UNIVERSITI TEKNOLOGI MARA SARAWAK

SCHOOL OF INFORMATION SCIENCE, COLLEGE OF COMPUTING, INFORMATICS

AND MEDIA

DIPLOMA IN INFORMATION MANAGEMENT

(IM110)

FOUNDATION OF RECORDS MANAGEMENT

(IMD161)

ARTICLE REVIEW

PREPARED FOR:

MR. ABDUL ISMAIL BIN MOHAMAD JAWI

PREPARED BY:

MOHAMMAD ZULFADHLI BIN ABDUL RAZAK (2022612968)

SUBMISSION DATE: APRIL, 2023

 UNIVERSITI TEKNOLOGI MARA (UiTM)

KAMPUS SAMARAHAN

ARTICLE REVIEW

MOHAMMAD ZULFADHLI BIN ABDUL RAZAK

(2022612968)

SCHOOL OF INFORMATION SCIENCE, COLLEGE OF COMPUTING, INFORMATICS AND

MEDIA

(IM110)
 ACKNOWLEDGEMENT

First, I would like to express my gratitude to Allah S.W.T for His grace and blessings. With
His help and blessings, I went through numerous obstacles that I have faced in making
this assignment. I also want to express my biggest thanks to my lecturer, Mr. Abdul
Ismail bin Mohamad Jawi for his guidance and the knowledge shared with me to
complete the making of this assignment.

Mohammad Zulfadhli bin Abdul Razak

(2022612968)

School of Information Science, College of Computing, Informatics and Media

Diploma in Information Management

UiTM Sarawak,

Kampus Samarahan.
 TABLE OF CONTENTS

ABSTRACT ............................................................................................................................................. 5

INTRODUCTION.................................................................................................................................... 6

OBJECTIVES .......................................................................................................................................... 7

DISCUSSIONS ....................................................................................................................................... 8

CONCLUSION ...................................................................................................................................... 9

BIBLIOGRAPHY .................................................................................................................. 10

APPENDICES ………………………………………………………………………………………11
 ABSTRACT

The article “Application of Information and Communication Technologies in Record

Management” highlights the benefits and challenges of using technology in
managing records. The article also expresses the vital role of effective records
management in an organization and how the usage of ICT in records management
can enhance the process. Meanwhile, the article “Empowering professional and
ethical balance in digital record management” highlights the difficulties and dangers
of retaining digital records, such as data loss, privacy violations, and unauthorized
access. The article also states that professional and ethical principles should be
integrated into the design and implementation of digital records management
systems to assure compliance with standards of ethics, legal responsibilities, and
regulations.

Keywords: effective records management, usage of ICT, records management,

digital records, standards of ethics, legal responsibilities.

5
 INTRODUCTION

The article “Application of Information and Communication Technologies in Record

Management” highlights the importance of records management and how it has
evolved with advancements in information and communication technologies. The
article also states the benefits of information and communication technologies in
records management including improved efficiency, increased accessibility, and
enhanced security. While the article “Empowering and ethical balance in digital
record management” highlights the challenges faced during managing digital
records and the importance of balancing professionalism and ethics in the process.
The article also states the positive effect of digital technology on record management
practices and highlights the need for organizations to give ethical considerations
a top priority in their record management policies.

6
 OBJECTIVES

In the article “Application of Information and Communication Technologies in Record

Management,” the main objective is to examine how to utilize ICTs for records
management practice improvement in an organization. While the “Empowering
professional and ethical balance in digital record management” main objective is to
explore the significance of retaining professional and ethical standards in the context
of digital record management. The article also highlights the obstacles and chances
presented by digital technologies in record keeping and discusses the necessity for
organizations to adopt ethical principles and best practices to make sure the integrity,
authenticity, and reliability of their digital records.

7
 DISCUSSIONS

The article “Application of Information and Communication Technologies in Records

Management” discusses the application of Information and Communication
Technologies in records management. The article highlights the importance of
Information and Communication Technologies in improvising the efficiency and
effectiveness of processes in records management. The article also discusses the
challenges related to the use of ICTs in records management such as the need for
sufficient infrastructure, skilled workers, and proper policies and procedures. The
article also states the need for organizations to adopt a strategic approach to the use
of ICTs in records management, taking consideration into their specific needs and
objectives. The article “Empowering Professional and ethical balance in digital
records management” highlights the importance of empowering professionals with
the necessary skills and knowledge to maintain ethical balance in digital record
management. It also mentions the challenges faced by information professionals in
managing digital records that are related to privacy, security, authenticity, and
reliability of the information. Apart from that, the article also stresses the need for
information professionals to understand and follow ethical principles and standards
when managing digital records. It states on how important professional organizations
and training courses are in giving professionals the direction and assistance they need
to maintain professional ethics in digital record management.

The article also talks about how technology supports moral record management
practices. It states the need of adopting dependable and secure digital solutions for
record management and putting in place the necessary security measures to
safeguard sensitive data.

8
 CONCLUSION

The article “Application of Information and Communication Technology in Records

Management” has tried to show how technologically based RM systems might
provide a solution to several RM issues that arise in businesses. They function as
timekeepers, are simple to use, provide storage space, and can be accessed
anywhere there is internet connectivity and the required equipment. The drawbacks
of these systems include the cost of implementation, the requirement for skilled
personnel to manage them, and the inability to access them when there is no power,
internet, or appropriate technology, such as smartphones or PCs, available. They also
require backups and are vulnerable to security breaches. This document has also
examined the benefits of manual RM procedures, such as their low management
costs and flexibility. The article also examined the benefits of manual RM procedures,
including their low management costs and their accessibility even in the absence of
power, the internet, computers, or smartphones. It is difficult to change records. The
disadvantages include the fact that they take up time and space and cannot be
accessible anywhere else but where they are stored. Since ICTs are quickly becoming
a part of almost every aspect of life, it is crucial that RM institutions like libraries and
archives invest in ICTs as well in order to take advantage of the advantages that come
with their use. On the other hand, “Empowering Professional and ethical balance in
digital records management” states that ethical and professional concerns must
coexist in harmony while managing digital records. The article discusses the
challenges associated with managing digital records, such as maintaining the privacy
and security of sensitive information, ensuring data accuracy and integrity, and
complying with legal and regulatory requirements. The article also states the value of
professional and ethical standards in digital record management and offers
suggestions for how individuals and organizations can strengthen these standards. This
could involve the creation of rules of behavior, the adoption of standardized
practices and instruments, and training and educational initiatives. Lastly, in order to
secure the preservation and integrity of sensitive information while adhering to
organizational and regulatory standards, the article emphasizes the need for a
balanced approach that prioritizes both professional and ethical considerations while
handling digital records.

9
 BIBLIOGRAPHY

Huda, M. (2021). Empowering professional and ethical balance in digital record

management. Organizational Cybersecurity Journal: Practice, Process and People,

ahead-of-print(ahead-of-print). https://doi.org/10.1108/ocj-06-2021-0016

Mulauzi, Felesia. (2020). APPLICATION OF INFORMATION AND COMMUNICATION

TECHNOLOGIES (ICTs) IN RECORDS MANAGEMENT. 41-54.

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APPENDIX

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