Chapter

Nguyễn Thành Tài 1

After studying this chapter, learners can

understand:

What is a source documents , the meaning,

the way of making a accounting voucher.
What is inventory, its effects, and how it is
counted.

Source documents

Inventory

1
 Source documents are papers and
information carriers reflecting arising and
completed economic and financial operations,
serving as a basis for recording accounting
books.

Function:
o Source documents are the first step in
organizing the accounting work.
o Proof of arising and completed transactions
o Communicating and working instructions
between levels in the unit, and at the same
time proving the completion of working
instructions.

Meaning:
o Control activities better
o Prove the legal nature of the profession and
the data recorded on the accounting books.
o Directly affect the quality of accounting work.

2
 Requires management
Form
and inspection

instruction
Obligatory
Paper Electronic

processing order
economic content
and usage

Original Recording Labor Inventory Sales

Currency Fixed
assets

Rotation order

create Check Bookkeep- Storage

ing

3
 Create
Complete, clear.
Check out the blank section.
Must not be erased.
When writing incorrectly, it is necessary
to cancel, not to tear from the book

Cty Kieán Truùc

230 Quang Trung, P.8, Goø Vaáp, Tp.HCM
0 3 0 4 9 03 0 9 9
TM/CK

1 Wave RS 110 Chieác 01 18.500.000 ñ 18.500.000 ñ

18.500.000 ñ17
10 1.850.000 ñ

1 Wave RS 110 Chieác 01 18.500.000 ñ 18.500.000 ñ

18.500.000 ñ18
10 1.850.000 ñ
20.350.000 ñ
Hai möôi trieäu ba traêm naêm möôi ngaøn ñoàng./
20/09/2011

Cty
K.Thanh
N.T.Thanh N.V.Duõng Nguyeãn Thanh Hieàn

4
 Cty Kieán Truùc Trung
230 Quang Trung, P.8, Goø Vaáp, Tp.HCM
0 3 0 4 9 03 0 9 9
TM/CK

1 Future
Wave RS 110 Chieác 01 18.500.000 ñ 18.500.000 ñ

18.500.000 ñ19
10 1.850.000 ñ

Check
The clarity, honesty, completeness.
The legality and validity of the arising
profession.
Accuracy of data and information on vouchers.
Compliance with internal management
regulations.

Bookkeeping
The clarity, honesty, completeness.
The legality and validity of the arising
profession.
Accuracy of data and information on vouchers.
Compliance with internal management
regulations.

5
Bookkeeping
For example: on February 25, 20XX, the
company's accountant makes a payment
voucher of VND 1,000,000 to advance Nguyen
Phuc and proceed to record in accounting books

Hoäi An ltd,
230 Quang Trung…

0175 141
25/02/20XX 111

Receiver Nguyen Phuc

123 Nguyeãn Hueä, Q.1, Tp.HCM
Advance
1.000.000 VND
One million VND./
01

Accounting payment Receiver

One million VND./

25/02/20XX

storage
Minimum Minimum Forever
5 years 10 years

Documents used Accounting

for management, Vouchers are used documents have
administration, not directly for historical
directly used for bookeeping and properties and
recording financial have important
accounting books statements, unless economic,
and preparing otherwise security and
financial prescribed by law defense
statements significance 27

6
 Inventory is the measuring, counting quantity;
certifying evaluating the quality and value of
assets, available capital, at the time of
inventory to check and compare with data in
accounting books.

Partial inventory

inventory scope
Inventory
Full inventory
classifica-
tion

Periodic inventory

inventory time

Abnormal inventory

Monetary assets

Make Compare
Count
inventory the
minutes results

33

7
 Inventory assets

Inventory procedures Check quality

Check out the instructions New or old goods?

Full or sampling inventory. Characteristics of the goods

Identify damaged, outdated Storage conditions,

expired goods arrangement
Compare inventory results

Fixed assets

Full inventory

Labeling

Compare book data with inventory data

Before inventory: Set out the direction and

scope of the inventory

Role of During inventory: Compare the data on the

accountants
books with the inventory data

After inventory: Adjust the difference figure

according to the decision of the management
39