Projeto Presídio Piumhi (PPP)

EVENT TITLE Projeto Reforma Pesídio

EVENT ORGANIZER Stella

VENUE / LOCATION Alpha Convention Center

EVENT START DATE & TIME April 24 @ 10:00 AM EVENT END DATE & TIME

ADDITIONAL INFO Venue contact is Ian Hansson

Agenda
TIME TOPIC PRESENTER

9:00 AM Check-in table opens

10:00 AM Conference begins Ian Hansson

2:00 PM Break for lunch

5:00 PM Conference resumes Ian Hansson

8:30 PM Stretch break

10:00 PM Conference ends Ian Hansson

10:30 PM Social hour

Event checklist Event categories

CHECKLIST ITEMS CATEGORY TYPE ASSIGNED TO SUB-TOTALS

✔ Venue availability Site Expense Ian Hansson $300.00

✖ Venue rental fee Refreshments Expense Flora Berggren $0.00
☐ Early access policy Decorations Expense Flora Berggren $50.00
☐ Communication with speakers Program Expense Ian Hansson $0.00
☐ Survey your attendees Publicity Expense Allan Mattsson $45.00
☐ Recap with sponsors Prizes Expense Kalle Persson $0.00
☐ Miscellaneous Expense Kalle Persson $0.00
☐ Admissions Income Ian Hansson $1,831.00
☐ Ads in program Income Ian Hansson $0.00
☐ Exhibitors/vendors Income Flora Berggren $0.00
☐ Sale of items Income Flora Berggren $0.00

Key contacts

NAME PHONE # EMAIL WEBSITE NAME PHONE # EMAIL WEBSITE

Flora Berggren (604) 555-0164 flora@example.com example.com Flora Berggren (604) 555-0164 flora@example.com example.com
Ian Hansson (801) 555-0181 ian@example.com example.com Ian Hansson (801) 555-0181 ian@example.com example.com
Allan Mattsson (707) 555-0177 allan@example.com example.com Allan Mattsson (707) 555-0177 allan@example.com example.com
Kalle Persson (909) 555-0199 kalle@example.com example.com Kalle Persson (909) 555-0199 kalle@example.com example.com
 Expenses

ESTIMATED ACTUAL
Total Expenses $1,145.00 $395.00

SITE ESTIMATED ACTUAL REFRESHMENTS ESTIMATED ACTUAL

Room and hall fees $500.00 $250.00 Food
Site staff $400.00 $50.00 Drinks
Equipment Linens
Tables and chairs Staff and gratuities
Total $900.00 $300.00 Total $0.00 $0.00

DECORATIONS ESTIMATED ACTUAL PROGRAM ESTIMATED ACTUAL

Flowers $200.00 $50.00 Performers
Candles Speakers
Lighting Travel
Balloons Hotel
Paper supplies Other
Total $200.00 $50.00 Total $0.00 $0.00

PUBLICITY ESTIMATED ACTUAL PRIZES ESTIMATED ACTUAL

Graphics work $45.00 $45.00 Ribbons/Plaques/Trophies
Photocopying/Printing Gifts
Postage Total $0.00 $0.00
Total $45.00 $45.00

MISCELLANEOUS ESTIMATED ACTUAL

Telephone
Transportation
Stationery supplies
Fax services
Total $0.00 $0.00
 Income
ESTIMATED ACTUAL
Total income $1,936.00 $1,831.00

Admissions
ESTIMATED ACTUAL ESTIMATED ACTUAL
300 278 Adults @ $5.00 $1,500.00 $1,390.00
197 195 Children @ $2.00 $394.00 $390.00
42 51 Other @ $1.00 $42.00 $51.00
$1,936.00 $1,831.00

Ads in program
ESTIMATED ACTUAL ESTIMATED ACTUAL
Covers @ $0.00 $0.00
Half-pages @ $0.00 $0.00
Quarter-pages @ $0.00 $0.00
$0.00 $0.00

Exhibitors/vendors
ESTIMATED ACTUAL ESTIMATED ACTUAL
Large booths @ $0.00 $0.00
Med. booths @ $0.00 $0.00
Small booths @ $0.00 $0.00
$0.00 $0.00

Sale of items
ESTIMATED ACTUAL ESTIMATED ACTUAL
Items @ $0.00 $0.00
Items @ $0.00 $0.00
Items @ $0.00 $0.00
$0.00 $0.00
 Summary

ESTIMATED ACTUAL
TOTAL INCOME $1,936.00 $1,831.00
TOTAL EXPENSES $1,145.00 $395.00
TOTAL PROFIT (OR LOSS) $791.00 $1,436.00

$2,500.00

$2,000.00

$1,500.00

$1,000.00

$500.00

Total income
$0.00 Total expenses
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