PHILIPPINE LEAGUE OF SECRETARIES TO THE SANGGUNIAN, INC.

(PLEASES)
OFFICE OF THE NATIONAL PRESIDENT
Laak Municipal Hall
Laak, Laak, Compostela Valley

8 August 2008

The Honorable Punong Barangays

The Honorable Sangguniang Barangays
LGUs, Philippines

SUBJECT : National Seminar-Workshop on the New Trends

in Records Management and Archives Administration
of the Philippine League of Secretaries to the
Sanggunian, Inc. (PLEASES) to be held on September
9 to 12, 2008 at Pearlmont Inn, Lim Ket Kai Drive,
Cagayan de Oro City, with a Registration Fee per
participant of Php4,800.00 plus Php500.00 for the kit
and other materials, chargeable against the local
funds of the LGUs/barangays concerned to be
participated in by the PLEASES National Officers and
Members and interested local and barangay officials
The Honorable Gentlemen and Ladies :

In accordance with its Calendar of Activities for 2008 approved during the
Meeting of the PLEASES National Board of Trustees in Murcia, Negros Occidental and
reviewed during the PLEASES National Assembly in Bohol, the Philippine League of
Secretaries to the Sanggunian, Inc. (PLEASES) will hold its Joint National Executive
Officers and National Board of Trustees 3rd Regular Quarterly Meeting cum Seminar
Workshop on the New Trends in Records Management and Archives Administration
on September 9 to 12, 2008 in the City of Cagayan de Oro, particularly at Pearlmont
Inn, Lim Kit Kai Drive of said city.

The four-day affair is focused on the theme: “Enhancing Local Legislation thru
New Trends in Records Management and Archives Administration.”

There is a need for all the local government units, including the barangays, to
establish their own archives to ascertain the effective preservation, protection and
storing of records and data. For this reason, PLEASES decided to have a National
Seminar-Workshop on the New Trends in Records Management and Archives
Administration during the scheduled Joint National Executive Officers and National
Board of Trustees Meeting in order for the participants to know the modern or latest
ways of managing and archiving their legislative and other office records.

Competent resource speakers from Congress, University of the Philippines,

Asian Development Bank and other national offices and institutions will share to the
participants their knowledge in Records Management and Archives Administration.

In view hereof, may we hereby entreat you to allow your Barangay

Secretaries, Barangay Treasurers and interested elected barangay officials to attend
the National Seminar-Workshop on the New Trends in Records Management and
Archives Administration on the date and place stated above and to allow the
charging against your local funds of the registration fee and other fees stated
above.

PLEASES is hopeful that by 2018 sixty percent of the LGUs will be able to
have their own Archives.
 The DILG Authority for this may be downloaded from this link:
htpp://www.esnips.com/web/pleases2008 or from this e-mail ad (password
“pleases”): mariotorres_abellanida@yahoo.com.

Thank you for your favorable action hereon.

Yours very truly,

MARIO TORRES ABELLANIDA

National President
(CN: 0920 245 4247/ 0917 724 1954)