Chapter 7: Access 2013 Queries, Forms and Reports

Objective Type Questions

QA. Fill in the Blanks

1. Table 2. Fields 3. Query 4. Print

5. CREATE
QB. Write T for the true statement and F for the false one.

1. True 2. True 3. True 4. True 5. True

QC. Choose the Correct Option.

1. c- Query
2. d- Table
3. a- Query Design Grid
4. a- Show Table
5. c- Split Form
Descriptive Type Questions
A. Answer the Following
1. Why is a form preferred over a Datasheet View for entering
data?
Forms provide an easier way to enter, edit, delete, and view
data in a table as compared to the Datasheet view
2. How will you switch from the Datasheet View to the Design
View and vice versa?
To switch from the Datasheet View to the DESIGN View and
vice versa, click the View drop-down menu arrow in the Views
group on the DESIGN tab and select the required view
3. How will you print a report?
a. Click the Print Preview button on the status bar. The report
will appear on the screen the way it looks on paper. The PRINT
PREVIEW tab appears.
b. Click the Print button under the Print group. The Print dialog
box appears. Select the required option and click OK.
4. What are the different ways to design a query?
There are two ways of designing a query, using Query Design
and using Query Wizard.
5. How do the Form and the Split Form commands differs?
The Form command method creates a simple form that uses all
the fields in the table. It displays the form in the Layout view.
The Split Form command creates a form in the upper-half of the
window and displays the table in the Datasheet View in the
bottom half. The two views are separated by a bar that can be
used to resize the height of the two views.
6. When you design a form, three View buttons appear on the
status bar. Can you name them and explain them?
The buttons that appear at the right end of the status bar while
creating a form are:
Form View, Layout View, and Design View.
The Form View is used to view, enter, and edit data and the
Layout View is used to format the form.
7.

Ans.

8. What are the different ways to pull fields from a table to a

Query Design Grid?

You can get fields from a table to the Query Design Grid by
following any one of the following ways:

• Double-click the field. It will be placed in the first vacant

column of the grid.

• Click the field and drag it to the required column in the grid.

• Type the field name directly in the required column in the grid.
Double-click the asterisk (*) to include all the columns in the
table.
Application Based Questions:

Ans. a) i. Query Design grid

ii. Clear the Show checkbox for the ItemDescription field.

iii. >=200 and <=300

iv. Click Run in the Results group to run the query

Ans. b) Manan should use the Layout view. He can switch to

this view by clicking the Layout View button on the status bar.

Ans. c) Report