Notes for writing formal letter-email

English 1123 O Levels

Key for the following notes:
Anything with red font is about what should not be done 🚫
Anything with blue font is about the correct thing to do 💯
Anything with black font means comments on how it should be done ✅

al
Formal letter
tsA am Comments
The student From address
ha li J
The school.

December 2, 2021
p Date in full
A

p
18
The principal To address
The school.
n

50
ra

Subject: complaint about student safety Subject line should be

concise
Im

7
W

Leave a line
28

Dear Sir/ Madam: Salutation, don't use

hello,
04

assalamualaikum, or
anything fancy
03

Leave a line

This is to file a complaint against the school's Introductory paragraph.

management for exhibiting negligent practice amounting Keep it to the point and
to noncompliance of safety rules. The case in particular short.
is with reference to the accident that endangered the life
of a student.

Leave a line

Firstly, the play area available for students is inadequate. Body 1 paragraph
There are no special arrangements for students to safely The point is usually the
practise their bowling and batting skills. One of the one given in the
students got injured as the insignia made of glass fell on question
her back. The reason being the other student throwing a
ball that hit the insignia and dislodged it. The students at
the school premises make do with the space in the
corridor connecting the main gate to the entrance of the
building.

Leave a line

Secondly, there are no first aid kits available for Body 2 paragraph
immediate help. The student in this case did not even get The point is usually the
consolation. Mostly, students around the scene and one given in the
teachers helped the injured student with words of question
encouragement. In the manner of speaking; adding insult

l
to injury, the injured student was falsely reassured that

a
she had not suffered pain but had anxiety issues.
tsA am
Leave a line
ha li J
Thirdly, the management did not alert the parents about Body 3 paragraph
the incident through phone, or, any alternative means of
p The point is usually the
communication. This is the noncompliance of safety one given in the
A

p
18
rules that every educational institution is obliged to question
follow.
n

50
ra

Leave a line

Finally, the matter rests on the management to deliver Conclusion

Im

students with better facilities, and observe caution for the

W

28

well-being of students.

Leave a line
04

Yours sincerely, Close with full name

The student. and signature here it is
03

[Signature] 'The Student'

Do not use slang, no friendly tone as Formal letters are always written to higher
authority, and don't use shortened forms like don't shouldn't couldn't wouldn't, &,
any abbreviations like ASAP, LOL, BTW etc.
Formal Email Comments
Aaa@aaa.com To address

Bbb@bbb.com From address

Subject: complaint about student safety Subject line should be

concise

Dear Sir/ Madam: no need to write salutation, optional Salutation, don't use
hello,
assalamualaikum, or

l
anything fancy

a
tsA am
This is to file a complaint against the school's Introductory paragraph.
management for exhibiting negligent practice amounting Keep it to the point and
to noncompliance of safety rules. The case in particular short.
ha li J
is with reference to the accident that endangered the life
of a student.
p
A

p
18
Leave a line
n

Firstly, the play area available for students is inadequate. Body 1 paragraph
50
There are no special arrangements for students to safely The point is usually the
ra

practise their bowling and batting skills. One of the one given in the
Im

students got injured as the insignia made of glass fell on question

7

her back. The reason being the other student throwing a

W

28

ball that hit the insignia and dislodged it. The students at
the school premises make do with the space in the
corridor connecting the main gate to the entrance of the
04

building.

Leave a line
03

Secondly, there are no first aid kits available for Body 2 paragraph
immediate help. The student in this case did not even get The point is usually the
consolation. Mostly, students around the scene and one given in the
teachers helped the injured student with words of question
encouragement. In the manner of speaking; adding insult
to injury, the injured student was falsely reassured that
she had not suffered pain but had anxiety issues.

Leave a line

Thirdly, the management did not alert the parents about Body 3 paragraph
the incident through phone, or, any alternative means of The point is usually the
communication. This is the noncompliance of safety one given in the
rules that every educational institution is obliged to question
follow.

Leave a line

Finally, the matter rests on the management to deliver Conclusion

students with better facilities, and observe caution for the
well-being of students.

Leave a line

Regards, Close with full name

The student. here it is 'The Student'

al
Do not use slang, no friendly tone as Formal letters are always written to higher
tsA am
authority, and don't use shortened forms like don't shouldn't couldn't wouldn't, &,
any abbreviations like ASAP, LOL, BTW etc.
ha li J

p
A

p
18
https://web.facebook.com/profile.php?id=100068389111232
n

Imran Ali Jamal

50
ra

WhatsApp 0304 287 5018

Im

7
W

28
04
03