Allowed Actions by Role

Action Mandatory Entry Can be performed by

Add Academic Appointment Supervisory Condition
Org has a
Add Flexible Work related or inherited
This position is eligible for at
Arrangement for Worker
Add Period Activity Pay least 1 Flexible Work
Add Probation Period HR Administrator
Add a Mentor during Hire HR Administrator
Assign Collective HR Administrator
Agreement
Assign Costing Allocation for Costing Dimensions Exist? HR Administrator
Hire
AssignEmployee
Custom Work (Workday Owned) Absence Administrator
Schedule
Assign Establishment Worker location has
Assign Matrix Organizations establishments configured HR Administrator
Assign Pay Group Alternate Approver
Assign UK Payroll ID If the pay group is not used Alternate Approver
Assign Work Schedule in
NOT payroll
frominterface
External and
Load?
Assign Worker Record (Workday Owned)
Employee is a rehire?
Change Benefit Elections (Workday
If Owned)
there is an effect on Alternate Approver
Change Benefit Jobs employee
If benefits?
there is an effect on Alternate Approver
Change Emergency employee benefits? Contingent Worker As Self
ContactsOrganization
Change Parent process is pending or Alternate Approver
Assignments
Change Personal has completed but does not Alternate Approver
Information
Check Budget Does the Position Compensation Administrator
Complete Form I-9 Section Form Restrictions or Position
I-9 Rehire? have HR Administrator
(Workday
3
Create Change Benefits Owned) Benefits Administrator
Event
Create Provisioning Event Alternate Approver
Create Workday Account Applicant does not have Implementers
Edit Creditable Service Workday Account?
Edit Government IDs Alternate Approver
Edit IDs HR Administrator
Edit Licenses Contingent Worker As Self
Edit Notice Periods Notice Periods available for
Edit Other IDs Worker? (Workday Owned) HR Administrator
Edit Passports and Visas Alternate Approver
Edit Service Dates Alternate Approver
Edit Workday Account Applicant has Workday Implementers
Generate Document Account? (Workday Owned)
Generate Wage Theft Compensation Administrator
Prevention Notice
Initiate SF 2810 Event
Maintain Employee Contract Alternate Approver
Maintain Local Payroll Data Is Pay Group Mapped to
Manage Job History (Sub Vendor Associations for Contingent Worker As Self
Process)
Manage Union Membership
Onboarding Is there already an in
Onboarding Setup progress
From My Onboarding??
Manager and HR Administrator
Personnel Action Request Helpful Contacts Worklets
Propose Base Pay Alternate Approver
Propose Compensation Hire Alternate Approver
Remove Retiree Status Employee is a retiree? Alternate Approver
Request One-Time Payment (Workday Owned) Alternate Approver
Request One-Time Payment If there is no referral plan or Compensation Administrator
for Referral by referring person for this hire,
Request Stock Grant for Alternate Approver
New HireWorker from Hire
Request Job Requisition has Project Project Resource Manager
Review Employee Hire Resource Plan Detail? Alternate Approver
Review Event Driven Transmit Step fired and
Integration for Third
Review Payroll Party
Interface Review Step not skipped? Implementers
Data (Do
Start a Not Use) Check
Background Alternate Approver
Verify Proposed Employee Hire Event does not have a
ID
Verify Student Employment Worker ID - Proposed?
Eligibility
 Business Process

Request Flexible Work

Arrangement (Default
Manage Probation Period
(Default Definition)
Manage Mentorship (Default
Definition)
Assign Employee Collective
Agreement
Assign (Default
Costing Allocation
(Default Definition)
Assign Work Schedule
(Default Definition)
Assign Establishment
(DefaultMatrix
Assign Definition)
Organizations
(DefaultPay
Assign Definition)
Group (Default
Definition)
Assign UK Payroll ID
(Default Definition)
Assign Work Schedule
(Default Definition)
Hire (Acquisition)
Change Benefits for Life
Event (Default
Change BenefitDefinition)
Jobs
(Default Definition)
Change Emergency
ContactsOrganization
Change (Default Definition)
Assignments for Worker
Personal Information
Change (Default Definition)
Check Budget (Staffing)
(Default Definition)
Complete Form I-9 Section
3 (Default
Change Definition)
Benefits (Default
Definition)
New Hire Provisioning
(Default Definition)
Create Workday Account
(Default Definition)
Edit Government IDs
(Default
Edit Definition) (Default
ID Information
Definition)
Edit Licenses (Default
Definition)
Edit Notice Periods (Default
Definition)
Edit Other IDs (Default
Definition)
Passports and Visa Change
(Default Dates
Service Definition)
Change
(Default
Edit Definition)
Workday Account
(Default Definition)
Generate Document
(Default Definition)
Wage Theft Prevention
Notice
SF 2810 (Default
Event Definition)
(Default
Definition)
Employee Contract (Default
Definition)
Manage Job History (Default
Definition)
Union Membership Event
(Default
OnboardingDefinition)
(Default
Definition)
Onboarding Setup (Default
Definition)
Propose Compensation Hire
(Default Definition)
Propose Compensation Hire
(Default Definition)
Remove Retiree Status
(Default
Request Definition)
One-Time Payment
(Default Definition)
One-Time Payment for
Referral (Default Definition)
Request Stock Grant
(Default Definition)
Request Worker (Default
Definition)
Hire (Acquisition)

Payroll Interface Data

(Default Definition)
Background Check (Default
Definition)