Paper 2 Part 2 Reports

2 Reports are often easier to follow

In Part 2 of Paper 2 you may be asked to write a report. This
if they include headings. Choose
will involve the presentation of mainly factual information, with
headings from A-G for 1-5. There are
suggestions or a recommendation. You should think carefully
two extra headings.
about who the target reader is and why they need this report.
A
1 Read this exam question and the sample answer. Does the report
give the reader useful information? Why? I Why not?
Your local tourist office has asked you to write a report on D
dUplAy -;
a museum because it is not very popular. You should briefly
describe what is wrong with the museum and suggest how to £
make it more appealing to visitors. F Ildroduction
4
.

Write your report.

Assessment focus
In Part 2 , choose the question you feel
!. .. ... .. . . most confident about. For each piece of
Tke ai#c. oj"t:lr..U if to oui::U+u what CtUC. Uc, t:Jr.,U writing in the exam, there is a maximum
of five marks available for language. To
Mt.d to Ut.ake on how tlu score 5, you need to show a wide range of
could aitrad: uwre 1Mii:tJr>. structures and vocabulary, and produce an
2 . .. ... . . . answer that is generally accurate.

mAi+tly UJ11Ateded witk tlu

CiMterailf, ufJ}edr are Uc, j lau ca6i+tdr witk
3 Find the conditional structures in
on YmAiJ, bW oj-card. 'ltt.Me are difftcuLt- to read tUtd
paragraphs 3 and 5. Then complete
plA,ced tuo hijh frr YmAil, ckUdren. Tke /;,,,t,;.,:u ,,, i+tM,de
tlu !..1JJd1'.u/J • - 1 -· a-e with the right word. Which of the
U t!<-W /<'"°1'- extra headings in 2 matches each of
3......... .
these sentences?
'TIU! exki6ition, will 1Mii:tJr>
a People might visit more often .. .
updai:ed. It if tlurejore that video
there were different objects for
if devdoped to ilJA,wtrai;e tlu l ft a.dditimt, tlu
them to see each time.
could n.ui re:Jufar aftenunm wit.ere expertr
d.euumdrai:e how tlu pfr are p+'Oduced. b ... the museum extends its
opening hours and offers extra
4. ...... .. .
attractions, working adults won't
MOYt 1Mii:tJr> for jYMtf:ed that will come through its doors.
iAtdude a. jift YMf tUtd a. cafi· hM oj-tke>e,
c A series of after-work talks
wfUch W(Jd partly exp/AiAt tlu /,qu; fijurer.
would be more popular ...
s. ........ . visitors didn't have to pay for
up, MUUU#t would ha.ve a. brijht&r jutu+'e if them.
U:r were U#fYoved. Furtlurm-ore, need. to creai:e a. uwre d The museum could organise
special exhibitions on a monthly
basis ... funding was available.
e It wouldn't be possible to hold
concerts at the museum . .. it
stayed open late.

WRITING FOLDER 3
4 Write a paragraph for each extra heading. Include two sentences EXAM ADVICE
from 3 in each one, making any changes necessary.
Content
5 Now read this exam question. List recommendations to deal • Make a paragraph plan and organise
with the problems given. Then add a further problem and your ideas.
recommendation of your own. • State facts clearly and give some
examples.
Your college is going to create a new student cate. You have
Communicative achievement
been asked to write a report for the principal , explaining
• Write in a formal and impersonal
why students don't use the existing facilities and making style.
recommendations for the new cafe. • Be polite and constructive in any
criticism.
Write your report.
Organisation
• State the aim ofthe report in an
Problems Recommendations introduction.

cl oses t oo early • Include headings to make your

report clearer.
• Repeat your most important
recommendation(s) in a conclusion,
using different words.
not much choice
- Language
• Use passive forms and conditional
structures.

unco mfo rtable • Include some longer, complex

sentences.

6 To persuade the target reader to take action, recommendations

need to be clear, reasonable and polite. Tick the four sentences in
a- f that would have a positive effect on the principal. Then rewrite
the remaining sentences to achieve the same effect.
a It would be a good idea to extend the opening hours of the
new cafe.
b You must get some decent furniture in there instead of the old
stuff.
c Perhaps the college could review the cafe's prices and consider
some financial support?
d If the menu choices were more interesting, more students
would use the cafe.
e There's no point even having a cafe unless it gives us what we
want!
f If possible, vegetarians should be offered a different main dish
each day.

WRITING FOLDER 3 45