Monthly Report Halol March 2024

CONCURRENT AUDIT REPORT OF HALOL-PMS, BARODA ZONE For the Month of March, 2024
Concurrent Audit Report of HALOL-PMS Branch

for the Month of March 2024
CERTIFICATE
Concurrent Audit Report of HALOL-PMS Branch, for Month of March 2024:
We M/s TALATI and TALATI LLP have carried out concurrent audit of HALOL-PMS branch/ Office of
Bank of Baroda for the period from to 01.03.2024 TO 31.03.2024.
We certify that the working of the branch has been checked by us in accordance with the RBI
guidelines, Bank’s Internal Guidelines, other Regulatory Guidelines, Audit program check list, Audit
Manual, Scope of Audit. Our report on irregularities/discrepancies observed in the working of the
branch is given in enclosed sheets.
We confirm having discussed the irregularities/discrepancies noticed during the course of our audit
with the Branch Manager.
We also confirm having sent a Flash Report / NIL flash Report on certain serious irregularities noticed
in the working of the branch, during the course of our audit. (Delete which is not applicable)
For TALATI and TALATI LLP Report discussed with us

FRN: For BANK OF BARODA
Chartered Accountants Branch Manager,

UDIN No: HALOL-PMS Branch
Place: BARODA ZONE Place: BARODA ZONE

Date: 10.04.24 Date: 10.04.24
1
Concurrent Audit by: TALATI TALAILLP
Branch Monthly Concurrent Audit Report:
Name and Address of CA TALATI and TALATI LLP

Tel. and Cell No. 7048541832
UCN No.
Name of the Branch HALOL-PMS
Date of opening of Branch 26-JUL-74
Area Classification Semi Urban
SOL ID 0776
ALPHA Code HALOL
Region GODHRA REGION
Zone BARODA ZONE
Information about Audit staff and Team Leader:
Sr.
Name Qualification Total attendance during month
No.
1 SHAH VRUSHALI M.COM 21
2 PREETI SOLANKI M.COM 02
Total 23
A. Branch Profile and Business Performance:

A.1: Business Performance:
B. Business Performance: ( Rs. in Lakhs)

As on last day of As on last working As on the
previous F.Y. day of previous Last day of month
31.03.2023 Month 29.02.2024 31.03.2024
Outstanding Outstanding Outstanding
1. Deposits 36817.08 40357.53 44367.91
A Current 2377.80 1873.24 4775.57
B SB 12460.50 12880.63 13450.36
C Time 21978.78 25603.65 26141.98
3. Advances 15753.65 16648.79 17167.18
A Corporate & SME 13159.20 13458.37 13951.82
B Retail Advances
C Agriculture 93.30 112.07 105.36
Other Adv. (Staff
D Loan, ODBOD, 2594.45 3078.35 3110.00
LABOD, others)
5. Profit 1156.67 1111.80 1193.33
2
6. NPA 452.12 834.01 872.49

7 Total Business (1+3) 52570.73 57006.32 61535.09
8 Staff position 17 15 15
Observation of Concurrent Auditor :
A.2: Summary of A/c Open and Close during month:

No. of A/c as on No. of A/c as
Sr. No. Head last day of Open Close on last day of
previous month month
1 Saving Account 47934 91 83 47942
2 Current Account 790 05 05 790
3 Term Deposit 8072 247 270 8049
4 Loan Account 2305 117 87 2335
4.a CCA 151 04 05 150
4.b ODA 151 01 00 152
4.c LAA 2003 112 82 2033
5 Letter of Credit 00 00
6 Bank Guarantee 00 00
7 Any other(Bill Discounting)
Total 61406 577 532 61451
Observation of Concurrent Auditor:
A.3: Outstanding / Overdue Entries in Sensitive Accounts:

(Rs. in Lakhs)
1 month 3 months
Total Upto 1 1 to 2 2 to 3 Above 3
Sr. Title of the to 3 to 12
No of Amt. month years years years
No. Account months months
Entries
No Amt No Amt No Amt No Amt No Amt No Amt
Suspense
I. 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
Account
Suspense A/c
II. 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
( Fraud)
Suspense to
III. 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
Staff A/c
IV. Special Debit 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
V. Clearing 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
Adjustment
3
Dr.
Clearing
VI. Adjustment 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
Cr.
Pension
VII. 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
Payment
Service Br /
VIII. 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
CBO
Clearing Pay
IX. slip Payable 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
A/c.
Clearing Pay
slip
X. 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
Receivable
A/c.
Sundry
XI. 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
Deposit
Sundry
XII. 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
Creditors
Inter Branch
XIII. settlement 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
A/c
New
XIV. intermediary 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L 0 0L
A/c
Observation of Concurrent Auditor: A.3 : OUTSTANDING / OVERDUE ENTRIES IN SENSITIVE
ACCOUNTS : (Amt. in Lacs) Title of the AccountTotal No ofEntriesAmt.(Rs in Lacs)Upto 1 month1
month to 3 months3 months to 12 months1 to 2 years2 to 3 yearsAbove 3 years
NoAmtNoAmtNoAmtNoAmtNoAmtNo.AmtNoAmt Suspense Account -Suspense A/c
( Fraud)018.95 DR 018.95 DR NEW INTEREST FREE DEPOSIT TO LANDLORD STAFF 03 0.60DR
02 0.37 DR 02 0.23 D R New intermediary A/c01 0.08 CR01 0.08 CR
B: Observation on generation and checking of daily control reports and volume
Sr. No. of days _ No. of days _

Generation of Control Report Total Working Day
No. Generated (Y/N) Checked (Y/N)
1 General Supplementary (SUPPLE) 22 N-0 N-0
2 Cash Book (DAYBOOK) 22 Y - 22 Y - 22
3 Exceptional Transaction Report 22 Y - 22 Y - 22
4
(HEXCPRPT)
Inter Sol Transaction report 22 Y - 22 Y - 22
4
(BOBMENU)
5 Off Sol Transaction Report 22 Y - 22 Y - 22
Change of Mobile no. 22 Y - 22 Y - 22

6
(CUSTMOB) report
Transaction in new accounts 22 Y - 22 Y - 22
7
(NEWACTR Report)
8 Excess / TOD Report 22 N-0 N-0
C. Observation of Concurrent Auditor (Continuous Audit / Monthly Activity)
Sr. Continuous Audit / Monthly

Periodicity Observation of Concurrent Auditor
No. Activity
Physical Cash verified on 07.03.2024
and 28.03.2024. nothing adverse
Cash Verification by Concurrent
1 Fortnightly observed. During the month, cash
Auditor
balance kept above Branch retention
limit of 98 Lacs on 05 Days.
All security forms are tallied with the
System and updated in register. 218 -
2 Verification of Security Forms Monthly Personalized Chq books are lying with
the branch and same is entered in the
Finacle.
Verification of non-financial
transactions, Account Modification
Details of irregularities found in non-
and Customer Modification carried
3 Weekly financial transactions are mentioned as
out by Branch appearing under
per Annexure-D
Report “AUDITRPT, CUSTMOB,
Dormant to Active.
4 Verification of Daily SWIFT Daily All swift transactions are verified and
Transactions. All the logs generated found in order and reconciled.
from SWIFT system are reconciled
100 % for all financial and non-
financial transactions. Cross verify
that all outbound SWIFT messages
vis-a-vis their corresponding entries
are reflecting in. 100% verification
of all the Audit Trails with original
5
vouchers is also to be done by the

Concurrent Auditor.
Whether BITTA Account is initialized
BITTA Account is reconciled on day
5 on day end. Observation on old O/s Monthly
end.
entries / unreconciled entries.
As per the CEMU Report for the period
Qtr ended
Jan - March 24 & Month ended March-

24 the details are as
Independent verification of CEMU under-

6 Monthly
Alerts closed by Branch.
Total Error Total Justified/
Uploaded Rectified Drop
704(quarterly) 00 54
32 (Monthly) 00 02
07760026501043 - SUSPENSE
ACCOUNT FRAUDS - RS. 8,95,473.00
DR.AS ON 31.03.24 Rs.8,95,473/- since
03.09.2016
Observation in respect of Office 07760026551119 - NEW INTEREST
Account / Internal Account with FREE DEPOSIT TO LANDLORD STAFF -
details of transaction and RS.60,000 DR.AS ON 31.03.24
7 reconciliation. (Including any Monthly Rs.10,000/- since 14.03.2023
Accounts opened under Saving / Rs.27,000/- since 17.07.2023
Current Account for routing Rs.10,000/- since 16.03.2024
transaction by Branch. Rs.13,000/- since 16.03.2024
07760015181219 – For NEW
INTERMEDIARY OBD, BP, BD, REAL (ISO)
– Rs. 8,000/- CR AS ON 31.03.2024
Verification of monthly/quarterly
status of reconciliation of office
7(A) Monthly
accounts of respective
branch/Zone/Administrative office
Observations in respect of entries
made by the
7(B) Monthly
branch/region/zone/vertical in “GL
recon Tool”
8 Observation on Portfolio Purchase Monthly Not applicable
6
(Wherever Applicable)
Observation on Business Variance
on quarter end. In case variance is
9 observed, please provide Quarterly Not applicable
appropriate comments with details
of transactions / amt. involved.
Verification of Sr. Citizen Status of
customer according to their date of
10(A) birth available in branch records Monthly No adverse case found.
and application of Sr. Citizen
Interest benefit.
Verification of Constitution of
customers to avoid passing of
10(B) Monthly No adverse case found.
undue Sr. Citizen Benefit to Non-
Individual / in eligible customers.
Verification of Mismatch in Title of
10(C) Monthly No adverse case found.
account and Customer name
Letter of Credit extended by State Monthly
Government is not enough in such
11 cases and Bank should try for NO ADVERSE OBSERVATION FOUND.
Escrow mechanism.
Government Guarantee to be Monthly

explored in cases of lending to State
12 Government SPV’s and ensure that NO ADVERSE OBSERVATION FOUND.
the project is economically feasible
and sufficient revenue flow is there.
Random checking of accounts for Monthly

CRILC reporting and verify that all
13 NO ADVERSE OBSERVATION FOUND.
the eligible accounts are correctly
reported in CRILIC.
Whether additional interest rate to Monthly
be paid to Senior Citizens is being
paid to all the eligible Senior
14 Citizens or not? NO ADVERSE OBSERVATION FOUND.
If not, mention the details of all

such accounts
D. Observation of concurrent Auditor as per independent testing of activity (as checklist):
Coverag
Observations of Concurrent Auditor with details of irregularities
Area e of
observed.
Activity
7
Account Opening / Closure - Deposit

Saving Account
Opening
1 100% No irregularity observed in opening of the savings account.
(Branch / RLBO /
TABIT / BC Point)
Review of Saving
2 Account Opening 100% No account opened through V-CIP.
through V-CIP.
Current Account
Opening 05 current account opened at the branch from 01.03.2024 to
3 100%
(Branch / RLBO / 31.03.2024.
TABIT)
Term Deposit
Details of irregularities in opening of TDR accounts are
4 Account (FDR / 100%
mentioned at Annexure-B
RD)
Closure of SB,
No irregularity observed in closing of the savings and current
5 Current A/c, 100%
account.
Term deposit
Advance Account
Sanction of We have verified sanction of fresh accounts sanctioned /opened
1 Advance Account 100% at the branch. 117 new advance accounts opened.
- Irregularities/Observations are mentioned atAnnexure-1
Disbursement in As per disbursement verification in advance account,
2 100%
Advance Account irregularities are found inAnnexure-1.
Review of Facility
3 – Advance 100% As per Annexure -3A
Account
Top --20-
Advance Account
every month – Observations found in TOP-20 accounts are mentioned as per
4 100%
Credit Annexure-4
Administration
and Transaction
Review of
submission of Stock and book debts statements not submitted by the following
5 100%
monthly stock borrowers As per Annexure -5.
statement
Advance Account 87 Accounts closed during 01.03.2024 to 31.03.2024.
6 – Closure and 100% These accounts are closed as per request letter obtained from
Foreclosure the borrower.
8
Bank Guarantee –
Open, Close, 07 Bank guarantee opened during the month of March -2024.
7 100%
Extension, Over 06 Bank guarantee closed during the month of March -2024.
Due
Letter of Credit –
Opening, 00 LC opened/amended at the branch during the month of
8 100%
Amendment, March-2024.
Negotiation
Review of Bank
9 Guarantee and 100%
Letter of Credit
Excess allowed in
10 100% As Per Annexure -08
Advance Account
CERSAI Charge
creation for
11 100% Yes
Movable and
Immovable assets
Insurance
Coverage of
12 100% Yes
charged
securities
Incorrect Security 100%
details in
13 Unsecured NO
Consumer Credit
portfolio.
Branch Operation
Cheque books are issued at the request of the customers.
Undelivered -218-cheque books are lying at the branch.
These are disabled through UNCHQU menu.
Debit card register is maintained and updated.
Debit cards are handed over to the customer after obtaining
Issuance of
signature of the customer and authenticated by branch officials.
1 Cheque Book, 100%
Cards above 90 days are blocked.
ATM Card
There are 1590 debit cards yet to be delivered. Inventories
(security items) have been physically verified by us on 30-03-
2024.
Whether Physical stock of Security forms is tally with inventory
entered in the CBS System.
Issuance of Banker’s cheque and demand drafts are issued at the request of
2 bankers Chq, 100% the customer and issued against cheque. Commission is collected
Demand Draft as per guidelines.
9
Verification of
transaction
(RTGS, NEFT,
Cash, Transfer,
Any other
transaction) We have verified the transactions on daily basis. Details of
3 100%
Above: 25 Lacs – irregularities are mentioned as per Annexure-C
100% 10 lacs to
25 Lacs - 10% 1
lacs to 10 Lacs:
5% Up to 1 Lacs:
Substantial
Verification of
We have verified transactions involving office account i.e. New
transaction
4 100% intermediary account, Sundry Deposit General, Subsidy reserve
involving Office
fund etc.
Account
TOD allowed in
5 100% NO TOD allowed.
SB / CA
Transaction –
6 Debit to Income 100% Debit to income head is verified and no irregularity observed.
Head
Verification of
Transaction
under We have verified the transactions under exceptional report and
7 100%
Exceptional NEWACTR report.
Report and New
account.
Value dated NIL value dated transactions are observed during the month of
8 100%
Transactions March-2024.
Verification of
daily vouchers
with more
emphasis in high We have verified the transactions on daily basis. Details of
9 100%
value irregularities are mentioned as per Annexure-C
transactions
including high
value expenses.
10 Transaction in 100% We have verified transactions in Suspense A/C -SUSPENSE
Suspense A/c, ACCOUNT FRAUDS Rs.8,95,473 DR. Interbank account-No entry
Sundry Account, found
Inter Bank
Account, Any
10
other sensitive
account.
Activation of dormant accounts are done as per request of the
Activation of
11 100% customer. Details of irregularities are mentioned at non-financial
Dormant Account
modifications as per Annexure-D.
Operation in
newly activated
12 100% No adverse case found
accounts from
dormant status
Transfer of
2760 accounts are those which are dormant and lying unclaimed
unclaimed
for more than 10 years. These are not transferred to DEA Fund.
Deposits for 10
13 100% Amount in these accounts totals to :
Year and above
Saving A/c – Rs. 18,41,934.66
to RBI under DEA
Current A/c – Rs. 2,9,2391.50
Fund.
Transaction
There is NIL outstanding in the Proxy account as on 31.03.2024.
under proxy
14 100% 00 Transactions are done by the system and these are reversed
account (Other
on the different date.
than charges)
Other Areas
No. of A/cs Amount

SMA0 0 0
Account Causing
SMA1 0 0
15 Concern – 100%
Advance Account SMA2 13 0.19
Total 13 0.19
Branch is following up for recovery of the amount
16 Cash 100% Sanctioned cash retention limit: 98.00lakhs Average cash

Management / balance:88.27 lakhs.
ATM: Cash is within retention limit except on 05 days during the
Observations of month of Feb- 2024.
Concurrent Clean note policy is followed by the branch.
Auditor on Cash No note packet is found stapled.
Management, Soiled note is regularly remitted by the branch.
Clean Note Notice for change of mutilated/soiled note at counter is
Policy, Cash displayed.
discrepancy or
any other
observation
require attention
of Controlling
11
Authority.
Date of Cash
16(A) verification of 100%
ATMs
Date of cash
replenishment
16(B) agency vault 100% Not Applicable
verification and
agency account
Cheques deposited for clearing are not verified through UV rays
and sent for clearing on daily basis. Last lot sent at 5.00 PM on
Cheques / Bills /
17 100% daily basis. Cheques returned are handed over to the
Clearing
customer.08 returned cheques are pending for delivery t0 the
customer.
Branch handles Govt business of Direct / Indirect Taxes, PPF,
Government
18 100% Pension, SCSS etc. Returns and statement for the month of
Business
March 24 is Submitted.
19 Locker 100% No locker facility available for this Branch
20 Demat Account 100% Not applicable
The NPA of the branch has Increased from Rs.834.01 Lakhs to
NPA
21 100% Rs.872.49 Lakhs.
Management
Details of Top NPA accounts are as per Annexure - 12
22 Foreign Exchange 100% Swift transactions are verified and found in order and reconciled.
Transactions
Observation of
Concurrent
Auditor on SWIFT
control, Inward /
outward
remittance,
Import / Export
transactions, NRE
deposit, NRO
deposit, FCNR
deposit, ECGC
Coverage,
Packing credit,
TBML check or
any other
observation
require attention
of controlling
12
authority.
Statutory
Compliance (GST,
Professional tax is remitted every month in time. TDS remittance
23 TDS, BCTT, 100%
and filing is done timely. Other statutory compliance is done.
Professional Tax
etc)
Check/ verify all
the
23(A) bills/payments 100% We have checked sample bill and found it correct.
from the angle of
TDS/TCS
23(B) Generate and 100% TDS is being deducted under correct section at applicable rate.
verify eTDS
Report
(deductee
records report
generated from
ETDSMENU
menu-option
no.5) and
incorporate your
comments
regarding:- a) TDS
is being deducted
under correct
section at
applicable rate b)
Valid lower
deduction
certificate is
present where
tax has been
deducted at less
than applicable
rate c) Valid nil
deduction
certificate or
proper reason as
provided under
TDS provision has
been noted
where tax has not
been deducted
13
d) GST TDS has

not been
deducted at
applicable rates
Please note that
GST TDS has not
been deducted in
case of
vendors/suppliers
which are Public
Sector
Undertakings
Compliance of
CTR and STR
reports
Compliance of
24 CTR and STR 100% Branch is not maintaining the file for CTR and STR reports.
reports
Security Form –
safe custody,
periodical
verification,
inventory All security forms are tally with the System. The security register
correctly entered is updated. Periodical verification of inventory is done by the
25 100%
in to system or branch.218- Personalized Chq books are lying with the branch
any other and same is entered in the Finacle.
observation
require attention
of controlling
authority.
Business continuity Plan is formed by the branch and register for
Business the same is maintained. However the same is not updated.
26 100%
Continuity Plan Monthly meetings of the BCP is not conducted by the branch.
Instances of recent shut down not noticed.
Branch staff attends the customer and customer service is
27 Customer Service 100%
satisfactory. Customer meetings are conducted on monthly basis.
Adherence to KYC
– AML
28 100% KYC not complied in only 00 accounts out of total eligible 30106.
Guidelines, ECDD,
CDD, Re KYC.
29 Observation of 100% As per Balance sheet dated 31.03.2024, the Asset and Liability
Concurrent sides of the balance sheet is tallied and there is difference of
14
Auditor on
balancing of GL
Heads,
Reconciliation,
Old outstanding
Rs.00.
entries in
Liability side is 22,66,05,87,021.39
sensitive
Asset side is 22,66,05,87,021.39
Accounts or any
other observation
require attention
of controlling
authority.
PSR of Advances
PSR for advances Sent up to Jan- 24.The Controllable Expenses
30 and controllable 100%
PSR sent up to Jan -24.
Expenses
Fraud: Fraud
reported during
the quarter:
Short gist of fraud
31 100% No fraud reported during the Month/quarter.
and Suggestions,
if any for
corrective
measures.
As per the CEMU Report for the period Qtr ended
Attending and Jan - March 24 & Month ended March-24 the details are as
rectifications of under-
CEMU Alerts by
32 the branches. 100% Total Error Total Rectified Justified/ Drop
Sample testing of Uploaded
alerts closed by
Branch. 704(quarterly) 00 54
32 (Monthly) 00 02
Issue of Solvency
Certificate as per
delegated power,
33 reporting and 100% NO Solvency certificate issued during the month of March 2024.
recovery of
applicable service
charges.
34 Limit Node is 100% Proper details not entered in Finacle for Limit node Creation.
15
created in CBS in
eligible cases and
the Limit node is
as per Sanction
and all the
sanctioned
facilities are
reflected
correctly.
Comments on
Physical Security
of the Branch
(Alarm, CCTV
35 100% YES
System, Armed
Guard, Electrical
Audit, Security
Officer visit etc.)
Any other
observation of
36 100%
Concurrent
Auditor
E. Annexures to Deviation observed by Concurrent Auditor (open observation):

Amount
Sr. No. Of Spot
Particulars (Rs. In
No. Accounts Rectification
Lakhs)
1 Security documents are not renewed 0 0 0
2 Out of which PWO Accounts. 0 0 0
Letter of Acknowledgement of Debts (LADs) are due
3 08 171.90 0
for more than -6- months.
4 Credit facilities are not renewed 28 2316.50 0
Credit Facilities have been released without
5 sanction /released without ensuring compliance of 0 0 0
terms and conditions of sanction
Credit Facilities have been released without
6 0 0 0
preparation of proposal
Assets charged to the bank are not insured/ Policies
7 19 760.72 0
not available on records
Security documents not vetted by bank’s approved
8 advocate /Legal Department in respect of accounts 37 794.32 0
with aggregate limits of Rs 10 lakhs and above
16
Accounts turned NPA during the first year of

9 0 0 0
sanction (Quick mortality cases)
10 Out of which Take over accounts 0 0 0
Stock inspection/asset verification have not been
11 carried out /not carried out regularly at prescribed 0 0 0
intervals
Number of accounts where credit facilities have
12 been disbursed without creation of EM? (Though 0 0 0
stipulated as pre-disbursement condition)
Tripartite agreement, if any applicable executed, is
13 0 0 0
not on record/ not properly executed.
No. of defective mortgages as per the vetting report
14 0 0 0
of advocate/ legal department
Registration with Central registry not done for Eq.
15 06 104.65 0
Mortgages / Extension of mortgages created
Registered with Central Registry but in down load/
16 0 0 0
verified stage/ rejected by Registry.
Original sale deed, as stipulated by panel advocate,
17 0 0 0
not on record (Last in the chain).
Credit facilities have been released pending
18 creation / Modification of charge with ROC 0 0 0
/Satisfaction of Prior Bank’s Charge Pending
19 Expired Bank-Guarantees not reversed 0 0 0
Bank's Lien with respect to society/ authority not
20 0 0 0
noted.
21 A. Property 18 428.25 0
22 B. Vehicle 06 108.66 0
23 C. Agriculture Land 0 0 0
24 Power of Attorney not obtained 0 0 0
25 Valuation Report not received 10 278.50 0
26 Latest search report with ROC not on record 0 0 0
Due diligence certificate not obtained in Multiple/
Consortium Accounts.(As per BCC: BR: 104/462
27 0 0 0
dated 26.12.2012 issued by Wholesale Banking
Department)
Violation of DLP (Exclude where reported and action
28 0 0 0
confirmed)
29 Non submission of sanctions and credit decisions 0 0 0
viz., Fresh / Increase / Renewal / Rejection / Adhoc /
17
Excess / Modifications / Waivers / restructuring /

rescheduling etc., excluding sanction of staff
advances, LABOD for PSR
TOD / Excess not adjusted after due date. (Whether
30 0 0 0
allowed as per DLP and reported to higher authority)
Internal credit rating (BOB RAM) not done in the
31 0 0 0
A/cs
23 Pending signature Scanning 53
24 KYC discrepancy observed in active accounts 0
25 Active Account with KYC Expired document 0
F. Observation of Concurrent Auditor – Verification / Review of Advances A/c’s scanned (Fresh

sanction – 100 %, Review with increase – 100%, Simple Review – 100 %, Top 20 Accounts – 100%,
Other sample accounts – 1/12th Account on monthly basis):
A/c No. Name of Borrower Limit O/s Balance Overdue

(Fresh sanction – 100%, Review with increase – 100%, Simple Review – 100%, Other sample
accounts)
(Top 20 Accounts – 100%)
07760500000140 AXTEL INDUSTRIES LIMITED 1200 38 0
PREMDHARA AGRO INDIA
07760500000266 1100 982.87 0
LLP
07760500000272 PRECISE WELDTECH 350 353.65 0
07760400000343 SHREE VALLABH ENTERPRISE 300 299.49 0
07760500000208 SUPER INDUSTRIES 220 184.99 0
Observation of Concurrent Auditor: (1)REVIEW IS DUE ON 28.12.2023.
RAGHUVIR PLASTIC
07760500000144 200 161.11 0
INDUSTRIES
HARESHKUMAR
07760400000395 190 191.37 0
INDRAVADAN SHAH
18
JAYSHREE SECURITY AND

07760500000220 180 154.76 0
LABOUR SERVICES
Observation of Concurrent Auditor: (1)REVIEW IS DUE ON 18.10.2023.
07760500000216 SHARP PETROCHEM 160 162.3 0
Observation of Concurrent Auditor: (1)VERY FEW TRANSACTION FOUND IN THE ACCOUNT.
(2)REVIEW IS DUE ON 01.06.2023..
MAXWAX MULTIPRODUCTS
07760500000268 150 91.87 0
LLP
Observation of Concurrent Auditor: (1)INSURANCE EXPIRED ON 26.01.2024.
MAYUR CHEMICAL
07760500000078 150 138.94 0
INDUSTRIES
Observation of Concurrent Auditor: (1)AS PER SYSTEM REVIEW DONE ON 29.07.2023 BUT
PROPOSAL NOT FOUND
07760500000387 K B MINIERALS AND METALS 150 147.71 0
Observation of Concurrent Auditor: (1) REVIEW IS DUE ON 30.09.2023.
07760500000184 OMKAR STEEL 150 147.4 0
07760500000344 AZAD INDUSTRIES 150 47.72 0
Observation of Concurrent Auditor: (1) REVIEW IS DUE ON 20.08.2023.(2)LAD IS DUE ON
24.09.2023.
07760400000263 AN AGENCY 140 139.38 0
GUJRAT SALES
07760400000089 140 139.99 0
CORPORATION
Observation of Concurrent Auditor: (1)REVIEW IS DUE ON 24.11.2023. (2)INSURANCE EXPIRED ON
17.04.2023.
07760500000263 IMPERIAL FLEXIPACK PVT LTD 140 116.15 0
SHRI NARAYAN
07760400000295 AROGYADHAM ANNAPURNA 135 .55 0
TRUST
07760500000232 RIYA ENTERPRISE 125 76.12 0
07760500000369 SHREE HARI INDUSTRIES 122.5 107.92 0
19
G. Observation of Concurrent Auditor – Review of newly opened SB / CA / other deposit accounts

(Deviations noticed as per compilation of daily /weekly Reports):
Channel (RLBO/ KYC Complied
A/c No. Name of A/c Holder Date of Opening
TABIT/BC/VCIP) (Y/N)
H. Observation of Concurrent Auditor: Review of financial transactions (Deviations noticed as per

compilation of daily / weekly Reports):
Transaction no. Date Amount Observation/Comments
(Above 25 Lakhs)
(Above 10 Lakhs up to 25 Lakhs)
(Above 1 Lakhs up to 10 Lakhs)
(Up to 1 Lakhs)
I. Any other observation of Concurrent Auditor as per Independent testing of Internal Control /
Review of all activity of Branch Operations:
Sr. No. Activity Observation of Concurrent Auditor

Cash retention limit of the branch is Rs.98.00 lacs.
1 Cash Management
Cash is within the retention limit on 30.03.2024.
Debit card register is maintained and updated
regularly.
Signature of the customer is obtained and
authenticated by the branch officials at the time of
2 Alternate delivery Channel
delivery of the debit cards.
There are 1590 debit cards yet to be delivered.
Postman delivered approx 1300 cards in the branch.
Cards above 90 days are blocked as per guidelines.
As per Balance sheet dated 31.03.2024, the Asset and
Liability sides of the balance sheet is tallied and there
3 Any Other Activity is difference of Rs.00.
Liability side is 22,66,05,87,021.39
Asset side is 22,66,05,87,021.39
4 Disbursement of Facility
5 Operation in Sensitive Accounts 07760013201006 - SUNDRY DEPOSIT RTGS OUTWA -
Rs11,435.61 CR as on 30.03.202407760026501043 -
SUSPENSE ACCOUNT FRAUDS - Rs.8,95,473.00 CR as
on 30.03.2024 Rs.8,95,473/- Cr Since
03.09.201607760026551119 - NEW INTEREST FREE
20
DEPOSIT TO LANDLORD STAFF - Rs.60,000/- Dras on

30.03.2024 Rs.10,000/- since 14.03.2023 Rs.27,000/-
since 17.07.202307760015181219 -NEW
INTERMEDIARY OBD, BP, BD, REAL (ISO) - Rs..8000.00
Cr as on 30.03.2024
Operation in Internal account / GL SUNDRY CREDITORS (GBM Cash) amount is Zero.
6
Office account Balance in the proxy account is Zero.
PL expenses Voucher Is Authorized By Both Join
7 P/L Expenses Manger and Branch Manager Invoice in Applicable
cases Is On record.
J. Tracking of Pending issues / persisting irregularities and spot rectification / closure of open
observation:
Issue Rectified by
Total Open Issue – Issue added Cumulative open Total Pending
Branch during
Previous month during month Issue Issue
month
0 0 0 0 0
K. List of Open Audit issues with ageing (Persisting Irregularity)
Credit / Advances:
NIL
Other Area:
Sr. No. Area of Branch Operation Observation of Concurrent Auditor
Checklist for checking compliance of KYC-AML-CFT standards/norms and measures by staff at

branches critical points to check
Sr. No. Continuous Audit / Monthly Activity) Observation of Concurrent Auditor
Know your Customer
1 Is there awareness amongst the staff about KYC Complied
norms, Anti money laundering (AML) standards
and Combating Financing Terrorism (CFT)
measures? Whether staff is aware of FOUR
following key elements of KYC-AML-CFT Policy of
the Bank a) Customer Acceptance Policy b)
21
Customer Identification Procedure c)

Monitoring of Transactions d) Risk
Categorization of each account
Whether branch has kept the circulars relating to
2 KYC-AML-CFT properly at one place including the Complied
copy of Policy?
Whether the branch is incorporating KYC details
3 Complied
of the customers in account opening forms?
4 Whether KYC data is updated in CBS? Complied
Whether branch follows the system of
identification of the account holder/ holders? On
5 Complied
sample basis find out whether there are multiple
accounts in same names/ same address.
Whether branch obtains all information
necessary to establish the identity/ legal
6 Complied
existence of each new customer, based on
disclosures by customers themselves?
What type of documents are obtained to
establish the identity (viz. Passport, Voter ID
Card, Driving License, and PAN Card etc.) and the
7 Complied
same is available on record? – IOs to verify that
Identity field is not left blank or no junk
characters have been fed.
Whether branch is obtaining necessary
documentary evidence relating to place of
8 residence (viz. Electricity Bill, Telephone Bill, Complied
Copy of leave and License agreement etc.) and
the same is available on record?
Whether branch employees have received any
9 training in KYC/ AML procedures during the last Complied
quarter?
Whether Periodic updation of KYC norms of
10 customer depending on the risk profile of the Complied
Customers are complied.
Whether all the above parameters (Whichever
11 applicable) are complied fully for all High Risk Complied
Category Accounts?
Money Laundering Risk Categorization

1 Whether all existing customer accounts are Complied
categorized as per Money Laundering Risk
22
category (viz. High, Medium or Low)?

Whether all new customer accounts are being
categorized as per Money Laundering Risk
category (viz. High, Medium or Low) prior to
opening the account as per Bank’s Customer
2 Complied
Acceptance Policy? Whether the officer who has
carried out MLRC of new account has noted the
Risk category on the A/c opening form under his
signature?
Whether review of the Risk categorization of each
3 customer carried out every six month as per the Complied
RBI direction?
Whether a list of High/ Medium Risk accounts is
4 available at the Branch? Whether such accounts Complied
are closely monitored?
Whether documentation requirements and other
information to be collected in respect of different
5 Complied
categories of customers depending upon the
perceived money laundering risk are adhered to?
Whether enhanced due diligence for high-risk
customers (Non resident customers, High net
worth individuals, Trusts, Charities, NGOs and
organizations receiving donations, firms with
sleeping partners, politically exposed persons
6 (PEPs) of foreign origin, Customers who are close Complied
relatives of PEPs and accounts of which a PEP is
the ultimate beneficial owner, Non face to face
customers, those with dubious reputation) is
followed by obtaining additional information as
may be necessary?
7 applicable) are complied fully for all HIGH RISK Complied
CATEGORY ACCOUNTS?
Accounts of Non-Individuals
For customers that are legal persons or entities
1 (i.e. all Non-individual a/c.s), whether the branch Complied
is carrying out the following?
Verification of legal status of the legal person
2 Complied
through proper and relevant documents
3 That any person purporting to act on behalf of the Complied
23
legal person is so authorized and identity of that

person is established.
Understand the ownership and control structure
of the customer and determine who are the
4 Complied
natural persons who ultimately control the legal
person
Whether sufficient documentary evidence is
5 collected by the branch in case of Corporate/ Complied
Trust/ Club etc.?
CATEGORY ACCOUNTS?
Account Opening
Whether account opening form is authenticated
1 by competent authority before authorizing the Complied
account opening?
Whether Officer-in-charge of Dept. / Jt. Manager
is certifying in the account opening form that all
KYC-AML norms are complied? Whether Jt.
2 Complied
Manager/ Br. Manager again verify the KYC-AML
compliance and counter signs the certificate in
the Account Opening Form?
Whether the list of the banned entities is available
3 with the Current/ Savings/ Time deposit Complied
departments?
Whether the list of banned entities is referred to
4 Complied
while opening the account?
CATEGORY ACCOUNTS?
Monitoring of Transactions
Whether the transactions in new account are
monitored for six months i.e. large value
1 Complied
deposits/withdrawals of cash/cheques are
monitored?
Whether high value cash transactions are being
2 Complied
monitored from STR angle?
3 Whether transactions in High Money Laundering NA
24
Risk Categorized Accounts are closely monitored?

Whether transactions of accounts reported in STRs
4 NA
are being closely monitored?
Whether branch is having accounts of Multi-level
5 Marketing (MLM) firms and if so whether such Complied
accounts are being closely monitored?
Does branch follow the instructions relating to
Foreign Contribution Regulation Act (FCRA), 2010 as
6 Complied
well as Unlawful Activities Prevention Act (UAPA)
2008
Whether account closed within 6 month of opening
7 Complied
are monitored from AML angle.
CATEGORY ACCOUNTS?
CTRs/STRs/NTRs
Whether separate record for cash transactions
reports (CTRs), Suspicious Transaction Reports
1 (STRs) and Non-Profit organizations Transaction NA
Reports (NTRs) submitted for the Branch is properly
maintained by the branch?
Whether in case there are no large value cash
2 transactions, a –NIL- statement to that effect is NA
sent every month to Regional Office?
How the branch monitors the suspicious
transactions? (Whether a copy of circular No. HO:
3 NA
BR: 103/196 dated 21.09.2011 is available which
contains indicative list of suspicious activities?)
Whether any suspicious transaction is reported to
4 NA
FIU so far? If yes, the details thereof.
Whether the accounts reported in STR are being
5 NA
closely monitored as directed by RBI?
Other KYC requirements

1 Whether branch obtains PAN/GIR number when Complied
Time deposit exceeding Rs.50000/- is made in
cash Opening of a/c other than time deposit Cash
deposit for purchase of Bank Draft or Pay Order
or Bankers Cheque for an amount aggregating
25
Rs.50000/- or more during one day Cash deposit

for purchase of foreign currency from bank, in
connection with travel to any foreign country of
an amount exceeding Rs.25000/- at any one time
Any cash deposit aggregating Rs.50000/- in any
one day
Whether transactions in dormant accounts are
2 Complied
permitted by the proper authority?
Whether fresh KYC documents are obtained to
3 Complied
allow transaction in Dormant accounts?
Record Keeping – Whether A/c opening form, KYC
4 Documents are preserved for –10- years after the Complied
relationship is terminated
FATCA/ CRS Compliance in Branches

Branch is obtaining duly filled in and signed
FATCA-CRS Declaration form with account
1 opening form at the time of account opening. (In Complied
case of Joint holders, separate form from all
holders)
All details are being correctly captured and
2 Complied
verified in HFATCA Menu
FATCA CRS Declaration forms are kept intact with
3 Complied
account opening forms in safe record keeping
Change in circumstances of account holder is
recorded immediately and records are kept with
4 Complied
documents safely (like change in status, country
of residence or tax residency etc.)
Obtaining and safe record keeping of
documentary evidences regarding account
5 holder’s due diligence (after spotting the account Complied
as reportable based on indicia search) to verify it
as reportable/ non reportable
Timely attending of reports/ cleaning of data
6 Complied
(within -4- days of received the details)
Third Party products

Whether branch has complied with KYC / AML
1 guidelines while selling and other Third Party Complied
Products?
26
Whether branch is maintaining proper record of

2 KYC details of the purchaser of and other Third Complied
Party Products.
Whether the branch complies with KYC norms for
3 walk-in-customers who buy the products from Complied
the branch premises?
If the sale is > Rs.50000/-, whether branch has
obtained PAN details or other appropriate
4 Complied
undertaking (Form No. 60 / 61) from the
purchaser?
Suggestions for Improving Working of the Branch:
Short Recovery Statement:
Statement of Short Recovery

Total Remarks
Amount to
Ref. amount Amount (Reasons
Reasons be
No of short recovered for non-
recovered
fall recovery)
INCOME
Rate of interest not correctly interpreted and
1
charged
2 Altogether omission of interest
Interest reversed due to limit history / value
3
date renewal of accounts
Commitment charges for non - utilization of
4
W/C limit as per norms
5 Omission in charging penal of interest
Omission in charging of overdue interest on
6
BP/BD
7 Documentation charges not recovered
8 Processing charges not recovered
Deviation / modification / revision of
9 repayment schedule/ Mortgage charge
charges etc.
10 Upfront fees on term loan
Interchangeability charges (FB to NFB and
11
vice versa)
27
Charges for issuing letter of comfort in case

12
of buyers credit
POA / Mandate / Solvency Certificate charges
13
etc. ATM Card/PINs regeneration Cha
14 Inspection charges
15 Lead Bank charges
Fee for opening / operating ESCROW / TRA
16
Accounts
17 Cash Handling Charges
18 Un authorized Debits to Income Heads
19 others
EXPENSE
20 Excess interest paid on deposits
Excess TA / DA / Medical / LFC / LTC Bill paid /
21
other charges
Total
Out of above short recovery detected in
closed accounts
A) BORROWER WISE DETAILS OF SHORT RECOVERY

Total Amount to
Amount
Sl. A/c No Name of the Party Short Fall be Remarks
Recovered
Detected Recovered
Short Recovery Detected Rs. 1/- lac and above in a Single Account
Limit (Rs. Amount
Sl. No Name of Account Reason for Short Recovery
in lakhs) Recovered
28
ASSIGNMENT –DIARY FOR CONCURRENT AUDIT
FOR THE MONTH : March 2024

Branch/Office : HALOL-PMS
Name of Chartered Accountant Firm : TALATI AND TALATI LLP
Name/s of the Partner/s of the firm signing the
:
Audit Report
: CA.PARTHI SHETH
Name/s of the Audit Staff :PREETI SOLANKI
:VRUSHALI SHAH
 Whether identification letter/card to Audit Staff is given by the firm and verified by the
Branch? Yes/ No
 Particulars of Flash Report, if any, addressed during the month:

o Date:
o Subject:
 Whether the Audit Report was discussed with the Dept. Head by the C.A. before
submitting the same? Yes/ No
29
 Last Quarterly Meeting with Concurrent Auditors arranged on date ............., Whether it
was attended by the C.A.?
 Audit Report for the month of March 2024 submitted by the CA to Branch on
date:10.04.2024
 Compliance Report and RC for Concurrent Audit Report submitted by the Branch up to
Dec2023 and Compliance Sent on 04.03.2024.
30
ATTENDANCE OF THE C.A/AUDIT STAFF NOTED BY THE BRANCH OFFICIAL:
Branch: HALOL- March 2024
Date Name of CA / Audit Staff Sign of Audit Staff Sign of Branch Head
Man days:
Particulars Name No. of days

Audit Manager Preeti Solanki 02
Audit Executive SHAH VRUSHALI 21
Total 23
Place: BARODA ZONE Signature of Dept. Head
Date: 10-APRIL-24 Seal:
31

Monthly Report Halol March 2024

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Monthly Report Halol March 2024

Uploaded by

Copyright:

Available Formats

CONCURRENT AUDIT REPORT OF HALOL-PMS, BARODA ZONE For the Month of March, 2024

Concurrent Audit Report of HALOL-PMS Branch

Concurrent Audit Report of HALOL-PMS Branch, for Month of March 2024:

For TALATI and TALATI LLP Report discussed with us

Chartered Accountants Branch Manager,

Place: BARODA ZONE Place: BARODA ZONE

Branch Monthly Concurrent Audit Report:

Name and Address of CA TALATI and TALATI LLP

Information about Audit staff and Team Leader:

A. Branch Profile and Business Performance:

B. Business Performance: ( Rs. in Lakhs)

6. NPA 452.12 834.01 872.49

A.2: Summary of A/c Open and Close during month:

A.3: Outstanding / Overdue Entries in Sensitive Accounts:

B: Observation on generation and checking of daily control reports and volume

Sr. No. of days _ No. of days _

2 Cash Book (DAYBOOK) 22 Y - 22 Y - 22

3 Exceptional Transaction Report 22 Y - 22 Y - 22

5 Off Sol Transaction Report 22 Y - 22 Y - 22

Change of Mobile no. 22 Y - 22 Y - 22

8 Excess / TOD Report 22 N-0 N-0

Observation of Concurrent Auditor:

C. Observation of Concurrent Auditor (Continuous Audit / Monthly Activity)

Sr. Continuous Audit / Monthly

vouchers is also to be done by the

Jan - March 24 & Month ended March-

Independent verification of CEMU under-

Government Guarantee to be Monthly

Random checking of accounts for Monthly

If not, mention the details of all

D. Observation of concurrent Auditor as per independent testing of activity (as checklist):

Account Opening / Closure - Deposit

No. of A/cs Amount

16 Cash 100% Sanctioned cash retention limit: 98.00lakhs Average cash

d) GST TDS has

E. Annexures to Deviation observed by Concurrent Auditor (open observation):

Accounts turned NPA during the first year of

Excess / Modifications / Waivers / restructuring /

23 Pending signature Scanning 53

24 KYC discrepancy observed in active accounts 0

25 Active Account with KYC Expired document 0

F. Observation of Concurrent Auditor – Verification / Review of Advances A/c’s scanned (Fresh

A/c No. Name of Borrower Limit O/s Balance Overdue

JAYSHREE SECURITY AND

G. Observation of Concurrent Auditor – Review of newly opened SB / CA / other deposit accounts

H. Observation of Concurrent Auditor: Review of financial transactions (Deviations noticed as per

Sr. No. Activity Observation of Concurrent Auditor

DEPOSIT TO LANDLORD STAFF - Rs.60,000/- Dras on

K. List of Open Audit issues with ageing (Persisting Irregularity)

Sr. No. Area of Branch Operation Observation of Concurrent Auditor

Checklist for checking compliance of KYC-AML-CFT standards/norms and measures by staff at

Customer Identification Procedure c)

Money Laundering Risk Categorization

category (viz. High, Medium or Low)?

legal person is so authorized and identity of that

Risk Categorized Accounts are closely monitored?

Other KYC requirements

Rs.50000/- or more during one day Cash deposit

FATCA/ CRS Compliance in Branches

Third Party products

Whether branch is maintaining proper record of

Suggestions for Improving Working of the Branch:

Short Recovery Statement:

Statement of Short Recovery