Generative AI Explore WS Introductory Session (Virtual) – Coa

Date: 00.00.0000
Start End Duration What?

9:00:00 9:10:00 10 Welcome, agenda

9:10:00 9:30:00 20 Introduction and expectations

Inspiration: intro to Gen AI + Demos /

9:30:00 10:00:00 30
Examples

10:00:00 10:20:00 20 Introduction to the opportunity cards

10:20:00 10:30:00 10 Next steps + homework

y Session (Virtual) – Coach Agenda

Content / Procedure Moderation Scope

Introduce the agenda, exercises and set goals and

In plenum
expectations

(1 min profile) Participants write in a post-it their name, role,

motivations and expectations for the session, experiences
In plenum
and concerns related to generative AI, and use it to present
themselves to the team.

Presentation by topic expert on what Gen AI is and how it can

In plenum
be used in business

15 min – Coach goes through the opportunity cards. As they

listen, participants think about what processes or activities
could be improved with gen AI capabilities. They should take
notes if an idea comes to their mind, and should focus on In plenum
listening first.
Ask them to write down questions about the cards in post-its
to discuss at the end or on the follow up session.

Ask participants to:

1. Think about what processes and activities in their business
area needs to be improved and why, write down their ideas
and bring them to the follow-up session. See the guide for
guidance on the formulation.
In plenum
2. Ask participants to read the opportunity cards and think
about scenarios showing how the generative AI capabilities
mentioned in those cards could help to address the areas for
improvement.
They can use the scenarios in the cards as inspiration.
Material To-dos Moderation
Mural Template:
https://app.mural.co/template/d94275f6-
e022-4f1f-8c23-525dc61ab113/2e636ef0-
fc15-42b7-adbd-3ddbbd1d3d6a

Participants' Introduction area in Mural

Template

Deck of slides, demos

see demo example by SAP:
https://url.sap/qdpse3

Opportunity Cards:
https://apphaus.sap.com/wp-content/
uploads/sites/2/2023/12/
GenAI_OpportunityCards_PresentationMod
e.pdf

Homework Exercise Sheet in the Guide

Responsible for Preparing
Generative AI Explore WS – Coach Agenda
Date: 00.00.0000
Start End Duration What?

9:00:00 9:10:00 10 Welcome, agenda

9:10:00 9:30:00 20 Review questions

Identify areas of improvement: What

9:30:00 10:00:00 30 processes and activities in your business
area need to be improved and why?

10:00:00 10:10:00 10 Coffee Break

Select relevant Gen AI opportunities:

10:10:00 10:40:00 30 Which opportunities are most relevant for
you?

Imagine gen AI scenarios: What would you

10:40:00 10:55:00 15
use Gen AI for?
 Share-out and combine: What scenarios
10:55:00 11:35:00 40
can be combined in one solution?

11:35:00 12:00:00 25 Buffer

12:00:00 13:00:00 60 Lunch / End of part 1
13:00:00 13:10:00 10 Recap

13:10:00 15:00:00 110 Detail out use case ideas

15:00:00 15:20:00 20 Share-out

15:20:00 15:30:00 10 Coffee Break

15:30:00 16:00:00 30 Evaluate ideas

16:00:00 16:20:00 20 Next steps / Closing

16:20:00 16:30:00 10 Feedback (If time allows)
enda

Content / Procedure Moderation Scope

Introduce the agenda, exercises and set goals and

In plenum
expectations

Review participants' questions about introductory session and

In plenum
generative AI capabilities

5 min – Participants write down activities or processes in

their business area that they want to improve, including what,
why and who. (see example in guide) – 2- 3 post-its per
person
25 min – Share-out answers and discard duplicates or
In breakout teams
combine very similar ideas in one post-it. Don't cluster. (2 - 3
(5 - 6 people)
min per person)

Recommendation: ask participants to send their

challenges prior to the workshop and prepare them in
advance in post-its.

20 min – (Optional) Participants map the challenges

described earlier to the opportunity cards. Think: which
opportunities could be most beneficial to improve the
processes or activities mentioned? Duplicate the post-its if
In breakout teams
needed and don’t worry if some post-its can’t be mapped.
(5 - 6 people)
10 min – Participants select the 3 most relevant opportunities
for your business through voting or open discussion. If you
did the mapping, you can select those opportunities
addressing more challenges

15 min – Silently, participants write down scenario sentences

explaining how generative AI can be used to address the
activities and processes mapped to the selected cards. Write In breakout teams
at least 1 scenario sentence per card. You have about 5 (5 - 6 people)
minutes per card.
15 min – Participants share their scenarios with peers
20 min – Check which scenarios can be combined in one
solution. Ideas with the same or related beneficiary and
similar objective could fit well together, but not all scenarios
In breakout teams
have to be combined. Give descriptive names to the
(5 - 6 people)
combined scenarios
5 min – Participants get 5 votes each. 1 vote is worth 100 € /
$ 100 . Distribute the votes on the scenarios you would invest
in. Select top 3 per breakout team.

Overview of part 1 if needed In plenum

5 min – Distribute the selected scenarios to different

members or pairs of the team, so that they can be described
simultaneously.
60 - 90 min – Participants fill-in the Use Case Brief
(Business, Technical and Ethical views) for their scenario
In breakout teams
10 min – Participants share the Use Case they detailed out
(5 - 6 people)
with the team

Use the Gen AI Limitation cards to complete the AI

Limitations area of the Technical View.)

Teams Share-Out (5 mins per team) + questions and

In plenum
feedback

In a discusssion, participants compare their ideas to each

other in a heatmap with 2 dimensions (Business Value vs.
Complexity)
Agree on the dimensions of the heatmap within the group if In plenum
necessary.
Participants decide which use case idea to take to the next
step.
Who / what / until when In plenum
I like / I wish In plenum
Material To-dos Moderation

Agenda (Flipchart)

Post-its/ Pens

Post-its/ Pens
1 x whiteboard per team

Printed set of cards (1 x team)

Opportunity Cards for print (Print specs:

A5, double sided, color)
https://apphaus.sap.com/wp-content/
uploads/sites/2/2023/10/
GenAI_ExploreWS_Cards_GenAIOpportuni
ties.pdf

15 - 20 x Scenario Sentence Templates

(Print specs: A5, black and white)

https://apphaus.sap.com/wp-content/
uploads/sites/2/2024/03/
ScenarioSentence.pdf
Voting Dots
1 x whiteboard per team

Printed A3 use case briefs/ pin on walls

Use case brief templates (A3):

https://apphaus.sap.com/wp-content/upload
s/sites/2/2023/10/Use_Case_Brief_Templat
es_PDF.zip

Limitation Cards for print (Print specs:

A5, double sided, color)
https://apphaus.sap.com/wp-content/
uploads/sites/2/2023/10/
GenAI_ExploreWS_Cards_GenAILimitation
s.pdf
Responsible for Preparing
Generative AI Explore WS – Coach Agenda (3 hour mini-work
Date: 00.00.0000
Start End Duration What?

9:00:00 9:10:00 10 Welcome, agenda

Inspiration: intro to Gen AI + Demos /

9:10:00 9:30:00 20
Examples

Select relevant Gen AI opportunities:

9:30:00 9:45:00 15 Which opportunities are most relevant for
you?

Imagine gen AI scenarios: What would you

9:45:00 10:00:00 15
use Gen AI for?

Share-out and combine: What scenarios

10:00:00 10:30:00 30
can be combined in one solution?

10:30:00 10:40:00 10 Coffee Break

10:40:00 11:10:00 30 Prioritize scenarios

11:10:00 12:10:00 60 Describe selected scenarios
enda (3 hour mini-workshop format)

Content / Procedure Moderation Scope

Introduce the agenda, exercises and set goals and

In plenum
expectations

Explain what Gen AI is and how it can be used in business.

Use examples and demos of existing solutions (see demo
In plenum
example by SAP: https://url.sap/qdpse3), and answer
questions about the Gen AI Opportunity Cards .

15 min – Participants select the 3 most relevant opportunities

for their business through voting or open discussion.
Participants should think about which opportunities could be
most beneficial to improve challenging processes and In breakout teams
activities in their business areas. (5 - 6 people)

Recommendation: participants should have read the

cards in advance as homework

15 min – Silently, participants write down scenario sentences

explaining how generative AI can be used to address the
activities and processes mapped to the selected cards. Write In breakout teams
at least 1 scenario sentence per card. You have about 5 (5 - 6 people)
minutes per card.

10 min – Participants share their scenarios with peers

20 min – Check which scenarios can be combined in one
solution. Ideas with the same or related beneficiary and In breakout teams
similar objective could fit well together, but not all scenarios (5 - 6 people)
have to be combined. Give descriptive names to the
combined scenarios

25 min – Participants position the scenario sentences or

scenario group names in the Value Heatmap relative to each
other, based on Business Value and Complexity. Discuss the In breakout teams
position of the ideas in the value heatmap as a team (5 - 6 people)
5 min – Participants decide which top 3 scenarios to describe
in detail.
5 min – Distribute the selected scenarios to different
members or pairs of the team, so that they can be described
simultaneously.
45 min – Each pair or team member details out a scenario
idea using the Use Case Brief (Business View, Technical
View and Ethical View) In breakout teams
10 min – Participants share the Use Case they detailed out (5 - 6 people)
with the team

Use the Gen AI Limitation cards to complete the AI

Limitations area of the Technical View.)
Material To-dos Moderation

Agenda (Flipchart)

Deck of slides, demos

see demo example by SAP:
https://url.sap/qdpse3

Printed set of cards (1 x team)

Opportunity Cards for print

(Print specs: A5, double sided, color)
https://apphaus.sap.com/wp-content/
uploads/sites/2/2023/10/
GenAI_ExploreWS_Cards_GenAIOpportuni
ties.pdf

Printed set of cards (1 x team)

15 - 20 x Scenario Sentence Templates

(Print specs: A5, black and white)

https://apphaus.sap.com/wp-content/
uploads/sites/2/2024/03/
ScenarioSentence.pdf

1 x whiteboard per team

1 x whiteboard per team

Value Heatmap:
https://apphaus.sap.com/wp-content/
uploads/sites/2/2021/06/ValueHeatmap.pdf
Printed A3 use case briefs

Use case brief templates (A3):

https://apphaus.sap.com/wp-content/upload
s/sites/2/2023/10/Use_Case_Brief_Templat
es_PDF.zip

Limitation Cards for print (Print specs:

A5, double sided, color)
https://apphaus.sap.com/wp-content/
uploads/sites/2/2023/10/
GenAI_ExploreWS_Cards_GenAILimitation
s.pdf
Responsible for Preparing