ADVANCE CERTIFICATE IN WSH LEVEL B VER.

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Name of Candidate : MANNAVAN
SELVAVINAYAGAM

FIN I/C Number : G3845818W

Contact Number : +65 97734534

Email-id : msv1115@gmail.com
Batch No : 125

Name of Module : Coordinate WSH Management

System with Legal Compliance

Number of Pages : 14

Name of Trainer : Mr. VINCENT DOMINIC

Name of Assessor :

Date of Submission : 08/06/2019

I declare that I am sole author of this assignment and that no parts of this assignment have
been taken or lifted from other sources. All of this assignment is original.

I understand that, if any plagiarism is found in the assignment may lead to disqualification
from the course.

Signature /Date

For Official Use Only

Assessor Signature _____________________

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2

Page
Table of Contents
No.
1. Explain the WSH roles and responsible and authorities 3
for any {4} of employees that should be defined in the
WSH management system

2. Identify at least {3} stakeholders relevant to the chosen 5

work and explain how the WSH roles responsibility and
authorities would be communication to the stakeholders

3. Describe three WSH management system used in work 6

place and explain any five {5} elements of the WSH
management system in detail and how your organization
implement it

4. Identify recourses required for the implementation of 8

WSH management

5. By means of a flow chart ,explain how you coordinate 9

and document a management review on WSH
management system and illustrate types of record to be
documented for management review

6. prepare a legal register for your work place 11

7. explain how your work place procedure for checking 12
organizational compliance with applicable WSH legal
and other requirements

8. list of communication channels at your work place to 13

reach out to stakeholders

9. Explain how you coordinate compliance audit for your 13

work place

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2

1. Explain the WSH roles, responsibilities and authorities for any four (4) of
employees that should be defined in the WSH Management System.

I. Project Manager:

a. Report to General Manager/Senior Project Manager/Construction

Director/MD

b. Having appointed by General Manager/Top Management

c. Take overall responsibility with respect to WSH matters in appointed

worksite

d. Achieving the objectives of OHSE program, and making Occupational

Health and Safety a top priority

e. Leads the project team in implementing, maintaining and improving

the documented ISO 9001 Quality Management System, ISO 14001
Environmental Management System and OHSAS 18001 Health & Safety
Management System.

f. Assist Senior Project Manager in the execution of the project as per the
contractual, client and QOHSE requirements.

g. Advisory in Quality, Occupational Health and Environmental

Management System matters.

h. To report periodically to the executive management on the status of the

project in QOHSE, cost and scheduling.

i. Responsible for timely handover of the completed project to client.

II. WSH Officer:

(a) to assist the occupier of the workplace or other person in charge of the
workplace to identify and assess any foreseeable risk arising from the
workplace or work processes therein;

(b) to recommend to the occupier of the workplace or other person in charge

of the workplace reasonably practicable measures to eliminate any
foreseeable risk to any person who is at work in that workplace or may be
affected by the occupier’s undertaking in the workplace;

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2
(c) where it is not reasonably practicable to eliminate the risk referred to
in sub-paragraph (b), to recommend to the occupier of the workplace or
other person in charge of the workplace —

(i) such reasonably practicable measures to minimize the risk; and

(ii) such safe work procedures to control the risk; and

(d) to assist the occupier of the workplace or other person in charge of the
workplace to implement the measure or safe work procedure referred to
in sub-paragraph (b) or (c), as the case may be.

III. Scaffold Supervisor:

a. Have successfully completed a training course approved by the

Commissioner of Workplace Safety & Health
b. Contributes to Hazards Identification, Risk Assessment and
Determining Controls and assume the role as member in Risk
Management Team/Risk Assessment Team
member/Implementation Person.

c. Ensure the provision of the WSH(Scaffold) Regulations are fully

complied with

d. Ensures trade workers and other interested parties are briefed on

approved Risk Assessment, Safe Work Procedure, / practices, Fall
Prevention Plan(FPP) prior to start of the said works by means of
OHSE induction, Daily Tool Box Meetings or other alternative
training.

e. Supervise the erection and dismantling of the scaffold system

f. Ensure lifeline is provided for each erector during the erection and
dismantling of scaffold

a. Ensure that the area surround the erection/ dismantling area is

cordoned off and warning sign put up.

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2
IV .Safety Supervisor:

a. To promote Safe Conduct of work.

b. To liaise with the WSHO and WSH coordinator on safety and healthy
matters.
c. To ensure that the provision under WSH Act and relevant related
regulation.
d. Ensure all the works progress within the legal compliance

Organization should effectively communicate to all the stakeholders whom they

affect at all levels within the organization about their WSH responsibilities and
authorities. Communication is important because it ensure the stakeholders
understand the scope and the interfaces between the various functions and the
channels to be used to initiate action.

To ensure the effective establishment and implementation of the Workplace

Safety & Health Management System, it is necessary to assign responsibilities and
authorities if employees within the organization where responsibility is
accountability for carrying out duties properly. And authority is the right to make
decisions and direct the work of others

2. Identify at least three (3) stakeholders relevant to the chosen work and
explain how the WSH roles, responsibility and authorities would be
communicated to the

Stakeholders.

The WSH roles, responsibilities and authorities of personnel involved in works

should be communicated to all relevant stakeholders so that they will
understand and fulfill their job as required by the organization. The organization
should be established, implement and maintain procedures for

 Internal communication among the various levels and functions of the

organization
 Communication with contractors and other visitors to the workplace
 Receiving, documenting and responding to relevant communication
from external interested parties.

Such communication can be done by various ways as explained below.

 one-on-one session by supervisors

 Job description
 Appointment letter
 Other communication channels can be

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2
 Pre-part meeting with all project stakeholders to highlight and discuss
WSH matters in the contest of undertaking the project site;
 Regular scheduled WSH meeting during progress of the project
 Tool box talks to inform employee of site rules and safe working
practices
 Induction/Awareness training.

3. Describe any Five (5) elements of the WSH management system in

detail

List of three WSH management system in work place:

 OSHASS 18001: Occupational health and Safety management

system.
 SS 506 : Singapore standard occupational safety management
health
 CP 79 : Code of practice safety management system for
Construction system.

(i) Safety policy

The objective of the safety policy is to set down in clear and unambiguous
terms the worksite management’s approach and commitment to safety

A safety policy may include:

 Safety works, equally with productivity, quality in carrying out the

functions of the worksite
 Responsibilities for safety re clearly defined
 This is acknowledgement that people are important resources which
must be protected in the workplace against the risk of death or injury
 Sufficient resources re made available to ensure the objectives are
achieved
 The safety policy should be reviewed periodically and amended as
necessary.

(ii) Safe work practices

The objective of safe work practices is to eliminate or reduce to a

minimum risk or death, injury to persons and damage to properties and
assets during the execution work

Work procedures on the provision of:

 Safe means of access

 Safe place of work in the form of suitable work platform and scaffolds

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2
 Safe use of electrical tools and distribution of electricity at the site
 permit-to-work system for high-hazard work activities

(iii) Group meeting

The objective of this element is to assemble persons with particular

responsibility for safety so that they can formally address issues and take
appropriate actions in relation to the achievement of the worksite safety
management objectives

It is necessary to establish procedures to ensure the group meeting are

conducted effectively and at regular intervals. Records of group meeting
conducted should be documented and maintained all times.

Examples of group meeting may include:

 WSH committee meeting

 Tool box meeting
 Safety briefings
 Other coordination meetings.

(iv) Safety Promotion

The objective of safety promotion is to develop and maintain awareness among

all personnel of the worksites the commitment to safety and of the individuals
responsibility to support that commitment

 Display of the worksite safety policy in worksite marketing or

publicity material, business plans or safety handbook issued to
personnel
 Display of accident statistics
 Safety talks or the showing of safety videos.

(v) Risk Assessment/Hazard Analysis

The objective of hazard analysis is to provide a mean whereby hazards or

potential hazards are defined and managed in a way that eliminates or reduces to
an acceptable level, the risk of an incident occurring

This programme should be aimed at

 Recording of known hazards

 Identification of new hazards
 Analysis of the effects or the potential effects, resulting from these
hazards

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2

4. Identify resources required for the implementation of WSH management

Management of organizations should ensure that resources required to establish,

implement, maintain and improve the systems are made available. Such
resources may include:

 Human recourses (manpower)

 Financial resources
 Equipment and tools allocation
 Specialized skills
 Scheduling of implementation
 Space allocation

For example,

The organization planning to implement procedures for the entry into confined
space, should provide its staff with following resources:

 Adequate means of access to the confined space (equipment and tools)

 Breathing apparatus, belts, ropes, resuscitator & rescue devices
(equipment and tools)
 Means of certifying that the atmosphere is safe for entry (process)
 A competent person to carry out that certification such as confined
space safety assessor (manpower with specialized skills)
 Adequate ventilation (equipment and space allocation)
 Records of tests for dangerous fumes
 A person keeping watch outside the confined space (manpower)
 Financial resources for the purchase of equipment, training working
personnel and implementing the system
 A schedule of implementing of confined space entry procedures and
permit-to-work system.

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2
5. By the means of a flow chart, explain how you coordinate and document a
management review on WSH management system and illustrate types of
record to be document for management review?

Process flow chart – For Management Review

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2
ɪ) Coordinate and document a management review

Recording decisions of the management review for follow-up actions, such as

 Minutes of review
 Specific corrective, preventive or improvement actions and plans, with
assigned responsibility and target dates for completion
 Changes in organizational WSH policy and objective
 Changes to specific feature of management system
 Changes in WSH roles, responsibilities and authorities of
organizational personnel
 Date of review for action items
 Proposed date of next management review.
 Tracking action items from management review to completion in
accordance with organizational procedures, such as
 Obtaining updates of action item status from person in charge
 Using appropriate action items tracking methods such as
 Computer software
 Manual
 Reporting to management on the status of action and any deviation
from the set target.

ɪɪ) Record of the management review should be documented

 Minutes of review sessions conducted.

 Specific corrective, preventive or improvement actions and plans, with
assigned responsibility and target dates for completion.
 Changes in organizational WSH policy and objectives that reflect
Current work environment and work activities.
 Changes to specific feature of management system
Changes in WSH roles, responsibilities and authorities of organizational
personnel due to the change in work environment and other factors.
 Date of review for action items

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2
6. Prepare a legal register for your workplace?

s/no Title of act / regulation Application Application(process /

(location) activity)

1 Workplace safety and health act Entire factory Entire factory

operations

2 WSH (Noise ) Regulation Production floor Use of stamping

& work shop machine, grinding
and cutting
processes

3 WSH (General provision) Entire factory Entire factory

Regulation operations

4 WSH ( Risk management) Entire factory Entire factory

Regulation operations

5 WSH (Confined space) AHU room, Spray painting

Regulation workshop within workshop

6 WSH ( First Aid ) Regulation Entire factory Entire factory

operations

7 WSH (Operation of crane ) Production floor Use of overhead

Regulation and loading bay crane

8 Radiation protection act and its work shop NDT in workshop

subsidiary legislation

9 Fire safety act and its subsidiary Entire factory Entire factory
legislation operations

10 The environmental pollution work shop Use of toluene in

control (Hazardous substance) spray painting
Regulations

11 Code of practice for risk Entire factory Entire factory

management operations

12 Code of practice for working at Production floor, Various processes /

height workshop, AHU activities
room, warehouse

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2
13 Code of practice for scaffolds Production floor, Various
1996 workshop, AHU processes/activities
room, warehouse

13 SS548: Code of practice for

selection, use, and maintenance
Workplace Use of toluene in
of respiratory protection
spray painting
devices.

14 SS510: Code of practice for

safety in welding and cutting
Workplace Minor fabrication
and other operations involving
work
the use of heat)

15 WSH (construction) Regulations All construction Construction works

sites

7. Explain how your workplace procedure for checking organizational compliance

with applicable WSH legal and other requirement?

 Workplace safety and health (WSH) act and its subsidiary legislation
 Approved codes of practices
 Work injury compensation act (WICA)
 Fire safety act and subsidiary regulations
 Environmental protection and management act and its subsidiary
legislation
 Environmental public health act
 Radiation protection act and its subsidiary legislation
 Biological agents and toxins act and its subsidiary legislation
 Infectious disease act
 Singapore standards
 International standards
 Industrial standards and guidelines
 Organizational internal WSH guidelines and requirements
 Requirements of stakeholders.

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2
8. List communication channels at your work place to reach out of
stakeholder?

─ VERBAL

 TOOL BOX MEETING

 WSH COMMITTEE MEETING
 WORK PROGRESS MEETING
 TECHNICAL MEETING
 MANAGEMENT MEETING
 FEEDBACK SESSIONS
 WSH TRAINING
 WSH INSPECTION

─ VISUAL

 REPORTS
 SAFETY POSTER
 SAFETY BULLETINS / NOTICES
 NEWSLETTERS
 EMAIL

9. Explain how you coordinate compliance audit for your workplace?

Coordinate compliance audit

 Arranging for the audit schedule

 Date of audit /Time /Project

 Duration of audit (number of days)

 Start time of the audit

 Plan to conduct the audit

 Scope of the audit

 Document Check

 Site Inspection

 Standards to use /comply prepared audit checklist

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 ADVANCE CERTIFICATE IN WSH LEVEL B VER.2
Conduct of audit

 Opening meeting

 Familiarization tour

 Evaluation of audit findings

 Exit meeting

Follow up on audit report and corrective / preventive actions.

 The recommendation for corrective / preventive actions by the WSH

auditors must be followed up with an action plan stating persons-in charge
and the deadlines for implementation of the corrective / preventive
actions.

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