APPOINTMENT PROCESSING CHECKLIST

(NGA, Constitutional Commission, SUCs/LCUs/GOCCs/GFIs)

Name
Date of Birth
Position Title SG/Step
Agency
Annual
Compensation
Item Number

Qualification Standards
QS
Appointee’s Qualification
Criteria Requirements
(Provide Specific Details Yes No Remarks

Education

Experience

Training

Eligibility

Others, if applicable
(e.g. Age, Term of
Office)

Common Requirements for Regular Appointee

Requirements Details/Compliance
CS Form 33 (Revised 1998) in triplicate copies
Employment Status
Nature of Appointment
Appointing Authority
Date of Signing
Date of Publication/Posting of Vacant Position
Certification by PSB Chairman (at the back of the appointment) or a copy of the
proceedings of PSB’s Deliberation
Personal Data Sheet (CS Form 212, Revised 1998) Completely filled with picture
attached
Certificate of Eligibility/License (Authenticated Copy)
Position Description Form

Additional Requirements in Specific Cases

Requirements Details/Compliance
Erasures/alterations on the appointment and other supporting documents
(changes duly initiated by authorized official & accompanied by a communication authenticating changes made)
Appointee with decided administrative/criminal case
(certified true copy of decision rendered submitted)
Discrepancy in name/place of birth
(requirements and procedures as amended by CSC Resolution No. 991907 dated August 27, 1999)
 LGU appointment
- Certification by the proper appointing authority
re: compliance with Local Government Code
- Certification by the Municipal/City/Provincial Accountant/Budget Officer on availability of funds
- For appointment to Department Head, Sangguniang Resolution embodying the concurrence of the majority
of its member
- For appointments issued as a result of reorganization/creation of new positions, Sangguniang Resolution
approving the new organizational structure/creation of positions
Appointment involving change of status from temporary to permanent under
categories specified in MC 11, s. 1996
- Categories I - TESDA Certificate and corresponding CS eligibility
- Category II - Performance rating for 2 rating periods during temporary appointment certified by appointing
authority
- Category IV - Appropriate valid license
COMELEC BAN (Exemption from COMELEC)
Non-Disciplinary Demotion
- Certification of the Agency Head that demotion is not a result of an Administrative Case
- Written consent by the employee interposing no objection to the demotion

FOR CSC-FO ACTION

( ) Appointment submitted to CSC-FO within 15 days of the succeeding month
( )Appointment submitted to SCS-FO beyond the 15th day of the succeeding month
Agency ( ) Accredited
Effective:_____________________
If invalidated, grounds for invalidation:
Action ( ) Validated
( ) Invalidated
( ) Appointment submitted to CSC-FO within 30 calendar days from date issue
( ) Appointment submitted to CSC-FO beyond 30 calendar days from the date of
Agency ( ) Regulated issuance
Effective:_____________________
If disapproved, grounds for disapproval:
Action ( ) Approved
( ) Desapproved

Evaluated by: Final Action by:

Date: Date: Date: