Yearly Preventive Maintenance Schedule

Month Task

HVAC System Inspection

Fire Safety Inspection

y
ar
Plumbing Check
nu
Ja

Roof Inspection

Equipment Calibration

Electrical Systems Check

y

Exterior Building Inspection

r
ua
br

Vehicle Maintenance
Fe

Safety Equipment Check

HVAC Duct Cleaning

Generator Testing
ch
ar

Pest Control
M

Grounds Maintenance

IT Systems Check

Building Envelope Inspection

il
pr

Exterior Painting
A

Emergency Lighting Check

Plumbing System Flush

Electrical Panel Inspection

ay
M

Vehicle Fleet Inspection

Playground Equipment Inspection

Roof and Gutter Maintenance

ne
Ju
 Fire Sprinkler System Check

IT Security Update

Irrigation System Inspection

HVAC System Filter Replacement

Exterior Power Washing

ly
Ju Vehicle Fluid Checks

Playground Surface Inspection

Electrical System Grounding Check

Interior Painting
u st
ug

IT Backup System Check

A

Fire Door Inspection

Water System Inspection

r
be

Window and Door Seal Check

em

Vehicle Emissions Testing

pt
Se

Playground Equipment Surface Renewal

Heating System Check

er

Fall Landscaping
ob
ct

IT Network Security Audit

O

Emergency Evacuation Drill

Winterize Plumbing
r
be

Snow Removal Equipment Check

e m

Vehicle Winterization
ov
N

Emergency Generator Fuel Check

Holiday Shutdown Procedures

r

Interior Lighting Check

be
em

IT System Backup Test

ec
D

Fire Extinguisher Inspection

nce Schedule Year:

Details Approximate Dates

Check and clean filters, inspect components. Early to late January

Test smoke detectors, inspect fire extinguishers. Late January to early February

Inspect for leaks, check water pressure. Early January

Examine for damage, clear debris. Throughout January

Calibrate any sensitive equipment. As needed throughout January

Inspect wiring, outlets, and circuit breakers. Mid to late February

Check for cracks, damage, or needed repairs. Late February

Service company vehicles if applicable. Late February to early March

Inspect safety gear and emergency equipment. Late February to early March

Clean and inspect air ducts. Early to mid-March

Test backup generators for reliability. Early to mid-March

Inspect and address any pest issues. Mid to late March

Inspect landscaping, trim trees and bushes. Late March to early April

Update software, check for system vulnerabilities. Throughout March

Examine windows, doors, and insulation. Throughout April

Touch up or repaint as needed. Throughout April

Test and replace bulbs in emergency lights. Late April

Flush water heaters, check pipes. Throughout April

Check for wear, tighten connections. Throughout May

Complete routine maintenance on vehicles. Throughout May

Check for wear, loose parts, and safety issues. Late April to early June

Clean gutters, inspect roof for damage. Late May to early June
Test sprinklers and inspect pipes. Early to mid-June

Review and update cybersecurity measures. Throughout June

Check for leaks, adjust settings. Throughout June

Replace air filters in HVAC systems. Mid to late June

Clean building exterior and walkways. Throughout July

Check oil, coolant, brake fluid, etc. Mid to late July

Ensure safe and appropriate surfaces. Throughout July

Verify proper grounding of electrical systems. Throughout July

Touch up walls and surfaces as needed. Throughout August

Test data backup and recovery systems. Late August to early September

Check and test fire-rated doors. Throughout August

Check pipes, faucets, and water quality. Throughout August

Inspect and replace weather stripping as needed. Early to mid-September

Ensure compliance with regulations. Late September to early October

Replenish mulch or safety surface material. Throughout September

Inspect and test heating systems. Late September to early October

Trim trees, clean up leaves, prepare for winter. Early to mid-October

Review and enhance network security measures. Mid to late October

Conduct practice drills for staff. Late October to early November

Insulate pipes, prepare for freezing temperatures. Throughout October

Inspect and service snow removal equipment. Throughout November

Ensure vehicles are prepared for winter. Mid to late November

Verify fuel levels and quality. Late November to early December

Establish procedures for holiday closures. Late November to early December

Replace bulbs, check timers, and sensors. Early to mid-December

Verify data backup and recovery procedures. Throughout December

Check pressure, inspect for damage. Throughout December

2023

Status

Completed

Completed

Ongoing

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Ongoing

Completed

Completed

Completed

Completed

Completed

Completed

Completed
Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Ongoing

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Completed

Ongoing

Completed

Completed
YEAR
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040