“Final Report on Yuva for Seva”

A Report Submitted in Partial Fulfillment and Requirement for the Award of PGDM
Degree of VES Business School, Mumbai

Submitted by
Ajay Gole
Roll No- 124

Under the guidance of

Dr. Jyoti Dixit

2023-2025

Vivekanand Education Society’s Business School

Mumbai
 Certificate

This is to certify that the Project YUVA FOR SEVA was successfully completed by
Ajay Gole during the second year in partial fulfilment of the PGDM recognized by
AICTE for the academic year 23-24 through VES BUSINESS SCHOOL.
This project work is original and not submitted earlier for the award of any degree or
diploma of any other University/Institution.

Signature of the NGO Mentor:

Name of the NGO mentor: Dr. Aruna Naik

Signature of the Faculty mentor:

Name of the Faculty mentor: Jyoti Dixit

Date: 6/2/2024
 Acknowledgement

I want to thank my faculty mentor Jyoti Dixit, under whose guidance I have carried out this project.

I am thankful to him for helping me out through the project report. I want to thank all my teachers who
incorporated in me such good values, which allowed me to carry out the Yuva for Seva Project.

I also want to thank Indian Development Foundation, a much-diversified NGO working for the well-
being of the underprivileged, like infants, orphans, tribal women, and so many other people.

I also want to thank all my respondents who took time out of their hectic schedules and gave me an
interview.

Lastly, I will thank my parents and family, whose constant support drove me to complete the project.
 DECLARATION

I hereby declare that this Project submitted by me to the Vivekanand Education

Society’s Business School is a Bonafide work undertaken by me, and it has not been
Submitted to any other university or
institution for the award of any degree diploma certificate or published at any time
before.

Name: Ajay Gole

Roll No:124

(Signature of the student)

 Completion Certificate

This is to certify that

Mr. Ajay Gole

Has completed the project as a part of the Yuva for Seva Project of VES Business School in
our organization, as mentioned below, and has also submitted the report.

(i) Project Title: Yuva for Seva

(ii) Date of Joining (29/02/2024)
(iii) Date of Completion (6/03/2024)
In partial fulfillment of the requirements of 2 years PGDM Program of VES Business School,
Mumbai

NGO Mentor’s Signature

Date (06/03/2024) Place:

Mumbai
Company Seal
 Table of Content

Sr No. Topic Page No

1 Executive Summary 8
2 Global Goals 9
3 About the NGO 10
3.1 Profile of the NGO 11
3.2 Details of NGO with contact details/location 11
3.3 Global Goals Addressed By NGO 12
3.4 Initiatives and Success Stories of NGO / 12
Innovation
4 On-the-job training / On-field Project 13
4.1 List of Projects/ Activities done 13
4.2 Details of Projects / Activities done 13
4.3 Impact of the project 16
5 Challenges Faced by the students working at NGO 17
5.1 Challenges faced by the students 17
5.2 How challenges were overcome 17
6 Suggestions and Limitations 18
7 Learnings/ Experience 20
8 Picture Gallery 21
1Executive Summary

The IDF works to address this issue by providing education programs to children in poor rural and urban
communities. Their flagship program is Bal Gurukuls, which provides basic education to underprivileged
children. They also have a Student Leadership Program (SLP) that helps students develop leadership,
teamwork, and other important skills.

The SLP is a 3-month program that is run by volunteers, including teachers, executives, homemakers,
and retirees. The program is divided into three groups: Corporate, Societies, and Schools.

The excerpt you sent me discusses the volunteers who participate in the SLP program. The IDF is
appealing to people with a passion for teaching soft skills and leadership skills to volunteer as mentors.
The volunteers will be involved in 2-hour sessions every Saturday. There will also be training provided
to help volunteers become mentors.

Here are the key points:

 Less than a third of India’s population can read.
 There is a shortage of teachers, books, and basic facilities.
 More than 30% of educational funds are allocated towards higher education.
 This leaves primary education underfunded.

The IDF provides education to underprivileged children in poor rural and urban communities through
various programs, including:

 Bal Gurukuls is an after-school program providing basic education.

 Student Leadership Program (SLP): a program to develop leadership, teamwork, and
communication skills for students in grades 8-10.
2 Global Goals
UN Global Goals for Sustainable Development Addressed

Goal 1 No poverty
Goal 2 Zero hunger
Goal 3 Good health and well-being
Goal 4 Quality education
Goal 5 Gender equality
Goal 6 Clean water and sanitation
Goal 7 Clean energy
Goal 8 Economic growth
Goal 9 Industry, innovation & infrastructure
Goal 10 Reduced inequalities
Goal 11 Sustainable cities and communities
Goal 12 Responsible consumption & production
Goal 13 Climate action
Goal 14 Life below water
Goal 15 Life on land
Goal 16 Peace, justice, and strong institutions
Goal 17 Partnerships for the goals
3 About the NGO
IDF - Indian Development Foundation (Formerly Indian Leprosy Foundation) was established as a
Charitable Public Trust and Society with the Charity Commissioner, Mumbai – 1984. Even

though we had a humble start with no office, staff members or resources we moved forward with the
confidence in the goodness of our people.

IDF is a self-reliant NGO in India. IDF has never sought nor taken any Govt. Grant or support from
major Foreign Donor Agencies so far. The objectives of the Foundation are managed through public
donations received from various sources.

IDF’s has stood the test of time with own communication strategies based on sound Management
Principles and Practices involving common people for Health Awareness and monetary support.

IDF has grown into a leading NGO in the Health Sector in India, thanks to the dedicated services of its
teams.

IDF works hand in hand with Central and State Governments and Municipal Corporations for National
Leprosy Elimination Program and TB Control Program.j

IDF involves lakhs of students and citizens for leprosy/ TB awareness-cum-resource mobilization. The
school Teams have their pride of place. IDF has given opportunity to every citizen to participate in this
national humanitarian effort
3.1 Profile of the NGO
Mission: To be a Knowledge/ Execution Partner of Schools, NGOs, Corporates, and Government
agencies for development programs across India

Vision: To work towards creating a better India which provides basic health, education, and
empowerment to every citizen

3.2 Details of NGO with contact details/location

Location –IDF Head Office

L 10 / 3 & 4 Jal Ratan Deep, Bangur Nagar, Goregaon (West), Mumbai 400104. Maharashtra, India.

Email:connect@idf.connect
Website :info@idf.org.in
Phone: +91 74002 06574,
+91 85916 77781

Registered Charity: F-10540

Branches –5
Number of employees – 42
3.3 Global Goals Addressed By NGO
 Good Health and Well Being
 Quality Education
 Zero Hunger
 No Poverty

3.4 Initiatives and Success Stories of NGO / Innovation

 Project Aashayein – A Ray of Hope “is dedicated to reach-out underprivileged kids who will be
facilitated with books and stationary materials for their education during the start of academic
year. The objective is to promote the importance of education so that these kids do not drop out
from schools and complete their education.

 IDF Bal Gurukul Education – is of prime importance. IDF Bal Gurukul projects are a
successful proven sustainable development model. IDF in its diversified objectives has included
village development and education programming its fold. Development. From a humble
beginning in tribal area in Maharashtra and in Langadiyawas village in Rajasthan, IDF now has
300 plus Bal Gurukuls covering the length and breadth of our country. Before April 2021 we had
300 plus Bal Gurukuls and by March 2022 they have. currently 300 plus Bal Gurukuls. Primary
donors are Blackstone Charitable Foundation, which supported 150 Bal Gurukuls and RBL bank
Ltd. RBL bank sanctioned 130 Bal Gurukuls in this fiscal year.
4 In-the-job training / On-field Project
4.1 List of Project/ Projects carried In-the-Day

Date From Name of project / Work Assigned

29 February to 6 March Policy Creating and Salary Slip Creating for
NGO Employees and Sanitary Pad
Packaging.
4.2 Details of the Project
Project 1 - Creating a Loan and Reimbursement Policy for NGO
Here are some key considerations to help our team develop a Loan Policy for NGO employees:

Eligibility:
 Minimum Tenure: Consider a minimum employment period before loan eligibility (e.g., 6 months
or 1 year).
 Employment Status: Decide if the policy applies to full-time, part-time, or contract employees.
Loan Details:
 Loan Purpose: Specify acceptable purposes for loans (e.g., medical emergencies, education, home
improvement).
 Loan Amount: Set a maximum loan amount as a multiple of salary (e.g., 3x monthly salary).
 Interest Rates: Determine if the loan will be interest-free or have a low-interest rate. Consider
administrative costs when setting rates.
Repayment Terms:
 Maximum Repayment Period: Establish a reasonable timeframe for repayment (e.g., 12-24
months).
 Repayment Method: Decide on automatic payroll deductions or another method.
 Late Fees: Outline any late fees or penalties for missed payments.

Approval Process:
 Application Process: Create a clear application procedure, including required documentation.
 Approval Committee: Decide who will review and approve loan applications (e.g., HR
department, Finance department, or committee).

Additional Considerations:
 Financial Literacy: Offer financial literacy workshops to employees to promote responsible
borrowing.
  Confidentiality: Ensure employee privacy regarding loan applications and approvals.
 Default Policy: Outline the consequences of loan defaults (e.g., late fees, payroll deductions,
possible legal action).

Here is how we can make salary slips for NGO employees

Information Gathering

Before creating the slip, gather the following details:

 Employee Information: Name, ID number, department, designation.

 Pay Period: Dates for which the salary is being paid (e.g., March 1st - March 31st).
 Earnings: Basic salary, allowances (house rent, medical, etc.), bonuses (if any).
 Deductions: Taxes (professional tax, income tax), contributions (employee provident fund -
EPF), other deductions (advances, loans).

Creating the Salary Slip

There are three main methods to create salary slips

1. Manual Method (Spreadsheet):

o Use a spreadsheet program like Microsoft Excel.
o Create a table with sections for Employee Information, Earnings, Deductions, and Net
Salary.
o Fill in the details for each employee.
o Use formulas to calculate totals for earnings, deductions, and net salary.
2. Word Processing Software:
o Use a program like Microsoft Word.
o Design a template with placeholders for employee information, earnings, deductions, etc.
o Fill in the details for each employee manually.
3. Salary Slip Software:
o Consider using online payroll or HR software that generates pay slips.
o These can save time and ensure accuracy.

Salary Slip Format

Here is a general format for a salary slip

 Company Information: NGO Name and Logo (if applicable).

 Employee Information: Employee Name, ID, Department, Designation.
 Pay Period: Dates for which the salary is paid.
 Earnings Section: Basic Salary, Allowances (listed separately), Other Earnings (if any). Total
Earnings.
  Deductions Section: Taxes (listed separately), EPF Contribution, Other Deductions (if any).
Total Deductions.
 Net Salary: Total Earnings minus Total Deductions.
Additional Considerations
 Keep it clear and concise.
 Ensure all information is accurate.
 Maintain a consistent format for all employees.
 You can decide to include a breakdown of working days or leave taken (optional).
 Some NGOs may have specific requirements based on location or regulations.

By following these steps, we created professional and informative salary slips for NGO employee

4.3 Impact of this Project

 Before-and-after studies: This involves collecting data on beneficiaries before and after the
project to measure changes.
 Focus group discussions: NGOs can hold discussions with beneficiaries to get their perspectives
on the project's effectiveness.
 Impact assessments: These are more in-depth studies that analyze the project's long-term effects
on beneficiaries and the wider community.

Positive Impacts:
 Addressing social problems: NGOs tackle a wide range of issues, from poverty and
hunger to education and healthcare. Their projects can empower people, improve living
standards, and create a more just society.
 Sustainable development: Many NGOs focus on environmentally friendly practices and
economic empowerment, promoting long-term well-being.
 Capacity building: NGO projects can equip communities with skills and knowledge to
solve problems themselves, fostering self-reliance.
 Raising awareness: NGOs can bring attention to critical issues, pressuring
governments and corporations to take action.
5 Challenges Faced by students working at NGO
Challenges faced by During conducting project
 Faced problems by when we were finding other NGO policy related Inside information

Volunteering at an NGO can be a rewarding experience, but it also comes with its own set of
challenges. Here are some of the common issues volunteers face:

Limited Resources:
 Funding constraints: NGOs often operate with limited budgets, which can mean a lack
of resources like office supplies, technology, and even paid staff. This can make it
difficult for volunteers to get their jobs done efficiently.
 Staff shortages: With fewer staff members, volunteers may not always have someone
readily available to answer questions, provide guidance, or supervise their work.
Feeling Undervalued or Unskilled:
 Unclear roles: Sometimes, volunteer roles might be poorly defined or lack clear
expectations. This can leave volunteers feeling unsure of what's expected of them and
how their contributions make a difference.
 Underutilized skills: An NGO might not take full advantage of a volunteer's skillset. This
can lead to feelings of boredom or a lack of challenge.
Burnout and Retention:
 Workload: NGOs may rely heavily on volunteers, which can lead to volunteers feeling
overworked or taking on tasks beyond their skill level.
 Lack of recognition: Volunteers may not feel appreciated for their contributions, which
can lead to discouragement and ultimately, them leaving the organizations
 How challenges were overcome
 Aruna mam guided for us, and she helped us to Solved our Querry
 Communicated with group members for solving problem

 Communication is key: we Talk to our supervisor about your role and expectations.
Don't be afraid to ask questions and seek clarification.
 Be proactive: If you feel your skills aren't being used, suggest ways you can contribute
more.
 Set boundaries: It's important to be upfront about our time commitment and availability.
Don't be afraid to say no if our feeling overloaded.
 Find the right fit: Research different NGOs and volunteer opportunities to find one that
aligns with our interests and skills

5.1 Suggestions and Limitations

List out the suggestion/solutions for the NGO
1. Lack of Funds:
 Solution: Diversify funding sources. Look beyond traditional grants. Explore options like
corporate sponsorships, individual donations through online platforms, or even impact investing.
2. Limited Visibility and Networking:
 Solution: Increase your online presence. Build a user-friendly website and leverage social media
for advocacy and fundraising. Partner with other NGOs working on similar issues to broaden
reach and share resources.
3. Strategic Planning and Impact Measurement:
 Solution: Develop clear goals and a strategic plan to achieve them. Regularly measure your
impact and communicate it effectively to donors and beneficiaries. This builds trust and
demonstrates the NGO's effectiveness.
4. Technological Integration:
 Solution: Embrace technology to streamline operations, improve communication, and expand
your reach. Utilize tools for data management, fundraising campaigns, and online volunteering
opportunities.
6 What were the limitation during the project
1. Our last year Yuva for Seva duration was 21 days, and this year was 7 days so that reason we
Could not do any outdoor activity for distribution of NGO

 Limited impact: NGOs often rely heavily on volunteers, which can be great for the
organization's budget, but it may limit the scope or complexity of projects a volunteer can
contribute to.
 Lack of control: Volunteers typically answer to staff and have less influence over
decision-making. This can be frustrating for those who want to see a direct impact from
their efforts.
 Unstructured roles: Volunteer roles might not be clearly defined, leading to confusion
about expectations and a feeling of being underutilized.
 Short-term commitments: Many volunteer opportunities are short-term, which can
make it difficult to develop deep relationships or see projects through to completion.
 Emotional challenges: Depending on the cause, NGO work can expose volunteers to
difficult situations that can be emotionally taxing.
7 Learnings/ Experience
1. Witnessed real-world challenges & gained practical skills assisting an NGO's mission.
2. Developed empathy & cultural awareness working alongside diverse communities.
3. Learned project management & resourcefulness, making a difference with limited means.

Learning:
 Social issues: You'll gain firsthand experience with the realities of social issues that the NGO
addresses. This could be environmental protection, poverty alleviation, human rights, or any other
cause the NGO focuses on.
 Project Management: NGOs often work with limited resources, so you'll learn to be resourceful
and efficient in planning and executing projects.
 Communication and interpersonal skills: Working with a diverse range of people, from
beneficiaries to donors, requires strong communication and interpersonal skills. You'll hone these
skills by collaborating with colleagues from different backgrounds.

Experience:
 Making a difference: The most fulfilling aspect of working in an NGO is witnessing the positive
impact your work has on people's lives. This can be a powerful motivator and provide a deep
sense of purpose.

 Developing transferable skills: The skills you learn at an NGO, like project management,
communication, and problem-solving, are highly transferable and valuable in any future career
path.
8 Annexure

Picture Gallery

Sanitary pad Packaging