Sample - Website Design Proposal

Event management and marketing software

Objective
Objective
Your company needs to establish a strong brand message with a new website for your new nationwide
expansion.

By determining your target demographic, and helping you establish the right voice, we'll create a
website that speaks clearly to the right people, and then makes it easy for them to take the next step
toward becoming your customer.

In terms of back-end portal functionality, we'll walk you through your needs, and create a user
experience that is simple and integrated with your brand.

If you were a real company, instead of a sample one, we would detail out the goals that we established
together in a goal-setting meeting. That would keep this from being so dull, too.

Those goals actually form a critical part of our web design process, because we don't just build a
website to be pretty, we build it to help you achieve your goals with your exhibition being ready for
launching directed forward to the market of the investment starting with the digital way until we will
be honored welcoming attendees.

Our Solution
Overview
We'll help you create the messaging and branding for your sub-link website. The site will be clean and
inviting. And we'll make sure the site looks and works great on mobile devices as well as desktops.

We'll create a platform as a redirect link to the inputs of the registration as the initially procedure for
the exhibition (to be determined once we get going).

Since this is a brand new site, we'll take care of creating critical business listings in recognized online
directories so you get maximum exposure in local searches.

We implementing digital data capture at your events by reported the lead data to be observed and
existing in your systems through one platform in real time, you can gather it and follow up instantly.

Pathing your exhibition with right vision by managing the Guests, Vip’s, Press and Speakers with easily
modifiable workflows, based on the size and the specific requirements of each event.

2
 Sample - Website Design Proposal

Kickoff Meeting
• Discuss the details and finalize the layout of a site map.

• Initiate the discovery process to develop the back-end portal functionality.

• Create the project schedule together.

• Nail down keyword phrases that we need to address as we build the site.

• Discussing the control and managing visitors flows with a subsequent analyses.

• Going through controlling sequence of exhibition & seating process regarding every category
enjoys his facilities.

• Access & monitoring Attendees flow with the Hand-shake logic.

Responsive Design
• Because the mobile market is growing at an unbelievable rate, we will build your site to be
optimized for mobile devices such as iPad and iPhone, thus increasing your potential audience
and reducing the friction that comes from trying to navigate a desktop website on your mobile
phone.

• We'll design the Landing page to be compelling, but also move the customer in their thought
sequence by helping them find what they need quickly.

• We'll design one page listed in the final site map. Our focus will be on clean layout that looks
great on multiple devices, and making it very easy for users to find their way around your site.

• Related to the registration platform we create can contain up to 3 graphics (either custom
photography or stock) or interactive elements like a slider or tabs.

• We'll build a blog section that you can use to "teach" your customers about your exhibtion or
service (since we don't really know what you do at this point).

• We will make sure that you are absolutely thrilled with the look and feel of the design before we
take the next steps. That way you get exactly what you're looking for! This will include a "two-
round" revision process. We'll design your website and send you images of the design to look
over. If you have changes, we'll make adjustments based on your feedback, and we'll send it all
to you again to review. If you have more revisions, we'll do some more changing and

3
 Sample - Website Design Proposal

Copy Writing
Copy writing refers to the text and phrasing that is used throughout your site. The copy on your site is
the most critical component of connecting with a user and moving them to connect with you.

• We'll take the information you've already provided and write the copy in a personal, yet
professional, face-to-face style. This is distinctive of RedZee . We believe that your business is a
person-to-person business, so we want to make sure your website

matches how you interact with people in the real world.

• Our process will include a "two-round" revision process. We'll write the copy and we'll send it to
you to look over. If you have changes, we'll make adjustments based on your feedback, and we'll
send it to you again to review. If you have more revisions, we'll do some more changing and
submit it to you again. If you have more changes after that, any more time that we spend on
copywriting will be charged to you extra fees for any extras. (But, again, don't worry, the two-
round revision process should be plenty of time to make any changes you'd like.)

Software Platform
• We'll build the front-end marketing site by one of the most economical ways to get the benefits
of a Content Management System without the high price tag of a proprietary system. The
interface is simple to use, and is built to be very search engine friendly. perfect if you're really
wanting to integrate every facet of your site with an automated marketing tool.

• For the back-end functionality, we'll build a custom portal based on the goals you provided in our
initial phone call,

• As for the payment method is settled with the payment gateway “Paymob” with very special rate
as for the credit transaction provided “paypal” suggested to secured invoice transaction with
“Paytabs”.

Add & Update Business Listings

In conjunction with building the site, we’ll make sure your company is listed in 30+ of the most
important business directories that not only direct users to your site, but help build your search engine
credibility. This includes Google+ Local and Linkedin Local. This is a critical step for local SEO (a.k.a.
search engine friendliness). So when potential clients search for "sweet goodness that you sell," for

4
 Sample - Website Design Proposal

instance, in your area, you'll be in the mix. For the directories where you're already listed, we'll work
with you to get those updated.

Training & Technical Support

• We want you to know how easy it is to update the content on your site, so we'll train you how to
use it.

• We'll includes up to 2 hours of phone consultation for all topics relating to your site after it's
launched.

Technical Details
• Optimized for smart phones and tablets, including iPhone and iPad.

• Accessible for modern browsers, including Safari, Chrome, Firefox, and IE 9 and newer.

• Built for great search engine visibility by clearly tagging content within a page and/or a post.
(Elsewhere, the terminology might be called SEO or “search engine optimization.”)

• Includes Google Analytics tracking. (This enables you to measure traffic and effectiveness of
marketing campaigns and measure the rate of conversion to see the most effective ways to
convert a visitor to a customer.)

• Includes Gravity Forms so you can add as many forms as needed for future expansion.

Social Media Integration

• The site will have links to allow users to follow you on your social networks (Suggested
“Youtube/Tiktok/Linkedin”

• Each page/post will have the ability to be shared to the social networks of your choice.

Timeline
When We Can Start
We're available to begin work on this project on 2/11/2022

The process depending on how quickly we get approvals at each point.

So, tentatively, you can expect the site to be ready for testing and launch by the beginning of

5
 Sample - Website Design Proposal

At the Event

Access control
• Access control is the first contact between attendees and the event. It is necessary that the
mechanism used allows a quick and easy verification and guarantees, at the same time, that only
those who are accredited will enter the act.

• The better the entrance to the exhibition is organized, the less crowding problems will be
generated and the greater satisfaction of the attendees by feeling well cared for at all times.

• Keep control of visitors flows by consider where the bulk of the traffic will come from and
manage that by providing crowd controlling before entering the access lanes with a professional
individuals as a turnstile-gate.

• Applying a final cut off time for all the ambassadors to complete their booth’s and being ready
for their access to the exhibition before entering the guests “When the show begins the entry
access will be only for the attendees”

• We can opt for access control by scanning the QR code, quick access “wristbands or
nametags” to categorizing the attendees to be recognizes.

The operation is very easy: the user registers on the chosen platform registration page and receives an
email with their personal QR code after paying the exhibition entry fees with “Payment
gatway/Paypal” , it will be shown on your mobile to be scanned on the day of the exhibition .

There is also the hand-shake feature of capturing the all the entry attendees data of carrying out an
access control by searching for the name of the attendee and validating their entry in the event’s
database. For events with few attendees, it is a fast system that does not need a lot of technological
complexity to do it.

• A special provided access lane for the invitations holders with a different colored “wristband or
nametags” with an easily entrance .

Info Desk "if only provided"

• Inform the purpose of the exhibition with the participating icon exhibitors

• redirect problems to correct the path

• Presenting the surveys of feedback

6
 Sample - Website Design Proposal

• Guide and answer the attendees questions

• Prepare the activity reports

• Presenting the brochures and sign-up giveaways

• Registering the investment survey “In what field do you want to invest”

• A practical guide for concerned exhibitors

Seating process
As always welcome to attendees who have been walking reaching to our exhibition guaranteed, in
order to controlling the traffic flows as well as all the attendees directed to the right vision of the
exhibition and easily reachable to their positions of the exhibition

• It will be the essential task of our hosts to welcoming the attendees after entry process to guide
them to their seats .

• It will be provided and concerned to the Vip’s rather than the regular attendees

• Preventing any of seating issues regarding to the reserved tables with the name of the attendees.
“Depends on the distribution sheet of Vip’s seats”

• Managing and hosting the Speaker’s entry until being ready to show off “While if the lecture
needs a suggestion question from the audience with wireless mics so it will be handled” .

• Providing a professional hosts with a good expertise in the field .

• Taking care of the capacity of hall with the attendees and applying the proportion level .

• Seeking to make the process so comfortable and easy parallel on what activities you have
planned for the exhibition as well as how long the event will be and any specific needs attendees
may have .

Transportations provided
How to Get Attendees from here to there.

Exhibition transportation is one of those aspects of an event that’s much more important than your
guests and attendees ever realize. In fact, most people won’t give it a second thought, unless
your transportation system malfunctions somehow. At that point, it becomes apparent how key
transportation is to the success of an event! Ideally, the transport we applied is a smooth, but
planning and executing may be a little more detailed than you realize.

7
 Sample - Website Design Proposal

• Get everyone where the need to go, with no delay and no fuss

• Providing a public or private transportation

• Depending on the location of pick up attendees is it internally or externally may already have
options such as bus, coasters , hi-ace and limousines

• Having guests arrive via a pre-planned transportation system may actually help your event run
more smoothly, related to a specific schedule involved once attendees arrive at the venue.

• It solves the potential problem of ensuring enough event parking for everyone to arrive and
travel by car

• Providing an event feature that attendees will really appreciate.

Fees

Pricing

Operation management

organizing crew :-

- 2 Validators Access
" Two lanes that attendees entering through and having their nametags"
- 4 Hosts
" To cover and serve the seating process for the V.Vip's with a great smile"
- 1 Crowd controller
" To guide the flow once the Vip's arrive the hotel"
- 1 Quality controller
" checking all the equimpents inside the hall is going well and helping in the mic process"

- The Team leader

8
 Sample - Website Design Proposal

Total cost: Click For Quote

8000/per day

Payment Terms

We invoice 50% to initiate the project, and 50% upon completion of the project.

When the initial payment is received, we will begin the project.

Once final payment is received, the site will be launched for public access.

We accept payment by bank transfer,or other mutual arrangement.

9
 Sample - Website Design Proposal

General Terms & Conditions

Ownership

I will provide a Finished Product(s) to the Client in the form of source, rendered and asset files. These
files become the exclusive property of the Client upon acceptance of delivery, however these files are
partially based on a non-exclusive code base created and maintained by Me and RedZee and in some
cases existing code was used to help create the deliverables. Such code and other underlying
technologies do NOT become the property of the Client, only the Finished Product(s). In addition, the
Finished Product(s) may depend on code, objects (COMs), and other third party utilities that are the
property of their respective owners. No rights to these dependencies is expressed or implied.
Additional licensing may be required with third party assets.
Point of Contact & Training

we will require one point of contact during the Contract for clarifying requirements for design, key
features, usability, and maintenance issues. requires this person be available to answer questions
arising from the project within 24 hrs on workdays (subject to reasonable exceptions), and to have
authority to make design and related decisions on the system.
Project Management & Communication

We may manage this Contract using third-party project collaboration software. The Client’s Point of
Contact, stakeholders, and collaborators will all have appropriate access to the project and all
associated assets. This system will serve as a primary mode of communication, documentation, and
reporting. Any approval marked within the system by the Point of Contact will be considered official
written approval.
Response Time

It works exclusively with Independent Contractors. The benefit of a flexible team is rapid scalability and
a diverse set of services. Due to the nature of the business model, it is not set up to support on call
services. Within the duration of this Contract
I will make every effort to reply to inquiries within 48 hours except where The Client has been
previously notified of a period of limited availability. I will respond in good faith but cannot guarantee
any specific action within a given time frame.
Dependencies

In the event that any aspect of this Contract is dependent on a separate third party or the Client’s in
house team, the quality and punctuality of the Finished Product(s) may be subject to said party’s
ability to meet the required timelines and/or level of quality. I’m not responsible for any delay or
defect caused by separate third party or the Client’s in house teams. Additionally, while it strives to
meet our timelines, delays in content from the Client or similar delays will result in longer timelines.

10
 Sample - Website Design Proposal

Backups

it maintains internal backups of active project code and design files. This backup system is not
intended as a solution for The Client, rather as a code archive through the duration of this Contract.
While the backup system is redundant, it is not guaranteed and does not support any content
produced by the Client. The Client is solely responsible for the Backup and Restoration of the Finished
Product(s) and any associated data. There are paying options available where I can take care of client
backups in an ongoing fashion.
Security

Although me and my corporate marketing agency “RedZee” make every effort to provide secure
Finished Product(s), due to the nature of rapidly advancing technology, we can in no way guarantee
that the Finished Product(s) will not be subject to security breaches. we recommend the use of strong
passwords and the observance of standard security practices. In order to minimize the chances of
security violations, systems should be updated often. The Client is solely responsible for tracking
software updates. Any updates during the life of or after the expiration of the Contract can be
negotiated as an addendum to this Contract or as an additional Contract. Once again, it is available to
help with security monitoring if desired by The Client.
Limited Liability

The Client alone shall be responsible for: (a) the accuracy and adequacy of information and data
furnished for processing; (b) any use made by the Client of the output of the Software or any reliance
thereon; and (c) obtaining the required licenses and respect copyright for any and all third part assets
including but not limited to fonts, media, and software. The Client shall also be responsible for the
continued operation and maintenance of the computer equipment and third party software used with
the Finished Product(s), and shall comply with all operational, environmental and maintenance
recommendations and requirements of the applicable licensors, vendors and manufacturers.

The Client agrees that any liability of me relating to this agreement and the services performed shall be
limited to the amount of fees actually received by me or my corporate agency , from the Client under
this agreement regarding the services in question. In no event shall be liable for any special, incidental,
indirect, cover, consequential, exemplary or punitive damages; any damages based on injury to person
or property; or any lost sales, profits or data, even if the Client is told that any such damages may
occur.
Warranty

we will provide patches and bug fixes for any bugs or issues included in the scope of this contract
reported within the grace period of no more than 30 days following the date of project completion as
defined by the date the client signs off on the deliverables. All bug fixes outside of the project scope or
after the grace period are the responsibility of the client.

11
 Sample - Website Design Proposal

Hourly projects are NOT subject to warranty. Design and the placement, editing and arrangement of
editorial content are NOT subject to warranty. Should further support be necessary, a support contract
may be negotiated.
Credit

It retains the right to use the Client within its roster of clients. I do request the opportunity to put a
small link at the bottom of the Client’s website denoting its involvement with the creation of the
Client’s site.
Review, Expiration, or Cancellation

This Contract is valid for the calendar month in which it was signed, upon which point it expires. Upon
expiration, both parties may review and amend the Contract and decide whether or not to renew.
Either party may terminate this Contract with a full 30 day written notice. All payments will be due and
all work will be submitted upon the termination of Contract.

Next Steps

1. Take a look at the proposal and if you have any questions about what it includes, go ahead and
ask. We want to make sure that we have everything completely covered before we jump in.

2. Once we get the proposal looking good to you, and you decide that you’d like to proceed, we’ll
send an invoice to get started on the project.

3. We move forward based on the timeline.

4. You sign off on the completed project, 100% delighted! And, since you absolutely love your new
site, you tell others about how we helped you accomplish what you wanted with your website.
Perfect!

Acceptance

Any change to this contract shall be subject to mutual written agreement of the parties.

IN WITNESS WHEREOF, the parties have so agreed as of the date

Assem Mohamed
project manager

12
 Sample - Website Design Proposal

Signed by:

Sample Company Date

13