Student Internship Handbook - 2024

SOIL SCHOOL OF BUSINESS DESIGN
SUMMER INTERNSHIP HANDBOOK-2024
SOIL School of Business Design

Table of Contents
INTRODUCTION ........................................................................................................................................4
OBJECTIVES ..............................................................................................................................................4
BENEFITS OF INTERNSHIP ........................................................................................................................5
I. Benefits to the Industry ...............................................................................................................5
II. Benefits to Students ....................................................................................................................5
III. Benefits to the Institute ...............................................................................................................6
IV. Learning Objectives: ....................................................................................................................6
V. Learning Outcomes ......................................................................................................................6
Internship Calendar: ............................................................................................................................7
Internship Procedure: ..........................................................................................................................8
GUIDELINES FOR STUDENTS ....................................................................................................................9
Pre- Requisites .....................................................................................................................................9
Interns - In the Organization ..............................................................................................................10
a. Attendance Policy ..................................................................................................................10
b. Code of Conduct at the Internship Organization ...................................................................10
c. Expectations from Students during their Summer Internship...............................................11
WRITING THE INTERNSHIP REPORTS .................................................................................................11
STUDENT’S DIARY/ DAILY LOG/Weekly Update ............................................................................11
MONITORING, EVALUATION & ASSESSMENT OF INTERNSHIP ..............................................................12
I. Evaluation by industry ...............................................................................................................13
II. Evaluation by faculty mentor based on site visit(s) / surprise visit, interactions with company
mentor ...............................................................................................................................................13
Joining Report ....................................................................................................................................13
Stage I – INTENDED Project Proposal ................................................................................................13
Stage II – Interim Report ....................................................................................................................14
Stage III - Final Project Report ...........................................................................................................14
The Executive Summary.....................................................................................................................15
Evaluation through seminar presentation/viva-voce at the institute ...............................................15
ROLES AND RESPONSIBILITES ................................................................................................................16
Faculty Mentor ..................................................................................................................................16
Company Mentor ...............................................................................................................................17
Faculty/Company Mentor steps for an effective evaluation meeting ..............................................17

Career Management Services (CMS) .................................................................................................18
FORMAT 1: STUDENT’S DAILY DIARY/ DAILY LOG .................................................................................18
FORMAT 1A: ATTENDANCE SHEET.........................................................................................................19
FORMAT 2: INTERNSHIP COMPLETION CERTIFCATE BY COMPANY ......................................................21
Annexure – I: SIP: Reporting & Registration Day Sign-off Form ............................................................23
Annexure – II: SIP: Joining Report ..........................................................................................................24
Annexure – III: SIP: Intended Proposal Form .........................................................................................25
Annexure – IV: SIP – Interim Report ......................................................................................................28
Annexure V: SIP – Final Project Report ..................................................................................................29

INTRODUCTION
The Summer Training Program (STP)1 is a critical component of education at SOIL School of
Business Design (SSOBD) bridging the students’ classroom learning and applied practice in the
corporate world. The STP primarily is an internship program where the student is trained as an
intern to learn the various facets of managerial roles and responsibilities. Internships are
educational and career development opportunities, providing practical experience in a chosen
field or discipline as they are structured, short-term, supervised placements often focused on tasks
or projects with defined timescales. An internship may be compensated, non-compensated or
some time may be paid. The multiple stakeholders involved in the program are Students, industry
managers/mentors, Career Management System, faculty mentors among others.
The SSOBD internship program is designed as per AICTE guidelines with a key focus to provide
exposure to the students about the practices in the industry and provide opportunities for all-
round development. By allowing the students to hone essential managerial behaviour, the
Internship provides the students a steppingstone to transit from classroom to corporate roles.
The internship must be meaningful and mutually beneficial to the intern and the organization.
Students thus undertake an 8–10-week Internship at any organization/company during the
months of April-June. The internship carries a weightage of 6 credits and is a mandatory
requirement for the completion of AICTE Post Graduate Diploma in Management program.
Students are advised to read the contents of the handbook carefully prior to commencement of
Internship
OBJECTIVES
Since the Summer Training Program The student shall work closely with the industry mentor/
manager, faculty mentor at the school and co-interns to ensure fulfilment of objectives for all
stakeholders. The internship training program aims to provide wide ranging opportunities to -
1 The Summer Training Program at SSOBD could be referred as Summer Internship program in this document.

• gain knowledge about the social, economic, and administrative considerations that
influence the working environment of industries/organizations
• develop technical / managerial skills required to match industry practices
• demonstrate competencies such as interpreting instructions, application of relevant
concepts, tools and techniques to fulfil the task requirements
• apply principles of Design thinking and innovation
• display individual skills in networking, inter-personal collaboration, punctuality, time
management, balance the expectations of various stakeholders, achieving results/targets,
receive and provide feedback, appropriate workplace etiquettes and ethical behaviour
• interact with the future employers and enable career opportunities
BENEFITS OF INTERNSHIP
I. BENEFITS TO THE INDUSTRY
• Availability of ready to contribute candidates for employment.

• Students bring new perspectives to problem solving.
• Visibility of the organization is increased on campus.
• Quality candidate’s availability for temporary or seasonal positions and projects.
• Freedom for company employees to pursue more creative projects.
• Availability of flexible, cost-effective work force not requiring a long-term employer
commitment.
• Proven, cost-effective way to recruit and evaluate potential employees and possibility of
Pre-Placement offers (PPO’s).
• Enhancement of employer’s image in the community by contributing to the educational
enterprise.
II. BENEFITS TO STUDENTS
• An opportunity to get hired by the industry/ organization & helps them decide if the
industry and the profession is the best career option to pursue.
• Practical experience in an organizational setting. Excellent opportunity to see how the
theoretical aspects learned in classes are integrated into the practical world.

• Opportunity to learn new skills and supplement knowledge& practice communication and
teamwork skills, time management, multi-tasking etc in a corporate setup
• Opportunity to meet new people and learn networking skills & create a network and
develop relationships with industry
• Makes a valuable addition to their resume& enhance their candidacy for higher education.
III. BENEFITS TO THE INSTITUTE
• Build corporate relations & make the placement process easier.

• Improve institutional credibility & branding.
• Curriculum revision based on feedback from Industry/ students& improvement in
teaching learning process.
IV. LEARNING OBJECTIVES:
The objective of the summer internship program is to ensure that students
LO1: Develop ability to work in an unfamiliar, professional environment

LO2: Demonstrate ability to identify & analyse solutions to problems/ project requirements
in work settings
LO3: Interpret the business situation and define/develop the business/research question
LO4: Apply management concepts and tools to identify alternative solutions to given
situations
LO5: Develop industry network while solving the problem to the satisfaction of stakeholders
V. LEARNING OUTCOMES
LO1: Demonstrate required individual/soft skills in a non-simulated, team-based, and

uncertain environment while conforming to expectations of key stakeholders of training
program
LO2: Develop solutions based on concepts, tools and technical competence for the project
objectives and problem statements
LO3: Evaluate and propose appropriate recommendations to the organization.
LO4: Develop project report and presentations as per guidelines

INTERNSHIP GUIDELINES
Internship Calendar:
1 Internship Registration April 1-14th, 2024

2 Internship period at Company April 15th , 2024 - June 15th 2024
3 Internship Joining Report & Intended proposal April 25th 2024
submission
4 Interim Report Submission & Evaluation May 20th, 2024 - May 25th 2024
5 Final Report Submission & Evaluation June 20th 2024
6 Presentation & Evaluation to Internship
Committee at Campus (Report+ Presentation) June 21st 2024 – June 28th 2024
7 Presentation & Evaluation to Industry Mentors
at Campus (Presentation) July 1st 2024 – July 15h 2024
SIP is scheduled between April 15th 2024 to June 15th 2024. Following is the detailed
Internship Calendar during SIP tenure. Students are advised to follow the timeline given in
the schedule below. (For offline/online Internship with the company)
Milestones -15th April to Documents to be Reporting to

15th June 2024 submitted
12th April 2024 Internship Policy and CMS and Chairperson-

Guidelines Signoff document Summer Internship
Faculty Mentor Signoff form Faculty Mentor/Guide
25th April 2024 Intended proposal for summer

internship. Faculty Guide/Mentor
Contact details of company Faculty Guide/Mentor CMS

guide & Joining report. and Chairperson- Summer
Internship
10th May 2024 First meeting with the
company and faculty guide Faculty Guide/Mentor
(online/telephonic/personal
visit)
20th May 2024 Interim report submission

Faculty Guide/Mentor and
Chairperson- Summer
Internship
25th May 2024 Feedback on interim report Faculty Guide/Mentor and
Chairperson – Summer
Internship
30th May 2024 Second meeting with the
company and faculty guide Faculty Guide/mentor and
(online/telephonic/personal company guide/mentor
visit)
10th June 2024 First draft of final summer
internship report Faculty Guide/mentor
15 June 2024
th
Feedback on first draft of
summer internship report Faculty Guide/mentor
20th June 2024 Final submission of summer
internship report Faculty guide/mentor, CMS,
and Chairperson- Summer
Internship Process
Internship completion and Faculty Guide/mentor, and

compliance report CMS
Faculty Guide/mentor and
Evaluation of company guide CMS
Faculty Guide/mentor,
Evaluation of faculty guide CMS, and Chairperson –
Summer Internship
28th June 2024 Closure of the summer
internship report
1st July 2024 – 15th July Final viva for summer CMS, and Chairperson –
2024 internship. Summer Internship
INTERNSHIP PROCEDURE:
The general procedure for arranging internship is given below:
Step 1: Request Letter/ Email from the CMS of the college should go to industry to allot various
slots of 8-10 weeks during summer vacation as internship periods for the students. Students
request letter/profile/ interest areas may be submitted to industries for their willingness for
providing the training.
Step 2: Industry will confirm internship opportunities and the number of seats allocated for
internships via Confirmation Letter/ Email. In case the students arrange the training themselves

the confirmation letter will be submitted by the students CMS. Based on the number of slots
agreed to by the Industry, CMS/Organization will conduct an evaluation through GD/PI etc and
select the students.
Step 3: Students on joining the Internship at the concerned Industry / Organization, submit the
Joining Report/Letters / Email.
Step 4: Students undergo internship at the concerned Industry / Organization. In-between

Faculty Member(s) evaluate(s) the performance of students once/twice by visiting the
Industry/Organization and Evaluation Report of the students is submitted to CMS with the
consent of Industry persons/Trainers.
Step 5: Students will submit internship report after completion of internship.
Step 6: Internship Certificate to be obtained from industry.
Step 7: List of students who have completed their internship successfully will be issued by CMS
GUIDELINES FOR STUDENTS
PRE- REQUISITES
It is important for students to attend career and employability skills sessions/workshops spread
across the PGDM program. These sessions/workshops will prepare students for the summer
internship and covers essentials like professional conduct at work, grooming and body language,
conflict management at workplace, workplace dynamics, handling difficult situations with people
and work ethics.
Students are also expected to have attended sessions on Personal Interview which are aimed at
preparing them to become more confident professionally and promote rational and creative
thinking. Though organizations select individual students, but recruitment process is a team effort.
Hence, all students while interacting with the recruitment teams should be careful and behave
responsibly.
The offer given by the company is to be accepted irrespective of the Company / Job profile or
job location or stipend offered.

A student who will voluntarily give in writing that He / She does not require placement assistance
from the Institute because of various reasons such as joining family business, opting for higher
education or competitive examination etc. would be exempted from participation in the
Placement activities
INTERNS - IN THE ORGANIZATION
A. ATTENDANCE POLICY
Full attendance as per the policy of the company in which Interns is working is to be adhered.
Under any medical emergency or other personal exigencies, an intern can seek a leave provided
it has been communicated to designated Industry mentor. Such leaves firstly must be avoided
and should be maintained to the minimum. A communication must be made to the CMS too for
their records.
Summer Internship Attendance norms: - Students are expected to go to their Summer Internship
organizations every working day from April to June and will not be permitted any leave on any
day during the Summer Internship period. In case of an emergency, a student is expected to apply
for a leave of absence to the Organization’s Project Sponsor/ mentor and get approval before
proceeding on leave. The student also needs to inform the CMS, faculty mentor and the Program
office in such a situation. In the normal course, if such cumulative absence is more than 3 days,
the student would be deemed to have not completed the Summer Internship.
B. CODE OF CONDUCT AT THE INTERNSHIP ORGANIZATION
• On their arrival the industry mentor might be sharing the code of conduct of the company.
It is expected that Student Intern should read them and adhere to it from the first day
itself.
• The Intern is expected to behave with every other personnel at the assigned industry in a
professional manner.
• Time management and dealing with bills/funds must be adhered to with utmost care and
honesty.
• They must remain well-dressed and should take care his/her presence should not create
problems to others in the office premises.

• In case an Intern is asked to visit any vendor’s place, he/she must ensure that the place,
mode of transport and the timing of visit is known to him/her in advance. He/she can
seek guidance in respect of this from the company mentor.
• Use of company’s documents, communication devices and other stationary items are not
for personal use. It is important that Intern must keep this in mind.
• Remain up to date by reading and consulting the mentors from time to time.
• Under no circumstances an intern shouldn’t involve in any business with the other parties,
including customers, or other employees during his/her course of internship.
C. EXPECTATIONS FROM STUDENTS DURING THEIR SUMMER INTERNSHIP
• Adhere to the discipline and norms in terms of reporting, writing reports and
communicating regularly with Faculty and Company mentors.
• Learn to collaborate, exercise, and exhibit the knowledge & skills learnt in their academic
institution at the proper time if permitted.
• Be creative, constructive and feel relevant to the people around in the internship
organization.
WRITING THE INTERNSHIP REPORTS
STUDENT’S DIARY/ DAILY LOG/WEEKLY UPDATE
The main purpose of writing daily diary is to cultivate the habit of documenting and to encourage
the students to search for details. It develops the students’ thought process and reasoning abilities.
The students should record in the daily training diary the day-to-day account of the observations,
impressions, information gathered, and suggestions given, if any. It should contain the sketches
& drawings related to the observations made by the students.
The diary should also be shown to the Faculty Mentor visiting the industry from time to time and
get it ratified on the day of the visit.
Student’s Diary (Refer Format 1 & 1A) and Internship Report should be submitted by the students
along with attendance record and an evaluation sheet duly signed and stamped by the industry
to the Institute immediately after the completion of the training. It will be evaluated based on the
following criteria:

• Regularity in maintenance of the diary.
• Adequacy & quality of information recorded.
• Drawings, sketches, and data recorded.
• Thought process and recording techniques used.
• Organization of the information.
On completion of the full internship period, an internship completion certificate/relieving letter

from the industry will be submitted by the students (Refer Format 2 attached).
MONITORING, EVALUATION & ASSESSMENT OF INTERNSHIP
The industrial training of the students will be evaluated in the following manner:
i. Evaluation by Industry mentor

ii. Evaluation by faculty mentor
iii. Evaluation through seminar presentation / viva-voce at the Institute
Sl. Evaluation
Assessment Component Marks Evaluation Stage
No. Dates
Intended Project Proposal to Faculty
1 April 25th 2024 10
mentor (FM) Stage 1
2 25th May 2024 Interim Report by FM 20 Stage 2
3 20th June 2024 Final Report by FM 25 Stage 3
3a 21st to 28th June Final Presentation & Viva to FM 15 Stage 3a
2024
4 1st July –15th July Final Viva to External Experts 20 Stage 4
2024
5 15th April -15th Daily Log/Diary/Weekly Report 10 Continuos
June 2024
TOTAL MARKS 100

I. EVALUATION BY INDUSTRY
The company mentor will evaluate the final report submitted by the students & they will evaluate
the students based on the punctuality, eagerness to learn, maintenance of daily diary and skill test
in addition to any remarks.
II. EVALUATION BY FACULTY MENTOR BASED ON SITE VISIT(S) /

SURPRISE VISIT, INTERACTIONS WITH COMPANY MENTOR
Faculty Mentor of the institutes may make a surprise/planned visit to the internship site, to check
the student’s presence physically, if the student is found absent without prior intimation to the
Institute, the institute has the prerogative to cancel the entire training. Students should inform the
CMS, faculty mentor as well as the industry supervisor at least one day prior to availing leave by
email. Students are eligible to avail 1 day leave in 4 weeks and 2 days leave in 6 weeks of the
internship period apart from holidays and weekly off.
The following reports are to be submitted by the students to their respective faculty mentors:
JOINING REPORT
Joining report is not a component of direct evaluation but is mandatory and should be submitted
on time by email or online to the faculty mentor. It is also a part of the Final report & timely
submission will lead to marks given by the Faculty Mentor.
STAGE I – INTENDED PROJECT PROPOSAL
An internship plan/ Project Proposal must be developed according to guidelines given in which
will be referred to by the faculty mentor, company mentor and the interns from time to time. This
Project Proposal must be submitted to the faculty mentor in the prescribed format (Annexure –
III attached). Post submission students are expected to appear for the evaluation of the project
proposal by the faculty mentor as per the following rubric.
S# SIP Intended Project Proposal Evaluation Parameters by Faculty Marks

Mentor

1 Understanding of the work assigned and intended learning outcomes of SIP 6
including finalization of title for given assignment
2 Identifying key issues related to the work assigned and key deliverables 4
Total Marks 10
STAGE II – INTERIM REPORT
The interim report is an interim version of the final report. The students would have completed
some proportion of work assigned at the organization. Through this report the mentors will be
able to gauge the work done and guide how to proceed further. This interim report must be
submitted to the faculty mentor in the prescribed format (Annexure – IV attached). Post
submission students are expected to appear for the evaluation of the interim report by the faculty
mentor as per the following rubric.
S# SIP Interim Report Evaluation Parameters by Faculty Mentor Marks

1 Finalization of Action Plan – Flow of work and adherence to timelines 5
2 Profile and Business Model of the company 5
3 a. Project Objectives
b. Roles and Responsibilities
c. Key deliverables 10
d. Work completed till date.
e. Clarity on future action plan
Total Marks 20
STAGE III (3 & 3A) - FINAL PROJECT REPORT
After completion of Internship, the student should prepare a comprehensive report to indicate
what they have observed and learnt in the training period. Daily diary will also help to a great
extent in writing the final report since much of the information has already been incorporated by
the student into the daily diary.
Final Project report (Annexure - V attached) should be submitted to Faculty mentor in spiral
binding along with two copies of the report on or before the due date of submission, i.e., July 2 nd,

2022. Post submission students are expected to appear for the evaluation of the final report by
the Faculty and Company mentor. The rubric for evaluation is as follows –
S# SIP Final Report Evaluation Parameters by Faculty Mentor Marks

1 Accomplishment of Project Objectives 10
2 Application and clarity of concepts, key learning, key achievements 5
(Understanding of business model, environment – SWOT, PESTEL)
3 Quality of Recommendation and Overall quality of report 5
4 Display of teamwork, commitment & professionalism (Adherence to SIP 5
Guidelines)
5 Viva & Presentation 15
Total Marks 40
STAGE IV: SIP Final Report Evaluation Parameters by Industry Mentors
S# SIP Final Report Evaluation Parameters by Industry Mentors Marks

1 Accomplishment of Project Objectives 05
2 Application and clarity of concepts, key learning, key achievements 05
(Understanding of business model, environment – SWOT, PESTEL)
3 Quality of Recommendation and Overall quality of report 10
Total Marks 20
The Executive Summary & SIP Elevator Pitch should be in the prescribed format explained
in Annexure V attached & will form a critical part of the student’s application documents for
final placements. All student executive summaries will consolidate in the form of a booklet to be
sent to recruiters along with students CV for final placement.
EVALUATION THROUGH SEMINAR PRESENTATION/VIVA-VOCE AT

THE INSTITUTE
The student will give a seminar based on his training report, before an expert committee
constituted by the concerned department as per norms of the institute. The evaluation will be
based on the following criteria:
• Quality of content presented.

• Proper planning for presentation.
• Effectiveness of the presentation.
• Depth of knowledge and skills.
• Attendance record, daily diary, departmental reports shall also be analysed along with the
Final Report.
Seminar presentation will be conducted at the institute to an Evaluation panel. It will enable
knowledge & experience sharing amongst students & teachers and build communication skills
and confidence in students. The following is the detailed rubric for this component.
Final Report Presentation & Viva Evaluation Parameters at Institute

Max.
S# Parameters Indicators Marks
Presentation Skills & effectiveness, Ability to
1 Communicates well answer & handle questions 10
Objectives, Activities, Learning and
2 SIP Elevator Pitch Achievements (CAR Framework) 5
Total Marks 15
Evaluation of SIP presentation is equally focused on the quality of content as well as delivery of
the presentation. Hence, slide creation, slide transition, pictures, eye contact and delivery of the
presentation are some aspects which will be evaluated during the presentation. The SIP
Presentation and Viva Voce will be evaluated by Faculty mentor
• The presentation should have about 8-15 slides

• Students will be given 10 - 15 minutes to present the work
• It is mandatory to include the three aspects of Project Objective, Action Plan, and
Outcome of the project in the presentation.
ROLES AND RESPONSIBILITES
FACULTY MENTOR
• The faculty mentor would be involved at all stages of summer internship.

• Cultivate a sense of responsibility and sincerity in the minds of students before they plan
to pursue the internship.
• Orient them with the entire Internship manual and allow them to ask any queries.
• Ensure that the set of documents, reporting formats were discussed with them.
• Keep a regular check on the conduct and performance of student intern.
• Make visits to workplaces to have the first-hand experience of how interns are performing.
COMPANY MENTOR
The intern is expected to be attached to a functional area of the organization to provide him/her
knowledge and experience of the functioning of the same. In addition, the Intern is to be assigned
a project on a theme relevant to the needs of the organization and possibly keeping in mind the
interest area of the student.
• Induction – to make the trainees familiar with the hierarchy of the organization.
• Training – work related training, field training, data collection training and presentation
of report.
• Target – sets target to make trainees complete their report in time.
• Assessment – target achieved and provide the feedback.
• Keeping in touch with the faculty mentor.
FACULTY/COMPANY MENTOR STEPS FOR AN EFFECTIVE

EVALUATION MEETING
• Walk the intern through the evaluation sheet -Explain each score and why it was issued.
(Make sure to emphasize both positive and negative performance results.)
• Encourage the intern to ask questions and take notes on their copy of the evaluation. This
gives them a written record to look back on later.
• For any areas marked as needing improvement, discuss how progress can be made.
Provide explicit suggestions and make sure the intern is clear as to what they are doing
that is less than expected and what actions are needed to progress.
• At the end of the meeting, have the intern summarize the areas needing improvement as
well as their strengths.

CAREER MANAGEMENT SERVICES (CMS)
CMS is responsible for timely generation of summer internships.
• Liaising with the corporate and maintaining good relationship with the concerned
company mentors in the summer internship organization.
• Ensuring conduct of orientation for the student interns at the summer internship company
during the initial days.
Internship/ Placement is a student centric activity. Therefore, the major role is to be played by
the students. At the commencement of the session, the members of the student placement
committee would be selected from the interested students, who submit applications to CMS to
work on placement committee. Among the volunteers, one student would be nominated as
“Student Coordinator” who would be assigned major responsibilities and would be accountable
to CMS.
• CMS will include involvement of the student Placecomm in the following activities:
• Design and Printing of Placement Brochure – Soft copy as well as Hard copy.
• Preparing list of potential recruiters and past recruiters.
• Placement Presentation at various organizations, if required.
• Coordinating activities related to Placement including companies HR team visit to
institutes.
FORMAT 1: STUDENT’S DAILY DIARY/ DAILY LOG
DAY-1 DATE
Time of arrival Time of Departure Remarks
Deptt. / Division Name of finished
Product
Name of HOD/ Supervisor
With
e-mail id
Main points of the day

Signature of Industry Supervisor
FORMAT 1A: ATTENDANCE SHEET
Name & Address of Organization
Name of Student
Roll. No

Name of Course
Date of Commencement of Trg.:
Date of Completion of Training:
Initials of the student
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Month
&
Year
Note :
1. Attendance Sheet should remain affixed in Daily Training Diary. Do not remove or tear it off.
2. Student should sign/initial in the attendance column. Do not mark ‘P’
3. Holidays should be marked in Red Ink in attendance column. Absent should be marked as ‘A’ in Red Ink.
Signature of Company
internship supervisor with
company stamp/ seal
(Name_________________________________________)
Contact No.

FORMAT 2: INTERNSHIP COMPLETION CERTIFCATE BY COMPANY
LETTER HEAD TEMPLATE:
<DD/MM/YYYY>
To
<Intern Name>
<Intern No>
Sub. – Your Internship with our <Company Name>
Dear <Intern’s Short Name>,
Congratulations to you on your successful completion of your <duration> of internship with the
<Department Name> in our organization from <DD/MM/YYYY> to <DD/MM/YYYY>.
Your willingness to learn, adapt, showing sensitivity to urgency and involvement in the tasks
assigned to you is appreciated by the entire <Department Name> team. We are sure you will see
success coming to you more easily with this approach.
We are also happy to hand over your Internship Completion Certificate with this letter.
We wish you all success in your career.
Sincerely,
[Authorized Signatory Name]
<Designation>

EMAIL TEMPLATE
Subject line: Your Internship with Our <Company>
Dear / Hi [Intern’s name],
This mail is being sent to you on your successful completion of your <duration> of internship
with the <Department Name> in our organization from <DD/MM/YYYY> to
<DD/MM/YYYY>.
Your willingness to learn, adapt, showing sensitivity to urgency and involvement in the tasks
assigned to you is appreciated by the entire <Department Name> team. We are sure you will see
success coming to you more easily with this approach.
We are also happy to enclose your Internship Completion Certificate with this mail.
We wish you all success in your career.
Best wishes,
[Authorized Signatory Name]
[Your email signature]

Annexure – I: SIP: Reporting & Registration Day Sign-off Form
Sr.No Roll Students SIP Organisation Points Discussed

No Name
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

Signature of Faculty Mentor:
Date
Annexure – II: SIP: Joining Report
1 Student’s Name and Roll No
Name and Address of the

2
Internship Company
3 Project Location
4 Functional Area of Project
5 Stipend Payable Per Month
6 Name and Designation of the CM
7 Mobile Number of the CM
8 E mail address of the CM
9 Start Date of the Project
10 Expected End Date of the Project
Faculty Mentor’s Name and Signature:
Date:

Annexure – III: SIP: Intended Proposal Form
Student Information
Name and Roll no of Student
Name of Company Mentor
Name of Internship Company
Functional Area of Work (Marketing/

Finance/HR/Analytics)- Choose Relevant
Particulars Comments
Title of the Project (Not more than 15-20

words)
Brief Description of the Project (450 to 500

words)
Objectives of the Project (List Top Three)
Your Roles and Responsibilities (in Bullet

Points)

Action Plan to achieve objectives of the
project (include timelines in chorological
order)
Expected Project Outcomes:
(Explain what new skills and/or knowledge

you will be acquiring through this internship,
and how this experience will move you
forward along your career path)
Outcomes for Self:
Outcomes for Organization:
Efforts to measure the project outcome:
Faculty Mentor’s Name and Signature:

Date:

Annexure – IV: SIP – Interim Report
Interim Report is a blueprint to cover steps for the final report. A student is expected to cover
four steps of final report by the time of interim report submission.
Students Information
Name and roll number of Student
Name of Company Mentor
Name of Internship Company
The following four chapters along with the summary or work completed till the time
of interim report submission should be submitted in the interim status report.
1. Introduction to Sector/Company
● Brief profile of the company/industry including its current status from which the
company belongs.
● Explain the nature of the Company and its business (service/production/trading etc), i.e.,
type of industry & business in which the company is operating. Mention specific
functional area, if any, such as marketing, finance, HR, logistics etc, in which the company
is operating.
● Company’s vision & mission.
● Product range of the company.
● Size (in terms of manpower & turnover) of organization.
● Organization structure of the company.
● Market share & position of the company in the industry.
2. Review of the Assignments
● Provide information on what specific assignments have been assigned to the intern, what
are the roles and responsibilities.
● Provide a review, what is the importance of these roles and responsibilities in an
organization.
3. Project Objectives
● It should be pragmatic and consistent with the title of the report and achievable during
the tenure of internship within the prescribed schedule.
4. Action Plan
● Flow of working, work process, working domain
Describe the action plans to achieve the desired objectives during the internship with specific
timelines against each objective.
5. Summary of work completed till date (Bullet Points)

Annexure V: SIP – Final Project Report
A SIP Report is a written presentation of the work done by the student on a given assignment. It
is important to bear in mind that even though the report is submitted only at the end of any given
assignment, it is a culmination of continuous efforts on the part of the student.
The Student Interns are required to follow the Project Report guidelines template to bring
uniformity and standardization in the report structure to be submitted.
General Guidelines
1. Each student intern will have to submit two copies of the Final Project Report. One copy
of the report will be returned to the student intern later. The Final Project Report should
be printed strictly according to the guidelines listed.
2. Students are required to mail the final PDF copy of the report to their respective Faculty
Mentors.
3. Project report must be duly signed by the student intern and faculty mentor.
4. Presentation: The document is to be bound for submission. Loose leaf is not accepted
Project report should be spiral bound with a transparent cover sheet on the front and
coloured at the back. Double side printing is advised to save paper.
5. Format: Double side, Printed, 1.5 line spacing, Font: Eleven-point Times New Roman,
Good quality white A4 size paper should be used for the Final Project Report.
6. Anti-plagiarism software will be used to check originality of the report
7. Referencing and Citation: APA must be used with in text citations and corresponding
entries in a reference list at the end of the document.
8. The text material should be typed with one and a half spacing between the lines. Eleven-
point font size is to be used in Times New Roman font.
9. Text should be justified (Ctrl +J).
10. A left-hand margin of approximately 3-3.5 cm is to be left for adequate space for binding.
The top margin of the first page and of the first page of each succeeding chapter/Section
should be 4 cm. Other top margins, the right side and bottom margins should be a
minimum of 2.5 cm in size.
11. All text pages should be numbered at the bottom centre of the pages.
12. Table and figure numbers are to be written at the bottom of the table/ figure along with
source.

13. The Final Project Report should range in length between 40-60 pages with a deviation of
three to five pages.
Writing SIP Report: The SIP requires submission of a report on the SIP done by the student not
just to the institute, but also to the organization where the student is undergoing his/her SIP. (In
case the organization requests for the Final Report). An ideal SIP report should cover the following
elements: -
i. Cover Page
ii. Title Page
iii. Joining Report
iv. Authorisation - Undertaking by Student on originality of work
v. Authorisation - Undertaking by Faculty mentor on originality of work
vi. Acknowledgments.
vii. Table of Contents.
viii. Executive Summary
ix. SIP Elevator Pitch
x. List of Illustrations.
xi. List of Abbreviations
xii. Introduction
xiii. Objectives of the Internship
xiv. Action Plan - Activities planned to achieve objectives
xv. Findings / Conclusions / Recommendations
xvi. Key Achievements
xvii. Key learnings
xviii. Attachments (if any)
i) Cover: This is the first page of the report. It should contain only the following
a. Title of the Report,
b. Name & Enrolment number of student
c. Name of the Organization in which the SIP was done.

The format of this page is given below. No logo of the company should appear as this might
violate copyright/trademark privileges of the company. The SOIL logo should be put at the
bottom centre of the page.
A REPORT ON (Title of the SIP Report in CAPITAL LETTERS)

Name of the SIP organization
By (Name of the Student)

Enrolment No.
SOIL Logo

Title Page: This element may contain the following information:
a) Title of the report.
b) Name of the author.
c) Name of the Authority for which the report was written
d) Date of submission.
REPORT ON (Title of the SIP Report in CAPITAL LETTERS)
By (Name and enrolment no. of student)

Date of Submission
(Name of the Organisation for whom the Report was written)

A report submitted in partial fulfilment of the requirements of PGDM Program of SOIL
Institute of Management
(SOIL LOGO)
iii) Authorisation: This indicates the person or the department which authorised the
making of the report. It also includes the Authorization Form.
For example:

CERTIFICATE OF ORIGINALITY
This is to certify that the project report entitled ______________________________________

is submitted to SOIL Institute of Management, School of Business Design, in partial fulfilment
of the requirement for the award of the degree of POST GRADUATE DIPLOMA IN
MANAGEMENT (PGDM) , is an authentic and original work carried out by Mr. /
Ms.___________________________________ with enrolment no.
_______________________under my guidance.
The matter embodied in this project is genuine work done by the student and has not been
submitted whether to this Institute or to any other University / Institute for the fulfilment of
the requirements of any course of study.
Signature of the Student: Signature of the Faculty Mentor
Date: ……………….. Date: …………………
Name of student ………. Name of Faculty Mentor ……………
Enrolment No…………
iv) Acknowledgments: There are many persons who may have helped you during your SIP. It
is your obligation to acknowledge and thank them for their help. Customarily, thanks are due to
the following persons in the given order.
a) Head of the Organization.
b) Company Mentor (if any).
c) Faculty Mentor

v) Table of Contents: The main function of this element is to give the reader an overall view of
the report. The main divisions as well as the subdivisions should be listed with the number of the
page on which they first appear. It helps the reader locate a particular topic or sub-topic easily.
While preparing the Table of Contents you must bear in mind the following points about its layout:
• Leave a 1" margin on the left and a 1" margin on the right, the top and the bottom.
TABLE OF CONTENTS
Authorisation…………………………………………………………………. i
Acknowledgments……………………………………………………………. ii
Executive Summary………………………………………………………… iii
SIP Elevator Pitch ………………………………………………………….. iv
1. Introduction 1
1.1 Objectives & Scope 3
1.2 Action Plan & Activities 5
1.3 Report Organization 9
2. Industrial Analysis 15
2.1 ________________________
2.2 ________________________
3. __________________________
3.1 ________________________
3.2 _______________________
• Write the phrase ‘Table of Contents’ on the top in CAPITALS.
• Write the number of the item to indicate the sequence of items. After the number, leave
three or four spaces and then type the first heading.
• Indent second-order headings three or four spaces.
• Leave two spaces between main headings and one space between sub-headings.
• Numbering pages up to ‘Abstract’ should be lower case Roman numerals and from
‘Introduction’ onwards Arabic numerals should be used.

vi) a. SIP Elevator Pitch: This is a short summary/ snapshot of the work done. It is read by
recruiter who are not familiar with the full SIP report. Therefore, it is important to focus on key
areas that will create an interest in the students. Following are the key points that are imperative
for an SIP elevator Pitch. This will be a part of the final report.
SIP Elevator Pitch Format
1. About the SIP Company
2. Title of the SIP Project: example “Business Development of PlayStation Division

at Sony India in Gurgaon and Faridabad”
3. SIP Project Objectives:
4. Activities Undertaken during the SIP:
5. Key Learnings from the SIP: Domain + Soft Skills
Domain Learning: an example-

• B2B Marketing strategies & Sales Pitching
• Better Understanding of marketing tools like STP, SWOT, Marketing-Mix, Porter’s
Five force model
• Research Process
Soft Skills:
• Teamwork & Leadership
• Problem solving skills, Planning, Executing & Managing
• Corporate culture, dressing and time management
6. Key Achievements
7. Awards/Appreciation received during SIP (if any)

b. Executive Summary: The Summary conveys in condensed form what the report is about.
The purpose of this element is to enable the reader, to grasp the main issues of the report quickly
without having to go through the whole report. An executive summary should be self-sufficient
and intelligible, without reference to any other part of the report. It is never intended as a
substitute for the original document.
• Guidelines for Writing Executive Summary
The executive summary provides an overview of the SIP work. The executive summary needs
to be in fewest words and should be written in simple, short sentences intended to be read by
an executive. Make sure it is self-sufficient and can be understood in isolation. Write this
towards the end of the SIP in about 200-300 words (not more than a page). This will form a
part of the Final Report and should be placed after the “Acknowledgements” Page
Points to be covered:
• Student Information
• Title of the Report
• Brief Description of Organization- Industry Type, Name and Address
• Objective of the Internship
• Activities Undertaken
• Findings & Conclusion
• Recommendations
• Key learnings – Domain and Soft skills
• Special Achievements / Recognition
• Provide minimum four and maximum six keywords with the executive summary
vii) List of Illustrations: Given below are some items, which normally form part of the
attachments. These are:
(a) Calculation sheets, (b) Supplementary Details of Instructions, (c) Flow Charts,

(d) Computer Programs, (e) The Questionnaire, (f) Large Maps, (g) Samples of the Work Done,
etc.
viii) References: All references should be given in this section.
● Should be proper and must include all citations

● Should follow the style as displayed for various sources as per APA guidelines
Book with Single Author:
Gore, A. (2006). An inconvenient truth: The planetary emergency of global warming
and what we can do about it. Emmaus, PA: Rodale.
In-text reference: (Gore, 2006)
Book with Two Authors:
Michaels, P. J., & Balling, R. C., Jr. (2000). The satanic gases: Clearing the air about
global warming. Washington, DC: Cato Institute.
In-text reference: (Michaels & Balling, 2000)
Book with Editor as Author:
Galley. K. E. (Ed.). (2004). Global climate change and wildlife in North America.
Bethesda, MD: Wildlife Society.
In-text reference: (Galley, 2004)
Articles in Reference Books (unsigned and signed):
Greenhouse effect. (2005). American heritage science dictionary. Boston, MA:
Houghton Mifflin.
.In-text references: (Greenhouse effect, 2005)
Magazine Articles:
Allen, L. (2004, August). Will Tuvalu disappear beneath the sea? Global warming
threatens to swamp a small island nation. Smithsonian, 35(5), 44-52.
In-text references: (Allen, 2004)
Newspaper Articles (unsigned and signed):
College officials agree to cut greenhouse gases. (2007, June 13). Albany Times Union,
p. A4.
In-text references: (“College Officials”, 2007)
Journal Article:

Miller-Rushing, A. J., Primack, R. B., Primack, D., & Mukunda, S. (2006). Photographs
and herbarium specimens as tools to document phonological changes in response to
global warming. American Journal of Botany, 93, 1667-1674.
In-text reference: (Miller-Rushing, Primack, Primack, & Mukunda, 2006)
Website:
United States Environmental Protection Agency. (2007, May 4). Climate Change.
Retrieved From the Environmental Protection Agency website:
http://www.epa.gov/climatechange
In-text reference: (United States Environmental, 2007)
Annexures
● The annexures are to be attached at the end of the report and to be numbered as
Annexure-A, Annexure-B etc. right justified at the top of the page.
● All Annexures must follow sequence as mentioned in the report.

FORMAT 1: STUDENT’S DAILY DIARY/ DAILY LOG
FORMAT 1A: ATTENDANCE SHEET
FORMAT 2: RELIEVING LETTER OF STUDENT
Annexure – I -SIP: Mandatory Reporting & Registration Day Sign-off Form
Annexure – II - SIP: Joining Report
Annexure – III -SIP: Intended Project Proposal Form
Annexure – IV- SIP – Interim Report
Annexure V - SIP – Final Project Report

Student Internship Handbook - 2024

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Student Internship Handbook - 2024

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SOIL SCHOOL OF BUSINESS DESIGN

SUMMER INTERNSHIP HANDBOOK-2024

SOIL School of Business Design

SOIL School of Business Design

SOIL School of Business Design

SOIL School of Business Design

I. BENEFITS TO THE INDUSTRY

• Availability of ready to contribute candidates for employment.

II. BENEFITS TO STUDENTS

SOIL School of Business Design

III. BENEFITS TO THE INSTITUTE

• Build corporate relations & make the placement process easier.

IV. LEARNING OBJECTIVES:

The objective of the summer internship program is to ensure that students

LO1: Develop ability to work in an unfamiliar, professional environment

LO1: Demonstrate required individual/soft skills in a non-simulated, team-based, and

LO3: Evaluate and propose appropriate recommendations to the organization.

LO4: Develop project report and presentations as per guidelines

SOIL School of Business Design

1 Internship Registration April 1-14th, 2024

Milestones -15th April to Documents to be Reporting to

12th April 2024 Internship Policy and CMS and Chairperson-

Faculty Mentor Signoff form Faculty Mentor/Guide

25th April 2024 Intended proposal for summer

Contact details of company Faculty Guide/Mentor CMS

20th May 2024 Interim report submission

SOIL School of Business Design

Internship completion and Faculty Guide/mentor, and

The general procedure for arranging internship is given below:

SOIL School of Business Design

Step 4: Students undergo internship at the concerned Industry / Organization. In-between

Step 5: Students will submit internship report after completion of internship.

Step 6: Internship Certificate to be obtained from industry.

GUIDELINES FOR STUDENTS

SOIL School of Business Design

INTERNS - IN THE ORGANIZATION

B. CODE OF CONDUCT AT THE INTERNSHIP ORGANIZATION

SOIL School of Business Design

C. EXPECTATIONS FROM STUDENTS DURING THEIR SUMMER INTERNSHIP

WRITING THE INTERNSHIP REPORTS

STUDENT’S DIARY/ DAILY LOG/WEEKLY UPDATE

SOIL School of Business Design

On completion of the full internship period, an internship completion certificate/relieving letter

MONITORING, EVALUATION & ASSESSMENT OF INTERNSHIP

i. Evaluation by Industry mentor

SOIL School of Business Design

II. EVALUATION BY FACULTY MENTOR BASED ON SITE VISIT(S) /

STAGE I – INTENDED PROJECT PROPOSAL

S# SIP Intended Project Proposal Evaluation Parameters by Faculty Marks

SOIL School of Business Design

STAGE II – INTERIM REPORT

S# SIP Interim Report Evaluation Parameters by Faculty Mentor Marks

STAGE III (3 & 3A) - FINAL PROJECT REPORT

SOIL School of Business Design

S# SIP Final Report Evaluation Parameters by Faculty Mentor Marks

STAGE IV: SIP Final Report Evaluation Parameters by Industry Mentors

S# SIP Final Report Evaluation Parameters by Industry Mentors Marks

EVALUATION THROUGH SEMINAR PRESENTATION/VIVA-VOCE AT

• Quality of content presented.

SOIL School of Business Design

Final Report Presentation & Viva Evaluation Parameters at Institute

• The presentation should have about 8-15 slides

ROLES AND RESPONSIBILITES