RECORD OF WORK DONE

DAY /DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENT

Week 1 Introduction and induction  Introduction helped me to
08/01/24  I was introduced to the organization, know the names of all the
department and staff that I will be working employees and where to go
with. when I need something.
 I was also introduced to my supervisor Miss  On my first week at the
P Ndlovu. organization, I spent a lot of
 I was also informed about the customs, time familiarizing with the
culture and polices of the company. products being sold. This
was a very difficult process
in that there are many similar
brands with different
quantities and those were
difficult to grasp
Week 2  I did filing of company invoices and  Filing of invoices and
15/01/24 expenses such as tollgate, electricity, fuel company expenses helped
invoices. me to differentiate different
 I was also told the purpose of filling type of expenses and
invoices, it is to keep track of sales, to track invoices according to time
inventory for business selling products, to and period received.
forecast future sales using historical data,
Purpose of filing expenses is to keep tabs on
costs linked to specific projects, products, to
determine profit margins by offsetting
expenses against revenue.

Week 3  I learnt about any desk. Any desk is a  Through learning few items
22/01/24 remote desktop software that allows users to about any desk, I learnt that
access and control computers remotely. it can help
 My supervisor introduced me in brief to the to keep a check on,
software that is used in the company which troubleshoot and solve issues
is called Hansa World ERP system and its of computers within the
various packages. organization.
 Hansa World ssSystem is the core  It also allows the user to
application used to record transactions. remotely access the desktop
 I did filling of invoices alphabetically and along with its files or
numerically. documents.
 HansaWorld's Standard ERP
features a streamlined Point
of Sale (POS) module for
 retail efficiency. It offers
real-time reporting, meaning
that businesses can quickly
identify any issues in their
organization
 Multiple departments can
access information using this
system. Hansa World System
is the core application used
to record transactions

Week 4  I did stock movement from the supermarket  Recording of stock

29/01/24 to the wholesale and from the wholesale to depreciation is very
the supermarket. important to the company
 I did depreciation of stock from the system because it helps to balance
(breakages-fruit and veg depreciation, staff figures during stock take
welfare depreciation)  To compare the cost
experienced in maintaining
the equipment and the
earnings generated in the
company through its
services.

Supervisor’s comments:

Trainee’s Name:
Trainee’s signature: Date:
Supervisor’s signature: Date:
Trainee’s Office’s signature: Date:
 RECORD OF WORK DONE

DAY /DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENT

Week 1  I did trouble shooting. In my own understanding  This was a very

05/02/24 trouble shooting is analyzing a problem and challenging problem
giving it a suitable solution. There was a because the network was
problem with one of our back office computer. very slow hence leading to
The Hansa system was logging out continuously, the disrupting of trouble
all applications were functioning slow and also shooting.
freezing. After analyzing the problem we found  I really enjoyed doing
out that the machine had a small RAM so we trouble shooting in the
came up with a solution towards it where we had sense that I was eager to
to increase its RAM from 2GB to 4GB RAM. learn more and it also
The RAM we used we took it from an old helped me to see the
machine where we had to disassemble the CPU, components of a CPU.
by so doing I was able to identify hardware  I had a challenging
components in a CPU which are motherboard , issue ,when I was blowing
CPU fan ,Cimos battery, expansion card, power the CPU there was too
supply unit, RAM ,ROM and hard drive much dust coming out of
 I also did stock movement from the wholesale to the CPU this was so terrific
the supermarket and from the supermarket to the situation
wholesale.
 I did stock depreciation of stock to the bakery.

Week 2  I learnt about internet protocol address, that it is  By understanding IP

12/02/24 a unique address that identifies a device which is address, I was able to
on internet IP address are expressed as a set of 4 access and share files
numbers e.g. 192.158.1.38. I also learnt about its within our network.
types which are Static IP address which remains
unchanged over time, the IP address remains the
same each time you connect to the same internet
and Dynamic IP address is a temporarily address
for devices of a network which changes over
time .
 I also learnt that our organization uses the static
IP address .I also learnt that through having IP
address of a device you can access the
information in it for example when you’re at the
supermarket you can access a device at the
 wholesale through its IP address, however for
you to keep your information safe from
unknown people, web browsers from gaining
access to your connection you have to have a
VPN in your device.
 I did stock depreciation of stock to the bakery.

Week 3  I did stock movement from the wholesale to the  The purpose of stock
19/02/24 supermarket and from the supermarket to the movement is to move stock
wholesale. from either wholesale to
 I did depreciation of stock from the system the supermarket or from
(breakages-fruit and veg depreciation, staff the supermarket to the
welfare depreciation). wholesale through the
 I did quotations for different organization using accounting system
the accounting system (standard ERP). (standard ERP).
 The issue on breakages and
what accounts to charge them
from was helpful to me as ii
didn’t understand what
happens to breakages within
the shop either caused by
stock movement on when
being received
Week 4  Use of local machine to do returns on either
26/02/24 goods out of stock or over charged.
 Updating of prices if moved on stock movement
 I did Goods Receipt voucher, when doing the
GRV I was alerted to take note of the following
things:
 Check whether the invoice meets the
requirements of a valid Tax invoice.
 The cost per item
 Whether discount was charged or not
 Whether the invoice is VAT exclusive or
inclusive
 Whether the item is new product or not
 Whether the cost of the item is correct
 Whether the stock is being posted to the
right location e.g. WSALE or SMKT.
 There is a markup chat for each and
every product in the shop which is to be
used when doing Good receipt voucher.
 The fiscal invoice should balance with
the purchase order total
Supervisor’s comments:
 The use of point of sale to
do returns as the good
would have been charged
so to return the goods back
into the system and balance
on stock sold and not sold.
 Prices had to be updated
when receiving from
wholesale or either from
supermarket so that
products are not sold
below cost.
 The mark up chat acts as a
guideline for goods not to
be overcharged or
undercharged
 Trainee’s Name:
Trainee’s signature: Date:
Supervisor’s signature: Date:
Trainee’s Office’s signature: Date:

RECORD OF WORK DONE

DAY /DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENT

Week 1  Introduction to the daily till summaries.  The purpose of

04/03/24  I was doing till operator’s difference. stock movement is
 The relative error allowance is $0.50 to make goods be
 For every till operator difference I available on both
subtracted a $0.50. shop and not to
 I did stock movement between our two overstock goods
branches of our company plumtree from supplier
bakery wholesale and plumtree bakery because some
supermarket. goods will be either
 I made quotation for customers available at the
 I had to ask them which currency wholesale but not at
they want to use for the quotation the supermarket.
 The collection date.
 Check whether the goods are in
stock
 I was serving the customers on the shop during
their shopping
 I did cash sales of different organization

Week 2
12/02/24

Week 3
19/02/24
Week 4
26/02/24

Supervisor’s comments:

Trainee’s Name:
Trainee’s signature: Date:
Supervisor’s signature: Date:
Trainee’s Office’s signature: Date: