111 0001 0002 Cancel AC1111 0001 -10
Supply result Purchase GR MC1112 0001 0002 Cancel PO1111 0001 -10
Transaction pattern Result No. Result revision No. Qty Purchase GI MC1113 0001 0002 Cancel PO1111 0001 -10
Supply SP1111 0001 10 GI (chargeable supply) MC1114 0001 0002 Cancel SP1111 0001 -10
Supply SP1111 0001 -10 Chargeable supply GR MC1115 0001 0002 Cancel SP1111 0001 -10
Supply SP1111 0002 9 Receipt MC1111 0002 0003 New AC1111 0001 9
Purchase GR MC1112 0002 0003 New PO1111 0001 9
Purchase GI MC1113 0002 0003 New PO1111 0001 9
GI (chargeable supply) MC1114 0002 0003 New SP1111 0001 9
Chargeable supply GR MC1115 0002 0003 New SP1111 0001 9
4.2. Movement/Transport, Supply, Shipping (Overview)
Automatic Manual request
request creation (1) When releasing a mfg. order, executing MRP, or
creation entering a sales order, a schedule information to
Mfg. order MRP change the inventory location is automatically
management
(Mfg./Subcontractin (Planning / Demand
2. created.
Mfg. dept.
Inventory
g course) and supply course)
dept.
Movement/tra (2) You can manually create schedule information
1. Sales order
(Sales course)
nsporting
schedule
[MSBEP1000]
Movement/transport
to change the inventory location on the
Movement/Transport Schedule Entry screen.
schedule entry
(3) Inventory location change processing is
classified into Movement/Supply or
Close location Transport/Shipping/Supply.
(Same distribution G) This is determined by the distribution group to
Location Movement / Supply Movement 4. GI operation
Only the transport that
which the destination and source belongs to.
order GR operation
change require receipt entry
3. 6. (4) If it is classified as Movement/Supply, the
(Different distribution G)
inventory location will be changed at the time of

Movement GR movement result entry.
Change to own asset order operation
Other distribution
Distribution dept.
Distant location
location: Movement sheet

Delivery (5) If it is classified as Transport/Shipping/Supply,
group Distribution
[MSBEP1050] note [MSBEP1050] a shipping schedule will be created.

Own distribution
Change to another
Movement list Picking Movement list entry Change the shipping schedule as needed, enter the
group
company's asset
entry list [MSBEP1020] [MSBEP2000] shipping result and change the inventory location.
location: Supply You can also create replenishment requests and
dept.
[MSBEP1010] Movement result Receipt list entry

Movement order
entry
entry 7. shipping schedule using a batch.
Transport / Acceptance (6) You can select requirement of GR operations

base sales
5.Shipment / Supply
Sales order for
after entering shipping results. If GR entry is
required, in-transit inventory will be created after
Shipping entering a shipping result.
Shipping Shipping acceptance
preparation The inventory location will be changed after
order operation base sales only
entering a receipt result.
/adjustment Delivery [MSBBP1310]
note Sales result (7) In the case of shipping due to a sales order,
Shipping
order 8. entry entering a shipping result deducts inventory and
records sales.
[MSBEP1420] [MSBEP1440] Supply item If the sales recording timing is set as the arrival
[MSBEP1400] sheet
Shipping Shipping result entry GR operation base, the inventory will be deducted and the sales
Shipping order entry
schedule change Shipping [MSBE1450] will be recorded at the time of entry on the Sales
[MSBE1410] Only supply
entry guide Shipping result list Result Entry screen.
Shipping order list that require
Change to a location that Picking entry receipt entry
entry (8) When GR entry is required for supply items, in-
belongs to a different list
distribution group: Transport
[MSBEP1090] transit inventory will be created after entering a
shipping result.
Receipt list of
By entering receipt list of supplied inventory, the
supplied inventory inventory location will be changed and the supply
will be completed.
4.2. Movement/Transport, Supply, Shipping (Control of
Inventory Location Change Processing)
The inventory location change process is categorized as "Movement", "Transport", "Shipping",
and "Supply" and is controlled by the following conditions such as the location of changed
destination, and the distribution group.
From To To Classification Remarks
(location) （location）（Distribution Gr.）
Own company
①Same as from Movement
②Different to from Transport
Delivery Same as from Not available
Own company
destination
③Different to from Shipping
Subcontractor Same as from Supply※1 Same operation as ①
location ④Different to from Supply※1 Same operation as ②
Distribution group * 1 Supplies are further classified into non-chargeable supply and chargeable supply according
to the settings in the Supply Unit Price master.
- is the concept of grouping multiple locations and is defined in the Location master.
Distribution group A Distribution group B Distribution group D Explanatory
Own company 2.Transporting Own company Distribution
location A location group
4. Subcontracting
Location
4. location
1. Distribution group C Shipping
3. Movement
Transport
Delivery
Own company Subcontracting
location location destination Supply
4.2. Movement/Transport, Supply, Shipping
(Movement/Transport Schedule Entry)
To enter optional movement/transport schedules that are not linked to MRP or
Mfg. orders.
(Movement Order Entry)
To enter order info. related to inventory movement that do not cross distribution groups.
- Enter order information related to movement works (Movement, Chargeable supply and
return, Non-chargeable supply and return, and direct delivery from subcontractors).
- If inventory movement is across distribution groups, you need to use the shipping function.
- Enter orders by copying Movement/Transport schedules. Also, you can manually enter
orders.
- Issue order sheets, picking lists, and delivery notes.
(Movement Result Entry)
To enter the results related to movement operations
- Enter results based on movement orders.
- Enter results based on movement schedules without releasing movement orders.
- You can also enter results manually without releasing movement orders.
4.2. Movement/Transport, Supply, Shipping (Shipping
Schedule Change Entry)
To confirm shipping schedules and modify it if necessary.
‒ You can allocate for shipping schedules by performing lot suggestion processing.
‒ If a shipment cannot be made on schedule, you can split the shipping schedule according to the scheduled
shipping date on this screen.
‒ You can change the shipping schedule date and amount.
Ex. A shipping schedule for 10 pcs can be split into two shipping schedules of 7 pcs and 3 pcs.
‒ You can reset the time limit for shipping schedules.
A shipping schedule can

be split by changing the
quantity.
Select this checkbox to restrict the shipment when

there are circumstances that prevents the shipment.
(Shipping Order Entry and Shipping Order List Entry)
To create, modify, and cancel shipping order info.
‒ Shipping order is to issue reports (details will be described later) required and prepare for shipping.
‒ It’s available to use “Shipping Order list Entry” screen or “Shipping Order Entry” screen.
‒ You can specify whether to make an allocation at the time of releasing a shipping order. Allocation after releasing a
shipping order is the location allocation (with lot). Gross allocation is not available.
‒ Unplanned shipping orders are not available.
Enter a movement/transport schedule or use the Shipping Result Entry screen.
(Shipping Result Entry and Shipping Result List Entry)
To create, modify, and cancel shipping result info.
– For shipments that are not linked to SO and manage in-transit, in-transit status is recorded.
The following Masters control whether to perform in-transit management.
1) In the case of movement/transport or movement/transport return, the Receipt flag in the
Factory/Distribution Warehouse Master Entry
2) In the case of supply or supply return, the In-transit supply management type in BP master
– For shipments that are linked to SO, the processing details will change depending on the
"Revenue recording type" of SOs.
(Details will be explained in the Sales course)
- Shipping base:
Sales are recorded, and inventory is deducted.
- Arrival base or Acceptance base:
Sales are not recorded. Inventory is transferred as inventory located at the delivery
destination and is deducted at the timing when sales are recorded (when sales are entered
on the Sales Result Entry screen).
4.2. Movement/Transport, Supply, Shipping (Receipt List Entry)
To enter receipt of in-transit inventory to complete the shipment of the inventory.
- The "In-transit type" of inventory is transferred from "In-transit" to "Normal", and
the shipment becomes completed.
(*1)
- By setting the Business
Reason master > “Other
accounting GI flag” ON and
specifying the reason for
setting “Other accounting
GI flg.” ON at the time of
receipt result entry, an
other accounting transfer
result is automatically
entered at the same time as
receipt result entry.
- If the reason to be displayed
the Receipt List Entry
screen was specified in a
transfer schedule, the value
will be copied. It is also
possible to specify newly on
the Receipt List Entry
It is also possible not to have inventory recorded by automatically entering another screen.
accounting transfer result at the same time as a receipt result *1.
*1 Conditions under which in-
transit inventory occurs other
than inventory movement
Supplement. Summary of In-Transit Management After placing a PO, if you enter
a purchase result before
entering a receipt result, an
inventory with the In-transit
Condition for in-transit inventory due to inventory movement type "In-transit" will be created.
When a shipping result is entered, the In-transit type of the inventory will become "In-transit". *1
Setting to omit in-transit management

By setting the system as follows, inventory shipment will be completed at the time of shipping result
entry without in-transit management, and receipt will be completed at the same time.
1) Movement/transport or movement/transport return 2) Supply or supply return
The Factory/Distribution Warehouse master > Receipt flag: Off The BP master > In-transit supply management type: 1 = No receipt entry required
In-transit type transition

The In-transit type "In-transit" of inventory will be transferred to "Normal" after entering
a receipt result.
In-transit type:
At the time of Distribution In transit Logistics At the time of receipt
shipping result entry Group A / Group B / result entry
Location A Location B
In-transit type:
In-transit inventory location Normal
You can control whether "in-transit" inventory is managed by the shipping side or
the receipt side.
1) In the case of movement/transport or movement/transport 2) In the case of supply or supply return
return controlled by the Company master Controlled by the supplier's BP master > In-transit supply type.
* In the case of supply transactions between subcontractors,
the setting of BP master regarding a supplier on the receiving
side is adopted.
4.3. Transport/Shipping to Overseas (Export Transaction)
Create request
Red: Difference
Mfg. and by manual from domestic
Mfg. dept.
management
Inspection / MRP shipping function
Inventory
Mfg. order
dept.
Movement/trans [MSBEP1000]
Sales order Create request port schedule Movement/trans
by automatic port schedule
entry
Completion When export results are

Distant location
International
distribution G)
Department
Create export notification entered, the shipping

(Different
document received broker’s inventory is

Loading request deducted in the case of a
Invoice sales order. In the case
Packing of transport, the
list inventory is transferred
[MSBBP1760] to the destination.
Export result list
[MSBEP1400] Select sales invoices
entry
[MSBEP1730] Print sales invoice
[MSBEP1750] Print packing list
Can be exported to
only the In the case of export, Only transport that
distribution G with items will be shipped requires receipt entry
different invoice Transport / to shipping brokers GR
target specified in Shipment / Supply operation
the Distribution Shipping Loading request
Shipping Shipping
Control master. preparation / received
Other distribution group

Adjustment order operation Export processing
Own distribution group
Distribution dept.
Shipping
[MSBEP2000]
brokers
distribution dept.
Receipt list entry

[MSBEP1420] Acceptance
[MSBEP1400] [MSBEP1440]
Shipping schedule Invoice base sales
Shipping order entry Shipping result entry
change entry
[MSBE1410] [MSBE1450]
Shipping order list entry Shipping result list Packing
entry list
Change to a location
that belongs to a Shipping [MSBBP1310]
Picking Shipping Delivery
different distribution order Sales result
list guide note
group: Trasnport sheet entry
Sales order for
acceptance base sales
Copyright (C) Business Engineering Corporation. Only trainee is granted a non-transferable license to use this text.
only 80
4.3. Transport/Shipping to Overseas (Export Transaction)
Export transaction summary
- Shipping or transport using an I/V is defined as export.

- Distribution Control Master controls export transactions without sales.
- When entering a transport schedule when the "Invoice transaction target" is ON in Distribution Control
Master, it’s required to enter I/V and packing list. Packing list can be omitted.
- “Standard receiving point cd” in Distribution Control master is set “Shipping brokers”.
When the shipping is completed, the "Inventory arriving point cd" of the inventory is set and the inventory
is transferred to the shipping broker.
- A language and layout used for reports are controlled by "Report output locale“ in Location Master.
*Export transactions with sales is controlled by BP master. Details will be explained in the Sales Course.
- For export transactions, a shipping schedule is firmed for each invoices on “Invoice Entry”
screen after transport request is created.
- To do so, select an invoice target on the Select Sales Invoices screen and move to the Invoice Entry
screen.
- Multiple transports can be combined into one invoice.
- One transport can be split into multiple invoices.
- To add details such as freight or fee to an invoice statement, add a row.
- When it is completed on Export Result List Entry screen, in-transit inventory will be created.
- Export is completed in Receipt List Entry screen. Receipt result can be omitted.
4.4. Inventory Inquiry Function (Overview)
Current GR/GI result See the
inventory inquiry for the screen of the
inquiry item and lot source
[MSBEP0010] [MSBEP0080] Each GR/GI result

Current GR/GI result incurred screen
inventory Check allocation Applicable See the
considering GR/GI schedule screen of the
schedule inquiry source
Inventory management
[MSBEP0040] [MSBEP0090] Each GR/GI

Inventory allocation status list GR/GI schedule schedule incurred
Issue screen
identification
dept.
tag
[MSBEP0110]
Issue identification tag
By month / by GR/GI result See the

Monthly inventory
GR/GI type
information
GR/GI qty. and inquiry for the screen of the
inquiry item and lot source
amount inquiry
[MSBEP0080]
Each GR/GI result
GR/GI result
incurred screen
Monthly GR/GI Monthly GR/GI Current
and inventory and inventory inventory
details inquiry
[MSBEP0010]
Current inventory
4.4. Inventory Inquiry Function (Overview)
Inventory GR/GI See the screen
forecasting list schedule list of the source
[MSBEP0090] Each GR/GI

[MSBEP0060] GR/GI schedule schedule incurred
Inventory screen
forecasting list Fluctuation inventory calculation
Allocation
status list (Purchase / Inventory course)
Movement/transport schedule
(Purchase / Inventory course)
[MSBEP0040]
Inventory management
Inventory allocation
status list
GR/GI result See the screen
inquiry of the source
dept.
[MSBEP0080] Each GR/GI result

GR/GI result incurred screen
Non-moving inventor Non-moving No GR/GI See the screen

/ turnover list inventory schedule list of the source
Yes
[MSBEP0050] [MSBEP0090] Each GR/GI schedule

Inventory analysis GR/GI schedule incurred screen
list
GR/GI result See the screen
Move to defective inquiry of the source
product storage,
dispose, or return.
[MSBEP0080] Each GR/GI result

GR/GI result incurred screen
4.4. Inventory Inquiry Function (Function List)
Screen name Usage
Current Inventory To understand the current inventory quantity and the allocatable quantity.
To issue an identification tag based on the current inventory.
Inventory Analysis Info. A screen for inquiring non-moving inventory information and turnover information.
The number of non-moving months and the target period can be specified to display the
corresponding inventory.
Inventory Allocation Status List It is mainly used by transitioning from the Current Inventory screen, and displays the details of
the current inventory, receipt schedule, GI schedule, and available quantity.
Inventory Forecasting List Inventory, GR/GI schedules, and inventory forecasting calculated from them are displayed by
item, location, or WG.
Inventory Forecasting Details Inventory, receipt schedules, and inventory forecasting calculated from them are displayed in
a calendar format and used for inquiries from the perspective of when and how many of the
relevant items will be in short supply.
GR/GI Result Recorded GR/GI results are displayed in a list.
Various business screens where results were recorded can be opened to see the details of the
results.
GR/GI Schedule GR/GI that will occur in the future are listed.
Various business screens of the GR/GI source can be opened to check the details.
Monthly GR/GI and Inventory The beginning inventory, current month GR, current month GI, and month-end inventory for the
specified month are grouped by item or WG and displayed.
Monthly GR/GI and Inventory The beginning inventory, current month GR, current month GI, and month-end inventory for the
Details specified month are grouped by WG or location and displayed.
4.5. Inventory Transfer Management (Overview)
Inventory transfer function

- Items (transfer to 1 item N items or
Inventory transfer to N items 1 item)
transfer result Inventory - Procurement No.
transfer - Lot No.
slip - SKU
- Conforming type / grading
[MSBEP2530]
Inventory transfer Other account transfer function
- Other accounting GI: Transfer
Inventory management dept.
[MSBEP2520]
Inventory transfer inventory to expenses
result entry - Other accounting GR: Transfer
costs to inventory
Other accounting Other accounting

transfer order transfer result Inventory
transfer
slip
Other accounting transfer Other accounting
[MSBEP2410] transfer Disposal function
Other accounting transfer [MSBEP2420] - Part of the other accounting
order entry Other accounting transfer function used for the
transfer result entry purpose of disposal of inventory
Other accounting Disposal

transfer order result Inventory
transfer
slip
Other accounting transfer Other accounting transfer
Other accounting transfer order entry Other accounting transfer result entry
4.5. Inventory Transfer (Overview of Transfer Processing)
Overview of transfer processing
In transfer management, transfers are classified as "Other accounting transfer" for GR/GI for
the purpose other than manufacturing, input, purchase, and sales, and "Inventory transfer"
for the purpose such as transferring items.
Classification Transaction pattern type Purpose
Other accounting Other accounting transfer GI Inventory is issued for transferring to expenses.
transfer e.g. Inventory use for research purpose.
Other accounting transfer GR Inventory is received for transferring expenses

to inventory. e.g. unplanned GR for operations
other than manufacturing/purchase.
Disposal Inventory is issued for disposal.

Inventory transfer Item transfer The specified items are transferred to different
items.
Lot/SEIBAN No. transfer Lot No. or SEIBAN No. of items is transferred.
Grading/conforming type transfer Grading cd. or conforming type of item is

transferred.
SKU transfer The SKU of inventory is transferred.
4.5. Inventory Transfer Function (Other Accounting Transfer)
Cost burden by other accounting transfer
In the other account transfer GI/GR process, the department that bears the cost (charged dept.) and Business reason code
are required to be entered.
The cost management system allocates costs associated with other accounting transfer to the cost of specific items by
performing allocation processing using the charged dept and business reasons as the key.
Inventory available for other accounting transfer GR

Only own assets inventory can be received. Chargeable supply items at a subcontractor with Repurchase obligation flag ON
are treated as own assets, but cannot be subject to other accounting transfer GR.
Inventory available for other accounting transfer GI

Own company's inventory and other company's inventory whose Inventory identification type is "VMI" are available for GI.
In-transit inventory, inventory during inspection or waiting for inspection are not available.
Disposable inventory
Own company's inventory and other companies' asset inventory excluding "self supply items" can be disposed of.
4.5. Inventory Transfer Function (Inventory Transfer)
Types and authority of inventory transfer result

The following 4 types of transfers are available.
We recommend using the Role master to give update permission only to specific users.
Transaction pattern type
Item transfer
Lot/SEIBAN No. transfer
Grading/conforming type transfer
SKU transfer
Inventory that can be transferred

Only the own company's inventory can be transferred. Only if there is no corresponding schedule
information, the other company's inventory checked in the table below can also be transferred.
Transaction pattern type Transaction pattern type

Inventory identification type Item transfer Others Inventory identification type Item transfer Others
Before return acceptance No No Defective acceptance No Yes
Customer inventory No No Receiving free of charge No Yes
VMI No Yes Chargeable supply No Yes
Before purchase acceptance No No Self supply No No
4.6. Inventory Count Function (Overview)
If GR/GI restrictions have ben
placed, manually remove the
Restrictions can be GR/GI restrictions to complete
GR/GI placed to prevent entry
restrictions the inventory count.
of GR/GI by specifying
the location and item. Inventory count can be executed
[MSBEP2610] by location or by item
Inventory count Inventory count by item assumes a
Distribution dept.
cycle inventory count

Administrator
list
Sales dept.
Mfg. dept.
[MSBEP2610]
Make as inventory Inventory count list
CSV variance adjustment
Consideration Handling of Inventory count
Inventory of measures completed
count order Inventory variance
Lift GR/GI restriction
count for variance
[MSBEP2610]
Inventory count list slip
[MSBEP2620] GR/GI Enter
Inventory count correction order results
Inventory count
result entry result report If the cause of
variance is an
input omission,
input the result
correctly.
Distribution dept.
Inventory count Inventory count

Inventory count result aggregation Result
variance
Sales dept.
Mfg. dept.
implementation Variance correction

Field PIC
extraction investigation
Inventory
count slip
Various result
entry screens
Inventory count list GR/GI schedule
Inventory count result entry GR/GI result
Variance
list
4.6. Inventory Count Function
(Restriction on GR/GI during Inventory Count)
GR/GI while inventory counting
If there is inventory variance, the inventory quantity of the date the logical inventory was created will be updated.
Regarding the transition of inventory quantity when receipt and shipping occur during the inventory counting, see
the following example.
It is difficult to operate, therefore it is recommended that operations be stopped during inventory counting so that
GR/GI do not occur.
Example) Started inventory counting for December on January 1st, completed on January 4th, and there was
inventory variace.
January 1st, Create logical inventory of 100 pieces
January 2nd, Receipt 8 pieces
January 3rd, Inventory count result entry for 98 pieces
January 4th, Inventory count completed with ? pieces *
* When the inventory count completed, inventory qty. as of January 1st will be changed from 100 pieces to 98
pieces.
As of January 4th, the inventory quantity becomes 98 pieces + 8 pieces = 106 pieces.
GR/GI restrictions
On the Inventory Count List screen, you can restrict GR/GI during inventory counting.
GR/GI for the dates which is later than the "Control target date" can be entered.
Supplement. Viable Location for Inventory Count
Inventory available for counted qty. entry
Other company’s assets
Own assets(Product/sales)
Location
Location management
management
In-transit
In-transit Location
Location
Counted type Counted
Inventory
type Inventory
Inventory status quantity
In-transit
Inventory status quantity
Subcontr
company
identification type
In-transit
Subcontr
company
identification type
Normal
entry
acting
Normal
acting
entry
Own
Own
Internal inventory - - Inventory at own company's location Yes Before return From inventory after receipt to inventory before
- - No
In-transit inventory by transport between No acceptance sales return recording
- - distribution groups Inventory before shipment/after sales (other
- - Inventory at receiving point for export No Customer inventory - - No
company's asset)
Inventory at subcontractor that has been Yes Inventory of VMI purchases (other company's
- - supplied free of charge VMI - - No
asset)
Inventory at subcontractor that has been Yes
- - supplied for a fee under the usage criteria
Before purchase
-
From inventory after receipt/arrival to inventory
No
acceptance before purchase recording
From inventory after purchase recording to No
- inventory before receipt (in transit management) Inventory decided as defective acceptance at
Defective acceptance - No
Inventory before arrival or customer acceptance No purchase recording
- - and subject to export Inventory of receiving item free of charge from
Inventory before arrival or customer acceptance No Receiving free of charge - Yes
- - supplier
(arrival base sales, acceptance base sales)
Inventory at subcontractor that has been
- - Consignment inventory to delivery destination Yes Chargeable supply - - Yes
supplied for a fee
Adjustment method for the inventory unavailable for counted qty. entry
1) In-transit inventory, before purchase acceptance: Counted qty. entry is assumed to be performed after receipt.
2) Receiving point inventory, before customer acceptance: Not for counted qty. entry because the inventory is shipped and scheduled for subsequent
process such as sales.
However, disposal is possible for reasons such as quality troubles.
3) Before return acceptance: Counted qty. entry is assumed to be performed after sales return. However, disposal is possible for reasons such as
quality troubles.
4) Customer inventory, VMI, defective acceptance: Other company's asset is not for counted qty. entry excluding received items without fee and
chargeable supply items.
Inventory of received items without fee and chargeable supply items are available for supply transactions. Therefore, inventory counting result of a
subcontractor can be entered as counted qty.
4.7. Fluctuation Inventory and Replenishment at the
Reorder Point Functions (Overview)
Set the reorder point inventory qty. and
fluctuation inventory qty.
For fluctuation inventory, orders are
generated by MRP.
For reorder point inventory, purchase
requests are created manually.
Planning /
Order point Request
replenishment manually
Demand and
Replenishme Check and supply
Create
nt function Procurement
method
Replenishment correction of
replenishment
replenishment course
Inventory
request request
Inventory planning dept.
settings schedule request from

other WG
Fluctuation Request
inventory automatically
replenishment Purchase /
[MABSP0800] [MSBEP0170] [MSBEP0170]
Replenishment Replenishment
Inventory
Inventory
replenishment at the reorder at the reorder course
master entry point point
PO schedule
Movement/tra
Create nsport
replenishment schedule
request
Mfg. /
MRP Subcontracti
[MSBEB0030]
ng course
Inventory replenishment
at reorder point batch Mfg. schedule
Order status
update PO schedule
4.7. Fluctuation Inventory and Replenishment at the Reorder
Point Functions
Inventory Replenishment master
Set the fluctuation inventory replenishment.
- By setting the fluctuation inventory quantity, planned order is created during MRP.
Set the reorder point inventory replenishment.

- By setting the reorder point inventory quantity, reorder point inventory replenishment function is enabled.
- By selecting the Lot sizing checkbox, replenishment will be requested with the quantity considering various
lot numbers in the Item Detail master.
The Lot sizing checkbox can be

selected when reorder point
inventory quantity is set, and the
reorder point request quantity is
not set.
4.7. Fluctuation Inventory and Replenishment at the
Reorder Point Functions
Replenishment at the reorder point
Replenishment schedules such as planned item orders and movement/transport schedules are
created with GR/GI schedule considered.
⁃ Reorder point request quantity by item and location defined in the

Inventory Replenishment master is used as the basis.
⁃ Input item replenishment, order point management for products and

goods can be performed. Upper row: Scheduled mfg.
start date, Scheduled PO
date, Scheduled GI date
⁃ There are two ways for inventory replenishment, using the Lower row: Scheduled
available date, Scheduled
Replenishment at the Reorder Point screen or the Inventory delivery date, Scheduled
replenishment at reorder point batch. GR date
Inventory quantity at the time of

replenishment can be viewed.
Specify the period to
aggregate the scheduled
GR qty. or the scheduled
GI qty.
Only records
with an exact
match will be
processed.
Request qty. can be manually entered

based on the contents of the
Copyright (C) Business Engineering Corporation. Only trainee is granted a non-transferable
Inventory Replenishment license to use this text.
master.
94
4.8. Replenishment for Input Item Inventory and Shipping
Item Inventory (Overview)
Replenishment for
Input item inventory
Production management dept.
Purchase /
Create inventory
automatically course
Replenishmen Create
t function replenishment Movement
settings request schedule
PIC
Create Movement/trans
manually port schedule
Check input
[MSBEB0010] item shortage
[MABSP0800]
Inventory Replenishment
replenishment for input item
master entry inventory batch
[MSBEP1070]
Replenishment for input item shortage
Sales order
Replenishment for course Shipping
order
shipping item inventory Sales order
Purchase /
inventory
Distribution dept. PIC
Replenishment Create
Movement Request course
function replenishment automatically
settings request
request
Movement/trans
port schedule
Check shipping
Request manually item shortage
[MABSP0800] [MSBEB0050]
Inventory Replenishment
replenishment for shipping item
[MSBEP1480]
master entry inventory batch
Replenishment for shipping item
shortage
Item Inventory * Notes on using the input inventory replenishment function
If you use "MRP" and "Replenishment for Input item inventory" together, there is a possibility
that duplicate movement/transport schedules will be created from both functions.
Replenishment for Input item inventory This is because the "Replenishment for Input item inventory" function does not consider the
unfirmed transport order created by "MRP" to be allocatable.
Therefore, when using this function, it is necessary to take operational considerations into
Insufficient quantity at the input location is account, such as leaving the transport orders created by "MRP" as unfirm and using them only
for reference purposes in the transport plan.
calculated from input schedules, and
movement/transport schedules are creataed. If you clear the checkbox,
the transport schedule will
not be created
automatically, and you
- If there is no inventory available for replenishment, create a need to manually enter a
transport schedule in the
movement/transport schedule with the location defined in the "Replenishment for input
item shortage".
Inventory Replenishment master as the delivery location.
- The inventory allocated by "Replenishment for Input item

inventory" function will be free inventory after moving to the
manufacturing location. To allocate the inventory after moving to
the manufacturing location, it is required to allocate again at the
time of releasing a manufacturing order. Specify input
schedule status
Specify the GI location of

the input item for which you
Specify the input want to make a
location for the One of the
movement/transport
Location. schedule.
item input
required
Item Inventory
Replenishment for shipping item inventory
Insufficient quantity at the shipping locations are calculated from shipping

schedules and movement/transport schedules are created. If you clear the check box,
transport schedules will not
be created automatically, and
you need to manually enter
transport schedules in the
"Replenishment for shipping
item shortage".
- Applies to shipping schedules that have been gross allocated at the
time of sales order entry or shipping order release.
- If there is no inventory available for replenishment, create a

movement/transport schedule with the location specified in the
Inventory Replenishment master as the GI location.
- Only lots that meet the expiration date requirements of customers and
delivery destinations can be replenished.
Specify GI
schedule
Specify the source location status
Specify the location of inventory for which you
where the shipping want to make a
items will be shipped. movement/transport
schedule.
One of the
item input
required
4. Closing Training goals
1. Understand the overview of closing
2. Understand the restrictions
4.1. Closing (Overview)
Result entry
Deadline for results
deadline
entry for the target
month.
Perform cost
calculation and
Check for any create journal info.
omissions in the using firmed data.
result entry for the
closing target month.
Enter or correct any
omissions.
Cost
PIC Calculation
Check result Temporary No Implementation
entry omission closing of final closing Financial
accounting
linkage
Yes
Various [MSBIP0010]
reference Monthly closing
screens
Entry screen
Once the final closing
is implemented, all
users will not be able
to enter or modify
results for the target
month.
Implementation
Check or
of temporary
Administrator
(AR and AP)

correct results
When the temporary

cloning is implemented,
general users cannot
enter or modify.
Only specific users can [MSBIP0010] Various result
enter or modify results. Monthly closing entry screens
4.2. Key Concepts
The process of restricting the entry and update of results for a specific month is called closing.
After closing, cost calculation and financial closing are generally performed using the results
for the relevant month.
Various Cost Financial

Results entry
Closing
calculation closing
By the end of the Close the previous Implement cost Firm closing on the
previous month to the month on the 1st to calculation on the 3rd business day of
first business day of 2nd business days of 2nd to 3rd business every month with
the current month, all every month days of every month monthly closing
the results of the
previous month must
be entered. General flow of
closing
Closing process Purpose of closing
Types of Closing
Inventory closing Restricts entries of results of closing target month in all functions related to inventory update.
Sales closing Restricts entries of all sales results (sales, sales return, and discount/surplus) for the current
month.
Payment received Restricts entries of payment received results from all payers for the current month.
closing
Purchase closing Restricts entries of all purchase results (purchase, purchase return, chargeable supply, and
discount/surplus) for the current month.
Payment closing Restricts entries of payment results from all payees for the current month.
4.2. Key Concepts
Temporary closing (AR closing, AP closing)
Restricts entry of results except for specific PIC.
Temporary closing is available for sales closing, payment received closing, purchase closing, and payment closing
(*1). To perform the temporary closing, set the "Allow data correction after temporary closing flag" in the PIC
Authority master.
Closing at the temporary unit price

Closing cannot be performed when there are purchases or sales at a temporary unit price.
As an exception, master settings are provided to allow closing with temporary unit prices.
The BP master > "Purchase temporary unit price closing flag" and "Sales temporary unit price closing flag".
Assuming an industry where the temporary unit price will carry over to the next month.
Operational notes
Closing is carried out for the purpose of ensuring that the various results and the results of financial closing
are consistent.
This is to ensure the credibility of the finalcial closing results when you report it externally.
When changing results for the relevant month during cost calculation or closing, you must perform cost
calculation and closing again. It is not recommended, but you may enter adjustment slips on the accounting
system side to accommodate entry errors.
*1 When AR temporary closing is executed, temporary closing of
sales and payment received will be executed.
When AP temporary closing is executed, temporary closing of
purchase and payment will be executed.
You can execute temporary closing by specifying specific AR
customer and AP supplier.
4.2. Key Concepts
Error check and Restrictions
Closing Start-up Required/option Temporary Business to be restricted after closing Operational business to be enabled after
Closing target Cases that closing results in an error
type screen al on business closing on the system closing
Inventory Monthly Required Specify target year When there is location under which inventory Business such as updating all inventory Cost calculation (however, the cost
closing Closing month (based on a count is carried out, or inventory quantity is results in target year month (however, calculation IF does not check whether
company closing date) negative unit price correction and price inventory closing is carried out)
discount/surplus slip can be entered)
Sales Monthly Required Specify target year When there is Sales data for the temporary Business such as Cost calculation
closing Closing month (based on a unit price even in the settings where billing entry/correction/cancellation of sales
company closing date) closing / sales closing cannot be run if the results in target year month
"Sales temporary unit price closing flg." of the
BP master contains a temporary unit price
AR Monthly Optional Temporary Specify target year Business such as the results related to Not in particular
temporary Closing closing month (based on a sales / payment received in target year
closing company closing date), month
optional AR customer
can be specified
Payment Monthly Required Specify target year Business such as Not in particular
received Closing month (based on a entry/correction/cancellation of payment
closing company closing date) received results in target year month
Purchase Monthly Required Specify target year When there is Purchase data for the temporary Business such as Cost calculation
closing Closing month (based on a unit price even in the settings where purchase entry/correction/cancellation of
company closing date) closing / payment closing cannot be run if the purchase results in target year month
"Purchase temporary unit price closing flg." of
the BP master contains a temporary unit price
AP Monthly Optional Temporary Specify target year Business such as the results related to Not in particular
temporary Closing closing month (based on a purchase/payment in target year month
closing company closing date),
optional AP supplier
can be specified
Billing Billing Required Target closing date and When there is Sales data for the temporary Not in particular Check that the overview amount matches
closing Closing billing customer can be unit price even in the settings where billing the payment schedule of a billing
specified closing / sales closing cannot be run if the customer (unmatched portion is excluded
"Sales temporary unit price closing flg." of the from the billing target and is deferred to
BP master contains a temporary unit price. the next time).
Payment Monthly Required Specify target year When AP amount offset information (payment Business such as Not in particular
closing Closing month (based on a received information) is unprocessed entry/correction/cancellation of payment
company closing date) results in target year month
Payment Payment Required Target closing date and When there is Purchase data for the temporary Not in particular Check that the overview amount matches
schedule schedule the scheduled payee unit price even in the settings where purchase the vendor invoice (the unmatched
entry entry can be specified closing / payment closing cannot be run if the portion is excluded from the payment
"Purchase temporary unit price closing flg." of target and is deferred to the next time).
the BP master contains a temporary unit price.
Revision History
Rev. Issue date Details and reasons for changes
r01.01 Oct. 31, 2017 First Edition
r02.01 Nov. 30, 2017 Ver7.0.1.1 Support
r03.00 Aug. 31, 2018 Ver7.0.1.2 Support
r04.00 Apr. 30, 2019 Ver7.0.1.3 Support
r05.00 Nov. 30, 2020 Reflected the changes in Ver7.0.2.0

p.7 Added that PO entry by batch is available
p.11 Added description of PO bulk entry and PO IF import
p.17-19 Added a describing slide of "Purchase forecast function"
p.24, 25 Correction of wording in "5. Purchase at the time of receiving inspection"
p.29 Correction / postscrip of wording due to the addition of the function to the purchase invoice
entry
p.48-50 Added materials of "Pharmaceutical and process option"
p.73-75 Added the function and flow of the "Inventory analysis info." screen.
p.84. Added the description of lot sizing in "Replenishment at the reorder point"
p.85 Added the description of the screen to perform "Replenishment at the reorder point".
p.86-88 Added flow and details of "Replenishment for Input item inventory" and "Replenishment
for shipping item inventory"
r05.01 Dec. 21, 2020 p.85 Changed the title of the slide due to an error
r05.02 Jan. 18, 2021 p.56 Added description of asset type
r05.03 Feb. 1, 2021 p.29 Partially revised the description of the purchase invoice
Revision History
r06.00 Feb. 28, 2021 Reflected the changes in ver7.0.2.1
p.3 Corrected due to the addition of slides on p.25
p.13 Added description of "SLS_UPRI_GRP_TYP"
Partially revised explanations of "Purchase unit price master"
p.23 Partially revised the description regarding purchase results
p.25 Added a new explanation slide about "Purchase recording type"
p.56 Move the table in the note part to the slide
p.90-93 Unified notation of “Close” and “Closing” to “Closing” for consistency.
r06.01 Mar.3, 2021 p.3 Partially revised the table of contents to match the contents
r06.02 Oct. 15, 2021 p.3 Renamed to "Purchase delivery date adjustment entry" → "Purchase delivery date adjustment",
"Receipt list entry" → "Receipt result", "Purchase result list entry" → "Purchase result"
Changed titles for p.20-27 in accordance with the above

p.6, 15, 16 Changed "Transaction pattern" to "Transaction code"
p.62 Changed the appearance of notes 1. and 2. description
p.76 Changed "by item and WG" to "by WG and location" in the description of "Monthly GR/GI and
inventory details".
p.82 The following was added regarding the description of GR/GI restrictions.
"For dates that are future than the "Control target date" can be enterd for GR/GI."
p.85 Corrected "deliberated" to "considered"
p.86, 88 Fine tuing of appearance
p.92 Added description of payment closing
p.93 Added description of payment closing
Revision History
r07.00 2022/1/31 Reflected the changes in Ver.7.0.2.2
P.57 Corrections and Postscript Note (Chargeable supply repurchase obligation) of the table of
Inventory identification type and Asset type
P.79 Added description (Chargeable supply repurchase obligation) of Inventory that can be other
accounting transfer GR
Replaced the images on the following pages with images and tables that reflect the latest demo
data
p.10,20,21,22,23,44,45,46,47,48,55,56,64,65,66,67,68,70
r07.01 Apr. 8, 2022 p.69 Added items for arrival base
r08.00 May. 31, 2023 Compatible with Ver7.0.3.0, changed slide size to 16:9.P.3,4 Chapter 1 added, subsequent
chapter numbers pushed back, title reviewed and revised.
P.5-8 New function related diagram and flow page added
P.11 Added "Register delivery date response receipt list" screen to purchasing management flow
P.17 Added supplementary slides regarding “Issuance of delivery notes and payment slips”
P.25,26 Added explanations for registration of delivery date reply receipt list and registration of
delivery instruction list, reviewed and revised wording.
P.35,36 In the import transaction flow, the screen for recording purchases has been corrected to
the “Receipt Invoice Registration Screen”. In addition, some wording in the notes section was
corrected.P.61 Corrected each conditional statement of inventory destination CD
P.62 Corrected the contents of the “List of processes for which a confirmed NO is given” table.
r08.01 Sep 5, 2023 P.4 Modified title
P.21 Corrected the direction of the arrow in the table
P.59 Title and description corrected
P.60 Modified description
P.69 Corrected typos in table
Revision History
r08.02 Oct. 4, 2023 Add important mark
P.3,4 Corrected the table of contents by adding slides and corrected typos in the title.
P.35 Edit the form in the diagramP.36 Added explanation regarding invoice function
P.37,38 Added supplementary slides regarding general local transaction support at overseas
locations
P.56 Fixed typo in title
P.88 Corrected typos in table

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Quick Learning Guide

This course aims to understand the following about mcframe 7 purchasing,

Sales result Cost Purchase

AR Accounting I/F AP Design change

② When Material Requirements

Order ③ There are five types of orders:

Inventory Inventory Inventory

1.2. Operation Flow (Sales) process is performed. Once inventory is allocated, a

② ③ ③ When Sales Order items are sent directly from

⑤ Sales Entry for sales based on Inspection Acceptance:

1. Understand the complete picture of PO process.

2. Understand the outline of the PO function.

3. Understand the expense PO function and the direct

5. Understand the receipt, direct receipt, and

6. Understand the difference between receipt and

PO is the act of placing orders for materials, goods, or work to BP based on

As a subsequent process of PO, “Receipt” and “Purchase” will occur.

What is Receipt? The act of recording inventory (Inventory recording)

What is Purchase? The act of recording AP (AP recording)

Advice Packing list

2 A 200 3/28 Created in PO details at once

For unplanned PO schedules for

PO List Entry ✓ ✓ - ✓ To enter a PO based on multiple PO

PO Entry ✓ ✓ ✓ ✓ To enter a PO per slip on single slip

PO Bulk Entry * ✓ - - - To enter a PO based on multiple PO

PO IF Import - ✓ - - To import PO information from an

2) You can set up the PO approval flow.

* [PO bulk entry] batch

4) You create manufacturing order information when placing a PO to subcontractors.

5) You can enter discount items in PO details.

The following is different from normal purchase.

*1 In the subsequent automatic journal processing sets the

Case Receipt Direct delivery supply Direct delivery

(2) Inquire the purchase forecast data on

Check PO purchase information can be issued as a purchase

Forecast info will be

Receive order promising result

Purchase Delivery Date Adjustment Entry screen

Receive Order Promising Result

Purchase Delivery Date Adjustment Entry screen (Delivery order tab)

The remaining quantity

2. Simultaneous PO Receipt / Purchase Inspection

3. Purchase after PO Receipt Inspection Purchase

4.VMI * PO Receipt Inspection

* VMI: Vendor Managed Inventory

Simultaneous recording flag and purchase recording type

1: Receipt base On - Use when “2. Simultaneous purchase at Receipt” is required.

I/V transaction summary

2. Multiple POs can be combined into one invoice.

3. A single PO can be split into multiple invoices.

* You can also add by using the purchase discount function.

Case where goods and invoice Receipt/ Confirm

PO Entry Receipt Purchase

PO Entry Purchase Receipt

◼ About provisional purchases

• The case of entering as temporary purchase

Confirmation of Purchase order / Receipt / Goods

PO Delivery Delivery or Delivery