E2M SYSTEM

ELECTRONIC TO MOBILE SYSTEM

 e-KONEK PILIPINAS, INC.

WHO ARE WE?

We are a premier IT company founded on
November 2002.

WHERE ARE WE?

We are primarily located in Parañaque City, with offices in
Subic, Clark, and Cebu.

WHO FOUNDED US?

Founding Chairman: Mr. Alberto Lina
Chairman: Mr. Guillermo Parayno
President: Ms. Theresita Eisma

WHAT DO WE DO?
We are the largest Value-Added Service Provider in the country. We
are also expanding our services into the creation of systems
solutions for trade and logistics enterprises.
e-KONEK PILIPINAS, INC.
OUR SERVICES

e-Konek Pilipinas, Inc. had its beginnings

when a group of IT professionals engaged in
e-governance systems with a vision to
promote the country's economic and freeport
zones.
Solutions for Airlines Solutions for Trade Solutions for Solutions for Transport
Facilitation Warehouses

The company was incorporated on

November 27, 2002. Today, e-Konek is
further expanding their services in creating
systems solutions for trade and logistics
enterprises while maintaining their status as
the largest Value-Added Service Provider in
Solutions for Solutions for Freight Solutions for Other Managed
Brokers Forwarders Government and Services the country.
Regulatory Agencies

OUR PARTNERS The success of e-Konek Pilipinas is partly

attributed to the extensive knowledge and
experience of its senior management and
technical staff in systems development and
implementation.
 DEFINITION OF TERMS

IMPORTER/ CONSIGNEE VASP

1 The buyer of goods and services from a foreign

country.
4 Value Added Service Provider (VASP) -
accredited by the BOC

EXPORTER/ SHIPPER STC

2 The seller/ supplier of goods and services to a

foreign country.
5 Said to Contain – This is usually used in the
description column of B/L

3 6
NOTIFY PARTY LOADED/ LADEN ON BOARD
The party who is advised that the shipment has Indicates that the cargo was already on board
arrived at its destination. on the vessel
 DEFINITION OF TERMS

RECEIVED FOR SHIPMENT CONTAINERIZED CARGO

7 Indicates that the shipment is already under

the custody of the port
10 Refers to the cargo being loaded into the
container equipment used to load cargo before
loading into the vessel

ETA BULK CARGO

8 Estimated Time of Arrival

11 refers to cargo directly loaded into the vessel
without usage of container. For example: grain,
gravel, sand, soil, heavy cargo, etc

9 12
ATA RORO CARGO
Actual Time of Arrival Refers to Roll On Roll Off cargo being loaded
directly into vessel without usage of any
container. For example: cars, buses, trucks,
bikes, any wheeled cargo, etc
 DEFINITION OF TERMS

CONSOLIDATED CARGO TEU

13 refers to cargo owned by different owners

loaded into one container
16 Twenty Equivalent Unit

FCL FEU

14 Full Container Load

17 Forty Equivalent Unit

15 18
LCL CONTAINER SEAL
Less than Container Load refers to the lock being used to seal the
container
 DEFINITION OF TERMS

STUFFING CY

19 refers to the loading of cargo inside the

container
22 Container Yard, also referred to as the
Container Terminal. This is where the
containers are being stored/held

DE-STUFFING/ STRIPPING CFS

20 refers to the unloading of cargo from the

container
23 Container Freight Station, where the containers are
stuffed/ stripped. They usually accommodate LCL
shipments or consolidated shipments

21
CONTAINER DEPOT/ YARD
refers to the yard where the containers are
being stocked and maintained
24
TERMINAL OPERATOR
company/entity that manages port operations.
Examples of Terminal Operators: Asian
Terminal, Inc. (ATI), International Container
Terminal Services, Inc. (ICTSI)
 DEFINITION OF TERMS

FREIGHT COLLECT CUSTOMS BROKER

25 terms of payment which indicate that the freight

will be paid at the destination of the consignee
28 a professional who provides:
• consultations on import and export
processes,
FREIGHT PREPAID • prepares customs requisite documents for

26 terms of payment which indicate that the freight

will be paid at the origin of the shipper
•
imports and exports,
deals with the declaration of customs
duties and taxes, preparation, filing,
lodging, and processing of import and

27
LETTER OF CREDIT
export entries
is a letter from the bank indicating the terms
and conditions of the buyer's payment to the
seller. Full and on-time payments from the
buyer depend on the LC
 DEFINITION OF TERMS

FREIGHT FORWARDERS SHIPPING/ AIR LINES

29 are companies/ entities who do not have their

own vessel or aircraft to transport freight/ cargo
30 provide air/ sea transport services for
passengers or freight. They are generally
from one port/ airport to another. They usually issued an operating certificate or license. They
co-load their freight/ cargo with the shipping are also otherwise known as the carrier
lines/ airlines selling their freight/ cargo under
the buy rate from the later. Most of the time,
forwarders do cargo consolidation and issue
HBL or HAWB
 DEFINITION OF TERMS
electronic INWARD FOREIGN MANIFEST
31
(eIFM)
a list of MBLs/MAWBs that contains
information about the cargo arriving on a flight.
This is mainly sent by airlines and air express
operators
electronic CONSOLIDATED CARGO MANIFEST
32
(eCCM)
a list of HBL/HAWB which contain info about
the cargo and its ultimate receiver of goods.
This is mainly sent by forwarders/ de-
consolidators which correspond to a particular
MBL/MAWB
 DEFINITION OF TERMS

PACKING LIST CERFICATE OF ORIGIN

33 is a document that shows the detailed

description of goods, number of packages,
34
gross weight, net weight, and measurement as
agreed upon by the shipper and consignee
is a document that shows where the cargo
originated from. This is normally issued by the
Chamber of Commerce where the cargo came
from

BILL OF LADING

35 is a contract of carriage that binds all the merchants

thereat with a stipulation stated at the back of the said
document. Merchants are shippers, consignees,
notify parties, shipping/air lines, and freight
forwarders. Whoever holds the original bills of lading
is the rightful owner of the cargo. This is normally
issued by the shipping/air line or forwarder to the
shipper at the origin port
 WHAT IS E2M?
It is an internet-based technology where officers and
stakeholders can handle most of their transactions. It
makes use of digitization and automation (i.e., electronic
signatures, documents, etc.) to provide more secure
transactions, achieve trade efficiency, and fight against
corruption.

It seeks to streamline BOC’s core processes (imports and

exports) and improve trade facilitation between the BOC
and its stakeholders, including other government agencies,
through the development and integration of various
systems allowing internet-enabled and SMS-enabled
processes, thus resulting in less face-to-face transactions
and the realization of the National and ASEAN Single
Window.
 FEATURES OF E2M

On-line submission
Engagement of
Automatic advice of Manifests by
On-line submission Value Added
on declaration Airlines and
of declarations Service Providers
status Shipping Lines and
(VASP)
Forwarders

On-line resource
access through BOC
Website on
Automated process Centralized Links with relevant
issuances,
for liquidation and Management of Government
processes, policies,
raw materials Bonds Transactions Agencies
guidelines and
other related
information
 MODULES OF E2M SYSTEM
Client Profile
Registration System

Payment
Imports and CPRS Abstract Secure
Assessment System
System

PASS 5
IAS
 COMPONENTS OF E2M SYSTEM

Client Profile Payment Other License and

On-Line Release Clearance
Registration Abstract Secure Settlement
System System
System System Modes
(OLRS) (LCS)
(CPRS) (PASS 5) (OSM)

facilitates the responsible for consisting of tax this is generated for government
processing of the cash and non- exemptions, after the bank agencies already
client’s cash payments as Import Entry
Electronic Formal Entry Warehousing debit Transshipment connected to
information well as the Declarations (IED) confirmation NSW
Manifest System System for advance Entry System Entry System
during the
(EMS) application of (FES) duties, Tax Debit (WES) (TES)
accreditation these payments
and/or to the duties, Memos (TDM),
registration of Deferred Payment
taxes, and fees
of Government
the various BOC payable
Account (DPGA)
stakeholders
Who can lodge Import Declarations?

Lodgment of Import Declarations

Only Licensed Customs Brokers registered with CPRS

pursuant to CMO 39-2008 shall be allowed to submit
Import Declarations under the e2m Customs System

e2m Customs Import Declarations must be

electronically lodged through accredited VASPs like
e-Konek

Importers are given access to view the e2m

Customs Import Declaration but they are not
allowed to file
 Related Rulings (CMOs, CAOs) Establishing the Full
Automation Lodging and Submission of Import Entry

IMPORTATION IN GENERAL
Rationale in Filing IMPORT ENTRIES

SECTION 1201: Article to be Imported Only Through Customhouse

All articles imported into the Philippines whether subject to duty or not shall be
entered through a customhouse at a port of entry.

The term ENTRY in Custom Laws has a triple meaning:

1. The Documents filed at the customhouse;

2. The Submission and acceptance of the Documents;
3. The procedure of passing goods through the customhouse
 Related Rulings (CMOs, CAOs) Establishing the Full
Automation Lodging and Submission of Import Entry

Preparation of Customs Requisite Documents Prior to Release

1. IEIRD – Import Entry Internal Revenue Declaration (BC Form 236)
2. SDV – a document where an importer is asked questions related to the
Valuation Method where the Customs Broker authenticates importer’s
declaration
3. Bill of Lading
4. Commercial Invoice
5. Packing List
6. Other Docs (Import Permit/Clearances)
 IMPORT CLEARANCE PROCESS

Lodge Import Selectivity and

Sends Manifest thru
Declaration Assessment
VASP
Thru VASP

Airline/Shipping Lines IAS

RED
YELLOW
GREEN LANE
Release Instruction

Confirm and Payment Final Assessment

Release Goods

Arrastre AAB/PCHC BOC Officer

IMPORT CLEARANCE PROCESS
 1st Requirement

CLIENT PROFILE REGISTRATION SYSTEM

(The 1st requirement in using the E2M Custom System)

The Client Profile Registration System (CPRS) is one of the internet-enabled

applications developed under the E2M-Custom Project that facilitates an
automated process of accreditation or registration including renewal and/or
amendments of all BOC stakeholders by appropriate accrediting offices.
Various transactions with the Bureau cannot be processed unless the client is duly
registered with the CPRS.
 1st Requirement
The E2M-Custom Project systems that will be relying on the CPRS database in
validating every client transaction are the:
 ELECTRONIC MANIFEST SYSTEM
 INFORMAL ENTRY SYSTEM
 AUTOMATED BONDS MANAGEMENT SYSTEM
 AUTOMATED EXPORT DECLARATION SYSTEM
 WAREHOUSING ENTRY SYSTEM
 TRANSSHIPMENT SYSTEM
 ONLINE RELEASE SYSTEM
 LICENSING AND CLEARANCE SYSTEM
 HOLD AND ALERT SYSTEM AND THE SELECTIVITY SYSTEM
 1st Requirement
Submitted duly
accomplished CPRS CPRS APPLICATION
IMPORTER FORM to the VASP via
e-mail

Completed application
shall be electronically Notification shall be sent
VASPs to the Importers
forwarded to Customs

Review and Evaluate Approve or Disapprove Notification shall be sent

BOC-AMO the Application the Application to the Importers

Activates the
BOC-AMO Application
 EMS
E2M CUSTOMS ELECTRONIC
MANIFEST SYSTEM
 EMS MANDATORY FIELDS
Section 4 specifies that the followaing (21) fields should contain complete information except for handling
information (item 21)

1 Customs Port Office

5 9 Address of
B/L Nature (23-
(see List of Port Code) Consumption, 24-Transit, Importer/Consignee
28-Transhipment)

2 Manifest or Registry
6 Name of Supplier/
10
Name of Notify Party (if
Number Shipper none, indicate same as
item #8)

3 B/L Ref or HAWB

7 Address of Supplier/
11
Address Notify Party (if
Number Shipper none, indicate same as
item #9)

4 B/L Type (i.e., MAWB or

HAWB or AWB) 8 Name of Importer/
Consignee 12 Port of Loading
 EMS MANDATORY FIELDS
Section 4 specifies that the following (21) fields should contain complete information except for handling
information (item 21)

Handling Information (only if

13 Port of Unloading or
17
Specific Description of the
Port of Discharge Goods (except for MAWB
with multiple HAWBs)
21
indicated in the AWB/ MAWB;
this is only the allowed field to
be left blank)

14 Type of Packages
18 !
Marks and Numbers (can
also be used as extension
Reminders
of item #17)

15 Total Number of
Packages/Quantity 19 Previous Document or
MAWB number
Fields are case and
values sensitive

Subsequent revisions may require

16 Total Gross Weight (in

20 Carrier a formal amendment process
and may result in processing
kilograms) delays as well as the incurrence
of penalties
 EMS MANDATORY FIELDS
C.3. Upon filing of the e-IFM, the following points will be verified by the BOC e2m system:

C.3.A C.3.B C.3.C

All prescribed fields ETA encoded by AOD Accreditation of the

have complete airline or air express
information operator

Upon Verification, the status in the E2M system will be tagged as “Stored”

C.4 the filer must submit the e-IFM by clicking the “Register” box in the e2m prior to the cut-off
time
 SUBMISSION OF CONSOLIDATED CARGO MANIFEST

The e2m system will

Once an e-IFM compare the sum of the
gross weight of all the
reaches a The filer must fill in all
Filers of e-CCM must AWBs which are covered
“Validated” status, the fields listed in under the same MAWB.
provide information
the consignees of section C.1 for each The sum of the gross
on the gross weight weights of the AWBs
each MBL/MAWB HBL/HAWB and
per HBL/HAWB which form part of the e-
can submit/file e- MBL/MAWB CCM must equal the gross
CCM weight of that particular
e-CCM

Submission & Cut-Off Time of e-IFM
E.1.a
Port of Loading is in Asia –
cut-off time is upon arrival
of aircraft
TIMELINES
E.1.b E.2
Port of Loading is other If an airline of an air express
than Asia – 4 hours before operator submits the e-IFM
arrival after the cut-off time, it will
be considered a late
submission and there will
be a penalty of Php
10,000.00 (Ten Thousand
Pesos)
 TIMELINES
Submission & Cut-Off Time of e-CCM

E.3.a E.3.b

If the e-IFM is submitted If the e-IFM is submitted

before the cut-off time, late, the e-CCM shall be
then the cut-off time for e- accepted without penalty
CCM is one hour after provided it is submitted
aircraft arrival within 24 hours after the e-
IFM is registered by the
Office of the Deputy
Collector
E2M LODGEMENT
 E2M LODGEMENT
REQUIREMENTS

AS CUSTOMS BROKERS AS IMPORTERS OPTIONAL

CPRS REGISTERED AS CPRS REGISTERED AS USERNAME AND

CUSTOMS BROKER IMPORTER PASSWORD (FOR VIEWING
TRANSACTION)

E2M USERNAME AND BANK REFERENCE PC OR LAPTOP

PASSWORD NUMBER

PC OR LAPTOP INTERNET
CONNECTION

INTERNET
CONNECTION
E2M LODGEMENT
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E2M LODGEMENT
1. LOGIN TO THE SYSTEM
i. Input User Name
ii. Input Password
iii. Click Login
E2M LODGEMENT

2. User will be directed to the Home Page

E2M LODGEMENT

3. OPEN NEW SAD DOCUMENT TREE

i. Click Customs Administration Icon
ii. Click Customs Documents Icon
iii. Click Cargo Declaration
E2M LODGEMENT
4. Fill-up the New SAD Document
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5. Add Items in the Declaration
 Click Add 3 Items button of the SAD
 E2M LODGEMENT
6. Delete Items in the Declaration
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7. Click the Valuation Note Tab
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8. Click the Item Valuation Note Tab
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9. Click the Assessment Notice Tab
 Automatically filled-up after the SAD is Assessed.
 This page includes item taxes, global taxes & the total
Assessed amount of the Declaration
E2M LODGEMENT
10.Click the attached Document Tab
To insert document : Right click anywhere in gray area of the page
and Select ‘insert”
 E2M LODGEMENT
To fill-up attach document page
 E2M LODGEMENT

To attach a scanned document

 Right click on the “att box”
 Select “Document Scan” – the image viewer will appear
 E2M LODGEMENT
Choose the scanned document to be included
in the Declaration by clicking the “upload button”. After choosing the
file, click the “submit button” followed by the “save button”
 E2M LODGEMENT
To Delete an attached Document
 Right click the attached document you want to delete and
select “delete”
 E2M LODGEMENT
11. Click the TOP (Terms of Payment) Tab
To insert document : Right click anywhere in gray area of the page
and Select ‘insert”
 E2M LODGEMENT
12. Click the Container List Tab
To insert a Container : Right click anywhere in the page & Select ‘insert”
To delete a Container : Right click on the container you want to delete &
select ‘delete”
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13. Buttons
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 TO CONVERT IP TO SAD

1. Log in to Auto IP Account

2. Select Approved IP
3. Put the IP number to “Search
By IP number” box
4. The IP will pop-out, then click
print to convert to XML.
5.Downloaded XML file
6.Open your e2m account, then click SAD and select NEW
7.Click Import from SAD XML File button
8. The upload XML box will pop-out, Click browse then choose the XML
File previously downloaded
8. Lastly click submit
THANK YOU