INFORMATION TECHNOLOGY

(402)

THIS PROJECT IS ABOUT

STUDENT ENTRANCE EXAM REPORT

Student details
Name : Shubham Anil Deshpande
Class : X – A
Roll No. : 25
School name : Navkis Educational Centre
Guide : Asha ma’am
 CONTENTS

1. Introduction
2. Planning a database
3. Creating a new database document
4. Creating table in design mode
5. Entering data in a form
6. Creating reports
 ACKNOWLEDGEMENT

It gives me immense pleasure to present this portfolio on RDBMS

from open office. This project is based on database which is a part of
open office suite. In this project I am making a file on STUDENT
ENTRANCE EXAM REPORT.

I shall thank my teacher and guide Asha ma’am to assign us with this
project and I shall even than my friends for helping me proceed with
the project and making it successful. I shall thank my school for
awarding this project on RDBMS.
 INTRODUCTION

A database is an organized collection of structured information, or

data, typically stored electronically in a computer system. A database
is usually controlled by a database management system (DBMS).
Together, the data and the DBMS, along with the applications that
are associated with them, are referred to as a database system, often
shortened to just database.

Base offers wizards to help users new to database design (or Base) to
create Tables, Queries, Forms and Reports, along with a set of
predefined table definitions for tracking Assets, Customers, Sales
Orders, Invoices and much more.

In a database, a table stores information for a group of things we call

fields.
Forms are for data entry into the fields of one or more tables
associated with the form.
Reports provide information found in the database in a useful way. In
this they are similar to queries.
 PLANNING A DATABASE

The first planning step is to define the purpose and use of the
database as carefully as possible. What information do you
want to get out of the database and what information has to go
in to achieve that? Be sure to consider not only the immediate
questions you want to answer but how those questions might
change with time.

The second step is to decide how to store the data in one or

more tables to facilitate producing the results you want.

Then we should decide what should be the primary key.

Then we should enter the data in a concise way.

We should keep in mind that the database should be short and

crisp and approachable to the audience and a better
understanding of the project/data which you are trying to
approach to people.
 CREATING A NEW DATABASE DOCUMENT
To begin the process of making the example database, we will make
a new Base file with the default configuration of embedded HSQL
tables. Choose File → New → Database from the menu bar, or click
the arrow next to the New icon on the Standard toolbar and
select Database from the drop-down menu. Both methods open the
Database Wizard.

On the first page of the Database Wizard, select Create a new

database and then click NEXT.

The second page has two questions. Make sure the choice for the
first question is Yes, register the database for me and the choice for
the second question is Open the database for editing. Click Finish .

Then we will get 4 options in the sidebar

 Table
 Forms
 Queries
 Reports
 CREATING TABLE IN A DESIGN MODE

The first table to be created is Student.

Its fields are Student name, Student ID, marks obtained and the
stream in science which they want to choose.

We should put fuel ID as the first field name.

We should select integer (INTEGER) for that with 0 decimal places.
We should change auto value from NO to YES.
We should keep the characters as 10.

We should set the primary key as Student id.

 ENTERING DATA IN A FORM

Forms may contain text fields, list boxes, radio buttons, and a range of
other control elements, which are inserted directly in a text or
spreadsheet. The Form Functions Toolbar is used for editing
forms. A Apache OpenOffice form may adopt one of two modes: the
draft mode and the display mode.

Each type of field allows a different method to enter the data. In most
if not all cases, more than one method can be used. The first step
to entering data in a form is to open it from the main database
window.
To make a form we should –
 Click the Forms icon in the Database list.
 Find the form's name in the Forms list (Students).
 Double-click the form's name.
 Two toolbars control form creation: Form Controls and
Form Design. Select View > Toolbars > Form
Controls and View > Toolbars > Form Design to show
them both. The Form Controls toolbar has a button for
each of the most commonly used types of control.
 The Form Design toolbar can also be opened from the
Form Controls toolbar. Some of the less commonly used
controls are on a third toolbar, More Controls, which can
also be opened from the Form Controls toolbar.
 CREATING REPORTS

Reports provide information found in the database in a useful way. In

this they are similar to queries. Reports are generated from the
database's tables or queries. They can contain all of the fields of the
table or query or just a selected group of fields. Reports can be static
or dynamic. Static reports contain the data in the selected fields at
the time the report was created. Dynamic reports can be updated to
show the latest data.
Dynamic report
Dynamic reports update only the data that is changed or added
to a table or query. It does not show any modifications made to
a table or query. For example, open the fuel economy query
you just created.
Static report
On the other hand, static reports provide important data
about a specific time period and are worth saving for historical
performance reference.