Quick Reference Fax Guide

cPlease put this guide above your machineg

*The shape of the machine, screen displays,
procedures, and titles in references vary depending
on the machine you are using. Also, not all functions
are available on all machines.
1. {Home} key 5. {Program} key 12. {Start} key 16. {Check Status} key
How to send a fax... (Transmission)
Press to display the [Home] screen. Press to register frequently used settings, Press to start copying, printing, scanning, 17. Data In indicator
A Press the {Home} key on the top left of the 2. Function keys or to recall registered settings. or sending. 18. Confidential File indicator
No functions are registered to the function keys 6. Main power indicator 13. {Stop} key 19. Fax Received indicator
control panel, and press the [Facsimile] icon
on the [Home] screen.
as a factory default. You can register often used 7. {Energy Saver} key Press to stop a job in progress, such as 20. Communicating indicator How to cancel a transmission... (Transmission)
functions, programs, and Web pages. 8. {Login/Logout} key copying, scanning, faxing, or printing. 21. Media access lamp
B Specify a transmission mode: 3. Display panel 9. {User Tools/Counter} key 14. {Clear} key 22. Media slots Memory + Immediate
• Memory Transmission, or 4. {Reset} key 10. {Simple Screen} key Press to delete a number entered. Before the original is scanned = before pressing the {Start} key:
Press to clear the current settings. 11. {#} key (Enter key) 15. Number keys A Press the {Reset} key.
• Immediate Transmission (selected by
pressing [Immed. TX])
While the original is being scanned
C Place the original. 1 2 3 4 5 6 A Press the {Stop} key.
• Exposure glass B Press [Cancel Scanning] or [Cancel TX].
(face down)
21 Memory
20 After the original is scanned
7
A Press the {Stop} key.
• Auto Document B Press [Standby File List].
Feeder (face up) 8 C Select the file you want to cancel.
19 D Press [Stop Transmission], and then press [OK].
9 E Press [Exit].

18 (Changing/Confirming
D Make the scan settings you require. 10 How to print the Journal... Communication Information)
E Specify a destination. The Journal is printed automatically after every 50
22 communications. You can also request a Journal at any
F Press the {Start} key.
time, by following the procedure below.
If you select Memory Transmission, you can
17 16 15 14 13 12 11
send to more destinations at once. To do this, A Press [TX/RX Status / Print].

☺
after step 5, specify destinations and press the
{Start} key.

To send to an Internet Fax,

e-mail, or folder B Press [Print Journal].
destination, press C Select the printing method:
[Internet Fax], [E-mail], or - [All]
(Other Transmission - [Print per File No.]
[Folder] to switch the How to program a Destination key… How to send at a specific time (Send Later) Features)
- [Print per User]
transmission type. (Registering Addresses and Users, Connecting the Machine/ System Settings) Using this function, you can instruct the machine to send the fax
at a later time via Memory Transmission. D Press the {Start} key.
A Press the {User Tools/Counter} key. Advantage: you can take advantage of off-peak telephone
(Storing a
How to fax to Document Server... Document) B Press [Address Book Mangmnt]. charges, without being at the machine. E Press [Exit] twice.
A Press [Store File]. C Check that [Program / Change] is selected. A Place the original, and then select the scan settings you require.
B Select [Send & Store]. Advanced Fax Features
D Select the name whose fax destination you want to register. Press
B Press [TX Mode].
C Set the user name, file name, and password the name key, or enter the registered number using the number Please see Fax Operating Instructions:
as necessary, and then press [OK]. keys.
- SUB/SEP Codes (Other Transmission Features)
D Specify a destination, and then press the E Press [Fax Dest.]. Privacy can be protected when faxing with a SUB/SEP
{Start} key. C Press [Send Later]. Code, since only people who know the SUB/SEP Code can
F Press [Change] under Fax Destination, enter the fax number using receive or print the fax document.
To send a fax from Document Server: the number keys and press [OK]. D Enter the time using the number keys,
A Press [Select Stored File]. and then press [#]. - Printed reports (Changing/Confirming Communication
G Press [OK].
Information) Inform you if a fax has been saved, sent, or
B Select the documents to be sent, and then
H Press [Exit]. failed to be transmitted.
press [OK].
C Specify a destination, and then press the I Press the {User Tools/Counter} key. - LAN-Fax features - Sending a fax from a computer.
{Start} key. E Press [OK] twice. (Fax via Computer)

© 2013 EN GB EN US EN AU D148-7531
Chapter references in this guide refer to the bundled OI CD; Fax and Connecting the Machine/ System Settings.