Submitting 2023 Annual Program Review

PROCESS Changes to Staff 1. Select “Category” and “Location” from pulldown list.
Capability and 3. Type in the “Rationale and notes for change”.
School/College CAQE Resourcing 4. Click plus sign to add more as required.
5. Click “Save and Proceed” to navigate to the next page.
Prepare Submit
Complete APR
Preparation Submission Endorsement Academic Board Academic Board
Report Report Professional 1. Complete all the relevant questions.
Accreditation 2. Click “Attach file” when required to attach up to 10 files.
3. Click “Save and Proceed” to navigate to the next page.
PREPARATION

1. Familiarise with Program Dashboard 2.0, RMIT Program Review There are 6 data reflection questions.
Guidance documents, APR Terms of Reference. 1. Select the relevant “Question for Reflection” to address for each page.
Preparation Note: to view the dashboard, click “Review Dashboard” hyperlink.
2. Review a recording of the APR Briefing session here.
2. Type in the “Response”.
3. Collect evidence. Reflective 4. Click “Save and Proceed”. Repeat for each Reflective Data Check.
Data Check 5. On the last Reflective Data Check, type in any “Other comments and
SUBMIT APR USING APR SUBMISSION TOOL considerations across all themes”. Click “Save and Proceed” to go to
the endorsement detail page.

Starting APR 1. Click on “New Admission” to start a new submission for a program, or
Submissions 2. Click on pencil icon to continue working with the existing submission.
1. Complete program details on this page. Note: search and select the
program code from the pulldown list instead of typing the full name.
Program 2. Select from pulldown list: Campus and Delivery Mode fields.
Details 3. Type in the student profile.
4. Get the URL for the program guide by clicking the hyperlink
“Program Guide System”. Click “Save and Proceed”.
1. Click the program plan from the list on the left to allocate.
2. Type in the Plan Coordinator’s email address and select it from pulldown
list. Click “Send Allocation”.
3. After all required plans are allocated and sent to Plan Coordinator,
click “Save and Proceed to next section”.
Nested Program For Plan Coordinator:
or Equivalent, a. Open the page using the link in the email.
Location/ Mode b. Enter all the required information: select Type, Select Campus
Information and Delivery Mode from pulldown menu and enter the text in
Describe Student Profile, Link to Program Guide and Plan
Reflection (radio button, pulldown list or free text).
c. Enter any additional information if available and click “Submit”.
d. To update after the plan details have been submitted, please
contact Program Manager to reallocate and resend the plan.
1. Search and select the email address for either single or multiple
recipients
Send
for Feedback 2. Type in the message to recipient and click “Send”. it is safe to close
(Optional) the browser and resume at a later date.
3. Click “Proceed” to navigate to the endorsement page.
1. Search and select your school and college endorser email address from
the pulldown list.
2. Search and select your college endorser name from the pulldown list.
Note: Please ensure that the names are selected from the
Submit for pulldown list. Any generic email account will cause an issue. The
Endorsement email must be in format of FirstName.Surname@rmit.edu.au.
3. Click “Submit for Review”. A success message is displayed and the
Notification email is sent to the specified school dorser. Click “Make
Another Submission” if required.
ENDORSEMENT
1. Receive a notification email to endorser.
2. Review the submission and type in comment.
School 3. Click “Endorsed” to endorse it, and this will send a notification to
Endorser specified College endorser or delegate or
4. “Return” to program manager if it requires further update.

1. Receive a notification email to endorser.

1. Search for the name (RMIT email address) and select it from pulldown list. College 2. Review the submission and add comment if required.
Program 2. Add the percentage of contributors by moving the scale. This must be Endorser
100% in total for all contributors listed on this page. 3. Click “Endorsed” to endorse it, or “Return” to program manager if further
Review Team update is required.
3. Repeat until all of contributors for this program submission are listed.
4. Click “Save and Proceed”.
ADDITIONAL INFORMATION
1. Select “Category” and enter “Comment” for each PEP goals.
PEP 2. Select “Overall PEP Status”: Not Started, In Progress, Completed, or No
Updates Longer Required. Click “Save and Proceed”. The APR Submission Tool allows the Program Manager to download their draft prior to submitting it
for endorsement. The Program Manager can also recall their submitted APR submission while it is still
in the endorsement stage but prior to being endorsed by the college endorser and submitted to CAQE.
1. Select “Type of Change” and “Location of Change” from pulldown list.
Changes to 3. Type in the “Rationale and notes for change”. For further details on how to submit APR Submission tool, please refer to APR Submission Tool –
Pedagogy and 4. Click plus sign to add more as required. Detailed Instruction which has screenshots of some of the steps.
Curriculum 5. Click “Save and Proceed”.