Old Boardman Bridge Inspection Engineer and Restoration and Rehabilitation Consultant Services RFQ

REQUEST FOR PROPOSAL
OLD BOARDMAN BRIDGE INSPECTION ENGINEER AND

RESTORATION AND REHABILITATION CONSULTANT SERVICES
RFQ
Town of New Milford

10 Main Street
New Milford, CT 06776
RELEASE DATE: April 5, 2024

DEADLINE FOR QUESTIONS: April 15, 2024
RESPONSE DEADLINE: April 25, 2024, 3:30 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/newmilford
Town of New Milford
REQUEST FOR PROPOSAL
Old Boardman Bridge Inspection Engineer and Restoration and
Rehabilitation Consultant Services RFQ
I. Notice ...................................................................................................
II. Introduction ..........................................................................................
III. Instruction to Proposers .......................................................................
IV. Scope of Work ......................................................................................
V. Format and Content..............................................................................
VI. Terms and Conditions ...........................................................................
VII. Vendor Questionnaire...........................................................................
Attachments:
A - Bridge Inspection Report done by WMC 6-12-15
B - Report prepared SWE Engineering Company, PLLC
Request for Proposal #TBD
Title: Old Boardman Bridge Inspection Engineer and Restoration and Rehabilitation Consultant Services RFQ
1. Notice
1.1. Request for Proposal Notice
Old Boardman Bridge Inspection Engineer and Restoration and Rehabilitation Consultant Services RFQ
The Town of New Milford is requesting proposals from qualified professional bridge engineer, bridge
restoration, and bridge rehabilitation firms licensed in the State of Connecticut to provide Bridge
Rehabilitation, Reconstruction, Engineering and Consultation Services for the Town.
The proposal package is available through the Town’s e-Procurement Portal, OpenGov Procurement.
The exclusive means by which all prospective bidders may obtain bid packages, direct inquiries, request
and receive addenda and supplemental information, and submit bids and proposals, shall be through
the Town of New Milford’s OpenGov Procurement portal.
Proposals will be received through OpenGov Procurement until 3:30 pm, on Thursday, April 25, 2024.
Proposals will then be opened publicly in the E. Paul Martin Room by the Purchasing Authority at 3:30
pm. Late proposals will not be accepted through the OpenGov Procurement system and will be rejected.
The Town reserves the right to reject any and all submissions.
Pete Bass, Mayor
An Equal Opportunity/Affirmative Action Employer
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2. Introduction
2.1. Summary
The Town of New Milford (Town) is requesting detailed proposals from professional bridge engineering,
restoration and rehabilitation consulting firm licensed in the State of Connecticut with bridge inspection,
restoration and rehabilitation experience to provide inspection, rehabilitation and restoration consulting
services.
The project goal is to to provide inspection, rehabilitation and restoration consulting services for the
rehabilitation and restoration of the Old Boardman Bridge in the Town of New Milford.
2.2. Background
The Town is requesting proposals from qualified bridge engineering, rehabilitation, and restoration firms
for professional rehabilitation and restoration consultant services for the rehabilation and restoration
design and preparation of bidding and construction documents for rehabilitation and restoration work
of the Old Boardman Bridge, designed and constructed by the Berlin Iron Bridge Company. The bridge is
a historic steel truss bridge structure over the Housatonic River, off of Boardman Road and was
originally built in 1888, with an overall length of approximately 188 feet and a deck width of
approximately 15 feet.
The Old Boardman Bridge is a Historic Bridge and is listed on the National Register of Historic Places.
2.3. Contact Information

Jack Healy
Director of Public Works
6 Youngs Field Road
New Milford, CT 06776
Email: jhealy@newmilford.org
Phone: (860) 355-6040
Department:
Public Works
Department Head:
Jack Healy
Public Works Director
2.4. Timeline
The following represents an estimate of the schedule that shall be followed. The Town reserves the right
at its sole discretion to adjust this schedule as it deems necessary.
Release of RFP April 5, 2024
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Question Submission Deadline April 15, 2024, 8:00am
Question Response Deadline April 18, 2024, 5:00pm
Deadline for Receipt of Proposals April 25, 2024, 3:30pm
Opening of Proposals April 25, 2024, 3:30pm
Interviews completed by May 9, 2024
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3. Instruction to Proposers
3.1. Submittal Requirements
All proposals must be received through the Town’s e-Procurement Portal, OpenGov Procurement, by
the Town no later than 3:30 pm on Thursday, April 25, 2024.
It is the sole responsibility of the supplier to ensure that its proposal is received within the required time
period. The Town is not responsible for any errors or irregularities with the delivery method utilized for
submittal of the Proposal. Any proposals received after the closing date and time will not be accepted in
the OpenGov Procurement system.
3.2. Inquiries
All questions related to this request for qualifications shall be submitted in writing through the OpenGov
Question/Answer Tab via the Town's e-Procurement portal, no later than, Monday, April 15, 2024 by
8:00 am. Please include the section title for each question, if applicable, in order to ensure that
questions asked are responded to correctly.
Proposers must clearly understand that the only official answer or position of the Town shall be the one
stated in writing and posted in the Town's e-Procurement portal. All questions submitted and answers
provided shall be electronically distributed to proposers following this solicitation on the Town's e-
Procurement Portal.
When asking questions, please be sure to enter each question separately.
No interpretation of the meaning of the specifications or other documents will be made to any proposer
orally. Failure of any proposer to receive any such addenda or interpretation shall not relieve such
proposer from any obligation under this proposal as submitted. All addenda so issued shall become part
of the contract documents. No other communication with any employee or official of The Town is
permitted.
3.3. Addenda
The Town reserves the right to revise any part of this RFQ by issuing an addendum at any time prior to
the submittal deadline. Addenda notifications will be emailed to all persons on record through the
OpenGov Procurement portal as following this RFQ.
3.4. Withdrawal of Proposal

Any bidder may withdraw its proposal through the Town's e-Procurement Portal, the responding firm
may “unsubmit” their proposal in ProcureNow. After withdrawing a previously submitted proposal, the
responding firm may submit another proposal at any time up to the deadline for submitting proposals.
Each proposal shall be considered binding and in effect for a period of ninety (90) days after the
closing date.
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3.5. Pre-Proposal Conference

A pre-proposal conference is not a requirement of this RFQ.
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4. Scope of Work
4.1. Scope of Services
The following scope of services is anticipated, but not limited to:
Phase I - Preliminary Bridge Inspection, Evaluation, and Conceptual Rehabilitation Plan.
• Inspect and evaluate bridge components
• Sample hazardous materials including the paint
• Attend one public meeting to obtain public input
• Conduct an historic review of the bridge
• Prepare conceptual rehabilitation and restoration plan
• Prepare initial cost estimates for the conceptual plan
• Prepare rendering for the conceptual plan
• Prepare tentative project schedule
• Prepare a PowerPoint presentation and attend one Town Council meeting to discuss conceptual
design
Phase II - Design & Construction Documents
• Perform project coordination including meetings with Town representatives including preparation of
minutes
• Development of preliminary plans, specifications and construction design documents, to include 30%,
90% and final drawings.
• Development of detailed cost estimate
• Submission of Preliminary Plans, Estimate, and Specifications to Town for review, and attending review
meeting
• Preparation of all permits for Town submission as may be required
• Development of final construction plans and specifications with submission to Town and attending a
final review and approval meeting
Phase III - Bidding Assistance
• Development of Bidding Documents
• Prepare and submit project documents to the Town’s Purchasing Specialist for publication on the
Town’s OpenGov Procurement portal
• Notify interested bidders that might meet the Town’s requirements
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• Prepare responses to bidder questions and assist in preparing an Addenda as may be required
• Review bids and provide a recommendation of contract award to the Town
• Assist in preparation Construction Contract Documents for execution by Town and successful bidder
Phase IV - Construction Engineering (CE) Services
• Schedule Preconstruction Meeting with Town and selected Contractor
• Review of submittals, shop drawings, certificates of compliance
• Field observation of work in progress with reports
• Coordination with testing agencies
• Review and coordination of Contractor’s Applications for Payment
4.2. Desired Outcome

The bridge is currently closed to all traffic due to safety concerns. The goal of this RFQ is to engage a
bridge engineering, rehabilitation and restoration firm to conduct a thorough inspections and structural
evaluation for review by the Town. After the inspection and evaluation to proceed with the
development of a conceptual design and the preparation of a restoration plan prepared using cost-
saving techniques to allow use by pedestrians and bicycles.
The bridge does not carry vehicular traffic. The intent of the rehabilitation effort is to repair the
structure to address all deterioration and to ensure that this bridge safely functions for pedestrian and
bicycle traffic.
The scope of work includes inspection and evaluation, conceptual design, detail design, assistance with
bidding and contract award, and construction administrative services.
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5. Format and Content

5.1. Title Page and Cover Letter
Include the name of the firm, telephone numbers and email addresses of the primary contact persons,
the date and other relevant company information.
5.2. Key Staff

Identify the designated Project Manager or primary contact and key supporting staff, along with their
availability for this project, specific experience based on the themes of study, and capacity to provide
the requested services. Include resumes for each of the individuals and clearly identify any sub-
contractors/consultants and their role in the project.
5.3. Scope and Approach

State the services your firm is proposing to provide. Describe the process and timeline that would be
utilized to complete the project for the items listed under Scope of Services and Deliverables. Please
indicate the number of calendar days to complete this project following issuance of Notice to Proceed.
5.4. Cost
The Fee Proposal will be negotiated between the Town and the Contractors/Consultants. The Fee
Proposal is to be based on the scope of services and the proposed approach detailing the time and
budget allotted to each consultant and sub-consultant by task. The proposal is to be broken down by
Phase. Provide an hourly fee schedule for the personnel involved in the project. The Fee Proposal should
include any and all travel, materials, time and delivery and all fees for tasks as described in the
Contractors/Consultants response to the RFQ.
5.5. Town Support

A description of anticipated type and level of support the consultant will require from the Town such as
staff support, provision of meeting/studio space, materials, etc.
5.6. Qualifications and References

Proposals, at a minimum, shall outline the following:
A. Overview of qualifications and/or general firm information
B. List years in business and number of employees
C. Brief overview of involvement with projects similar in nature and scope. References for projects
similar in nature to this proposal. The consultant shall supply a minimum of three references of
a similar size and scope to this project. The references must include contact name, company
name, brief description of the project, telephone number and date that the work was
performed.
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5.7. Subcontractors / Consultants

Include a list and contact information for any of the proposed sub-contractors/consultants and the work
they will perform.
5.8. Required Forms

All proposals shall include the following completed forms which are attached to this RFQ:
Indemnification, Acknowledgement and Agreement Addendum.
5.9. Selection Process

Proposals will be evaluated based on the following criteria
Specialized Design and Technical Competence 30%
Capacity and the Capability to perform the work within the time allotted 30%
Past Record of Performance on Contracts with the Town and other 30%
clients with respect to such factors as control of costs, quality of work,
and cooperation with the client.
Knowledge of Federal, State and Municipal Procedures 10%
TOTAL 100%
Finalist proposals will be reviewed by key members of the Town’s management team. After a review of
written proposals, selected contractors/consultants may also be asked to make an in-person
presentation. The Town will choose the proposal(s) that best fits its needs. The Town is not obligated to
award the contract based on cost alone nor is the Town obligated to award only one agent of record.
The Town reserves the right to waive non-material deficiencies in any proposal. Proposals will be
evaluated based on what is deemed in the best interest of the Town, including such factors as the
consultant’s experience and expertise in providing inspection and consulting services services for
municipalities, clarity and creativity of the proposal, recommendations from other similar entities for
which the consultant has previously provided services, evidence of prior success the lead persons to be
assigned to the account and total cost. Cost will not be the sole factor in evaluating bids. Selection of the
preferred proposal does not provide any contract rights to that consultant. Any such rights shall accrue
only if and when the Town and selected consultant execute a binding contract. The proposal submitted
may, at the leisure of The Town, become an addendum to any contract entered into. The Town shall
have full rights to negotiate with the successful consultant in any manner necessary to best serve the
interests of the Town. If the Town fails to reach an agreement with the successful consultant, the Town
may commence negotiations with an alternative consultant or reject all bids and reinstitute the RFQ
process.
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6. Terms and Conditions

6.1. Term of Contract
Based upon the outcome of this process, the Town will award a contract for six (6) months.
6.2. Duration of Offer

Proposals must be valid for ninety (90) days.
6.3. Late Proposals

Proposals or unsolicited amendments to proposals arriving after the date/time due will be rejected as
not meeting the mandatory requirements of this RFQ.
6.4. Award of Contract/Acceptance of Proposal

The contents of the RFQ and the Bidder’s proposal, as submitted and/or modified, shall become
contractual obligations to be executed by the authorized contracting agents of both parties. The terms
and conditions including a proposed payment schedule will be negotiated between the Town and the
selected consultant.
6.5. Insurance Required

During the term of the services provided as part of this RFQ, the successful bidder must procure and
maintain insurances as outlined below:
The consultant shall secure, pay for and maintain such insurance as will protect it from claims under
Workers' Compensation Acts, claims for damages because of bodily injury, including but not limited to
claims for personal injury, sickness or disease or death of any person as a result of the nature of its work
under the terms of the Agreement between the parties, and from all claims for damages because of
injury to or of destruction of property, including but not limited to loss of use resulting there from which
may arise out of any of the services provided pursuant to the Agreement between the parties.
A. The consultant shall provide a certificate of insurance evidencing the following required
minimum coverages:
General Liability per occurrence $1,000,000
Personal Injury $1,000,000
Aggregate $2,000,000
Professional liability $1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Expense (Any One Person) $ 5,000
An error and omissions protection provision shall be provided.
The insurer shall waive all rights of subrogation on all applicable policies against the Town of
New Milford, the New Milford BOE, its officers, employees and volunteers arising from all
contracts, agreements and work performed by the Contractor for the Town of New Milford.
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B. Automotive Liability, including owned, hired and non-owned vehicles. Limits of insurance shall
be combined single limit bodily injury and property damage: $1,000,000
C. Statutory Worker’s Compensation and Employer’s Liability.

Each Accident $ 100,000
Disease – each employee $ 100,000
Disease policy limit $ 500,000
Or in accordance with the requirements of the State, whichever is greater.
D. Umbrella /Excess $ 2,000,000
E. The Town of New Milford, CT its officers, agents, employees, and volunteers MUST be named as
“Additional Insured” with reference to this project on a primary and non-contributory basis on
applicable policies.
F. The selected consultant shall indemnify and hold the Town of New Milford harmless from and
against all claims to the fullest extent permitted by law.
G. Consultant is an independent contractor. No employment relationship exists between the

parties.
H. The insurer shall waive all rights of subrogation against the Town of New Milford, its officers,
employees and volunteers arising from work performed by the Consultant for the Town of New
Milford.
I. If any insurance required herein is to be issued or renewed on a “claims made” form as opposed
to an “occurrence” form, the retroactive date for coverage shall be no later than the
commencement date of the Agreement between the parties and shall provide that in the event
of cancellation or non-renewal, the discovery period for insurance claims ("Tail Coverage") shall
be available for at least sixty (60) months. The insurance requirements of this Agreement are an
integral element of the Agreement. Any defect in the insurance required in the Agreement may
result in termination of this Agreement, at the sole option of the Town.
6.6. Town's Rights

In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the
New Milford “Municipal Purchases” Ordinance, set forth in article III, Section 2-92 (a) through (o)
inclusive, of the Code of New Milford. By bidding on the proposed purchase, the bidder agrees to such
terms, provisions and conditions.
The Town reserves the right to accept or reject, in whole or part, all proposals submitted and/or to
cancel this announcement if any such action is determined to be in the Town’s best interest. All
materials submitted in response to this RFP become property of the Town.
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6.7. Review Rights

Proposals submitted may be reviewed and evaluated by any person(s) considered necessary to the
decision making process at the discretion of The Town of New Milford.
6.8. Consultant's Proposal Preparation Costs

Costs for developing proposals are entirely the responsibility of the bidder and will under no
circumstances be transferred to The town of New Milford or any other affiliated organization.
6.9. Public Release of Information

News releases, articles, brochures, advertisements, prepared speeches, and other information releases
concerning this RFP, or any subsequent contract or activity related thereto, may not be made without
the prior written approval of the Town of New Milford.
6.10. Special Note

Each responding consultant is advised to read and respond to this RFQ carefully. Your response and
submittal shall be considered your opportunity to describe your firm’s methods, techniques, process,
and plan to fulfill the project requirements. While pricing will be considered in the award of this contract
so will responses that fully explain solutions and innovative techniques to successfully accomplish the
tasks as described. Any and all exceptions to an item in this specification MUST be duly noted and
explained in the response. Failure to make exception to any item shall be considered as both the ability
and the intention to fully comply with that item at the quoted price.
6.11. Contingencies
Contractors/Consultants, before submitting their proposals, should make a careful examination of the
scope of the work to be done and of the difficulties involved in its proper execution; to include in their
proposal all costs they deem proper and sufficient to cover all contingencies essential to the delivery of
the proposed conceptual plan, report and cost estimate, notwithstanding that every item or contingency
is not specifically mentioned herein.
6.12. Permits and Codes

The selected consultant will comply with all laws, codes, rules and regulations of the State, County and
Town applicable to the work to be performed at the Town of New Milford premise. Any permits lawfully
required shall be obtained by the consultant, who shall pay all lawful charges.
6.13. Price
The price shall be negotiated.
6.14. Civil Rights Compliance

Where applicable, Contractors/Consultants must comply with the Civil Rights Act of 1964, the Equal
Employment Act, and the Connecticut Fair Employment Practices Act.
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6.15. Sub-Contracting
The Contractor is prohibited from subcontracting unless it has obtained, in writing, the permission of the
Town to employ the specific subcontractors proposed to be used by the Contractor.
The Contractor shall provide the Director of Public Works with the names and addresses of all proposed
subcontractors at least five (5) business days prior to their engagement.
Any agreement made in violation of this Section shall confer no rights on any subcontractor and shall be
null and void.
6.16. State Statute Prohibitions

Bidders are required to confirm that they have read and understand the requirements of State Statutes
7-80 to 7-84 with regard to natural gas waste or oil waste. This confirmation is located in the
Questionnaire Section.
§ 7-80 Prohibitions.
[Ord. of 7-10-2017]
(a) The application of natural gas waste or oil waste, whether or not such waste has received beneficial
use determination or other approval for use by DEEP (Department of Energy and Environmental
Protection) or any other regulatory body, on any road or real property located within the Town for any
purpose is prohibited.
(b) The introduction of natural gas waste or oil waste into any solid waste management facility within or
operated by the Town is prohibited.
(c) The introduction of natural gas waste or oil waste into any wastewater treatment facility within or
operated by the Town is prohibited.
(d) The storage, disposal, sale, acquisition, handling, treatment and processing of waste from natural gas
or oil extraction activities is prohibited within the Town.
§ 7-81 Provision to be included in bids and contracts for construction or maintenance of Town roads and
real property.
[Ord. of 7-10-2017]
(a) All bids and contracts related to the purchase or acquisition of materials to be used to construct or
maintain any publicly owned and/or maintained road or real property within the Town shall include a
provision stating that the materials shall not contain natural gas or oil waste.
(b) All bids and contracts related to the solicitation of services to construct or maintain any publicly
owned and/or maintained road or real property within the Town shall include a provision stating that no
materials containing natural gas or oil waste shall be utilized in providing such services to the Town.
(c) The following representation, which shall be a sworn statement under penalty of perjury, shall be
included in all bids related to the purchase or acquisition of materials to be used to construct or
15
maintain any publicly owned and/or maintained road or real property within the Town and all bids
related to the solicitation of services to construct or maintain any publicly owned and/or maintained
road or real property within the Town:
"We __________ hereby submit a bid for materials, equipment and/or labor to the Town of New
Milford. The bid is for bid documents titled __________. The below named bidder and individual or
signatory signing this on behalf of the bidder hereby certify under penalty of perjury that, if this bid is
selected, no natural gas waste or oil waste will be used by the undersigned bidder in performance of the
contract. We further certify that no subcontractor, agent or vendor will be allowed or permitted to use
materials containing natural gas waste or oil waste."
§ 7-82 Penalties.
[Ord. of 7-10-2017]
In addition to any other remedy the Town has in law or equity, the Mayor or his/her designee is
authorized to issue written orders ordering any person in violation of this ordinance to cease activities
which do or may violate this ordinance and to desist from the same; where such activities cause damage
or injury to property within the Town, whether such property be land, a road, a building, an aquifer, a
well, watercourse or other asset, public or private, the Mayor or his/her designee may order such
person to remedy the damage or injury and to restore, at such person's sole cost and expense, the
property to the condition in which it was prior to such damage or injury. A violation of this ordinance
may be punished by a fine of $250 per violation, with each day any violation of this ordinance shall
continue constituting a separate offense. The Town may pursue other penalties, fines and remedies
allowable by law. Any person receiving a cease-and-desist or remedial order or fine from the Mayor or
his/her designee may, within 15 days of the receipt of a cease-and-desist order, remedial order or fine,
appeal to a three-person Appeal Board composed of the Director of Health, the Director of Public Works
and an elector designated by the Mayor. Any appeal shall be filed and shall proceed and be conducted
and adjudicated in accordance with the procedure set forth in § 5-22 of the New Milford Code of
Ordinances. Any cease-and-desist order, remedial order or notice of fine shall be sent by certified mail,
return receipt requested, to any address of the violator on file in the Town of New Milford or State of
Connecticut, the street address of the subject property if a property owner is involved, or the business
address on the violator's forms or correspondence, together with a duplicate regular mailing of same.
Receipt shall be conclusively presumed to have occurred the third day following the date of mailing,
irrespective of whether the certified mailing is refused or neglected, provided the regular mailing was
timely sent.
§ 7-83 Definitions.
[Ord. of 7-10-2017]
As used in this article, the following terms shall have the meanings indicated:
16
Application
The physical act of placing or spreading natural gas waste or oil waste on any road or real property
located within the Town.
Natural gas extraction activities
All geologic or geophysical activities related to the exploration for or extraction of natural gas, including,
but not limited to, core and rotary drilling and hydraulic fracturing.
Natural gas waste
(a) Any liquid or solid waste, or its constituents, that is generated as a result of natural gas extraction
activities, which may consist of water, brine, chemicals, naturally occurring radioactive materials, heavy
metals, or other contaminants;
(b) Leachate from solid wastes associated with natural gas extraction activities;
(c) Any waste that is generated as a result of or in association with the underground storage of natural
gas;
(d) Any waste that is generated as a result of or in association with liquefied petroleum gas well storage
operations; and
(e) Any products or byproducts resulting from the treatment, processing, or modification of any of the
above wastes.
Oil extraction activities
All geologic or geophysical activities related to the exploration for or extraction of oil, including, but not
limited to, core and rotary drilling and hydraulic fracturing.
Oil waste
(a) Any liquid or solid waste, or its constituents, that is generated as a result of oil extraction activities,
which may consist of water, brine, chemicals, naturally occurring radioactive materials, heavy metals, or
other contaminants;
(b) Leachate from solid wastes associated with oil extraction activities; and
(c) Any products or byproducts resulting from the treatment, processing, or modification of any of the
above wastes.
§ 7-84 Severability.
[Ord. of 7-10-2017]
If any clause, sentence, paragraph, subdivision, section or part of this ordinance or the application
thereof to any person, individual, corporation, firm partnership, entity or circumstance shall be
17
adjudged by any court of competent jurisdiction to be invalid or unconstitutional, such order or

judgment shall not affect, impair, effect or invalidate the remainder thereof, but shall be confined in its
operation to the clause, sentence, paragraph, subdivision, section or part of this law or in its application
to the person, individual, corporation, firm, partnership, entity or circumstance directly involved in the
controversy in which such order or judgment shall be rendered. To further this end, the provisions of
this article are hereby declared to be severable.
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7. Vendor Questionnaire
7.1. Contractor/Consultant Agreement*
The contractor/consultant has read, understands, and agrees to meet or exceed the Scope of Work for a
capped fee listed within and agrees to meet the requirements contained in this Request for Proposals.
By submitting a response to this proposal, all responses will be binding in any agreement entered in the
future and the response may be considered an addendum to any future agreement. The
contractor/consultant submits this proposal in good faith and without collusion with any other person,
individual or consultant.
Please confirm below that the contractor/consultant understands and agrees with the preceding
paragraph.
☐ Please confirm
*Response required
7.2. Indemnification, Acknowledgement & Agreement *

BID: Old Boardman Bridge Inspection Engineer and Restoration and Rehabilitation Consultant Services
RFQ
BID OPENING: Thursday, April 25, 2024
To the fullest extent permitted by law, the contractor shall indemnify and hold harmless the Town of
New Milford, and agents and employees of said Town from and against claims, damages, losses and
expenses, including but not limited to attorneys’ fees, arising out of or resulting from performance of
the work, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness,
disease or death, or to injury to or destruction of tangible property (other than the work itself) including
loss or use resulting therefrom, but only to the extent caused in whole or in part by acts or omissions of
the contractor, a subcontractor, anyone directly or indirectly employed by them or anyone for whose
acts they may be liable, regardless of whether or not such claim, damage, loss or expense is caused in
part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or
reduce other rights or obligations of indemnity which would otherwise exist as to the Town of New
Milford. In claims against any person or entity indemnified under this paragraph by an employee of the
contractor, a subcontractor, anyone directly or indirectly employed by them or anyone for whose acts
they may be liable, the indemnification obligation under this paragraph shall not be limited by a
limitation on amount or type of damages, compensation or benefits payable by or for the contractor or
a subcontractor under workers’ or workmen’s compensation acts, disability benefit acts or other
employee benefit acts.
Contractor acknowledge and understands that the Town of New Milford has adopted as its policy, the
nondiscrimination agreements and warranties required under Connecticut General Statutes § 4a-
60(a)(1) and § 4a-60a(a)(1), as amended in State of Connecticut Public Act 07-245 and sections 9(a)(1)
and 10(a)(1) of Public Act 07-142, as those statutes may be amended from time to time. Contractor
further agrees to comply with such mandates.
☐ Please confirm
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*Response required
7.3. Non-Collusion Affidavit*

Please download the below documents, complete and have notarized. An online notarization option will
be provided for you when responding.
• Non-collusion_Form.pdf
*Response required
7.4. Insurance Requirements*

Please upload proof of your Insurance here. A Certificate of Insurance naming the Town as additional
insured will be required from the successful bidder within ten (10) calendar days of proposal submission.
*Response required
7.5. Proposal Documents*

Please upload your COMPLETE Proposal here.
*Response required
7.6. Please read and confirm*

I understand, that the exclusive means by which all prospective bidders may obtain bid packages, direct
inquiries, and request and receive addenda and supplemental information, and submit bids and
proposals, shall be through the Town of New Milford’s “ProcureNow” portal.
Please confirm below that the contractor/consultant understands and agrees with the preceding
paragraph.
☐ Please confirm
*Response required
7.7. Prohibitions*
Please review and confirm that you have read and understand the prohibitions related to natural gas or
oil waste and that you understand and agree with the following statement:
We hereby submit a bid for materials, equipment and/or labor to the Town of New Milford. The
individual or signatory signing this on behalf of the bidder hereby certifies under penalty of perjury that,
if this bid is selected, no natural gas waste or oil waste will be used by the undersigned bidder in
performance of the contract. We further certify that no subcontractor, agent or vendor will be allowed
or permitted to use materials containing natural gas waste or oil waste.
☐ Please confirm
*Response required
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Old Boardman Bridge Inspection Engineer and Restoration and Rehabilitation Consultant Services RFQ

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Old Boardman Bridge Inspection Engineer and Restoration and Rehabilitation Consultant Services RFQ

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REQUEST FOR PROPOSAL

OLD BOARDMAN BRIDGE INSPECTION ENGINEER AND

Town of New Milford

RELEASE DATE: April 5, 2024

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Pete Bass, Mayor

An Equal Opportunity/Affirmative Action Employer

2.3. Contact Information

Release of RFP April 5, 2024

Question Submission Deadline April 15, 2024, 8:00am

Question Response Deadline April 18, 2024, 5:00pm

Deadline for Receipt of Proposals April 25, 2024, 3:30pm

Opening of Proposals April 25, 2024, 3:30pm

Interviews completed by May 9, 2024

When asking questions, please be sure to enter each question separately.

3.4. Withdrawal of Proposal

3.5. Pre-Proposal Conference

Phase I - Preliminary Bridge Inspection, Evaluation, and Conceptual Rehabilitation Plan.

• Inspect and evaluate bridge components

• Sample hazardous materials including the paint

• Attend one public meeting to obtain public input

• Conduct an historic review of the bridge

• Prepare conceptual rehabilitation and restoration plan

• Prepare initial cost estimates for the conceptual plan

• Prepare rendering for the conceptual plan

• Prepare tentative project schedule

Phase II - Design & Construction Documents

• Development of detailed cost estimate

• Preparation of all permits for Town submission as may be required

Phase III - Bidding Assistance

• Development of Bidding Documents

• Notify interested bidders that might meet the Town’s requirements

• Review bids and provide a recommendation of contract award to the Town

Phase IV - Construction Engineering (CE) Services

• Schedule Preconstruction Meeting with Town and selected Contractor

• Review of submittals, shop drawings, certificates of compliance

• Field observation of work in progress with reports

• Coordination with testing agencies

• Review and coordination of Contractor’s Applications for Payment

4.2. Desired Outcome

5. Format and Content

5.2. Key Staff

5.3. Scope and Approach

5.5. Town Support

5.6. Qualifications and References

A. Overview of qualifications and/or general firm information

B. List years in business and number of employees

5.7. Subcontractors / Consultants

5.8. Required Forms

5.9. Selection Process

Specialized Design and Technical Competence 30%

Knowledge of Federal, State and Municipal Procedures 10%

6. Terms and Conditions

6.2. Duration of Offer

6.3. Late Proposals

6.4. Award of Contract/Acceptance of Proposal

6.5. Insurance Required

C. Statutory Worker’s Compensation and Employer’s Liability.

D. Umbrella /Excess $ 2,000,000

G. Consultant is an independent contractor. No employment relationship exists between the

6.6. Town's Rights

6.7. Review Rights

6.8. Consultant's Proposal Preparation Costs