Initial Development of HO Lots, Al-Hasa (6600046900) Doc. No : MCC-IDHO-PR.

09

Rev. No : 01
Item Storage and Preservation Procedure
Date : 11-Jul-21

ITEM STORAGE and

PRESERVATION PROCEDURE

Prepared by Checked By Approved By

Tanveer Akthar Hikmet Fersoy Waqas Imtiaz
QC Supervisor QA/QC Manager Project Manager

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Rev. No : 01
Item Storage and Preservation Procedure
Date : 11-Jul-21

AMENDMENT RECORDS

Rev# Date Description of Amendment

01 11-Jul-21 Revised as per SAPID comments (See. Resolution page)

00 21-JUN-21 First issue

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Rev. No : 01
Item Storage and Preservation Procedure
Date : 11-Jul-21

1. PURPOSE
The purpose of this procedure is to establish the procedural steps necessary to control
handling, storing, preservation and transportation materials and equipment.

2. SCOPE
This procedure is applicable to all project materials and equipment of scope of work as
described;
A new booster pump station for the combined fire water/raw water system including a
chlorination room, an operator’s office for the occupancy of up to two (2) persons with
washroom and prayer room, a MCC room with control and switch panels. HVAC and
communications requirements and the requirements for a Store Room to be established after
discussion with SA Utilities.
The new raw water supply to the booster pump room including a tie-in to the source line with a
new manhole in accordance with WASA requirements.
Site development of Home Ownership lots as per Master plan.
Other lots as per Master plan: one (1) girls’ school, one (1) library, two (2) mosques, one (1)
commercial area, one (1) community support facility, parking lots and three (3) gardens.
Lots monuments construction.
Combined fire water/raw water network.
Wastewater network including tie-in to existing system.
Storm water drainage system (including a new evaporation pond located in Increment IV for
the southern portion of the site).
Primary and secondary electrical systems.
Telephone distribution system.
Tie-in to the Mubarraz-Salmaniyah Road.

3. TERMS & DEFINITION

Item : Material or Equipment

Client : Saudi Arabian Oil Company (SAUDI ARAMCO).
Mastoura : Mastoura Contracting Company
Deficiency : Equipment/ material received at project site/operating facility with nonconformity to
purchase orders/ applicable mandatory Saudi Aramco engineering requirements (MSAER’s) or with
apparent defect
EDR : Equipment Deficiency Report
ACD : Agreed Completion Date
APM : Asset Performance Management
DWS : DELINQUENT WORKSHEET - Mechanism to escalate unresolved Worksheets
CQP : Contractor Quality Personnel

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Rev. No : 01
Item Storage and Preservation Procedure
Date : 11-Jul-21

CQR : Contractor Quality Representative

INCR : Internal Non Conformance Report (Issued by Mastoura)
LBE : Logbook Entries
NCR : Non Conformance Report (Issued by Saudi Aramco through SAP QM)
SAPMT : Saudi Aramco Project Management Team
Technical Deficiencies: Non-compliance to any MSAER or project specifications
GIS : Client General Inspection Services
ID : Client Inspection Department
Periodic Item Preservation Surveys: QC Inspector’s Surveys for Items as per their fixed period
for controls

4. REFERENCES

Schedule B
Schedule D
Schedule G
Schedule Q
SAEP-385 Preservation of Project Materials and Equipment
SAEP 381 Project Quality Issues Escalation Process
SAES-A-004 General Requirement for Pressure Testing
SAES-A-007 Hydrostatic Testing Fluids & Lay-up Procedures
SAES-A-113 Geotechnical Engineering Requirements
SAES-A-114 Excavation and Backfill
SAES-B-019 Portable, Mobile and special Fixed Firefighting equipment
SAES-D-100 Design Criteria of Atmospheric and Low Pressure Storage Tanks
SAES-H-001 Coating Selection & Application Requirements for Industrial Plants & Equipment
SAES-H-002 Internal and External Coatings for Steel Pipelines and Piping
SAES-H-002V Approved Saudi Aramco Datasheets for the Pipeline and Piping Coatings
SAES-H-101V Approved Saudi Aramco Datasheets – Painting & Coating
SAES-H-102 Safety Requirements for Coating Applications
SAES-J-003 Instrumentation and Control Building – Basic Design Criteria
SAES-J-100 Process Measurement
SAES-J-600 Pressure Relief Device
SAES-J-902 Electrical Systems for Instrument
SAES-K-001 Design and Installation of Heating, Ventilating and Air Conditioning Systems
SAES-K-100 Saudi Aramco Mechanical (HVAC) Code
SAES-K-101 Regulated Vendor List for HVAC Equipment
SAES-L-100 Applicable Codes and Standards for Pressure Piping System
SAES-L-101 Regulated Vendor List for Pipes and Fittings
SAES-L-102 Regulated Vendor List for Valves

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Item Storage and Preservation Procedure
Date : 11-Jul-21

SAES-L-105 Piping Line Classes

SAES-L-108 Selection of Valves
SAES-L-109 Selection of Flanges, Stud Bolts and Gaskets
SAES-L-132 Material Selection for Pipelines, Piping and Process Equipment
SAES-L-136 Pipe, Flange and Fitting Material Requirements
SAES-M-100 Saudi Aramco Building Code
SAES-Q-001 Criteria for Design and Construction of Concrete Structures
SAES-Q-005 Concrete Foundations
SAES-Q-006 Asphalt and Sulfur Extended Asphalt Concrete Paving
SAES-Q-010 Cement Based, Non-Shrink Grout for Structural and Equipment Grout
SAES-R-004 Building Architectural Design and Finishes Requirements
SAES-S-010 Sanitary Sewer
SAES-S-030 Storm Water Drainage Systems
SAES-S-040 Saudi Aramco Water Systems
SAES-S-050 Sprinkler and Standpipe systems in the building
SAES-S-060 Saudi Aramco Plumbing Code
SAES-S-070 Installation of Utility Piping System
SAEP-332 Cathodic Protection Commissioning
SAEP-1150 Inspection Coverage on Projects
SAEP-1151 Inspection Requirement for LSPB Contractor Procured Materials & Equipment
SAEP 1152 Approval Procedure for Ready-Mixed Concrete Mix Design
SAEP-1154 Guidelines for LSPB Contractor's Quality Plan
01-SAMSS-034 RTR (Fiberglass) Pressure Pipe & Fittings
01-SAMSS-035 API Line Pipe
01-SAMSS-038 Small Quantity Purchase of Pipe
02-SAMSS-005 Butt Welding Pipe Fittings
02-SAMSS-011 Forged Steel Weld Neck Flanges for Low, Intermediate and High Temperature
Service
04-SAMSS-001 Gate Valves
04-SAMSS-035 General Requirements for Valves
04-SAMSS-048 Valve Inspection and Testing Requirements
09-SAMSS-075 Caulking Compound (Joint Sealant)
09-SAMSS-083 Epoxy Grout and Filling Cement for Concrete
09-SAMSS-088 Aggregates for Concrete
09-SAMSS-089 Shop Applied External Fusion Bonded Epoxy Coating for Steel Line Pipes
09-SAMSS-097 Ready-Mix Portland Cement Concrete
09-SAMSS-106 Epoxy Coated Reinforcing Steel Bars
12-SAMSS-008 Erection of Structural and Misc. Steel
12-SAMSS-014 Pre-Engineered Metal Buildings

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Rev. No : 01
Item Storage and Preservation Procedure
Date : 11-Jul-21

17-SAMSS-006 Galvanic Anodes for Cathodic Protection

17-SAMSS-515 Auxiliary Electrical Systems for Skid-Mounted Equipment
17-SAMSS-511 Stationary storage batteries
16-SAMSS-518 Low Voltage Panelboards
16-SAMSS-519 Indoor Switchboard - Low Voltage
23-SAMSS-010 Distributed Control System
27-SAMSS-011 Fire Dampers; Smoke Dampers & Combination Fire-Smoke Damper
34-SAMSS-821 Instrument Control Cabinets – Outdoor
34-SAMSS-831 Instrumentation for Package Units
G.I.2.100 Work Permit System
GI 2.102 General Instructions for Pressure Testing Safely
G.I.6.012 Isolation, Lock-out and Use of Hold Tags
SACSM Saudi Aramco Construction Safety Manual
GI 1781.001 Inspection, Testing & Maintenance of Fire Protection Equipment.
GI 1782.001 Inspection, Testing & Maintenance of Fixed Fire Protection System.
SAEHC Saudi Aramco Environmental Health Code (G.I.0151.006)

5. RESPONSIBILITIES

5.1. Project Manager : Ensure compliance by all parties to this procedure, Quality Manual,
Inspection & Test plan and relevant Customers Specifications, Drawings and current Industry
Codes.

5.2. Procurement Manager : To provide manufacturer documents on time to Store to take

required storage and preservation actions.

5.3. Construction Manager: Ensure compliance by all craftsmen to the content of this procedure,
Quality Manual, Inspection & Test Plan and Customers Specifications.

5.4. Superintendent/Supervisor: Ensure compliance by all drivers, riggers & other associated
craftsmen to the requirement of this procedure, relevant Specifications and QC Inspection
requirements.

5.5. Store Supervisor: Ensure Material are stored and handled in accordance to this procedure,
manufacturer's recommendations, project standards & specification.

5.6. Quality Control Inspector: Conducts inspections and periodic item preservation surveys in
accordance with this procedure project standards & specification.

6. PROCEDURE

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Rev. No : 01
Item Storage and Preservation Procedure
Date : 11-Jul-21

6.1. Storage Facilities

In Laydown Area there will be as minimum below listed facilities for storage of items in
project site;

- Open areas
- Shaded Araes
- Closed buildings, containers, etc
- Temperature controlled closed buldings, containers, etc.

Addition to laydown area, depending on volume and frequency of items to be used, in project
site new storage facilities can be established.

Control of Laydown Araea is under responsibility of Store Supervisor. Construction manager

will be responsible for storage facilities at site.

Laydown area is mainly divided in three parts (Aramco, SEC, STC) as per items’ end users. And
each area will be divided in sub area for each discipline.

To identify and arrange the storage area, below listed criteias will be in consideration.

Equipment, tool, material, etc

Mettallic/Non-metallic
Chemical, Corrosive, Toxic, etc.

Dimension of storages will depend on quantity and usage frequency of them at site.

Store supervisor will be responsible to update and maintain storage areas on a layout and
make propor separation, identification of areas and sub-areas and items.

6.2. Item Receiving

Procurement department manages Item shipments and ensures delivery on time at site.
Depending on priority of Item in production plan, Items can be store in Warehouse, Laydown
Area or directly shipped to site.

QA/QC department would be informed on time for the delivery date at project site to check
the transportation situation of Items before and on unloading from vehicle.

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Rev. No : 01
Item Storage and Preservation Procedure
Date : 11-Jul-21

Pre-receiving
Warehouse staff handle the Items and store them as per approved MR and/or MSDS and/or
manufacturer manual of Item. Small Items have to be temporarily stored on designated
receiving ares in warehouse. To complete pre-receiving, warehouse staff compare the actual
Item quantity (By counting, weighting. etc.) with received vendor’s invoice/delivery note and
MCC’s PO. Warehouse staff prepare ‘Item Receipt Slip’ and in case of any deviation and
damage prepares Over Short and Damage Material Report.

Receiving Inspection
Item Receiving Inspector prepares related inspection package document (Inspection checklist,
drawings (if any), approved MR, test reports (MTC, TPI reports)) and start to internal inspect of
Item as per inspection checklist. In case of any deficiency, Item Receiving Inspector informs
Procurement department to coordinate vendor to take immediate action(s).

Item Receiving Inspector prepares Item Inspection Request (MIR) and submits it to Client for
External Inspection. Once client approve the inspection, Warehouse department stores Items
in designated location and sends a copy of ‘Item Receipt Slip’ to Procurement Department.

If inspection being rejected by Client’s Inspector, procurement department will take

responsibility for the rectification(s) in a short time.

QC Inspector uses proper labels on items showing the result inspection as ‘Accepted’,
‘Rejected’ or ‘Hold’.

6.3. Identification and traceability

Starting Item receiving stage up to end of usage stage (installation, constructing etc.), the
required manufacturer tags, labels, etc must be kept on Items. If tag is not available,
Warehouse department must reproduce another lable for the identification. Each tag must
contain minimum requirement that described in related SAICs and must contain a traceability
number to reach the manufacturing history of Items.

6.4. Handling, Preservation and Transportation

Handling and preservation of items will be done based on Client requirements and
Manufacturer recommandations. If Client requirements will exceed the manufacturer
recommendations, manufacturer recommendations will be followed.

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Item Storage and Preservation Procedure
Date : 11-Jul-21

Handling, Preservation, Storage, Transportation Table shows the Client requirements of

project items. When any project item Purchase Order signed, Procurement Manager shall
provide the manufacturer documents (Manuals, MSDS and/any other written documents) to
Store Supervisor. Storge Supervisor shall immediately update the Handling, Preservation,
Storage, Transportation Table and start to prepare proper storage and preservation depending
of delivery date of item. When item received, all equipment for handling and transportation
must be ready to shift items to identified storage area with proper preservation Items, etc.
6.5. Preservation Tracking, Measurement and Reporting on Projects

All required preservation requirements shall be parallel to Handling, Preservation, Storage,

Transportation Table. Quality Department shall conduct weekly surveys to control the storage
and preservation conditions of all stored items and prepares a survey report. During this
survey, Storage and Preservation Checklist will be used.

This weekly surveys will cover installed, erected items, backlog of incomplete, pastdue jobsite
equipment/piping preservation, hydrostatic pressure test, layup, and reinstatement activities
(Buildings, Tanks, pipes, etc), too. Any change on those installed, erected items Mastoura will
infor Client to take proper actions.
6.6. Quarantine area
Mastoura will identitfy the quarantine area for the rejected materials. Upon receiving or
rejected from site due to any reason. For any rejected material mastoura will mark rejected on
that material with red or black spray. During the departure of that material from quarantine
area to out of project or vendor facilty mastoura will inform through e-mail or call to SAPID
for witness and mastoura will also maintain the all record of rejected material in log for
tracibilty.

6.7. Non Conformances

All non-conformances will be followed as Non-Conformance and Corrective Action Procedure
(PR04).

Rejected materials shall be transferred directly to quaranteen storage area by department

head. If direct transportation is not possible in a short time, department heads shall separate
the rejected materials from other project materials and will make proper identification to
prevent usage of material in project. After temporarily storage span of time, all rejected
materials shall be transferred to Quaranteen Area.

Procurement Manager coordinating with Top Management moves the quaranteen materials

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Item Storage and Preservation Procedure
Date : 11-Jul-21

away from Quarantine Area to ensure rejected materials shall not be used for project and
provide available space in that particular area to the temporarily storage of the possible future
material rejections.

Storage Supervisor updates damaged items with Damaged Items Tracking Log on time. This
log will be shared by Project Management when any item received to quarateen area and
release from there. Project Management informs Client for the each movement of damaged
items by email.

7. RECORDS

7.1. Handling, Preservation, Storage, Transportation Table MCC-IDHO-FR.049

7.2. Storage and Preservation Checklist MCC-IDHO-FR.076
7.3. Daily Surveillance Form MCC-IDHO-FR.021
7.4. Over Short and Damage Material Report MCC-IDHO-FR.047
7.5. Damaged Items Tracking Log MCC-IDHO-FR.077

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