Use of Govt e-Procurement System of NIC (GePNIC) for World Bank

Funded Projects in India

The World Bank has adopted e-Procurement for use in bank financed projects due to
transparency, fair competitiveness and adherence to CVC,GFR, IT Act and other GOI
guidelines including World Bank /MDB guidelines for e-tendering.

GePNIC is currently implemented in Central level under CPPP, PMGSY,PSUs as well as in 28

States/UTs spanning over 44 Live instance and widely used in World Bank financed projects.

Whenever a bank financed projects wants to use NICs GePNIC System, the following are
broad steps will guide the user.

1. Procedure for on-boarding in GePNIC:

To be completed by concerned organisation/department availing
funds from World Bank

2. Creation of Nodal Officer Account as well as Organisation

Structure:
To be done by NIC

3. Completion of enrolment procedure by Nodal officer as well as

officials :
To be completed by concerned organisation/department

4. Preparation e-Compliant Tender documents:

To be done by concerned organisation/department

5. SYSTEM REQUIREMENTS:

6. Digital Signature Certificates:

7. Bidder requirements:

8. Helpline :

1. Procedure for on-boarding in GePNIC :

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a). Support for World Bank Funded projects to Central Government
Department/Organisations as well as State/UT Government Department/
Organisations which are not using NIC’s eProcurement system

When a Central Govt Department/ Organisation or State/UT Government

Department/Organisation which are not using NIC’s eProcurement system (GePNIC), needs
to float World Bank Funded tenders on GePNIC, then it will be on-boarded on e-
Procurement support provided by NIC under Central Public Procurement Portal (CPPP).

In CPPP, for Central Ministries/Department as well as State/UT are being supported at

https://eprocure.gov.in/eprocure/app where as Central PSEs supported at
https://etenders.gov.in

Regarding this, concerned Department/Organisation are required to provide GePNIC On-

boarding Form available under Downloads section on https://eprocure.gov.in/cppp/ .

Go to URL : https://eprocure.gov.in/cppp/

Click on Downloads

Download GePNIC on-boarding form.

Screenshot of the same is provided below:

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Click on Downloads link

In the on boarding form, concerned department/organisation have to provide details

indicating :

1) Intend to join CPPP-eProcurement

2) Number of tenders to be floated in a year using portal
3) Number of locations in the deptt/orgn from where tenders are to be floated
4) Any other special requirement like support for receiving huge number of bids for tender,
support for receiving quotes for long list of items etc

NIC require these details from each procuring entity in order to estimate the load on the back-end
system of the CPP Portal and also to estimate the training and other requirements in smooth
implementation of e-Procurement.

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It is important to note that based on the on-boarding Letter, NIC may submit a proposal
for the Department/Organisation indicating the deliverables, timelines and cost
considerations (if required, even though software/servers are provided free of charge for
use) and thereafter agree upon a phase-wise implementation plan for rollout of e-
Procurement.

Once the above process is completed (for free or payment mode implementation), NIC
would send Nodal Officer account creation form as well as sample Organisation structure of
tender floating locations to concerned department/organisation.

Nodal officer form may be downloaded from Downloads section on

https://eprocure.gov.in/cppp/

Click on Downloads link

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 Download Nodal officer account creation form

In Nodal officer form,

● Login ID should be Name based Email ID of the official

● Alternate/Correspondence e-mail ID can be any working email-id as system sends all

communications on this email-id.
● Mobile number should be proper.

Sample Format for Organisation structure is provided below, Organisation may send the
same mentioning only the Tender Floating Units.

ORGANISATIONAL STRUCTURE REQUIREMENT OF TENDER FLOATING LOCATIONS IN 5 LEVELS

FOR EPROCURE.GOV.IN MAPPING

LEVEL 2 LEVEL 3 LEVEL 4

LEVEL 0 LEVEL 1
Sl .NO (Department (Division (Sub-division
(Ministry) (Organisation Name)
Name) Name) Name)

World Bank National Remote

1 / ADB Sensing Centre –
Tenders World Bank Tenders

The filled-in nodal officer form as well as organisation structure of tender floating locations
are to be sent to cppp-nic@nic.in for creation of the same. For any further information,
kindly drop a mail to cppp-nic@nic.in

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 b). Support for World Bank Funded projects to State/UT Government
Organisations which are having NIC’s eProcurement system.

If Procuring Entity is a State/UT Govt Department/Organisation where NIC’s eProcurement

system is available, then it will be on-boarded on respective State/UT’s NIC eProcurement
portal.

Below is the list of GePNIC portal available in States/UTs along with NIC Co-ordinators.
Procuring Entity can write to their respective State/UT NIC Co-ordinator regarding for on-
boarding of their Department/Organisation on the respective State/UT portal by providing
of volume of tenders to be floated in a year and number of tender floating locations . A copy
of the mail may be marked to cppp-nic@nic.in.

State
S.No. Government/ eProcurement Portal links NIC’s Co-ordinator Details
UT

Government of Name : Mr Tasso Habung

1. Arunachal https://arunachaltenders.gov.in/nicgep/app
Pradesh Email ID: tasso.habung@nic.in

Name : Ms. Kavita Barkakoty

Government of
2. https://assamtenders.gov.in/nicgep/app
Assam
Email ID: asm-kavita@nic.in

Government of Name : Mr. Girish Pant

3. Chandigarh https://etenders.chd.nic.in/nicgep/app
(U.T.) Email ID: girish.pant@nic.in

Government of Name : Mr. Anil Verma

4. Dadra and Nagar https://dnhtenders.gov.in/nicgep/app
Haveli (U.T.) Email ID: verma.a@nic.in

Government of Name : Mr. Utpal N. Mehta

5. Daman and Diu https://ddtenders.gov.in/nicgep/app
(U.T.) Email ID: utpal.mehta@nic.in

Name : Mr. Nittal Srinivas

Government of
6. https://govtprocurement.delhi.gov.in/nicgep/app
NCT of Delhi
Email ID: nsrini@nic.in

Name : Ms. Manju Aggarwal

Government of
7. https://etenders.hry.nic.in/nicgep/app
Haryana
Email ID: a.manju@nic.in

Government of Name : Mr. Prithvi Raj Negi

8. Himachal https://hptenders.gov.in/nicgep/app
Pradesh Email ID: prithviraj.negi@nic.in

Government of Name : Mr. Din Dayal Gupta

9. Jammu and https://jktenders.gov.in/nicgep/app
Kashmir Email ID: dd.gupta@nic.in

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 Name : Mr. Loukesh Kumar
Government of
10. https://jharkhandtenders.gov.in/nicgep/app
Jharkhand
Email ID: loukesh.kumar@nic.in

Name : Ms. Beena G.

Government of
11. https://etenders.kerala.gov.in/nicgep/app
Kerala
Email ID: beena.g@nic.in

Government of Name : Mr. Jobson Abraham

12. Lakshadweep https://tendersutl.gov.in/nicgep/app
(U.T.) Email ID: jobson@nic.in

Name : Ms. Ireni Akoijam

Government of
13. https://mahatenders.gov.in/nicgep/app
Maharashtra
Email ID:

Name : Mr. Arvind Soley

Government of
14. https://mptenders.gov.in/nicgep/app
Madhya Pradesh
Email ID: soley.arvind@nic.in

Name : Mr. Gopal Krishna Sharma

Government of
15. https://manipurtenders.gov.in/nicgep/app
Manipur
Email ID: s.gopal@nic.in

Name : Mr. Osterwell Swer

Government of
16. https://meghalayatenders.gov.in/nicgep/app
Meghalaya
Email ID: osterwell.swer@nic.in

Name : Ms. Lalhmachhuani

Government of
17. https://mizoramtenders.gov.in/nicgep/app
Mizoram
Email ID: chhuani@nic.in

Name : Ms. Natso Swedesenuo

Government of Angami
18. https://nagalandtenders.gov.in/nicgep/app
Nagaland
Email ID: swede@nic.in

Name : Mr. Tapan Prakash Ray

Government of
19. https://tendersodisha.gov.in/nicgep/app
Odisha
Email ID: tp.ray@nic.in

Name : Mr. V. Kalyanasundaram

Government of
20. https://pudutenders.gov.in/nicgep/app
Puducherry
Email ID: v.kalyan@nic.in

Name : Mr. S.S. Duggal

Government of
21. https://eproc.punjab.gov.in/nicgep/app
Punjab
Email ID: duggal.ss@nic.in

Name : Mr. Chanchal Kumar

Government of
22. https://eproc.rajasthan.gov.in/nicgep/app
Rajasthan
Email ID: c.kumar@nic.in

Name : Mr. Abhijit Roy

Government of
23. https://sikkimtender.gov.in/nicgep/app
Sikkim
Email ID: abhijit.r@nic.in

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 Name : Mr. S. Sivaramaselvan
Government of
24. http://tntenders.gov.in/nicgep/app
Tamil Nadu
Email ID: ss.selvan@nic.in

Name : Mr. Achintya Kumar De

Government of
25. https://tripuratenders.gov.in/nicgep/app
Tripura
Email ID: ak.de@nic.in

Name : Dr. Jag Jeevan Bisht

Government of
26. https://uktenders.gov.in/nicgep/app
Uttarkhand
Email ID: jjs.bisht@nic.in

Name : Mr. Sanjay Kumar Srivastava

Government of
27. https://etender.up.nic.in/nicgep/app
Uttar Pradesh
Email ID: sanjay.srivastava@nic.in

Name : Mr. N. Paul Varghese Mathai

Government of
28. https://wbtenders.gov.in/nicgep/app
West Bengal
Email ID: paul.mathai@nic.in

2. Creation of Org structure, Nodal Officer Account and Properties

to be set for World Bank Funded Organisations on the portal -
Activities to be done by NIC :

The organisation structure of tender floating locations as well as nodal officer account
creation form complete in all respects are to be sent to concerned NIC officials with a copy
to cppp-nic@nic.in and in addition, department/organisation shall request for the following
properties to be set for World Bank Funded projects like

1. Disable the Visibility of Technical Documents submitted by Bidder to participating

Bidders.
2. Enabling of Multi Currency option
3. Zero days gap between Bid submission End and Bid Opening Date and Time

Based on the details provided, NIC would create a separate Org structure for that
Department/Organisation with “World Bank” suffixed with Organisation Name.

For e.g. “Ministry of Road Transport and Highways - World Bank Tenders”.

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 Structure created for
Normal Hierarchy

Structure created for

World Bank Hierarchy

And also, New Nodal Officer account under World Bank hierarchy would be created for the
concerned Department/Organisation. The system sends mail alert to concerned nodal
officer on creation of its account in the portal.

Note: Department/organisation can avail training facility thru National Institute of Financial
Management( NIFM) at Faridabad. They can also join daily web learning sessions available
on CPPP. In case of department/organisations desires to have exclusive training at their end
then logistics support for travel, training, etc are to be borne by concerned
department/organisation if it is on-boarded free of charge.

3. Completion of enrolment procedure by Nodal officer as well as

officials-To be completed by concerned organisation/department

After creation of Nodal officer account and Org structure, Nodal officer may :

(a) Set Password for user account by clicking on ‘Generate/Forget password’ in the portal
(b) Mapping of DSC with the nodal officer account.

Nodal officer would then Create Department users with different roles (procurement officer
admin, procurement officer publisher, bid opener and evaluator).

On successful creation of department Users by nodal officer, they will receive an email from
the system indicating creation of user account, after which users may:

(a) Set Password for user account by clicking on ‘Generate/Forget password’ in the portal
(b) Mapping of DSC with the user account.

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Note: It is important to mention that for World Bank hierarchy, the nodal officer as well as
users would require separate set of DSCs.

4. Preparation of e-Compliant Tender documents and floating of

tender on portal - Activities to be done by Organisation

⮚ Preparation of E-Compliant Tender documents as per GePNIC portal requirements in

pdf – Mandatory-The option/features selected in the GePNIC for creation of tender
should be in line with banks Standard procurement bidding document. It is
important to note that SBD as well as GePNIC features should match at the time of
floating of tender. In case of any carination/query, may consult concerned NIC
officials before floating tender).
⮚ Preparation of Notice Inviting Tenders in pdf - Mandatory

⮚ Preparation of Price Bid in .xls format is mandatory . Additional documents in .rar or

pdf format can be obtained
⮚ Selection of 4 Bid Openers is Mandatory

⮚ Mapping (creation) of tender details on the portal and its publishing.

Sample tender creation form is provided below:

Tender Details

Basic
Details

Organisation
Ministry Of Road Transport and Highways - World Bank Tenders
Chain

Tender
Reference GNHCP_RAJ_NH-158_9
Number

Tender ID 2019_WBRTH_527283_1

Tender Type Open Tender Form Of Contract Lump-sum

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Tender Category Works No. of Covers 2

General ItemWise
Technical Technical
No No
Evaluation Evaluation
Allowed Allowed

Is Multi Currency
Payment Mode Offline No
Allowed For BOQ

Is Multi Currency Allow Two Stage

No No
Allowed For Fee Bidding

Payment Instruments
Covers Information, No. Of
Covers - 2

Offli
ne
S.
Cover Descriptio Document
N Instrument Type Cover Type
No n Type
o
Fee/PreQual/
1 Demand Draft 1 DD, POA .pdf
Technical

TECHNICA
L
.pdf
DOCUMEN
TS 1

TECHNICA
L
.pdf
DOCUMEN
TS 2

FINANCIAL
2 Finance .xls
PRICE BID

11
 Tender Fee Details,
EMD Fee Details

Tender 20,000
EMD 0.00 EMD No
Fee in ₹
Amount in through
Fee Payable To Pay and Fee Payable NE ₹ BG/ST or
Accounts At W EMD
Officer, DEL Exemption
MoRTH HI Allowed

Tender Fee Yes EMD Fee fixed EMD NA

Exemption Type Percentage
Allowed
EMD Nil EMD Nil
Payable To Payable At

Work Item Details

Rehabilitation and Upgradation to 4-lane with paved Shoulders

configuration of Asind-Mandal Section (km 74.000 to km 116.750) of NH-
Title
158 in the State of Rajasthan under GNHCP with the loan assistance of
World Bank on EPC mode.

Rehabilitation and Upgradation to 4-lane with paved Shoulders

Work configuration of Asind-Mandal Section (km 74.000 to km 116.750) of NH-
Description 158 in the State of Rajasthan under GNHCP with the loan assistance of
World Bank on EPC mode.

NDA/Pre
Please refer Tender documents.
Qualification

Independent
External
NA
Monitor/Remark
s

Tender Value in 1,56,52,00,000 Product Civil Sub category NA

₹ Category Works -
Highwa
ys

Contract Type Tender Bid 180 Period Of 730

12
 Validity(Days) Work(Days)

Location Asind-Mandal Pincode 311301 Pre Bid Meeting New

Place Delhi

Pre Bid Meeting Conference Pre Bid Meeting 27-Dec- Bid Opening Room
Address Room Date 2019 Place No. 149,
(Baithak), 03:00 Transpor
Ground Floor, PM t
Transport Bhawan,
Bhawan, 1, New
Parliament Delhi-
Street, New 110001
Delhi-110001

Should Allow No Allow No

NDA Tender Preferential
Bidder

Critical Dates

13-Dec-2019 04-Mar-2020
Published Date Bid Opening Date
05:55 PM 11:30 AM

Document Download / 13-Dec-2019 Document Download / 04-Mar-2020

Sale Start Date 05:55 PM Sale End Date 11:00 AM

Clarification Start Date NA Clarification End Date NA

13-Dec-2019 04-Mar-2020
Bid Submission Start Date Bid Submission End Date
05:55 PM 11:00 AM

Tenders Documents

NIT
Docume
nt S. Document
N Document Name Description Size (in
o KB)

1 Tendernotice_1.pdf NIT 496.70

Download as zip file

13
Work
Item S. Docume
Docume N Document Type Document Name Description nt Size
nts o (in KB)

FINANCIAL
1 BOQ BOQ_552097.xls 237.00
PRICE BID

Tender
2 RFBNH158pkg3Raj.pdf RFB 2443.10
Documents

Tender PandPPKGIII74000to117000. PLAN AND 16295.2

3
Documents pdf PROFILE

Tender
4 TCSPKGIII.pdf TCS 671.37
Documents

Tender
5 TCSSchedulePKGIII01.pdf TCS SCHEDULE 336.68
Documents

Tender
6 SchedulesNH158pkg3.pdf SCHEDULE 3295.67
Documents

Latest Corrigendum
List

S.No Corrigendum Title Corrigendum Type View

1 Extension of Bid Due Date Date

2 Corrigendum2 Other

Tender Inviting
Authority

Name CE EAP

Address Room No. 149, Transport Bhawan, New Delhi-110001

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5. SYSTEM REQUIREMENTS
⮚ Operating System- Windows XP with Service Pack 3 or Windows 7 or Windows 8 or Windows
10

❖ Tested with Boss Linux .

❖ The list of eTokens that are supported in the BOSS Linux are:
1. Alladin
2. Trust Key
3. ePass 2003
4. Moserbear New
5. Moserbear Old
6. Gemalto New
❖ For BoQ spreadsheet compatibility, install latest version of Libre Office (ver 5.0) of Linux

⮚ Other Software like Microsoft Office 2003 and above, Antivirus, Adobe PDF Reader,
Pdf Converter, WinRar,Winzip, SmartPDF etc.
⮚ Browsers - Firefox 3.5 and upto version 49 or IE 11 and above

. ActiveX/JavaScript should be enabled. Turn off the ‘Pop Up blocker’ ie Allow ‘Pop-Ups’

⮚ Java Runtime Environment(JRE)

- JRE 64 version 1.8 or above to be installed if your Window OS is 64 bit.
- JRE 32 bit version 1.8 or above for eToken operations. JRE 32 bit 1.8 is stable and
desirable.

6. Digital Signature Certificates-

Department/organisation Users require class 3 Digital Signature Certificate with both
Signing and Encryption Certificate to be mapped with their respective accounts on
the portal.

- Digital Signature Certificate (Signing & Encryption Certificates) of type Class 3

issued by any Certifying Authority (CA) under Controller of Certifying Authorities
(CCA) of India.
- Presently, Certifying Authorities viz Sify, nCode, eMudra,etc are authorized by the
Controller of Certifying Authorities (CCA).
- DSC drivers are installed in the system.
- DSC should be procured/purchased at least one day in advance before enrollment
in the portal
- Imp Note 1: PAN card number may be mentioned in the form. Then only, one can
get PAN integrated DSC which would help in filing of Income Tax return.
- Imp Note 2: If possible, soft copy of encryption certificate (.pfx format file) from the
vendor may be obtained and stored in safe custody (mail/CD/Pen drive) for future
use in case of loss of eToken/Smartcard.
- Imp Note 3: Never renew DSC on old tokens ie Always obtain DSC in new token only.

15
7. Bidder requirements

- Digital Signature Certificate (Signing Certificate only) of type Class 3 issued by any
Certifying Authority (CA) under Controller of Certifying Authorities (CCA) of India.
- Presently, Certifying Authorities viz Sify, nCode, eMudra, etc are authorized by
the Controller of Certifying Authorities (CCA).
- DSC drivers are installed in the system.
- DSC should be procured/purchased at least one day in advance before enrollment
in the portal
Net connectivity with good speed.
Internet using mobile phone should be avoided at the time of bidding.

Creation of bidder login account using ‘Online Bidder Enrollment’ option available at the
eProcurement site. For enrollment, kindly refer ‘Bidder Manual Kit’ available in the home
page of the portal.

Portal Enrolment is mostly ‘’Free of charge’’. In some GePNIC portal instances, charges
may be there for portal enrolment per year and processing fees per tender.

Step 1: Creation of Login ID & Password and Registering of company profile.

Note: 1. Login ID should be valid company eMail ID.

2 . Correspondence e-mail ID can be company email-id or personal eMail-id which
should be working as system sends all communications on this email-id.
3. Mobile number should be proper.
Step 2: Mapping of DSC with Login ID.

Note: DSC should be procured/purchased at least one day in advance before enrollment in
the portal

Important note:
1. Bidder can set interested Product Categories (maximum 10 nos) in the portal.
For the interested Product Categories, system would send automatic mail / sms
alerts.
2. Bidders are provided with 10 MB storage space to store important documents
in the portal.

8. Helpline :
⮚ Centralised Telephonic Help Support :
⮚

⮚ 24 x 7 Help Desk Number 0120-4200462, 0120-4001002, 0120-4001005, 0120-

6277787. International Bidders are requested to prefix 91 as country code.

***

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