Meeting Template Package

e contains templates to use for project management meetings. You can assign specific attendees to take charge of each fo

nce List
d Task List
ist
ny Other Business) items for Chairperson (out of Agenda)
nts Circulated or Received List
Checklist

lok Robert Tee and modified by Tim MacFadyen, PMP for PMIstandards+. ©PROJECT MANAGEMENT INSTITUTE, INC.
 Attendance List

x Venue: Team Meeting / Team Room Scribe: Russ James

ew progress against plan and update status Chair: Tim MacFadye

Name/Organization/Contact info. Role Time-In Si

cFadyen / TAMAC Program 8:00 am

Manager

ames / TAMAC Project

Specialist

ole / TAMAC Infrastructure

Engineer

Klaud / TAMAC Network

Engineer

no / TAMAC Project Manager

lok Robert Tee and modified by Tim MacFadyen, PMP for PMIstandards+. ©PROJECT MANAGEMENT INSTITUTE, INC.
 Assigned Task List (all tasks)

0 Venue: Team Meeting / Team Room Scribe: Russ James

ew progress against plan and update status Chair: Tim MacFadye

Task/Issue/Item/Ref. Status Now Actor

ent network design in preparation for architectural review and approval. Started Robert Klaud

le network design review with Enterprise Architecture Team New Bert Mino

bill of materials (BOM) to implement network design New Robert Klaud

purchase order for identified bill of materials (BOM) New Bert Mino

lok Robert Tee and modified by Tim MacFadyen, PMP for PMIstandards+. ©PROJECT MANAGEMENT INSTITUTE, INC.
 Status List (formal presentation only)

0 Venue: Team Meeting / Team Room Scribe: Russ James

ew progress against plan and update status Chair: Tim MacFadye

Report/Item/Ref. Status P

ed scheduled activities to confirm progress and closure On track

ed Network team has reviewed and approved requirements to finalize network design, no open On track

or new issues or risks to raise by the team Confirmed

major activities to add to the current plan. No scope changes. No additional asks by Customer or Confirmed
r.

lok Robert Tee and modified by Tim MacFadyen, PMP for PMIstandards+. ©PROJECT MANAGEMENT INSTITUTE, INC.
 AOB items for Chairperson (not already on Agenda)

0 Venue: Team Meeting / Team Room Scribe: Russ James

ew progress against plan and update status Chair: Tim MacFadye

Item/Issue/Ref. for discussion as point on AOB (Any Other Business) Urgency

MPLS circuit has not been ordered, 6 month lead time, need network to expedite order High Ti

lok Robert Tee and modified by Tim MacFadyen, PMP for PMIstandards+. ©PROJECT MANAGEMENT INSTITUTE, INC.
 Documents Circulated or Received List

Venue: Team Meeting / Team Room Scribe: Russ James

ew progress against plan and update status Chair: Tim MacFadye

Document/Report/Info/Item/Ref. Refer to Agenda Item Distributed

by

da - Tim
MacFadyen

Network Design #1 Robert Klaud

lok Robert Tee and modified by Tim MacFadyen, PMP for PMIstandards+. ©PROJECT MANAGEMENT INSTITUTE, INC.
 Meeting Checklist

urpose

Item Tick Item

oject stakeholder management plan 13. Re-confirmed venue and time/duration

oject communication management plan 14. Appliances acquired (e.g., projector)

enda and validated points x 15. Peripherals acquired (e.g., extension cords, laser pointer

es of meeting if required (e.g., for brainstorming) x 16. Consumables acquired (e.g., flip sheets, markers)

stribution materials/reports/references 17. Refreshments acquired

enue and time/duration x 18. Prepared passes/informed security if parking is required

ject calendar/IS x 19. Informed security on AV/CCTV recording requirement

tice of meeting with items #3.-5. x 20.

ited attendees/guests with item #8. x 21.

informed chairperson/alternate chairperson x 22.

informed scribe/alternate scribe x

xted/called to remind/confirm attendance x

lok Robert Tee and modified by Tim MacFadyen, PMP for PMIstandards+. ©PROJECT MANAGEMENT INSTITUTE, INC.
 Notes

resent.
d at 8:00 am and ended at 8:55 am.
ities reviewed that are upcoming and planned to ensure alignment and no roadblocks.

lok Robert Tee and modified by Tim MacFadyen, PMP for PMIstandards+. ©PROJECT MANAGEMENT INSTITUTE, INC.