Outbound Logistics

Document Details

Prepared By Muhannad Basalem Document Type SOP

Reviewed By Number of pages
Authorized By Expected Review Date
Document Status Pending Review Frequency
Version Number 1.0 Confidentiality Clearance
Initial Approval date Effective Date

Amendment Register
Change Initiator Change Date Reason of Change

i. Purpose:

This SOP provides details instructions on how to carry out the Outbound Logistics at Goody
Saudi Goody Products Marketing Company
P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

____________________________________________________________________________________________________________

ii. Scope:

This SOP defines to whom and what particular set of procedures apples

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iii. Requirements:

To proceed shipping, you need to have the following certificates

1. Invoice
2. Packing List
3. Health Certificate (From SFDA)
4. Re-export Certificate (For imported items, from Jeddah Chamber)
Attachments needed for Re-export Certificate (Chamberized inv., COO Copy,
- Stamped Invoice
- Copy of COO (For any imported item in the invoice)
- Commerce Registration
5. Certificate of Origin (For Local items, from Ministry of Commerce)
Attachments needed for Certificate of Origin (Chamberized inv., CR)

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
iv. Outbound Order Cycle:

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
Procedure:

This section will describe the outbound task, provided with pictures

1. Once receiving the outbound order (Invoice) by the Supply International Planning. A check on the invoice is required

 Check if all blanks are filled (H.S codes, Origins, Customer Info, weights, total amount)

2. An approval from the Finance is required before starting documenting

3. Once approved by Finance, proceed printing the PL using SAP System

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How to print the Packing List using SAP?

To print the Packing List, you need to have to the Outbound NO. & Shipment NO.

Once you log in to SAP, use VF03 feature to print the Outbound NO.

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Enter invoice NO. in “Billing Document”

Click on “Display document flow”

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Then, you will find the outbound NO. “Indirect Ship. Dlv”

Then use VT01N to get the shipment NO. Write JD00 & and click on ZPKL Packing List Search x

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Click on Deliveries

Scroll down and remove the three letters

Put the outbound NO. that we saved earlier Hit Execute

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Copy shipment NO. below

Use VT02N Enter shipment NO.

Saudi Goody Products Marketing Company
P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Click on Shipment Output Screen

Click Execute

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Click Execute

Click Print Preview

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Packing List will then appear

Once you have the invoice and Packing List

- Share it with WH Agent to check if Production & Expiry dates, and quantity are matching. (As below)

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

- Once WH approves it, start documenting

- Print the Invoice and packing list & stamp it

SFDA
To create A health Certificate; you need to have to the commercial invoice & packing List.

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Once you log in to the SFDA website, click on:

Once you click on that, type and choose the items in the packing list

Then, this page will appear where fill all information showing:

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Here you fill imported name, city, country, port/border, method of shipment, commercial invoice no., item code,
quantity, and production & expiry dates

Then click here to upload the health certificate!

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Re-Export Certificate
To create A re-export certificate; you need to have to the commercial invoice

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Once you log in to Jeddah Chamber website, click on:

Then you fill all details for the Exported & Imported (All in the commercial invoice)

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Then, you fill products details (All in the commercial invoice)

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Hint: If the certificate gets rejected, you may approach Jeddah Chamber Customer services or

Then you upload the files mentioned above

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Saudi Certificate of Origin

To create A Certificate of Origin; you need to have to the commercial invoice & Packing List

Once you log in, you click on:

Fill imported county, type of Certificate, type of signature & stamp

Hint: Make you sure you highlight on the electronic signature & stamp

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Then you choose which supplier (Item factory), city of the factory, and importer details

Then enter the commercial invoice number and issuing date, and click on:

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Then you add item details: product, net & gross weight, and quantity

Hint: if you another item, click on add. However, if you only have this item, click on add and quit

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari
 Standard Operating Procedure
Outbound Logistics
SOP Owner Muhannad Basalem
Department Logistics

Once done documenting, make sure you share full set of copy documents to the customer and inform him/her on the
ETD and ETA (As below)

Saudi Goody Products Marketing Company

P.O. Box 3813
Address: Jeddah, Saudi Arabia – Unit #1, Ad Dwasari