Managing Complementary

ERP CLOUD
Fiscal Documents for Brazil

Table of Contents

1. Overview............................................................................................................................................................ 2
2. Configure a Complementary Fiscal Document .................................................................................................. 4
3. Create a Complementary Fiscal Document for a Tax Correction ...................................................................... 4
4. Create a Complementary Fiscal Document for a Price Correction.................................................................... 5
5. Create a Complementary Fiscal Document for a Quantity Correction ............................................................. 7
1. Overview
This document describes how to create complementary fiscal documents for Brazil.

Once a fiscal document is approved by the tax authority, you cannot modify it, not even to correct errors. If you
detect errors before the movement of goods, you can cancel the fiscal document and generate a new fiscal
document with the necessary corrections.

Alternatively, you can generate a complementary fiscal document. As permitted by the tax authorities, you can
issue a complementary document for the following cases:

• Price or quantity difference

• Price readjustment
• Tax calculation error
• Fiscal classification inconsistency

For each case, you must check the applicable legislation. There are three types of complementary fiscal
documents:

• Tax correction
• Price correction
• Quantity correction

You must define the complementary fiscal document in the document nature. The fiscal partner should read the
document nature from the fiscal document extract and generate the XML file for the complementary fiscal
document.

For more information on managing and canceling fiscal documents, see the Quick Reference for Oracle ERP
Cloud Documentation for Brazil (2329725.1) on My Oracle Support at https://support.oracle.com.

2 | MANAGING COMPLEMENTARY FISCAL DOCUMENTS FOR BRAZIL

The following figure illustrates the complementary fiscal document flow:

Complementary Fiscal Document Flow

Create / Update
Debit Memo

Request for Transaction Update Fiscal

Submit Scheduled
Fiscal Document entered Attributes

Generate Fiscal
Document

Validation Fiscal Document

NO
error information is valid

YES

Generated

Send Fiscal
Document to Tax
Authority

Sent

Import Fiscal
Document
Errors Rejected
Approval
Information

Debit Memo is
Approved
Completed

3 | MANAGING COMPLEMENTARY FISCAL DOCUMENTS FOR BRAZIL

2. Configure a Complementary Fiscal Document
You can configure a complementary fiscal document the same way you configure a regular fiscal document,
except for the following two additional setup tasks:

• Fiscal Document Generation Controls

• Memo Line

On the Manage Fiscal Document Generation Controls for Brazil task, define the fiscal document generation
configuration for the business unit, Receivables application, and debit memo event class. All complementary
fiscal documents are based on debit memo transactions.

For tax corrections, a tax memo line is used to enter the debit memo in a complementary fiscal document. To
create a tax memo line, perform the following steps:

1. From the Setup and Maintenance work area, navigate to the Manage Standard Memo Lines task.
2. Click Create to open the Create Standard Memo Line page.
3. In the Memo Line Set field, select the reference data set of the memo line.
4. Enter the name and the description.
5. In the Type field, select Tax.
6. Enter additional information if required.
7. Click Save and Close.

For more information on setting up the fiscal document configuration, see the Quick Reference for Oracle ERP
Cloud Documentation for Brazil (2329725.1) on My Oracle Support at https://support.oracle.com.

For more information on memo lines, see the Oracle Financials Cloud Implementing Receivables Credit to Cash
guide at http://docs.oracle.com.

3. Create a Complementary Fiscal Document for a Tax Correction

To create a complementary fiscal document for a tax correction, perform the following steps:

1. From the Billing work area, navigate to the Create Transaction task.
2. In the Transaction Class field, select Debit Memo.
3. In the Debit Memo Lines section, enter the tax memo line in the Memo Line field.
Note: Quantity, Unit Price, and Amount are not entered.
4. In the Transaction Business Category field, select the appropriate Operations Fiscal Code (CFOP).
5. In the Product Type field, select Goods.
6. Click Save.
7. Click the Tax hyperlink and manually add tax corrections.
8. Click Save and Close.

4 | MANAGING COMPLEMENTARY FISCAL DOCUMENTS FOR BRAZIL

 9. On the Actions Menu, click Request Fiscal Document. This action triggers the following validations:
a. The Debit Memo completion validations.
b. Additional validations to check the required information for the complementary fiscal document
such as the product type and transaction business category (CFOP).

Note: Once you request a fiscal document, and assuming the transaction passes both validations, the
fiscal document status changes to Transaction Entered, and you can no longer update the transaction.
At a later stage, if a validation error is detected internally by the Generate Fiscal Document Number
process, or externally by the tax authority, you will be able to update the transaction. In such cases, the
fiscal document’s status would be Validation Error or Errors respectively.

10. From the Actions menu, click Update Fiscal Attributes to enter the fiscal attributes.
11. In the Document Nature field, select the tax correction complementary tax for the complementary fiscal
document.
12. Select the Reference Information tab.
13. In the Reference Fiscal Document Number field, select the original fiscal document number that has the
error. The original fiscal document is referenced by the complementary fiscal document as required by
the tax authority.
14. Enter additional fiscal attributes if necessary.
15. Click Submit.
16. Continue with the next steps of the fiscal document flow to:
a. Generate the fiscal document number and fiscal document key.
b. Extract and send the complementary fiscal document to the partner.
c. Process the tax authority return information.
d. Automatically complete the debit memo upon tax authority approval.

For more information on the next steps of the fiscal document flow and managing fiscal documents, see the
Quick Reference for Oracle ERP Cloud Documentation for Brazil (2329725.1) on My Oracle Support at
https://support.oracle.com.

4. Create a Complementary Fiscal Document for a Price Correction

To create a complementary fiscal document for a price correction, perform the following steps:

1. From the Billing work area, navigate to the Create Transaction task.
2. In the Transaction Class field, select Debit Memo.
3. Navigate to the Debit Memo Lines section.
4. In the Item field, enter the item of the fiscal document having the error.
5. In the Quantity field, enter 0.
6. In the Unit Price field, enter the price correction.
7. In the Transaction Business Category field, select the Operations Fiscal Code (CFOP) of the fiscal
document having the error.

5 | MANAGING COMPLEMENTARY FISCAL DOCUMENTS FOR BRAZIL

 8. In the Product Fiscal Classification field, select the NCM and EX-TIPI numeric code of the fiscal
document with the error. The product fiscal classification defaults from the item configuration.
9. In the Product Type field, select Goods.
10. Click Save.
11. On the Actions menu, click Request Fiscal Document. This action triggers the following validations:
a. The debit memo completion validations.
b. Additional validations to check for required information such as product type and transaction
business category (CFOP) in the complementary fiscal document.

Note: Once you request a fiscal document, and assuming the transaction passes both validations, the
fiscal document status changes to Transaction Entered, and you can no longer update the transaction.
At a later stage, if a validation error is detected internally by the Generate Fiscal Document Number
process, or externally by the tax authority, you will be able to update the transaction. In such cases, the
fiscal document’s status would be Validation Error or Errors respectively.

12. On the Actions menu, click Update Fiscal Attributes to open the Fiscal Attributes page and enter the
fiscal attributes.
13. In the Document Nature field, select the complementary price for the complementary fiscal document
that is related to the price correction.
14. Click the Reference Information tab.
15. In the Fiscal Document Number field, select the original fiscal document number that has the error. The
original fiscal document is referenced by the complementary fiscal document as required by the tax
authority.
16. Enter additional fiscal attributes if necessary.
17. Click Submit.
18. Continue with the next steps of the fiscal document flow to:
a. Generate the fiscal document number and fiscal document key.
b. Extract and send the complementary fiscal document to the partner.
c. Process the tax authority return information.
d. Finally complete the debit memo.

For more information on the next steps of the fiscal document flow and managing fiscal documents, see the
Quick Reference for Oracle ERP Cloud Documentation for Brazil (2329725.1) on My Oracle Support at
https://support.oracle.com.

6 | MANAGING COMPLEMENTARY FISCAL DOCUMENTS FOR BRAZIL

5. Create a Complementary Fiscal Document for a Quantity Correction
To create a complementary fiscal document for a quantity correction, perform the following steps:

1. From the Billing work area, navigate to the Create Transaction task.
2. In the Transaction Class field, select Debit Memo.
3. On the Debit Memo Lines region, in the Item field, enter the item of the fiscal document with error.
4. In the Quantity field, enter the quantity correction.
5. In the Transaction Business Category field, select the operations fiscal code (CFOP) of the fiscal
document with error.
6. In the Product Fiscal Classification field, select the NCM and EX-TIPI numeric code of the fiscal
document with error. The product fiscal classification defaults from the item configuration.
7. In the Product Type field, select Goods.
8. Click Save.
9. On the Actions menu, click Request Fiscal Document. This action triggers the following validations:
a. The debit memo completion validations.
b. Additional validations to check for required information such as product type and transaction
business category (CFOP) in the complementary fiscal document.

Note: Once you request a fiscal document, and assuming the transaction passes both validations, the
fiscal document’s status changes to Transaction Entered, and you can no longer update the transaction.
At a later stage, if a validation error is detected internally by the Generate Fiscal Document Number
process, or externally by the tax authority, you will be able to update the transaction. In such cases, the
fiscal document’s status would be Validation Error or Errors respectively.

10. On the Actions menu, click Update Fiscal Attributes to enter the fiscal attributes.
11. On the Fiscal Attributes page, in the Document Nature field, select the complementary quantity for the
complementary fiscal document related to the quantity correction.
12. On the Reference information tab, in the Reference Fiscal Document Number field, select the original
fiscal document number, which is the number of the fiscal document with error. The original fiscal
document is referenced by the complementary fiscal document as required by the tax authority.
13. Enter additional fiscal attributes if necessary.
14. Click Submit.
15. Continue with the next steps of the fiscal document flow to:
a. Generate the fiscal document number and fiscal document key.
b. Extract and send the complementary fiscal document to the partner.
c. Process the tax authority return information.
d. Finally complete the debit memo.

For more information on the next steps of the fiscal document flow and managing fiscal documents, see the
Quick Reference for Oracle ERP Cloud Documentation for Brazil (2329725.1) on My Oracle Support at
https://support.oracle.com.

7 | MANAGING COMPLEMENTARY FISCAL DOCUMENTS FOR BRAZIL

 Oracle Corporation, World Headquarters Worldwide Inquiries
500 Oracle Parkway Phone: +1.650.506.7000
Redwood Shores, CA 94065, USA Fax: +1.650.506.7200

CONNECT WITH US

blogs.oracle.com/oracle
Copyright © 2017, Oracle and/or its affiliates. All rights reserved. This document is provided for information purposes only, and the contents hereof
are subject to change without notice. This document is not warranted to be error-free, nor subject to any other warranties or conditions, whether
facebook.com/oracle expressed orally or implied in law, including implied warranties and conditions of merchantability or fitness for a particular purpose. We specifically
disclaim any liability with respect to this document, and no contractual obligations are formed either directly or indirectly by this document. This
document may not be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without our prior written
twitter.com/oracle permission.

oracle.com Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners.

Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation. All SPARC trademarks are used under license and are trademarks
or registered trademarks of SPARC International, Inc. AMD, Opteron, the AMD logo, and the AMD Opteron logo are trademarks or registered
trademarks of Advanced Micro Devices. UNIX is a registered trademark of The Open Group. 1217