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Departrment of
Political Science
4
Classical Theories
(A) Scientific Management (F.W.Taylor)
(B) Ideal Type of Bureaucracy (Max Weber)
(C) Administrative Management (Gullick, Urwick and Fayol)
AN INTRODUCTION
Organisation is the most significant and integral part of administration. Without proper
into
organisation, no administration can be possible. Administration is an organised activity. It comes
life is
being and gets operationalised only through its organisation. In today's world, one's
Government, Public
inextricably inter-woven with several organisations both governmental like, the
companies,
Corporations and non-governmental or private organisations like industrial and business
turch, private, schools and colleges, and others.
It
Orgarisation is a framework or a structure by which administration gets operationalised.
desired and specified
tacilitates proper utilisation of men, material and money for the achievement of
into
Objectives and goals. It is a special unit with a specific purpose. Each organisation comes
existence with a purpose specific to its genesis.
government,
In each social system, there are at worka large number of organisations such as the
business organisations, hospitals, schools, colleges, universities, churches, clubs, associations, and
into existence for
vuer such organisations. Each has its own purpose. An organisation comes
arrangements
aUSying a purpose and always remains at work for securing it. "Organisations are
designed to work systematically for securing the objectives for which they are constituted." The
Study of Public Administration covers the whole of state administration in terms of its organisations
Venkateshwarlu, "Taylor's axiom was that for every operation, a worker has to carry out
AccordingtoB.
way. The worker has to do
his work in accordance with the best norms thereby econornising
money of the enterprise. In order to encourage him to conform to the norns and to foster
onebest
the time and
motion, worker is offered a system of bonuses."
emulation,the
Scientific Managenment
(Taylorism) seeks to establish the conditioned reflex most profitable for
enterpriseto produe ahuman production automation, physically conditioned and stimulated by
the spray of prestige and material spring of the bonus. And this brought the
enterprise
psvchological
protits not onlv by
socientifically exploiting the labourers or their labour but also an attendant
huge
proessof
capitalist division of labour resulting in de-skilling that conditioned the physical and
off human beings for the sole purpose of profit making.
l faculties
mental
Robert Hoxie, who conducted investigation for the United States Commission on
Prof.
In~ustrial Relatios, criticised Taylors Scientific
Management as it was concerned only with
mechanicall aspectsand ignored the human aspects of production.
did
Taylor's approach of scientific management was also criticised by managers. The managers
(Authority and Control) method.
appreciatehis scornful comments on the rule of the thumb
not
Oliver Skeldon and
Among others who criticised Taylor were the British management thinkers,
Taylor's Scientific
American business philosopher, Merry Parker Pollett. They charged that
Management was un-human and mechanical in approach and content because it grossly under
emphasised the human factor of organisation.
management.
Elton Mayo, the human relation theorist, was also critical of Taylor's theory of scientific
According to him, "it is not the structural arrangements which are important for increasing productivity and
attitude of the worker towards his work and his
eficiency in the organisations but it is the emotional
colleagues.
Behaviouralists criticised Taylor's Scientific Management on the ground that "it ignored the initiative of the
Worker, his individual freedom and use of his intelligence and responsibility."
Despite these points of criticism against Taylors theory of scientific management, his work
Vemains important. He must be regarded as a pioneer in the study of workers at work. He was the
person to initiate the quest for better performance at work. He was also the first to apply
yuanttative techniques to the study of industrial management.
It n course of time, Taylor's scientific management approach became something like a movement.
had a tremendous impact on the industrial practices of Germany, England, France, Japan,
(erstwhile) U.S.S.R., and other European countries. Scientific Management was also supported in the
(erstwhile) U.S.S.R. and Taylor's principles were included in the curriculum of the education and
training of engineers. Lenin advocated its use.
79
administrative buureaucracy.
In reality, Bureaucracy is a specific form of social organisation for
human sociologist, Max Weber (1864-1940), was a pioneer in conducting a purposes. The
systematic
Bureaucracy. According to him, Bureaucracy means, "an administrative study of
body of appointed
It is abody of appointed officials, a definite and
distinct group, whose work and influenceofficials.
can be
seen in all kinds of organisations." Bureaucracy is found in
every large and complex organization -
political, religious, business, military, educational and others.
Bureaucracy includes the whole class of employees who work in an organisation for
securing the
organization's objectivesand goals.
In fact, the credit for laying down the fundamental features that always characterise a
Weber.
bureaucracy, whether belonging to a capitalist society or a communist belongs to Max
He was the first person to identify all the essential characteristics whichsystem,
can be used asa standardfor
(4) The person who obeys authority does so in his capacity as a member of the corporate group
and what he obeys is only the law and the rules based on and derived from law. He obers
not the officer but the authority or rank or position of the officer.
(5) The members of the corporate group, in so far as they obey a person in authority, do not
owe this obedience to him as an individual but to the impersonal order. In other words,
there is an obligation to obedience only within the sphere of the rationally defiai
authority which, in terms of the order, has been conferred upon him. The oficers a
subordinates are bound by rational and legal authority relations.
These principles underlie the organisation and working of bureaucracy.
Specialisation. Incumbents are chosen on the basis of merit and ability to perform
(2) specialised aspects of a total operation.
that the
Specified Spheres of Competence. This flows from the previous point. It suggests
(3) clearly known and observed in
relationship between various specialisations should be
practice. In a sense, the use of job description in any organisation
is a practical application
of this requirement.
organisation based on established
Definite Norms of Conduct. Bureaucracy has to be an
that may be left
miles. There should be as little as may be possible in the organisation
actors within the
s1nnredictable. Policies should be enunciated and the individual
oreanisation shouldsee that norms are duty implemented.
recorded as a means of
Records. Administrative acts, decisions and rules should be
ensuring predictability of performance within the bureaucracy.
continuity, discretion,
Bureaucracy reflects precision, speed, unambiguity, knowledge of files,
personal costs. Bureaucratization
omit strict subordination, reduction of friction and of material and
specialising
oers, above all, the optimum possibility for carrying through the principle of make
Weber wants to
administrative functions according to purely objective considerations.
He seeks to make it a natural
bureaucracy an efficient instrument of policy implementation.
instrument with the qualities of expertise, impartiality, stability and anonymity.
act as advisors to their political
According to Weber, the main function of the member of Bureaucracy is to
of alternative policies.
masters, to present facts of cases and to suggest policies with the implications
basis of knowledge. So, if
Bureaucratic administration means fundamentally the exercise of control on the
behaviour".
Dureaucracy is to operate successfully, it must attain a high degree of reliability of
WEBER
CRITICAL EVALUATION OF BUREAUCRATIC THEORY OF MAX
scholars, Marxists as
weDer's Theory of Bureaucracy has been subjected to criticism by several
well as non-Marxists.
Bureaucracy is not a tightly fixed
) Bureaucracy does not have a definitely fixed structure.
Its operation is
re as assumed by Max Weber. It changes according to the changed conditions.
influenced by changes in the environment within which it works.
irat points out, "To administer a social organisation according to purely technicalcriterion of rationality
is irational because it ignores the non-rational aspect of social conduct. Organisations always develop new
forms and new procedures and hence keep on changing or developing."
Liassttal Theort
Seizwick, Weber failed to
76
(2) Weber's
Modelis very Formal.Inthe
opinion
structure
of
create new
influences under the
poweful understanàwhich,
of the
impact
the dynamics of
administrative
by themselves by becoming
sole emphasis on the participant power
in
fact
the
that objects
administrators seektheir Weber's concept because
of his otstudy totmal
condemns
relationships. " He bureaucracies.
organisationas place. Every
state has its
organisationsi.e.
from place to
bureaucracy
OWm of system
differ differs from
Bureaucracy is bound to
environment.
Naturally, state to State and
(3) its social
suits
bureaucracy which
time to time. bureaucracy are often similar in each
even from components of
"Whilethe
structural seated cultural values play an important milieu,
Presthus,
Inthe words of manifestations are quite
different. Deep
values do not assign a high priority to
role in
the behaviouralbureaucratic behaviour and
characterizing
where
structure
social
of
objectvty.
bureaucracy is of little relevance as a guide either to
economic gain, the manifest
productivityand goals".
or to its real
its performance
Marxists criticise Weber from an ideological angle. They hold
Marxists. The
(4) Criticism bythe involves a defence of
the capitalist domination over society.
of bureaucracy
that Weber's model capitalistic expropriation of society. It patronizes exploitation in
tool of
Weber makes bureaucracy a
value-neutralism and objectivity.
the name of concent i
Weber's
Incomplete. Some critics are of the opinion that
(5) Weber's Model is
view.
incomplete from the behavioural point of
authorty
on control through rules and hierarchical
According to Merton, "The bureaucratic emphasis
also encourage behavioural rigidity, an unwillingness
relationship, while intended to increase productivity, may
defensiveness at the individual and group levels throughout
to make risky decisions and a general attitude of
the organisation'".
its behavioural
Weber seeks to analyse bureaucracy in terms of rules and regulations and ignores
and operational parameters.
inadequate
(6) Inadequate Theory. Weber's theory of bureaucracy stands also criticised as an
theory. It is inadequate to meet the economic and socialdevelopment needs of developng s
To some extent, it can be used in developed countries but it cannot be used in developin~
developmentin
where bureaucracy has also to act as an instrument of Socio-economic-cultural
Works.
accordance with the recognised values of the society for which the publicadministration
of
In fact, Weber's attempt was legalistic theory
to totally rational, formal and
construct a human
bureaucracy. He never aspectsof
bothered to give any real importance to the non-rational
behaviour in organisation.
asoal
Iheories 77
Despite the
above discussed points of criticism, it must be accepted that Weber's Theory of
Bureaucracyhas been responsible for encouraging social scientists to undertake scientific study of
aspects of Public Administration. His theory presents a legal framework within which a
various organised and carries out its work.
modern bureaucracy getS
Industry' written by James Mooney and Alan Ruby which was published in 1918. Still later in 1937,
Paperson the Science of Administration', an edited work was brought into print by Luther Gullick.
All these
works and several others played a big role in the development of the science of
administrationin the first half of the 20th century.
The general issues and features of Administrative Organisation were for th first time subjected to
sstematic theorising by Henry Fayol. Later on, these theories were developed by Gullick and
Urwick. They formulated a set of universally recognised principles of organisation. These
fiormulations came to be collectively called the Classical Theory of Organisation or simply the
Administrative Theory.
According to Fayol, "Administration is a process that must be carried out at all levels of
the main elements of administration are planning,
organising, commanding, co-ordination and organisation
controling
and
Fayol identifies five basic functions of organization. These are performed by every organization,
whettier big or small.
(1) Planning.
(2) Toorganise both men and material, division of work and specialisation.
(3) To command or to tell the
subordinates, what to do?
(4) To coordinate
(5) To control
79
Soaiaheorties
AccordingClas icalThen
7. Remuneration of Employees : This principle stands for due remunerations to
which are sufficient to keep the employees motivated and productive
remunerations and the method of payment should be fair and he toempoy
capable of
Fay te
satisfaction to employees and employers.
8. The Degree of Centralisation : In the organization management
and authority
ensurin% maximu
making process must remain properly balanced. This depends on the for decisiCn
organization including its hierarchy. In other words, the degree to which volume arnd size of
concentrated or dispersed in the organization is essential. Abalanced centralisation of the
performance and productivity or yields.
systemn can give the
abesutht oroverity l 's
emergencymanagemert
structure. However, each employee can contact a manager or a superior in
any without
challenging the hierarchy.
10. Order : The order principle refers to the arrangerment of
things and persons (men ami
materials) in the organization. In other words the employees of the organization must have access ih
right and needed resources for properly functioning of the organization. Further, the workine
environment must be safe, clean, tidy and well-arranged.
11. Equity : Equity is a core value of an organization. It means all employees must be treatet
kindly and equally. It is utmost essential for ernsuring loyalty and devotion of the employees towarts
the organization. The managers must act with kindliness and justice towards their all subordinates
equally.
12. Stability of Tenure of the Employees :Managers as well as employees need time to leam
their jobs and use their learning and experience for serving the organization in a productive wa
enables the
towards the achievement of set goals, targets and objectives. Stability of employeesand sufficient
organization to have the right personnel in the right place. Change of positions
opportunities for development must be well-managed by the employers.
motivated
13.
Initiative : Employees must be allowed to express new ideas. They should also be
turn
for innovation. Initiative on the part of employees gives Organization and in
strength to the responsibilities.
encourages the employees to remain involved and interested in discharging their
and unity
involvement
14. Esprit de Corps : This principle of management stresses the need for in their workplace
of the employees and managers to ensure a high morale of the employees Fayol14
Henry
individually and collectively with a strong bond of unity. This last principle of (workculture)
principles of management places high emphasis on the development of the culture
81
teoganizaton.
to
Fayol,these 14
principles of management can be used to manage an organization
Aamding
toolsfor planning processes, management, organization, management, decision-
controland forecasting.
oordination,
R- Reporting. It means: keeping the executive informed as to what is going on, which inchudes
eng him and his subordinates and himself informed through records, researches and inspections.
e $- Budgeting. It covers all that goes with budgeting in the form of fiscal planning, accounting
zd financial control.
t
every organisation.
buit upin
(5) The Principle of Span of Control - Each administrative officer is to.
defined number of subordinates. exercise control M
upon c
(6) The Principle of Specialisation - Limiting the work of an employee or a 2.
single furnction.
(7) The Principle of Co-ordination - Inter-relation of various parts of the
structure to a inter
vario
organistion is a set of coordinated parts or structures. organisation. Each cOord
effici
(s) The Principle of Definition -Clear prescription of every duty.
A
Classtcal
Theories
an organisation into Line or Staff has to be done keeping in view the major function Clbeinasgical Theoti
by it.
According to Gullick, "Staff experts have to devote their time exclusively
planning functions. Public officials in their everyday life do not
to the
have time to read, think
control
command,
knowing, pthinikerintogrmedand
and meet
subordinates. Hence they need assistance in their central tasks of andco-ordination.
assistance is given by staff experts. Thus the 'Staff is to lessen the burden of
the top exe. their
manned and worked by
Such
5. Principle of Span of Control. Organisation is human
human being has a limnited span of attention. He cannot do
subordinates or even a large number of subordinates. In other
all the work.
words,
He
he
cannot control
has a limited all the
beings. Each
administrator is span of
attention. That is why, in every organisation each higher entrusted with the
subordinates.
responsibility of supervising the work of a limited number,of
the work of more than five or at
As Urwick puts it, "No supervisor can supervise directly determined the
subordinates whose work interlocks. The limits of control are by such factors
as span of most six
imit of knowledge, time and energy, different kinds of work, and size of the organisation" attention.
Referring to the span of control of an administrator, Luther Gullick is of the
view that the chief
executive of an organisation can deal with only a few immediate subordinates. The numho.
determined not only by the nature of work but also by the capacity of the chief executive
The Classical Theory of Organisation or the Administrative Theory offers a set of thess e.
fundamental principles of administration. It holds that Public Administration can be organised n4
operationalised effectively by following these principles. Moreover, the study of Publir
Administration involves the study of organisations or organised structures. This can be done on the
basis of the study of these five fundamental principles of organisation.
During 1930s and 1950s, the Classical Theory of Organisation/Administration remained most
popular and it exercised a big impact on the theory and practice of Public Administration. Several
administrative reforms were carried out on the basis of the principles advocated by this theory. These
served as important inputs for the recommendations made by several administrative retorms
cOmmittees and commissions which were constituted by several states. In the United States or
America, the Brown Low Committee Report (1937) and the Hoover Commission Report were d
influenced by the viewsof the exponents of the Classical Theory of Public Administration.
HerbertSimon
alsolashes out at some of the principles of this theory, particularly on the
i) division of work, unity of command and span of control. Referring to the four Ps, Simon
of responsibility and specialisation can be on the basis of either function or
of
aples
division
that
or place. However, the Classical Theory fails to give any clue as to which basis is
robjective
particular case. Simon describes the Principles of Administration', as mere
in any
peterable
sofadministration.
it is a
points out an other limitation of the Classical Theory. He holds that
Surba Mangam organisation. It is concerned with
of the marnagement aspect of
ii) hiased in favour
theory.It
is
arnd not with real organisational problems that concern the levels of
management
problems of organisation.
e organizationsas well as the persons working within the
because of its atomistic nature. It looks at individuals in
has also been criticised
ther
liv)This
theory
fellowmen of an organisation. It is mechanistic, static and
as integrated officials or dynamics of organisational
and not it fails to explain the
approach. Because of this fat,
Nolation
in an organisation and less with human being
tionalistic
more concerned with the work done in the organisational machine.
haviour. It is a mere cog in
work. The human beingis considered as organisation.
whocarry
Outthe importance to the human factor of
any meaningful the 20th century, the
nather words, it fails togive expounded in the first two decades of
dassical ideas were thinking of most of the practicing
Though the
still continues to dominate the Organisation Theory. The
thinking development of
Gisical management significant contributions to the which division of work in
aiministrators. Ithas made discover the true
bases on
effective methods of
have attempted to endeavoured to find out an
aNIcal theorists
carried on. They also have outputs of an organisation.
zanisations can be and
securing efficiency in the working
ardinating the work for
Questions for Revision
periods, and working conditions of the industrial workers in the factories, He started his firt
experimerntalstudy in aa textile mill near Philadelphia in 1923. However, the first major
research study
wasundertaken by Elton Mayo after joining Harvard and it was entitied The First Enquiry'.
The next phase of the experiment was conducted bË himn in the Hawthorne Plant of the Western
Electric Company in1930 and 1932. The research established that the social links or hurman relations
amongthe workers were more important in determining productivity than were changes in their
formal working conditions. The high morale of the test group' workers appeared to be the factor
responsiblefor the productivity increases. Hawthorne researches concluded that a worker's feelings
about himself and his work-group were of utmost importance for his work and work capacity There
Was a clear cut cause and effect relationship between the physical work, environment and the well-
heing on the one hand and the productivity of the worker on the other. Given proper ventilation,
normal room temperature, lighting and other good physical working conditions and wage incentives,
workers could produce more.
Hawthome experimentresearch by Elton Mayo and associates led to the formulation of Human Relations
Approach in Public Administration.
Further, Elton Mayofelt that work satisfaction depends to a large extent on the informal social
pattern of the working group. He strongly believed that the supervisor could be trained to play a
iferent role which would help him to take personal interest in his subordinates and discharge his
duties better than before.
The main theme of Human Relations Theory is that 'Humans' are not 'Machines', they are more
important than machines.
Elton Mayo also advocated the view that workers should be made to come out openiy with their
needs and encouraged to interact freely and without fear with company officials. High morale of the
work group was a major determinant of productivity. Hence, imnproving morale and productivity
became the two key milestones of the Human Relations Theory. It led to the emergence of a human
relations movement in administration.
One of the major works of Mayo has been Human Problems of an Industrial Civilisation.